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HomeMy WebLinkAbout10/08/1979 Board of Public Works Minutes216 REGULAR MEETING OCTOBER 8, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, October 8, 1979 by President Patrick McMahon, with Mr. McMahon, Mr, Brunner and Mr, Mullen present. Deputy.City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the.October l meeting had been reviewed and he made a motion that they be approved as submitted. Mr. Brunner seconded the motion and it carried. BIDS OPENED - FOOTINGS AND FOUNDATION FOR FIRE STATION NO. 11 This was the date set for receiving bids for Footings and Foundation for new Fire Station No, 11, The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient, The following bids were opened and publicly read: Ziolkowski Construction Co. South Bend, Indiana. BID - $30,800.00 Verkler Construction Co. South Bend, Indiana Bid - $24,900.00 Carl J. Reinke & Sons, Inc. Bid - $31,108.00 Black - Casteel Const. Co. South Bend, Indiana Bid - $44,000.00 Muia Construction Co. South Bend, Indiana Bid - $33,611.00 Brown and Brown Wakarusa, Indiana Bid - $26,000.00 Henry- Williams South Bend, Indiana Bid - $35,300.00 Bid was signed by Ben Ziolkowski, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Harlan A. Lusk, non- collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Harold G. Reinke, hon- collusion affidavit was in order and _a 5% bid bond was submitted. Bid was signed by R. V. Casteel, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by E. C. Muia, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Eric Brown, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Robert A. Henry, non - collusion affidavit was in order and a 5% bid bond was submitted. Mr. McMahon noted that the bids would be reviewed by the Architect and the Division of Engineering immediately, with a recommendation to come back to the Board before adjournment. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Division of Engineering and the Architect for review and recommendation. 0 21'7 REGULAR MEETING OCTOBER 8, 1979 OPENING OF BIDS - SALE OF 722 E. BROADWAY This was the date set for receiving bids for the sale of a city -owned lot at 722 E. Broadway. The property was offered for sale for less than one thousand dollars, but because two persons expressed an interest in purchasing the lot, the Board advertised for sealed bids. There were no bids received. Upon motion made by Mr, McMahon, seconded by Mr, Brunner and carried, the Board directed that the Clerk contact both parties and advise them that, if they are still interested in the purchase of the lot, they can submit an offer for consideration. HEARING ON DENIAL OF TAXI LICENSE FOR CLIFFORD FIDLER POSTPONED Clifford Fidler had requested a hearing before the Board today on the denial of his taxicab license application. Mr. Fidler was not present. The matter was postponed and will be rescheduled at the request of Mr, Fidler. SUBGRANT AGREEMENT APPROVED - CHAMBER OF COMMERCE Elroy Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board a subgrant agreement between CETA and the Chamber of Commerce, The subgrant is in the amount of $1,245.00 for the period October 1, 1979 through September 30, 1980 and is to conduct ;a poll of Chamber of Commerce members to determine if they are interested in participating in an on- the -job training program. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the subgrant was approved. SUBGRANT APPROVED - SOUTH BEND COMMUNITY SCHOOL CORPORATION Elroy Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board a subgrant agreement between CETA and the South rend Community School Corporation, Th& subgrant is in the amount of $157,394,00 for the period October 1, 1979 through September 30, 1980 and is for providing basic adult education skills training. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the subgrant was approved, LEASE AGREEMENT FOR CETA VEHICLES REFERRED Elroy Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board extensions to current lease agreements with Medow Leasing, Inc. for two Dodge Aspens and recommended that the Board approve the extensions for an additional year at $75.00 per month per vehicle. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the extensions were referred to Terry A. Crone, Deputy City Attorney, for review and recommendation. BIDS ACCEPTED - DE -ICING CHEMICALS Patrick M. McMahon noted that the Board had received bids for de -icing chemicals some weeks ago. Bids were received for liquid calcium chloride, and calcium chloride sand and slag mixtures, No bids were received for rock salt. The City is presently negotiating with past suppliers to determine if any salt can be purchased, Mr. McMahon recommended that the Board accept the following bids received in order to allow purchase from an available supplier as needed: Calcium Chloride slag -sand mixture - The Levy Company, Bid of $9.75 a ton for up to 10,000 tons. r! DIMO • REGULAR MEETING OCTOBER 8. 1979 Calcium Chloride Sand Mixture - Medusa Aggregates Company Bid - $10.15 a ton, for up to 10,000 tons Liquid Calcium Chloride - Pierceton Equipment Company Bid - $.2500 per gallon, for up to 100,000 gallons. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were accepted as recommended. ACQUISITIONS REPORT =- DISCOVERY MALL FILED Richard Welch., Director of Discovery Hall Museum, submitted to the Board the Quarterly Acquisitions Report for the period ending September 30, 1979 as follows: 79.62 Robert Getz Oliver Plowshare 79.63 Discovery Hall Associates Auto Vases, catalog, Oliver Vineyard plow, tennis shoes, plow parts 79.64 Don Germann 3 photographs and newspaper clipping 79.65 Northern Indiana S.B. Bail Medallion Historical Society 79.66 Purchase- Broken Kettle Books Oliver catalot c.1930 79.67 Alice Janowiak Wilson Bros. shorts 79.68 Virginia Jelinski Tie, manufactured by Wilson Bros. 79.69 Mrs. Jack H. McGhee Book - History of Studebaker Corp. 79.70 Jennifer & Earnest Buck O'Brien Pain Products 79.71 Discovery Hall Associates Stove, S.B. Toy Gameboard, 5 postcards, 4 Singer cards Oliver button 79.72 Purchase- Robert Johnson Felloe Chamfering machine Tread Sander 79.73 Kenneth McDermott Oliver Notebook 79.74 L.R. Richardson Photographs 79.75 O'Brien Corporation Paint cans,brochures, Ad items 79.76 Dodge Division Dodge products 79.77 Mr.& Mrs, Charles Hurcomb Foundry catalog (includes Wheelabrator) 79.78 Discovery Hall Associates Oliver Ad card, Muessel Calendar, Enro shirt, Wilson Brothers P.J., Kamm's bottle, O'Brien cans, White valve grinder 79.79 Wimmler Resler Oliver Theatre Program w/ Kamm's Ad REGULAR MEETING 79.80 Dr.& Mrs, John,.Koczan 79.81 Mr, & Mrs, John Perkins 79.82 Larry Cassel 219 OCTOBER 8, 1979 St. Joe Valley Ed. -S.B. Times Perkins Windmill Wheel & Tail Kamm's Beer Case Graf Bishop Camera Lens 79.83 Charles Koczan Neon Sign, Metal Sign, Cardboard Upon motion made by Mr, McMahon, seconded by Mr, Brunner and carried, the report was ordered filed. CHANGE ORDER APPROVED - CENTURY CENTER PARKING LOT John E. Leszczynski, Manager of the Bureau of Traffic and Lighting, submitted to the Board, a change order in the contract with Rieth Riley Construction Company for the Century Century Parking Lot. The change order increases the contract by $4,430.00 and is to provide an underground sprinkling system for large lawn areas. Mr. McMahon noted there is money available in the contract and this brings the total contract amount to $218,896.35. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the Change Order was approved. BID ACCEPTED - INDIANA AVENUE CURB AND SIDEWALK John E. Leszczynski, Manager of the Bureau of Traffic and Lighting, submitted to the Board a tabulation of bids received for the Indiana Avenue Curb and Sidewalk Improvements, Project Cd -79 -1. and his recommendation that the low bid of Murdock and Sons of $50,000 be accepted, The Department of Redevelopment had requested that the Board advertise for bids for this project and concurs in the recommendation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved and the bid awarded. BID ACCEPTED - CHAPIN STREET ISLAND IMPROVEMENTS John E. Leszczynski, Manager of the Bureau of Traffic and Lighting, submitted to the Board a tabulation of bids received for the Chapin Street Island Improvements, Project No. R & S 7907, and his recommendation that the low bid of Ziolkowski Construction Company of $38,275.75 be accepted, subject to funding. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bid was awarded as recommended, subject to approval of the funding. IMPROVEMENT RESOLUTION NO.�3480 ADOPTED The Bureau of Design and Administration, in response to a petition of residents, prepared preliminary plans, a cost estimate, a preliminary assessment and an improvement resolution for the construction of sanitary sewers on Meade Street, from Calvert to Ewing. Upon motion made by Mr, McMahon, seconded by Mr, Mullen and carried, the Board filed the preliminary plans, cost estimate and preliminary assessment roll and adopted the following resolution: IMPROVEMENT RESOLUTION 3480 BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to improve Meade Street, from Calvert to Ewing Avenue in the southwest area of South Bend, by constructing an 8' and a 10' diameter V.C.P. Sanitary Sewer. NMI REGULAR MEETING OCTOBER 8, 1979 The same to be done in accordance with the profiles, drawings, general details and specifications for such improvements approved and to be adopted by the Board of Public Works of the City of South Bend, Indiana, immediately upon the final adoption and confirmation of this Resolution, and placed on file in the Office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs, such as advertising and engineering, shall be assessed upon the real estate abutting on said Meade Street sanitary sewer in accordance with applicable statutes, The said improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18 -6 -3), Assessments, if deferred, are to be paid in five (5) equal installments, with interest at the rate of six (6) per cent per annum. The 22nd day of October, 1979 at the hour of 9:30 A.M. o'clock Local Time is hereby fixed as the time and the Board of Works Hearing Room, 1308 County -City Building as the place when and where all persons whose property may be affected by such proposed improvement may be heard as to the necessity for the same, and all petitions and remonstrances received. The Board will, on said day, decide whether the benefits accruing to abutting and adjacent property and to the City of South Bend, Indiana, will be equal to or exceed the estimated cost of said improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution. Adopted October 8, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen Notice of Hearing Published on October 12, 1979 and October 19, 1979 s/ Patricia DeClercq, Clerk BID AWARDED — FIRE STATION N0: 11 FOOTINGS AND FOUNDATION James Childs, Architect for Fire Station No. 11, advised the Board that the bids for footings and foundation for the Fire Station opened this morning had been reviewed and he recommended acceptance of the low bid of the Verkler Construction Company of $24,900.00. Councilman Joseph Serge concurred in the recommendation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board accepted the low bid as recommended. It was noted that construction is to begin as soon as possible and groundbreaking was set for Thursday, October 11 at 9:30 a.m. REQUEST TO CONDUCT CONSTRUCTION KICK -OFF CEREMONY FILED —FIRST BANK Patrick M. McMahon noted receipt of a letter from James Carroll Associates, Inc. regarding the construction kick -off for the First Bank Center /Marriott Hotel. The ceremony is to take place on Thursday, October 19 at 11:30 a.m._ The letter noted the set -up would include chairs, tables, a speaker's platform, sound system, goalpost display and a band. The ceremony will consist of speeches, a stunt whereby a football will be kicked over the goalpost into the hole, the release of aerial bombs by Frank Perri and the release of about 500 helium - filled balloons. Mr. McMahon noted that parking has already been removed from that section in connection with the construction and would present no problem in the set -up. Anna Martin was present and noted she has made arrangements with the construction manager, Sollitt Construction Company, to change the worker's lunch hour to allow for the ceremony. The Board asked that a time change be considered to start the ceremony one hour earlier. However, Ms, Martin noted that invitations have already been extended and it is planned to coordinate the ceremony with a luncheon planned for Century Center. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter was filed and the Board will work out arrangements with Ms. Martin. [1 221 REGULAR MEETING OCTOBER 8, 1979 PROPOSAL ACCEPTED - REHABILITATION OF RUNAWAY SHELTER The Board received a report from Michele Dobski, Assistant Director of the Youth Services Bureau, submitting a tabulation of proposals received for the rehabilitation of the Runaway Shelter at 1322 Lincolnway East, Jurtin Construction Company submitted • proposal of $27,958.00 and P1aia Construction Company submitted • proposal of $24,841.00. The Bureau negotiated with the Plaia Construction Company, whose proposal was low, to an acceptable contract amount of $17,334.00. Miss Dobski recommended acceptance of this proposal and submitted contract documents. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board filed the report and accepted the recommendation to award the contract to P1aia Construction, subject to the receipt of the Performance Bond and Certificate of Insurance. PURCHASE AGREEMENT APPROVED ­2005 W. INDIANA Eugene LeDonne submitted a proposal to the Board for the purchase of the city -owned lot at 2005 W. Indiana Avenue for $220.00 and the Common Council approved the sale at less than the appraised price. A Purchase Agreement was prepared and submitted to Mr. LeDonne for signature. The agreement is now ready for approval by the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the purchase agreement was approved and referred to Deputy City Attorney Terry A. Crone for preparation of the deed. APPROVAL OF TRAFFIC CONTROL DEVICES Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendations for traffic control devices: A. Removal of Yellow Curb, 1103 and 1109 Eclipse. In response to a remonstrance petition of residents. B. Installation of No Parking, on both sides of the Michigan /Main Connector, from the east"west alley south of Navarre on Michigan to Main and Madison needed to maintain the newly constructed driving lanes. C. Installation of No Parking, south side of Bartlett, from Main to Michigan, as the narrow street makes parking on both sides impractical, Installation of No Parking, east side of Main, from Bartlett south to and including the hospital entrance, because of the newly constructed parking garage and curb cuts. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendations were approved, JOHN ADAMS HIGH SCHOOL PARADE APPROVED - OCTOBER 19 he Bureau of Traffic and Lighting reported that the request of ohn Adams High School to hold a Homecoming Parade on Friday, ctober 19 had been reviewed with the Police Department and approval s recommended. Upon motion made by Mr, McMahon, seconded by Mr, ullen and carried, the recommendation was approved. 222 REGULAR MEETING OCTOBER 8, 1979 GREAT AMERICAN HOT DOG STAND\APPROVED \- GATES PARKING LOT The Bureau of Traffic and Lighting and the Building Department reviewed the application of the Great American Hot Dog Stand to locate for a temporary period of ten days in the Gates Parking Lot at the request of the Gates Chevrolet Company. The Building Department has no objection and will monitor the temporary hook -up. The Bureau of Traffic and Lighting recommended approval with`.the understanding that the stand will be located behind the parking lot wall and away from the driveways. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved, subject to receipt of the signed request from the Gates Chevrolet Company. CANOPY APPROVED - 200 WEST SOUTH STREET The request of South Bend Merchandising Mart to erect a sidewalk canopy at 200 W. South Street (formerly the South Bend Chrysler - Plymouth building) was filed with the Board and referred for review. The Bureau of Traffic and Lighting has no objection to the installation with the stipulation that it be in accordance with Code requirements. The Building Department has approved the installation with the understanding that the canopy must be of fire - resistant material. Upon motion made by Mr, McMahon, seconded by Mr.'Mullen and carried, the request was approved, subject to the stipulations noted. REQUEST FOR STOP SIGNS FILED Councilman Walter Kopczynski submitted to the Board a request for consideration of the installation of stop signs on Ford at Bendix and on Ford at Meade. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE RECEIVED Keith E. Kaser, resident at 819 E. Milton Street, requested that the Board approve installation of a designated handicapped parking space at his residence. Mr. Kaser is an amputee under the care of Dr. Denham. Attached to his request was the permission of the property owner for installation of the signs. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. BONDS RELEASED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that requests to release the Contractor's Bond of Industrial Sandblasting and Coating, Inc. and Philliti F. Albert had been reviewed. There are no outstanding claims or permits against either contractor and it was recommended that the bonds be released. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bonds were released, effective this date. BOND APPROVED An Excavation: Bond written in the name of Thomas Brittain was submitted to the Board by Ray S. Andrysiak, Bureau of Engineering, with his recommendation that the bond was properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was approved. I I REGULAR MEETING REQUEST TO PURCHASE CITY -OWNED LOT FILED 223 OCTOBER 8, 1979 Dale Yeakey, 633 E. Broadway, submitted a request to the Board for information regarding the purchase of a city -owned lot at 629 E. Broadway. Upon motion made by Mr.. McMahon, seconded by Mr. Brunner and carried, the Board filed the request and referred it to the Mayor's Office, Community Development Department, Engineering Department, Park Department and Redevelopment Department for review and a determination as to whether the lot should be retained for any purpose. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period September 28 through October 1 was received. The report indicated four outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. CLAIMS APPROVED Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 19412 to 20029 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 19412 to 20029 and directed that checks for payment be issued. There being motion made the meeting no further business to come by Mr. McMahon, seconded by adjourned at 10•x5 n m ATTEST: Patricia DeClercq, Clerk before the Board, upon Mr, Mullen and carried,