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HomeMy WebLinkAbout11/05/1979 Board of Public Works Minutes242 REGULAR MEETING NOVEMBER 5, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, November 5, 1979 by President Patrick M. McMahon, with Mr, McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorneys James A. Masters and Terry A. Crone were in attendance. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the October 29 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. OPENING OF BIDS - COMMUNITY DEVELOPMENT VEHICLES This was the date set for receiving bids for one to five vehicles for the Community Development Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Enterprise - Record which were found to be sufficient. The following bids were opened and publicly read: Joe Hayden Ford, Inc. Bid was signed by John Wheaton, Niles, Michigan non- collusion affidavit was in !order and a certified check was ,submitted with the bid. Bid - 1979 Mercury Zephyr- $4648.98 1979 Mercury Zephyr - $5098.38 1979 Mercury Zephyr - $5057.42 1979 Mercury Zephyr - $5057.42 1979 Mercury Zephyr Wagon $5281.10 Trade -in Allowances - 1972 Chevrolet - $200.00 1973 Chevrolet - $300.00 1573 Pontiac - $400.00 Harold Medow, Inc, Bid was signed by Stanley Pollyea, South Bend, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 1 to 5 1980 Plymouth Volare Sedans - $4774.90 Trade -in Allowances - 1972 Chevrolet - $200.00 1973 Chevrolet - $250.00 1973 Pontiac - $450.00 Basney Ford South Bend, Indiana Bid - 1979 Ford Fairmont 1978 Ford Fairmont 1979 Ford Fairmont 1978 Dodge Aspen - 1978 Buick LeSabre Bid was signed by James H. Basney, non - collusion affidavit was in order, and a 10% bid bond was submitted.' $4237.00 $3662.00 $4112,00 $3862.00 $4262,. V Trade -in Allowances - 1973 Chevy - ) 1972 Chevy - ) $1100.00 1973 Pontiac -) 1 24`3 REGULAR MEETING NOVEMBKR- 5, 1979 Jordan Ford Bid was signed by Jordan Kapson, Mishawaka, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 1 to 5 1980 Ford Fairmont Sedans - $4662.07 Trade -in Allowances - 1972 Chevy $200.00 1973 Chevy $300.00 1973 Pontiac $300.00 Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Community Development and the Bureau of Vehicle Maintenance for review and recommendation. OPENING OF BIDS - MEADE STREET SANITARY SEWER PROJECT This was the date set for receiving bids for the construction of the Meade Street Sanitary Sewers. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Enterprise - Record which were found to be sufficient. The following bids were opened and publicly read: Bartolini Excavating Company Mishawaka, Indiana Bid - $52,148.80 Haskins, Inc. Lakeville, Indiana Bid - $54,644.00 H. DeWulf Mechanical Contractor Mishawaka, Indiana Bid - $60,752.50 Pyramid Mechanical Contractors South Bend, Indiana Bid - $54,993.00 Bradberry Brothers, Inc. South Bend, Indiana Bid - $60,353.00 O'Neal Trucking Company South Bend, Indiana Bid - $63,358.29 Bid was signed by Dominic Bartolini, non - collusion affidavit was in order and a 5% bid bond was submitted, Bid was signed by Richard Haskins, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Henry DeWulf, non- collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Ray Frankekovic, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by W. J. Bradberry, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Julius O'Neal, Jr., non - collusion affidavit was in order and a 5% bid bond was submitted. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Bureau of Design and Administration for review with a recommendation to be made before the meeting adjourns. 244 REGULAR MEETING NOVEMBER3, 1979 USE OF FIRE STATIONS FOR TOYS FOR TOTS PROGRAM APPROVED Fire Chief Oscar Van Wiele submitted to the Board the request of the Marine Corps Reserve to use Fire Stations as collection points for the annual Toys for Tots campaign and his recommendation that the request be approved, Upon motion.made by Mr, McMahon, seconded by Mr. Mullen and carried, the request was approved. LEASE - DISCOVERY HALL ANNEX APPROVED Richard Welch, Director, Discovery Hall Museum, submitted to the Board an extension of the lease agreement with South Bend Commercial Properties for a porcion of the premises located at 1408 Elwood Avenue for Discovery Hall Annex. Mr. Welch explained to the Board that the lease agreement has been extended to include',. 2,000 additional square feet with an increase in the rental payment to $11,640.00, payable as follows: $658.33 per month with the remaining annual rental payment being donated to the City of South end and Discovery Hall by South Bend Commercial Properties. Mr. Welch noted that the agreement reflects a total increase of $2,400.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the lease agreement was approved, subject to funding BID ADVERTISING APPROVED - ATRIUM FOR FIRST BANK CENTER Sollitt Construction Company, Construction Managers for the First Bank Center Project, submitted a request to advertise for bids for the Atrium portion of the First Bank Center project, with sealed bids to be received on November 26. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. PROJECT COMPLETION AFFIDAVIT APPROVED - MEMORIAL HOSPITAL SEWERS The Project Completion Affidavit for the construction of the Memorial Hospital Storm Sewers was submitted to the Board recommended for approval by Patrick M. McMahon, Director of Public Works, and John E. Leszczynski, Manager of the Bureau of Public Construction. The work was done privately but is in the public right -of -way and was inspected and approved by the City. The maintenance agreement for the project extends until September 7, 1982. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the Completion Affidavit was approved and the Maintenance Bond filed. PROJECT COMPLETION AFFIDAVIT APPROVED - KENSINGTON FARMS. SECTION 1 The Project Completion Affidavit for Kensington Farms Final (East) Section 1 was submitted to the Board recommended for approval by Patrick M. McMahon, Director of Public Works, and John E. Leszczynski, Manager of the Bureau of Public Construction. The improvement included streets, storm sewers and sanitary sewers on Bridgeton Drive from Watford Lane to Sommersworth Drive and on Sommerswith Drive from Bridgeton to Ironwood Road. The Maintenance Agreement extends until November 2, 1982. Submitted with the Affidavit was an Irrevocable Letter of Credit in the amount of $22,712,00 covering street surfacing. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Completion Affidavit was approved and the Letter of Credit filed. 245 REGULAR MEETING NOVEMBER 5, 1979 APPROVAL OF CONTRACT - INDIANA AVENUE CURB AND SIDEWALK The contract with Murdock and Sons Construction for the Indiana Avenue Curb and Sidewalk Improvements was submitted to the Board. The contract is in the amount of$50,000 and is in accordance with the bid accepted on September 17, 1979. The Performance Bond and Labor and Materials Bond were also submitted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved and the bonds filed. CHANGE ORDER APPROVED - CLEVELAND ROAD STORM SEWER A Change Order in the contract with H. DeWulf Mechanical Contractors for the Cleveland Road Storm Sewer project was submitted to the Board. The Change Order increases the contract by $1,600.00 and is to cover the addition of an 8 inch VCP stub to four manholes. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the change order was approved. ADDENDUM TO RIVER COMMONS LEASE /PURCHASE AGREEMENT APPROVED Robert M. Parker, Chief Deputy City Attorney, submitted to the Board an addendum to the River Commons Lease /Purchase Agreement. Following a hearing before the Public Service Commission, the Commission has approved the lease /purchase agreement with a beginning date to be established by addendum. The beginning date is to be the fifteenth day of the month following the approval and the addendum establishes November 15, 1979 as the beginning date for the River Commons Lease/ Purchase. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the addendum to the River Commons Lease /Purchase Agreement. ADOPTION OF RESOLUTION NO. 24, 1979. A proposed resolution was submitted to the Board for approval. Mr. McMahon explained that the resolution authorizes the Board of Public Works to acquire property located at the corner of Forrest and Portage Avenues to be used for park purposes. The Board is being asked by the Park Department and the Community Development Department to ini.tiat:ei:proc.edures:, to acquire the land. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the following Resolution was adopted: RESOLUTION N0, 24, 1979 WHEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to acquire certain property known as Lot 18, Chapin Place Addition to the City of South Bend, to be used for park purposes; and WHEREAS, the Board of Public Works has the authority to make such acquisition for improvements as provided by Acts of the General Assembly. NOW, THEREFORE, BE IT RESOLVED 1. That the Board of Public Works secure the property known as Lot 18, Chapin Place Addition to the City of South Bend by the doing of all acts necessary and desirable to the acquisition by gift, purchase or condemnation. BE IT, FURTHER, RESOLVED that if proceeding is brought by condemnation for the acquisition of such real estate, such proceedings shall be brought pursuant to the provisions of the Acts of the 1905 General Assembly, Chapter 48, being I.C. 32- 11 -1 -1 to 32- 11 -1 -13, as ADOPTED THIS 5TH DAY OF NOVEMBER, 1979 246 REGULAR MEETING NOVEMBER 5. 1979 ADOPTION OF VACATION RESOLUTION N0, 3482, 1979 The Board received reports from the Area Plan Commission, the Engineering Department, the Community Development and the Redevelopment Department that the petition of LaSalle Square Associates to vacate Lots 43 through 176 Westchester Second Unit Subdivision had been reviewed and there was no objection to the vacation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board filed the reports and adopted the following resolution: VACATION RESOLUTION NO. 3482, 1979 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: Lots (lot lines) No. 43 through 176 Westchester Second Unit Subdivision, with the exception of the southwest portion of Lot Numbered One Hundred and Seventy -six (176) which was dedicated to the City of South Bend on October 29, 1969 for use as a Prast Boulevard- Ardmore Trail Connector, said dedication being recorded in Deed Record 725, Pages 119 and 120 in the Office of the Recorder of St. Joseph County, Indiana and with the exception that Wellington Street, between Prast Blvd, and Ardmore Trail, is not vacated. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 43 through 176 Westchester 2nd Unit Notice of this Resolution shall be published on the 9th and 16th day of November, 1979 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 26th day of November, 1979 at 9:30 o'clock, A.M. will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 5th day of November, 19.79. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s / Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk REGULAR MEETING COMMUNICATION RE: PARKING AROUND IUSB 47 NOVEMBER 5, 1979 The Board received and filed correspondence from Preface, the IUSB Student Newspaper, regarding the parking problem around IUSB and expressing concern if the street parking in the area is taken away. APPROVAL OF AGREEMENT - TRAFFIC SIGNAL AT SUMMIT AND WESTERN Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board an agreement with the Indiana State Highway Commission for the signalization of the intersection at Summit and Western. Mr. Wadzinski noted that-the City petitioned the Highway Commission for approval of this intersection and the agreement has now been received. The agreements have been reviewed and found acceptable and approval was recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the agreement and it will be forwarded to the State Highway Commission for signature. Mr. McMahon noted receipt of a letter from Annette Leszczynski expressing concern about recent accidents at this intersection and requesting that the City install a signal. The Board directed that Ms. Leszczynski be advised of the agreement approved today for installation of the signal. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following requests for traffic control devices: A. Install Tow Zone, Both sides of 100 W. Monroe (to be an addition to existing 1 hour parking limit, 9 am to 3 pm, No Parking, 2 AM -6 AM and 3PM -6PM) B. Install 2 hour parking 6 AM -6PM, No Parking 2 AM -6 AM- West 2 block of the south side of 200 West Monroe C. Install 1 Hour Parking 9 AM -3 PM, No Parking 2 AM -9 AM & 3 PM- 6PM Tow Zone, North side of 200 West Monroe D. Install 15 minute parking, No Parking 2 AM -6 AM, three spaces on East 2 block on South Side of 200 West Monroe (Bus station) E. Install 15 minute limit, West side of 500 S. Main St., the spaces located from Monroe Street south to the bus station driveway (2) Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the recommendations. OPEN AIR STAND APPROVED The Board received an application from Frank Perri to operate an Open Air Stand on Logan Street, one block West of Jefferson, for the sale of Christmas trees for the month of December. Written permission of the property owner was attached to the application. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved. 248 REGULAR MEETING NOVEMBER 5, 1979 HANDICAPPED PARKING PERMIT APPROVED Dale Riedel, 1311 S. 33rd Street, submitted an application for a Handicapped Parking Permit along with a doctor's statement. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the.application was approved and referred to the Controller's Office for issuance of the permit. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 21441 through 21833 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the Board approved Claim Docket Numbers 21441 through 21833 and directed that checks for payment be issued. CETA SUBGRANT AGREEMENTS APPROVED Elroy J. Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board Subgrant Agreements for the following agencies; A. American Heart Association - 10/1/79 to 9/30/80 - $7,626 B. Hansel Neighborhood Center - 11/1/79 to 9/30/80 - $8,406 C. Housing Authority - 10/1/79 to 9/30/80 - $21,625 D. Primary Day School - 11/1/79 to 9/30/80 E. The Boy's Club of South Bend - 10/1/79 to 2/15/80 F. Cooperative Extension Service - 10/1/79 to 12/20/79 G. Spanish Speaking Catholic Commission - 11/1/79 to 9/30/79 - $8,130 H. Broadway Christian Parish Day Care - 10/1/79 to 9/30/80 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Subgrant Agreements were approved. AMERICAN CANCER SOCIETY BIKE- A -THON REQUEST FILED The American Cancer Society submitted a request to hold a Bike- A -Thon on Sunday, April 27, 1980 with a rain date of Sunday, May 4. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the date was reserved for this organization and the request was referred to the Bureau of Traffic and Lighting and the PoliceDepartment for review and recommendation. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period October 24 to October 30 was submitted to the Board. The report indicated twenty -one outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. BID AWARDED - MEADE STREET SANITARY SEWERS The Bureau of Design and Administration reported to the Board that the bids received for the construction of the Meade Street Sanitary Sewers had been reviewed and it was recommended that the low bid of Bartolini Excavating Company of $52,148.80 be accepted. Mr. 'Wells noted the bid was in order and a five cent error in extension was corrected reflecting a change in the bid as read at $52,148.75. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation and awarded the bid to the Bartolini Excavating Company in the amount of $52,148.80. 1 REGULAR MEETING ATTENDANCE OF STUDENT NOTED NOVEMBER 5, 1979 The Board noted the attendance of Arun Besivas, Scout Troop 452, Community Congregational Church, as an observor at the meeting. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the meeting adjourned at 10:30 a.m. ric M. FIERFEon ATTEST: Patricia De ercq, C e 249