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HomeMy WebLinkAbout11/26/1979 Board of Public Works Minutes262 REGULAR MEETING NOVEMBER 26, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, November 26, 1979 by President Patrick McMahon with Mr. McMahon, Mr: Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon noted receipt of recommendations for traffic control devices and an application for an open air stand after the posting of the meeting agenda. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the items were added to the agenda. VACATION RESOLUTION NO. 3482 CONFIRMED, PROCEEDINGS CLOSED This was the date set for holding a public hearing on Vacation Resolution No. 3482 for the vacation of Lots (lot lines) No. 43 through 176 Westchester Second Unit Subdivision, with the exception of the southwest portion of Lot Numbered One Hundred and Seventy -six (176) which was dedicated to the City of South Bend on October 29, 1969 for use as a Prast Blvd. - Ardmore Trail Connector and with the exception that Wellington Street between Prast Blvd. and Ardmore Trail is not vacate. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri - County News which were found to be sufficient. John Peddycord, Attorney for the petitioners, LaSalle Square Associates, was present. He advised the Board that David Weisman, Attorney for the Area Plan Commission, had recommended that since this petition called for the vacation of all covenants and restrictions`of record for this subdivision, the signatures of the owners of the remaining lots should be obtained. The only owner involved is the Bendix Corporation and they have indicated they will concur in the vacation of the covenants and restrictions. A document will be prepared for signature and filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board confirmed Vacation Resolution No. 3482. Mr. McMahon noted there is no need for the development of an Assessment Roll since there is no right -of -way being vacated. - Therefore, the proceedings are closed. PUBLIC HEARING ON ASSESSMENT ROLL,,VACATION RESOLUTION NO. 3479 PROCEEDINGS CLOSED This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No 3489 for the vacation of the north -south alley running south from Mishawaka Avenue to the first east -west alley adjacent to Lot No. 1 of Baker and McHenry's Addition. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net damages and $0.00 net benefits to abutting properties. No remonstrators were present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried the Assessment Roll was approved and said resolution is, in all things ratified and confirmed and said proceedings closed. APPROVAL OF CONTRACT - CRIME VICTIM COUNSELING FOR THE ELDERLY John V. Cimino submitted to the Board a contract with REAL Services, for crime victim counseling for the elderly. Mr. Cimino explained that _this is the third year funding for the program and is being paid from an Indiana Criminal Justice Planning Grant, in the amount of $11,300.00 from Federal funds, $627.78 from state funds and . $627.78 from local funds, for a total of $12,555.56. Lester Fox, Director of REAL Services, and Rosemary Bonadies, Crime Victim Counselor, were present. Mr. Cimino noted that the program has been 1 I01 U REGULAR MEETING NOVEMBER 26. 1979 evaluated as excellent and to have exemplary project status which recommends the project for duplication throughout the state and perhaps in other states. Mrs, Bonadies indicated she had been contacted by a number of other cities regarding the program. The Board expressed appreciation for the success of the program. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. ADVERTISING APPROVED TO REBID MECHANICAL PORTION OF CONSTRUCTION OF NEW FIRE STATION #11 Patrick McMahon, Director of Public Works, reported to the Board that bids received for the construction of new Fire Station No. 11 had been reviewed. Apparent low bidder on the general con- struction was Verkler Construction Company and on the electrical construction was Colip Electric Company and contracts are presently being negotiated with these contractors using deductive alternates to bring them within the project cost. However, it was not possible to determine the apparent low.bidder on the mechanical work in the same manner. Therefore, the scope of the mechanical work is being reduced and it is requested that the mechanical portion be rebid. An ordinance has been introduced before the Common Council for additional funding. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids for mechanical construction for Fire Station No. 11 were rejected and the Board authorized advertising for new bids to be received on Monday, December 17. APPROVAL OF PROPOSAL FOR INSTALLATION OF FURNACE AT HOUSING BUREAU James Harcus, Director of the Bureau of Housing, reported to the Board, that all three furnaces at the Bureau of Housing office on Eclipse Place have failed and the building is without heat. He sought proposals from three suppliers as follows: Builders- Whitt, Inc - $4,549.00 Builders- Whitt, Inc. - $4,671.00 Colvin Associates - - $5,155.00 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the proposal from Builders- Whitt, Inc. of $4,549.00 for the installation of the furnaces and authorized Mr. Harcus to proceed with the installation arrangements. REVENUE SHARING PUBLIC HEARING APPROVED Peter H. Mullen, City Controller, advised the Board that the Controller's Office has been advised that individual revenue sharing hearings should be held in.1980. Last year the State Board of Tax Commissioners had permitted one general hearing for all revenue sharing appropriations for.the year. He requested that the Board authorize advertising for a public hearing on the proposed use of revenue sharing funds to be held on December 10, 1979. APPROVAL OF CONTRACT - ELEVATOR. GARAGE. FIRST BANK CENTER The contract with Schindler - Haughton for the elevator in the garage portion of the First Bank Center was submitted to the Board. The contract is in accordance with the bid accepted by the Board in the amount of $35,356.00. The Certificate of Insurance and Performance and Labor and Materials Bonds were attached. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved and the bonds filed. 264 REGULAR MEETING NOVEMBER 26. 1979 PIGEON CONTROL PROPOSAL - ACCEPTED Mr. McMahon noted that the Board had requested proposals for pigeon control on River Bend Plaza and Pier Park for one year, from December 1, 1979 through November 30, 1980. The following proposals were received: Arrow Services, Inc. Franklin Pest Control Pritchard Services Indiana Terminix Co. $75.00 first service $75.00 per month Total - $900.00 $52.00 per month Total - $624.00 $495.00 initial cost $95.00 per ,month Total - $1635.00 $95.00 initial service $50.00 per month Total - $645.00 Paid -in- Advance Discount $612.75 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the proposal of Indiana Terminix Co. of $612.75 was accepted and referred to the Controller's Office and River Bend Plaza for implementation of the service. DENIAL OF TAXI LICENSE - DENNIS BANICKI Peter H. Mullen reported to the Board that he concurred with the recommendation of the Police Department that the taxi license application of Dennis Banicki should be denied, based on the fact that he lied on his application and did not include the fact that he was arrested for possession of a controlled substance and delivery of a controlled substance, that he was convicted and received eighteen months probation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, with Mr. Mullen abstaining, the recommendation was approved and the taxi license denied. The applicant is to be notified of his right to a hearing on the matter before the Board. APPROVAL OF INSTALLATION OF LIGHTS ON RIGHT -OF -WAY The Board received a request from Caparell`s Cafe, 3421- West Sample Street, to install lights in the right -of -way on the Falcon Street side of the restaurant. An insurance certificate will be furnished to hold the City harmless. The Bureau of Traffic and Lighting reviewed the request and has no objection with the understanding that the luminaires shall contain no larger than 100 watt incandescent bulbs, that neither the City of South Bend nor Indiana and Michigan Electric Company shall maintain, repair, replace or supply power to the lights and that after installation if modifications are needed for public works improvements or to insure safety for vehicular and pedestrian traffic they will be made at the owner's expense. Upon motion made by Mr. McMahon,., seconded by Mr. Mullen and carried, the request was approved subject to the stipulations as noted. n i HE REGULAR MEETING NOVEMBER 26, 1979 SIGNING OF TITLE SHEET - WASHINGTON STREET LIGHTING The title sheet approving the plans for the Washington Street Lighting, from Chapin Street to William Street, was submitted to the Board by the Bureau of Traffic and Lighting. The project is presently out for bids. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the Board signed the title sheet approving the plans. APPROVAL OF ADVERTISING, SIGNALIZATION-OF MC KINLEY- MANCHESTER INTERSECTION Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, requested that the Board approve advertising for bids for the signalization of the McKinley - Manchester intersection. Mr. McMahon noted that the City has been negotiating with the state Highway Commission for over a year and has submitted a number of plans for these signals. The City has received no response from the state regarding the project. Bid advertising is being requested and the City will.notify the State that this action was taken and request their concurrence. The project is to be funded from the Local Roads and Streets Fund. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request to advertise for bids. HANDICAPPED PARKING PERMIT APPROVED Darlyne L. Hunter submitted an application for a Handicapped Parking Permit, along with a doctor's statement of disability. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved and referred to the Deputy Controller's Office for issuance of the permit. CLAIMS APPROVED Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 22521 through 28101 and recommended approval. Upon motion made by Mr. McMahon, "seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 22521 through 28101 and directed that checks for payment be issued. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendations for traffic control: A. No Parking 6 AM to 9 AM, revised to No Parking, east side of Miami, from alley adjacent to 1132 Miami north approximately 150 feet, to provide additional approach area to the intersection of Lincolnway East. B. Install No Parking. West Side of Miami, from Pennsylvania to 30' north of Brook Court and East Side of Miami from 40' south of Raymond Court to 30' North of Brook Court, to prohibit parking in area of reduced roadway width and to provide site distance. G. Remove No Parking 3 PM to 6PM on West Side of Miami from Brook Court north to north property line of 1221 Miami, as need is eliminated. D. No Parking Within Fifteen Feet of Roadway, North Side of Prairie from Olive to Ewing, to provide site distance. E. No Parking This Side, West Side of Walnut from Prairie south to Catalpa, to provide site distance. 266 REGULAR 14EETING NOVEMBER 26, 1979 F. Revise No Parking This Side to No Parking Within Fifteen Feet of Roadway, south side of Prairie Avenue, from Olive to Ewing to prevent parking on shoulder. G. Install No Parking This Side, West Side of Walnut from Prairie south to Catalpa, to provide site distance for traffic on all streets. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendations were approved. OPEN AIR STAND APPLICATION APPROVED Brian Murphy submitted an application to operate an Open Air Stand for the sale of Christmas Trees on the Southland Plaza Parking Lot at Ironwood and Ireland Roads. Written permission of the property owner for operation of the stand was attached. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved, subject to securing the necessary vendor's license. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried. the meeting adjourned at 10:15 a.m. ATTEST: Patricia DeClercq, Clerk I