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Home My WebLink About10/01/1979 Board of Public Works Minutes206 REGULAR MEETING OCTOBER 1, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, October 1, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr, Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. Mullen reported that the minutes of the September 19 special meeting of the Board had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. Mr. Brunner reported that the minutes of the September 24 regular meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Mullen seconded the motion and it carried. Mr. Brunner reported that the minutes of the September 27 special meeting of the Board had been reviewed and he made a motion that they be approve as submitted. Mr. Mullen seconded the motion and it carried. AGENDA ITEM ADDED Mr. McMahon noted receipt of a petition to vacate an alley after the posting of the meeting agenda and he made a motion that it be added at this time. Per. Brunner seconded the motion and it carried, PETITION TO VACATE ALLEY FILED Lillie Ender, et al, files a petition to vacate the second east -west alley between Lots 46 and 47 north of North Shore Boulevard, running east from Clover Street, a distance of 111.5 feet to the north -south alley. The petitioners indicated that the alley is not maintained and that residents of a nearby apartment park in the alley making it impassable. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Engineering Department, Area Plan Commission and Community Development Department for review and recommendation. OPENING OF BIDS - GARAGE PORTION, FIRST BANK CENTER PROJECT This was the date set for receiving bids for the garage portion of the First Bank Center Project. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: Bid Package #105 - Pavement Marking Wright Construction Company Elkhart, Indiana Bid - $17,738.00 Bid Package #106 - Structural Concrete H, G. Christman Construction Co. South Bend, Indiana Bid - $2;429,000.00 Bid was signed by.Fred G. Wright III, non- collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Howard E. Emmons, non - collusion affidavit was in order and a 5% bid bond was submitted. 1 REGULAR MEETING OCTOBER 1. 1979 207 Wright Construction Company Bid was signed by Fred G. Wright III Elkhart,: Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $2,597,107.00 Bid Package #107 - Masonry H. G. Christman Construction Co South Bend, Indiana Bid - $ 49,500.00 Bid was signed by Howard E. Emmons, non - collusion affidavit was in order and a 5% bid bond was submitted. Combined Bid Package - #106 and #107 H. G. Christman Construction Co. Bid was signed by Howard E. Emmons, South Bend, Indiana non - collusion affidavit was in order and a 5% bid Bond was submitted. Bid - $2,464,000.00 Bid Package #107 - Masonry Wright Construction Company Elkhart, Indiana Bid - $51,440.00 Crown Construction Company Fort Wayne, Indiana Bid - $39,248.00 Bid was signed by Fred G.Wright III, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Eston W. Hathaway, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid Package #1O8 - Metal Fabrications Wright Construction Company Elkhart, Indiana Bid - $180,640.00. Bid Package #109 - Carpentry Wright Construction Company Elkhart, Indiana Bid - $20,085.00 Bid was signed by Fred G. Wright III, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Fred G. Wright III, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid Package #110 - Standard Steel Doors & Frames G. E. Meyer & Son, Inc. South Bend, Indiana Bid - $10,622.00 Builders Enterprise Corp. Elkhart, Indiana Bid - $7,334.00 Bid was signed by Sam R. Dunnuck, Jr., non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Robert Hieber, non - collusion affidavit was in order and a 5% bid bond was submitted. 208 REGULAR MEETING J. W. Werntz & Son, Inc South Bend, Indiana OCTOBER 1. 1979 Bid was signed by Floyd Werntz, Jr., non - collusion affidavit was in order and a 5% bid-bond bond was submitted. Bid - $7,250.00 Bid Package #111 - Finish Hardware G. E. Meyer & Son, Inc. South Bend, Indiana Bid - $2,998.00 Builders Enterprise Corp. Elkhart, Indiana Bid- $3,129.00 J. W. Werntz & Son, Inc. South Bend, Indiana Bid - $2,650.00 Bid was signed by S. R. Dunnuck, Jr., non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Robert Hieber, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Floyd Werntz, Jr., non- collusion affidavit was in order and a 5% bid bond was submitted. Bid Package #112 - Hydraulic Elevator Early Elevator Corp. Fort Wayne, Indiana Bid - $41,634.00 Schindler Haughton Elevator South Bend, Indiana Bid - $38,506.00 Bid Package #113 Plumbing Slutsky -Peltz Plumbing South Bend, Indiana Bid - $120,785.00 United Plumbing & Heating South Bend, Indiana Bid - $182,265.00 0. J. Shoemaker, Inc. South Bend, Indiana Bid - $116,950.00 Bid was signed by Richard L. Early, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Lee A. Turpening, non = collusion affidavit was in order and a certified check was submitted. Bid was signed by Harold Slutsky, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Ervin M. Swift, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Robert P. Meyer, non - collusion affidavit was in order and a 5% bid bond was submitted. 200 REGULAR MEETING OCTOBER 1, 1979 Dye Plumbing & Heating, Inc. Bid was signed by Charles T. Dye, LaPorte, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $89,186.00 E. J. White, Inc. Bid was signed by Paul J. White, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $169,000.00 Bid Package #114 -- Electrical Alectrico, Inc. Bid was signed by Alfred H. Zeiler, Mishawaka, Indiana Jr., non - collusion affidavit was in order and a 5% bid bond was submitted. Bid- $153,533.72 Herrmann & Goetz, Inc. Bid was signed by Thomas J. Herrman, South Bend, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $151,600.00 Delta Star Electric Co. Bid was signed by Edward Berebitsky, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $143,480.00 Colip Electric Corp. Bid was signed by Charles D. Colip, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $144,500.00 Morse Electric Company Bid was signed by Edward H. Morse, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $149,700.00 Delp Electric, Inc. Bid was signed by Robert B. Toothaker, Plymouth, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $144,300.00 Koontz - Wagner Electric Co. Bid was signed by R. L. Pfeil, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $128,500.00 Scanlon Electric Co., Inc. Bid was signed by Robert L. Price, South Bend, Indiana non - collusion affidavid was in order and a 5% bid bond was submitted. Bid - $129,474.00 210 REGULAR MEETING Ermco, Inc. Indianapolis, Indiana Bid- $137,510.00 Combination Bids - Harry H. Verkler Contractor, Inc. OCTOBER 1. 1979 Bid was signed by J. A. Maddox, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Harlan A. Lusk, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid Packages #105, #106, #107, #108 #109, #110, #111 Total - $2,960,000.00 Single Bid #105 #106 #107 #108 #109 #110 #111 $14,200.00 $2,690,000.00 $67,900.00 $248,800.00 $9,400.00 $8,100.00 $3,600.00 Wright Construction Corp. Bid was signed by Fred G. Wright III, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid Packages #105, #106, #107, #108 and #109 Total - $2,787,522.00 Mr. McMahon advised the Board that the engineering estimates for the project were as follows: Bid Package #105 $ 8,000.00 Bid Package #106 2,343,000.00 Bid Package $107 40,000.00 Bid Package #108 40,000.00 Bid Package #109 10,000.00 Bid Package #110 4,000.00 Bid Package #111 1,000.00 Bid Package #112 50,000.00 Bid Package #113 112,000.00 Bid Package #114 150,000.00 Total $2,758,000.00 Deputy City Attorney Terry A. Crone advised the Board that the bid submitted by the Schaum Electric Company did not contain the required bid bond or certified check as required. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Division of Engineering and the Construction Manager for review and recommendation. REGULAR MEETING OCTOBER 1, 1979 TAXICAB LICENSE DENIED - CLIFFORD FIDLER City Controller Peter H. Mullen submitted to the Board the application of Clifford Fidler for a taxicab license. The Police Department has recommended denial of the license and Mr. Mullen concurred in that recommendation based on the fact that the applicant misrepresented the fact that his license was suspended on two occasions and that he is presently driving with a restricted license. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, with Mr. Mullen abstaining, the Board filed the recommendation to deny the license and the Clerk was directed to advise the applicant that he may request a hearing before the Board on the denial if he wishes. PETITION FOR BARRETT LAW SEWER CONSTRUCTION FILED A petition signed by Mr. & Mrs. Robert Clark, 1914 S. Meade Street, and William D. Marvin, 1922 S. Meade Street, for the construction of sanitary sewers under Barrett Law on Meade Street, between Calvert and Ewing, was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the petition and referred it to the Division of Engineering for review and the preparation of preliminary plans and cost estimates. REQUEST TO ERECT CANOPY FILED - 200 W. SOUTH STREET The Board received a request from City Awning Company to erect a canopy on the public sidewalk at the location of the South Bend Merchandise Mart, 200 W. South Street, formerly the South Bend Chrysler Plymouth location. A drawing of the proposed canopy was enclosed. The Bureau of Traffic and Lighting has reviewed the proposed installation and has no objections if the canopy is erected in accordance with Code requirements. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Building Department for review. TEMPORARY TRAILER APPROVED - FABRICATED STEEL PRODUCTS The Board received a request from Fabricated Steel Products, 2025 South Main Street, to locate a temporary construction trailer in their parking lot while a new building is constructed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the temporary trailer for a six month period, until April 1, 1980, subject to the concurrence of the Building Commissioner. VACATION RESOLUTION NO. 3479 ADOPTED Mr. McMahon noted receipt of reports from the Area Plan Commission and the Engineering Department regarding the review of the petition of Blackburn Collection Service to vacate the north -south alley running south from Mishawaka Avenue to the first east -west alley adjacent to Lot 1 of Baker and McHenry Addition. The petition is recommended favorably. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the reports were filed and the following resolution was adopted by the Board: VACATION RESOLUTION NO. 3479, 1979 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following. 211 212 REGULAR MEETING OCTOBER 1. 1979 the north -south alley running south from Mishawaka Avenue to the first east -west alley adjacent to Lot No. 1 of Baker and McHenry Addition Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot No. 1, Baker and McHenry Addition Notice of this resolution shallbe published on the 4th and 12th day October, 1979, in the South Bend Tribune and in the Tri- County News. This Board at its office on the 22nd day of October, 1979 at 9:30 a.m, will hear and receive remonstrances from all persons inter- ested in or affected by these proceedings. Adopted this 1st day of October, 1979. BOARD OF PUBLIC WORKS s/ Patrick.M. McMahon s/ Thomas J. Brunner, Jr, s /,'Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk BID ADVERTISING APPROVED - VEHICLES. COMMUNITY DEVELOPMENT Cande Marin, Fiscal Officer for the Community Development Department, requested permission to advertise for three 1978 or 1979 vehicles. Money has been appropriated for the purchase and specifications have been prepared. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request to advertise for bids. OPEN AIR STAND APPLICATION FILED The Great American Hot Dog Stand submitted an application to move the unit now located on South Bend Avenue to the old Sears Building Parking Lot for a period of 10 days at the request of the Gates Chevrolet Company. Time requested is October 6th through 13th. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was referred to the Building Commissioner and the Bureau of Traffic and Lighting for review and recommendation. RECOMMENDATION TO ACCEPT PROPOSAL FOR RUNAWAY SHELTER FILED Bonnie Strycker, Director of the Youth Services Bureau, submitted to the Board an estimate and recommendation to accept the proposal of Plaia Construction Company for the rehabilitation of the Runaway Shelter at 1322 Lincolnway East. Mr. McMahon noted that the Board advertised for bids for this project on two separate 213 REGULAR MEETING OCTOBER 1, 1979 occasions, with no bids having: been received. He requested that the Youth Services Bureau prepare a summary of proposals received for the work to be submitted to the Board, along with the recommendation to accept the low proposal. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the recommendation and referred it to the Youth Services Bureau for preparation of a tabulation of proposals received. REOUEST FOR HOLIDAY PARADE FILED Michele Dobski, Director of River Bend Plaza, submitted to the Board a request to hold the Annual Holiday Parade on Saturday, November 17, 1979 at 9:00 a.m. The event is sponsored by the Downtown Council and the Chamber of Commerce and a Certificate of Insurance will be provided. Miss Dobski requested that the Police Department and the Bureau of Traffic and Lighting make recommendations for the route to be used, Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Police Department and the Bureau of Traffic and Lighting for review and recommendations as to the route to be used. STREET LIGHT RECOMMENDATIONS APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following street light recommendations: Remove: Rockne & Coquillard 4000L INC OH WP Rockne & Cherry Tree 4000L INC OH WP, Decrease Rockne & Coquillard 7000L MV OH WP Rockne & Cherry Tree 7000L MV OH WP Rockne, between Ironwood and Cherry Tree7000L TZV OH WP Dubail between Scott and Kendall 7000L MV OH WP Increase Total Increase $3.32/mo 3.32/mo. 6.64 mo. $4,80 /mo. 4.80 /mo. 8.10 /mo. 4.80 /mo. $22.50/mo. $15.86/mo. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. CLAIMS APPROVED Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 19075 through 19411 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the Board approved Claim Docket Numbers 19075 through 19411 and directed that checks for payment be issued. BOND APPROVED HOCHSTETLER CONSTRUCTION CO. Ray S. Andrysiak, Bureau of Engineering, submitted to the Board a Contractor's Bond written on behalf of Hochstetler Construction Company and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. 214 REGULAR.MEETING OCTOBER 1, 1979 CERTIFICATE OF INSURANCE FILED - INDIANA CABLEVISION CORPORATION A Certificate of Insurance written on behalf of Indiana Cablevision Corporation was submitted to the Board. The certificate was in the proper limits of liability. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Certificate was ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period September 23 to 26 was submitted to the Board. The report indicated three outages, Upon motion made by Mr, McMahon, seconded by Mr,Mullen and carried, the report was filed, FILING OF PETITION TO REMOVE YELLOW CURB ON ECLIPSE PLACE Councilman Walter Szymkowiak was present and submitted to the Board a petition of residents of the 1000 and 1100 blocks Eclipse Place requesting that the yellow curb installed be removed. Mr. Szymkowiak noted that a resident painted his curb yellow and then the City repainted it as his request and the request of his neighbor in order to remove parking from in front of the two residences. Mr. Szymkowiak said the property owners want to maintain the residential character of the neighborhood. They have no objection to the yellow curb at the location of the branch bank on the corner which improves traffic safety for vehicles coming out of the bank parking lot. However., they feel that parking should be allowed on the street in the rest of the block since this is not a commercial area. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was referred to the Bureau of Traffic and Lighting for review and appropriate action. SUBGRANT APPROVED - GOODWILL INDUSTRIES Elroy Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board a Subgrant Agreement between the City of South Bend and Goodwill for Title IIB activities . to provide testing services for CETA participants. The Subgrant is in the amount of $23,544.00 for the period October 1, 1979 through September 30, 1980. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the Subgrant was approved. LEASE AGREEMENT FOR ADDITIONAL CETA SPACE APPROVED Elroy Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board an amendment to the lease agreement with James D. and Joan J. Nafe for space at 320 W. Jefferson Boulevard, The amendment provides for an additional 680 square feet of space at $300 a month for the period October 1, 1979 through December 31, 1979, with the same provision for extension of the lease as contained in the original lease agreement. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the lease amendment was approved. J REGULAR MEETING AGREEMENTS APPROVED - CONRAIL CROSSINGS OCTOBER 1, 1979 Agreements between the Indiana State Highway Commission and the City of South Bend with regard to engineering and construction of crossing guard improvements at six Conrail crossings between Ironwood Drive and Miami, near Lincolnway East, one Conrail and GTW crossing at Walnut Street and one Conrail and GTW crossing at Ford Street were submitted to the Board for approval. Mr. McMahon noted that the City has petitioned Conrail to improve these crossing gates so that all crossing arms do not go down at the same time, encouraging motorists to drive around the gates. The State has prepared the agreements for the use of federal funds in the engineering and construction. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreements were approved and will be submitted to the Indiana State Highway Commission for approval. There being motion made the meeting no further business to come before the Board, upon by Mr. McMahon, seconded by Mr. Brunner and carried, adiourned at 10:45 a.m. ATTEST: Patricia DeC ercq, Clerk 21lu