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HomeMy WebLinkAbout11/19/1979 Board of Public Works Minutes257 REGULAR MEETING NOVEMBER 19, 1979 A regular meeting of the Board of Public Works was convened on Monday, November 19, 1979 at 9:30 a.m. by President Patrick M. McMahon, with Mr. McMahon., Mr. Brunner and Mr,Mullen present. Deputy City Attorney Terry A. Crone was also present, MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the meeting of November 13 had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Mullen seconded the motion and it carried. AGENDA ITEMS ADDED Mr. McMahon advised the Board that a letter from the Council Oaks Civic Association regarding the soluble oil disposal facility, a request from the St. Joseph Bank, a request from Andrews University and a contract for the Meade Street Sanitary Sewers had been received after the posting of the meeting agenda. He made a motion that the items be added at this time. Mr. Mullen seconded the motion and it carried. COMPLAINT RE: SOLUBLE OIL DISPOSAL FACILITY The Board received a letter of complaint from the Council Oaks Civic Association regarding the present operation of the Soluble Oil Disposal Facility by Prenco, Inc. The letter raised a number of questions regarding the facility. A number of area residents were present. Paul Godollei advised the Board that he was authorized to speak for the Assocation, as well as for the Woodlawn, Pinhook Manor, Riverside Manor and Northwest Neighborhood Association. Mr. Godollei summarized the questions raised in the letter, including possible leaks into the lagoon, the operation of such a facility in a highly populated area, the air pollution risk, the storage and handling of hazardous materials and the trucking in of waste materials from other states. He asked that the Board make a complete investigation of the operation and its' compliance with all federal, state and local requirements. He noted the high flames which have been observed from the facility. He said it was the residents understanding that a scrubber would be installed and this has not been done. He asked if the operation was being monitored to determine what is being burned. He asked that -the Board keep the facility closed until the investigation has been completed and all questions answered. Mr. McMahon responded that the Board has asked the Health Department, the State Fire Marshal and all other affected agencies to make complete investigations and inspections of the operation. He stressed it is not the intent of the City to allow the operation to continue if it is hazardous. The position of the City is that this kind of operation is better than the dumping of such material in a landfill or into deep wells as is done in other counties. The type and handling of waste materials can be monitored by the Health Department for complete compliance. He said the Board will review all material received as a result of the investigation and make a determination as to the future of the operation, consistent with the best interests of the citizens. Mr. Schaum, 1834 Ribourde Drive, asked if the operation complies with all federal and county laws and if the Board has made any effort to enforce the requirements of the lease with Prenco. Mr. McMahon noted that enforcement is a function of the Health Department. The Board was asked whether the company manifests are checked to see if the information is correct. Mr. McMahon said the company is required to keep manifests and they are available to the Health Department. Mr. Schaum noted the close proximity of the facility to St. Mary's College, Notre Dame University and the downtown. Mr. McMahon responded that the intent of the Board is to see that the operation is safe and does not cause a hazard. If REGULAR MEETING NOVEMBER 19, 1979 If the operation is considered borderline or the Board feels that it cannot be accepted, the City will not allow the operation to continue. Mr. Doherty, 1810 Ribourde Drive, said residents had heard that 2000 gallons of material from the Inwood derailment had been burned at the facility, without the required scrubber. He said this type of material should not be burned and that until standards are determined for the safety of the community no waste material should be burned. He noted that the City is not sure what the by- products from this burning are. He indicated that waste should not be brought in from other states and that what had been a one or two tank truck operation has grown to eight or ten trucks. Charles Maternowski, 726 Beale Street, said he is a resident within one -half mile of the .facility. He was present as a spokesman for the Northwest Neighborhood Association and he raised a number of questions. Does the Board know the type of chemicals being processed? What is being done with the waste products? Have there been any tests or measurements of air pollution? He asked that the facility be shut down until the results of all the investigations are known. Mr. McMahon reiterated that it is the Board's intent that any operation conducted be safe. They will not allow anything that would create a hazard. He said he would like to prepare a written response to the questions asked and, if all reports are received, could prepare that response by the end of this week. He said the response would be furnished to the residents and their representatives. He said the residents have raised a number of valid questions which the Board will address. The Board was asked if an expert in this field could make the inspections, as Mr. Trost of the Health Depart- ment is a Mechanical Engineer and not a chemical engineer. Mr. McMahon said that could be worked out. Mr. Maternowski asked if federal funds were used in the construction of the facility and Mr. McMahon answered that he was not sure but that would have no effect on the requirements to meet air pollution standards. The Board suggested that the residents appoint a representative to be contacted with regard to meetings regarding this matter, Mr, Godollei and Mr. Schaum will be representatives of the residents. CHANGE ORDER AND COMPLETION AFFIDAVIT APPROVED - IRONWOOD- PLEASANT A Change Order in the contract with Rieth -Riley Construction Company for thelronwood- Pleasant intersection improvements was submitted to the Board with the favorable recommendation of Patrick M. McMahon, Director of Public Works, and John E. Leszczynski, Manager of the Bureau of Public Construction. The Change Order increases the contract by $1,915.55 and covers a number of miscellaneous changes to adjust the contract to as -built olans. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the change order was approved. The Project Completion Affidavit for the project was also submitted. Total cost of the project is $91,366.80 and the Maintenance Agreement extends until November 19, 1982. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Completion Affidavit was approved. ADDITIONAL SERVICE APPROVED - ENGINEERING FOR ORANGE /COLFAX CONNECTOR Patrick M. McMahon, Director of Public Works, submitted to the Board a request for an additional service item in the contract with Cole Associates for engineering for the Orange /Colfax Connector with his favorable recommendation. The increase is $12,400.00 and covers modifications caused by the additional environmental redraft and noise study. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. 259 REGULAR MEETING NOVEMBER 19. 1979 AGREEMENT APPROVED - DONMOYER /MICHIGAN SIGNAL An Agreement between the City of South Bend and the Indiana State Highway Commission for the installation of traffic signals at U.S. 31 (Michigan) and Donmoyer was submitted to the Board. Mr. McMahon noted that this has been pursued with the State for some time and they have now agreed to include the intersection in the thirteen- intersection project planned. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the agreement was approved. NATIONAL AUTOPARK RATE INCREASE NOTIFICATION FILED National Autopark, Inc., 112-114 W. Jefferson, sent notification to the Board of the following increases in parking rental: Under the Roof: Present rate - $25.00 Revised rate $30.00 per month On the Roof: Present rate - $16.00 Revised rate - $20.00 per month Increases to become effective on January 1, 1980. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the notification was filed. BID ADVERTISING APPROVED - STREET LIGHTING Joseph J. Pluta, Assistant �'Ianager of the Bureau of Traffic and Lighting, requested that the Board approve advertising for bids for street lighting on Washington, from Chapin to William. Plans and specifications are being prepared and it is requested that bids be received on December 10. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3481 Patrick M. McMahon, P. E., Civil City Engineer, files an Assessment Roll with respect to Vacation Resolution No. 3481 for the vacation of Lafayette Street from Indiana Avenue south to the dead end, a distance of approximately 271 feet, all in Creed's 2nd Addition to the City of South Bend. The following property may be injuriously or beneficially affected by such vacation: Lots 12 through 24, Part of Creed's 2nd Addition The Assessment Roll lists $0.00 net damages and $0.00 net benefits to the abutting properties. Upon motion made by Mr. McMahon; seconded by Mr. Mullen and carried, the Assessment Roll was filed and set for public hearing.on December 17. DAMAGED CURB COMPLAINT AT 4423 W. HURON FILED The Board received a letter from Councilman Walter Kopczynski regarding a damaged curb at 4.423 W. Huron Street and the request that immediate action be taken to correct the situation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Public Construction for review and recommendation. TRAFFIC CONTROL DEVICE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Public Construction, recommended that the Board revise the fourway stop at Angela and North Shore to a two -way stop, noting that the intersection does not meet warrants for signals or the four -way stop and further noting that St. Joseph County will be contacted regarding modifications in the bridge railing to improve sight distance at the intersection. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the recommendation was approved subject to the bridge modification. MCI REGULAR MEETING NOVEMBER 19, 1979 CETA SUBGRANTS APPROVED Elroy J. Kelzenberg, Manager of the Bureau of Employment and Training, submitted to the Board the following Subgrant and Worksite Agreements: Voluntary Action Center 10/1/79 to 9/30/80 Indiana University 10/1/79 to 9/30/80 -- $134,657.00 Indiana University 10/1/79 to 9/30/80 - $38,238.00 Upon motion made by Mr. McI'lahon, seconded by Mr. Mullen and carried, the subgrants were approved. CLAIMS APPROVED Chief Deputy Controller Michael L, Vance submitted to the Board Claim Docket Numbers 22363 through 22520 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 22363 through 22520 and directed that checks for payment be issued. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, submitted to the Board a Contractor's Bond for Ronald McDaniels d /b /a McDaniel_'s Asphalt Contractors and an Excavation Bond for United Heating and Plumbing. Mr. Andrysiak reported that the bonds were properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bonds were approved. STREET LIGHT OUTAGE REPORT APPROVED The Street Light Outage Report for the period November 7 through November 14 was submitted to the Board. The report indicated fourteen outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. REQUEST TO DECORATE TREES APPROVED The St. Joseph Bank & Trust Company requested permission to install decorative lighting on trees in the 200 block E. Jefferson as they have decorated the trees in the bank plaza. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. REQUEST FOR BOOTH ON RIVER BEND PLAZA APPROVED Michele Dobski, Director, River Bend Plaza, submitted to the Board a request from Andrews University for students to operate a booth on River Bend Plaza on Friday, November 23, 1979 to collect donations for Cambodian refugees. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved, subject to a current permit from the Charitable Solicitations Commission. REGULAR MEETING NOVEMBER 19, 1979 MEADE STREET SEWER CONTRACT APPROVED The contract with Bartolini Excavating Company for the construction of the Meade Street Sanitary Sewers was submitted to the Board. The contract is in accordance with the bid accepted by the Board in the amount of $52,148.80. The Certificate of Insurance and Performance Bond were submitted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved and the bonds filed. There being motion made the meeting ATTEST: no further business to come by Mr. McMahon, seconded by adjourned at 10:40 a.m. before the Board, upon Mr. Mullen and carried, Patricia DeC ercq, Clerk