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HomeMy WebLinkAbout10/29/1979 Board of Public Works Minutes236 REGULAR MEETING OCTOBER 29, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 29, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES APPROVED Mr. Mullen reported that the minutes of the October 22 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon, seconded the motion and it carried. AGENDA ITEM ADDED - CETA VEHICLE LEASES Mr. McMahon noted receipt of a report on lease extensions for vehicles for the Bureau of Employment and Training and he made a motion that the item be added to the agenda. Mr. Brunner seconded the motion _. and it carried. OPENING OF BIDS - FIRE STATION NO. 11. This was the date set for receiving bids for the construction of new Fire Station 11. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. "The following bids were opened and publicly read: General Construction Henry - Williams, Inc. Bid was signed by Al Zeiler, Jr,, South Bend, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $477,800.00 H. G. Christman Const. Co. Bid was signed by Howard E. Emmons, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $469,500.00 Brown and Brown Gen. Cont Wakarusa, Indiana Bid - $490,192.00 Carl J. Reinke & Son South Bend, Indiana Bid — $477,290.00 Harry H. Verkler Gen. Cont. South Bend, Indiana Bid - $453,515.00 Bid was signed by Eric Brown, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Harold G, Reinke, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Harlen A. Rusk, non - collusion affidavit was in order and a 5% bid bond was submitted. REGULAR MEETING Electrical Work Alectrico, Inc. Mishawaka, Indiana Bid - $89,515.00 Morse Electric Company South Bend, Indiana Bid - $79,419.00 Grothaus Electric Company South Bend, Indiana Bid - $81,306.00 George Thompson Electric Elkhart, Indiana Bid - $77,987.00 Scanlon Electric Company South Bend, Indiana Bid - $79,876.00 Colip Electric Company South Bend, Indiana Bid - $67,777.00 Mechanical Work 237 OCTOBER 29, 1979 Bid was signed by Al Zeiler, Jr. non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Edward H. Morse, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Paul Grothaus, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by George Thompson, non- collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Robert L. Price, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Charles D. Colip, non - collusion affidavit was in order and a 5% bid bond was submitted. United Heating & Plumbing Co, Bid was signed by Ervin M. Swift, South Bend, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $111,270,00 Standard Mechanical, Inc. Bid was signed by Mark A. Gallagher, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $127,770.00 Krueper & Sons Plumbing & Deputy City Attorney Terry A. Crone Heating advised the Board that the non - collusion affidavit on the bid was not signed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was rejected. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Engineer's Office and the Architect for review and recommendation. Mr. McMahon noted that there were a number of deductive alternates listed on the bids and the Board will be reviewing these alternates to bring the total cost down to the funding for the construction. 238 REGULAR MEETING OCTOBER 29, 1979 FILING OF.ASSESSMENT ROLL n VACATION RESOLUTION N0, 3479 Patrick M. McMahon, Civil City Engineer, files an assessment roll with respect to Vacation Resolution No. 3479 for the vacation of the north -south alley running south from Mishawaka Avenue to the first east -west alley adjacent to Lot No. 1 of Baker and McHenry Addition. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to adjacent property owners. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the Assessment Roll and set it for public hearing on Monday, November 26, 1979. FIRE STATIONS APPROVED AS VOTING PLACES The Board received a request from C. J. Pajakowski, St. Joseph County Democratic Central Committee Chairman, for use of the following buildings as voting places on Election Day, November 6, 1979: Fire Station #2, Fire Station #3, Fire Station #5, Fire Station #6, Fire Station #7, Fire Station #9, Fire Station #10, the Potowatomi Greenhouse and Pinhook Pavilion. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the use of the Fire Stations listed and referred the request for use of the Potowatomi Greenhouse and Pinhook Pavilion to the Park Superintendent for review and appropriate action. BID REJECTED - FIRE DEPARTMENT SNORKEL Chief Deputy Controller Michael L. Vance submitted to the Board the following recommendation: "The Board of Public Works accepted the low bid of Midwest Fire and Safety Equipment Company, Inc. for a Snorkel, conditioned upon approval of the funding for the purchase. Funding through a lease /purchase agreement was pursued in the 1980 budget but the request was eliminated from the Fire Department budget as approved by the Common Council. In view of the City's tight financial position and the action of the Common Council in reducing the Fire Department 1980 budget, I am recommending that the Board rescind its' conditional award and reject the bid. Michael L. Vance Chief Deputy Controller it Upon motion made by Mr. Mullen, seconded by Mr, McMahon and carried, the recommendation was approved and the Board rejected the bid. COMPLAINT - INDEPENDENT CAB COMPANY The Courtesy Cab Company submitted a letter to the Board alleging that Grady Thompson, Independent Cab Company, now has two cabs operating and one of the vehicles does not have lettering, top lights, a meter and proper license as required by the ordinance. The letter requested that the matter be investigated. Upon motion made by Mr. Brunner and carried, the letter was filed and referred to the Controller's Office for investigation. REGULAR MEETING CANOPY APPROVED - SOUTH BEND_SHRINE CLUB 239 OCTOBER 29. 1979 Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board a report of his review of the request of the South Bend Shrine Club to install a portico at their location at 126 W. Marion Street, Mr, Wadzinski reported no objection to the installation if made in accordance with all.Municipal Code requirements. The Building Commissioner has reviewed the request and has recommended approval, subject to all Code requirements. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved installation of the canopy, subject to all Code requirements of the Building and Fire Departments and to the filing of a Certificate of Insurance. TRAFFIC CONTROL DEVICE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board a recommendation to install a "No Parking - Fire Lane, Tow Zone,_on the west side of 100 North Michigan Street, where the fire lane is constantly blocked by vehicles. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. STREET LIGHT RECOMMENDATIONS APPROVED Joseph J. Plu.ta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following street light recommendations: REMOVE: On Niles Avenue between St. Vincent and Napoleon (2 lights) 7000L MV U6 CP $5.10, /mo. INSTALL: On Niles Avenue, between St.. Vincent and Napoleon (2 lights) 7000L MV OH WP 16.20 /mo, On Taylor St., S. of Washington 7000L MV OH WP 4.80 /mo. On Dunham, between Phillipa and Olive 7000L MV OH WP 4.80 /mo. 600 Block Southmoor 7000L MV OH WP 4.80 /mo. On Pagin, No. of Orange 7000L MV OH WP 4.80 /mo. Total Increase $30.30 /mo. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved, HANDICAPPED PARKING PERMITS APPROVED The Board received applications for Handicapped Parking Permits from Mabel Eslinger, 16019 Ireland Road, and Keith Kaser, 819 E. Milton Street. Both applications had doctor's statements attached as required. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the applications were approved and referred to the Controller's Office for issuance of the permits. 240 REGULAR MEETING OCTOBER 29.1979 TITLE SHEETS APPROVED The Bureau of Design and Administration submitted to the Board title sheets approving the plans for the following projects: Garland Street Sewer Extension, a private development for which plans have been reviewed and approved by the City. Meade Street Sanitary Sewers - this project is now out for bids for construction under Barrett Law. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board signed the title sheets approving the plans. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the following bonds were submitted in proper form and could be approved: Excavation Bond for Dahco Excavation, Inc. Excavation Bond for David E. McDaniel Company Upon motion made by Mr. McMahon, seconded by Tyr. Brunner and carried, the Board approved the bonds: CLAIMS APPROVED Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 20990 to 21440 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 20990 to 21440 and directed that checks for payment be issued. CETA SUBGRANTS APPROVED Elroy J. Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board the following Subgrants for CETA and recommended approval: Jewish Federation of St. Joseph Valley from 10 /1/79 to 9/30/80 - $225.00 Indiana Educational Services Center from 10/1/79 to2/17/80 - Legal Services of Northern Indiana from 10/1/79 to 3/1/80 - $13,042.00 LaCausa, Inc. - 10/1/79 to 2/15/80 Mental Health Association - 10/1/79 to 12/31/79 St. Vincent De Paul from 10/1/79 to 9/30/80 - $9,695.00 Circle of Mercy Day Nursery from 10/1/79 to 9/30/80 - $1091.00 Montessori School of South Bend, Inc: from 10/1/79 to 1/6/80 - $70.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Subgrants were approved. REGULAR MEETING LEASE EXTENSIONS FOR CETA VEHICLES APPROVED OCTOBER 29. 1979 Elroy J. Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the.Board extensions of lease agreements with Medow Leasing, Inc. for two Dodge Aspens. The agreements extend the leases for a period of one year, beginning October 1, 1979 at $75.00 per month, per vehicle, Deputy City Attorney Terry A. Crone reviewed the extensions and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr Mullen and carried, the lease exLensions were approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period October 5 to October 19 was submitted to the Board. The report indicated sixty -nine outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. STION RE: ORANGE /COLFAX CONNECTOR Floyd Carter was present and asked the Board about the removal of trees east of Elm Street in connection with the construction of the Orange /Colfax Connector. Mr. McMahon noted there should be no tree removal necessary in this area, with the possible exception of the area just east of Elm Street for the transition of the connector. He advised Mr. Carter that John Leszczynski, Manager of the Bureau of Public Construction, has plans for the construction available for inspection and Mr. Carter was referred to Mr.Leszczynski for a response to his question. REQUEST TO PURCHASE PARCEL OF LAND NEAR MICHIGAN /MAIN CONNECTOR James Conboy, Jr, was present and stated he intended to submit an offer to the Board for a residual parcel of land acquired for the Michigan /Main Connector prior to the date of the next Common Council meeting. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:20 a.m. i atrick M. McMahon ATTEST: , a cy, Patricia DeClercq, Cle 241