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HomeMy WebLinkAbout10/22/1979 Board of Public Works MinutesI'll A 230 REGULAR FLEETING OCTOBER 22, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 22, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES APPROVED Mr. Mullen reported that the minutes of the October 15 meeting of the Board had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. Mr. McMahon reported that the minutes of the special meeting of October 19 had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Mullen seconded the motion and it carried. IMPROVEMENT RESOLUTION NO. 3480 CONFIRMED This being the date set, hearing was held on Improvement Resolution No. 3480 for the construction of sanitary sewers on Meade Street, from Calvert to Ewing. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon noted that this project was initiated at the request of property owners in the area. The engineer's estimate for the project is $55,949.30. All affected property owners were notified of the hearing and of their proposed assessment if the sewers are constructed, He said Board policy has been if fifty -one per cent of the property owners are in favor of the project, the sewers will be constructed. If fifty -one per cent of the property owners are opposed, the Improvement Resolution will be rescinded. Mildred Harmon was present, representing the lot owned by Walter and Iva Hall, who are deceased. She asked how the assess- ments were figured and how they would be paid. Mr. McMahon advised her that the assessment is based on the square footage of the lots' and that the amount listed on the assessment roll for each owner cannot be increased. If the project exceeds the estimate, the City must pay the difference. He noted that the owner can elect to pay the assessment in cash at the completion of the project or can pay it in five equal installments at six per cent interest, billed with the property tax bills. Mrs. Harmon said she felt the cost was a little high but did not object to the project, William Marvin was present and said he favors the construction. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board confirmed Improvement Resolution No. 3480 and directed the Bureau of Design and Administration to prepare the bid advertisement for the project. VACATION RESOLUTION NO. 3479 CONFIRMED This being the date set, hearing was held on Vacation Resolution No. 3479 for the vacation of the north -south alley running south from Mishawaka Avenue to the first east -west alley adjacent to Lot No. 1 of Baker and McHenry Addition. The Clerk tendered proofs of publication of notice-in the South Bend Tribune and the Tri- County News which were found to be sufficient. The petitioner is Blackburn Collection Service, Inc. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr..Brunner and carried, the Board confirmed Vacation Resolution No. 3479 and directed that an Assessment Roll be prepared. 231 REGULAR MEETING OCTOBER 22. 1979 ASSESSMENT ROLL CONFIRMED - VACATION RESOLUTION NO. 3478, PROCEEDINGS CLOSED This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3478 for the vacation of the first alley north of Huron Street, running east and west from Grant Street to Brookfield Street, excepting therefrom the 14' right of way of the north -south alley. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net damages and $0.00 net benefits to abutting properties. No remonstrators were present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. VEHICLE BIDS REJECTED - READVERTISING APPROVED Cande Marin, Fiscal Officer for the Community Development Department, reported to the Board that the bid submitted by Harold Medow, Inc. for vehicles for the Community Development Department had been reviewed. After an evaluation of needs, they are requesting that the bid be rejected and the Board approve readvertising under revised specifications for one to five vehicles. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and authorized readvertising for bids. FUNDING APPROVED - RAPE CRISIS INTERVENTION PROJECT John V. Cimino, Director of the Criminal Justice Planning Bureau, requested that the Board award fourth quarter funding to the Mental Health Center for the Rape Crisis Intervention Project. Funding for the project is provided with federal funds of $4,175.00, state funds of $231,95 and no local funds. Marcia Silverman, Director. of the program, was present. She noted: that the program is meeting its' objectives. Eighty -three individuals have been counseled this year thus far, as compared with a total of eighty -six last year. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the Board approved the awarding of funds. CONTRACT APPROVED - CHAPIN STREET ISLAND IMPROVEMENTS John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board a contract with Ziolkowski Construction Company for the Chapin Street Island Improvements. The contract is in the total amount of $38,275.75 and is in accordance with the bid accepted by the Board. :The Performance.Bond and_Labor.and Materials Payment Bond were submitted. Upon.motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved and the bonds filed. APPROVAL OF CONTRACT WITH A.C.T.I.O.N. - WEATHERIZATION SERVICE Peter H. Mullen submitted to the Board a contract between the City of South Bend and A.C.T.I.O.N., Inc. for providing weatherization services for South Bend residents. The contract is in the amount of $5,000.00 to be paid in quarterly installments. Revenue Sharing funds for the project have been approved by the Common Council. Upon motion made by Mr..McMahon, seconded by Mr. Mullen and carried, the contract was approved. 232 REGULAR MEETING OCTOBER 22, 1979 REQUEST FOR SHRINE CLUB CANOPY FILED The Board received a request from City Awning Company, on behalf of the South Bend Shrine Club, to erect a canopy at 126 W..Marion Street. A drawing of the proposed installation was attached. James Markle, Building Commissioner, reported he had reviewed the request and had no objection to the canopy provided it was installed in compliance with all Building and Fire Code requirements. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendations for traffic control: A. No Parking west side of 700 N. Main Street, an extension of the yellow zone at the pedestrian crossing, to include new entrance to doctor's parking lot. B. Remove two -way stop on Humboldt at Johnson and install four -way stop at Humboldt and Johnson, a temporary installation preparatory to stop sign reversal. Anticipated length of temporary installation, six months. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. REPORT - YELLOW CURB AT 1109 ECLIPSE PLACE Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted the following report to the Board on a yellow curb installation at 1109 Eclipse Place: "As requested by the Board, this Bureau has researched our street file records and find no orders or correspondence regarding the yellow curb at 1109 Eclipse Place. It is my understanding that the Board researched its files for the years 1963 and 1964, which are immediately during and after the construction of the St.Joseph Bank Building and find no recommendations from Mr.. Hazinski for yellow curbs at 1109 Eclipse Place. I, personally, have no recollection of any verbal agreements between Mr. Przygoda and Mr.Hazinski reference the yellow curb at 1109 Eclipse Place - bearing in mind that I may not have been privy to said agreements, if in fact there were any. Further, since the appearance of Mr. Kovas's story in the South Bend Tribune reference the above situation, I received a call from a neighborhood resident who indicated the curb has been painted both white and /or orange with the caption "No Parking" stencilled in black on top of the curb for many, many years. (This method is not used by this Bureau). s/ Ralph J. Wadzinski it Mr. McMahon noted that he had talked to Mr. Przygoda about this matter and had advised him that the action of the Board would stand. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. 233 REGULAR MEETING OCTOBER 22, 1979 REQUEST TO MOVE PLANT, CONVEYOR AND CATERPILLAR APPROVED The request of the South Lyon Truck Company to move a plant, conveyor and caterpillar which are oversize was submitted to the Board by County Engineer William Richardson. The vehicles will travel on Cleveland Road west from U. S, 31 to Bendix Drive and south on Bendix Drive to U.S, 20. Proposed date for the move is October 24, 25 or 26. They have secured approval of the County and the Indiana State Highway Department and their insurance is on file with the state.. They are requesting approval of the. portion of the route within the City limits.- Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the request was approved subject to notification to the Police Department of the exact time and date of the move and filing with the City of a Certificate of Insurance, HOLIDAY PARADE REQUESTS APPROVED Michele Dobski, Director of River Bend Plaza, submitted to the Board the parade route, street closings, parking bans and parade line -up for the Annual Holiday Parade to be held on Saturday, November 17 at 9:00 a.m. The route and street closings have been approved previously. Ms. Dobski requested the use of City Lots #1 and #4, as well as Washington Street, from Lafayette to Taylor, for bus and vehicle parking.. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the requests were approved. IN -KIND CONTRIBUTION VOUCHERS FOR A.C.T.I.O.N., INC. APPROVED A.C.T.I.O.N., Inc. submitted to the Board In -Kind Contribution Vouchers for leased premises at Old Fire Station #7 and #10. The vouchers cover the period June, 1979 through September 1979 in the amount of $8,595.76 for Station 10 and $3,372.64 for Station 7. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the In -Kind Vouchers were approved. ADOPTION OF CITY HOLIDAY LIST FOR 1980 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the following list of paid holidays for City employess for 1980 was adopted: New Year's Day - Tuesday, January 1, 1980 Good Friday - Friday, April 4, 1980 Primary Election - Tuesday, May 6, 1980 Memorial Day - Monday, May 26, 1980 Thursday before Independence Day - Thursday, July 3, 1980 Independence Day - Friday, July 4, 1980 Labor Day - Monday, September 1, 1.980 General Election - Tuesday, November 4, 1980 Veteran's Day - Tuesday, November 11, 1980 Thanksgiving Day - Thursday, November 27, 1980 Friday following Thanksgiving - Friday, November 28, 1980 Christmas Day - Thursday, December 25, 1980 Friday following Christmas - Friday, December 26,1980 HANDICAPPED PARKING PERMIT APPROVED - BETTY CAMPBELL Betty L. Campbell, 1547 Hickory Road, submitted an application for a Handicapped Parking Permit. This is a renewal of a permit issued last year and the doctor's statement is already:on file. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved and referred to the Deputy Controller's Office for issuance of the permit. 234 '\ REGULAR MEETING OCTOBER 22, 1979 VACATION RESOLUTION NO. 3481 ADOPTED The petition of the Ridge Company to vacate a 'portion of Lafayette Street was referred to various City departments for review. Mr. McMahon noted receipt of favorable recommendations from the Area Plan Commission, the Engineering Department and the Community Development Department for the vacation, subject to existing utility easements. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the reports were ordered filed and the following Resolution was adopted: VACATION RESOLUTION NO. 3481 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: Lafayette Street from Indiana Avenue south to the dead end, a distance of approximately'271 feet, all in Creed's 2nd Addition to the City of South Bend, Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including but not limited to'the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual utilities. The following property may bey injuriously or beneficially affected by such vacation: Lots 12 through 24, Part of Creed's 2nd Addition - Notice of this Resolution shallbe published on the 26th day of October and the 2nd day of November, 1979 in: the South Bend Tribune and in the Enterprise Record. This Board, at its office, on the 13th day of November, 1979 at 9:30 a.m., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 22nd day of October, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: S/ Patricia DeClercq, Clerk Publish two times: October 26 and November 2, 1979. 1 REGULAR MEETING APPROVAL OF CLAIMS 235 OCTOBER 22, 1979 Michael L. Vance, Chief Deputy Controller, submitted to the Board Claim Docket Numbers 20305 to 20989 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the Board approved Claim Docket Numbers 20305 to 20989 and directed that checks for payment be issued. ;TREET LIGHT OUTAGE REPORT FILED he Street Light Outage Report was submitted to the Board. The eport indicated fifteen outages in the period October 13 to 16. pon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, he report was ordered filed. OF MEETING-DATES . McMahon noted the County. -City Building will be closed on two ndays, requiring a change in meeting dates. He made a motion that e meeting of November 12 be rescheduled to Tuesday, November 13 d that the meeting of December 24 be cancelled. Upon motion made Mr. McMahon, seconded by Mr. Mullen and carried, the dates were anged as noted. >UBGRANT AGREEMENTS APPROVED lroy Kelzenberg, Director of the Bureau of Manpower and Training, ubmitted to the Board the following Subgrant Agreements and his ecommendation that they be approved: merican National Red Cross, 10/1/79 to 9/30/80 - $17,505.00 umane Society of St. Joseph County, 10/1/79 to 9/30/80 - $1,058.00 amily and Children's Center, 10/1/79 to 9/30/80 - rban League of South Bend and St. Joseph County, 10/1/79 to 9/30/80 - $7,675.00 epartment of Public Welfare, 10/1/79 to 9/30/80 - $700.00 pon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, he Subgrant Agreements were approved. ere being no further business to come tion made by Mr. McMahon, seconded by eeing adjourned at 10:30 a TTEST: 'atricia DeClercq, e before the Board, upon Mr. Mullen and carried, the