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HomeMy WebLinkAbout09/24/1979 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 24. 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, September 24, 1979 by Temporary Chairman Peter H. Mullen, in the absence of President Patrick M. McMahon, with Mr. Mullen and Mr. Brunner present. Deputy City Attorney Terry A. Crone was also present, AGENDA ITEMS ADDED Mr. Mullen noted receipt of a request for an aerial show on Thursday and a proclamation from the mayor after the posting of the meeting agenda and he made a motion that the items be added to the agenda at this time. Mr. Brunner seconded the motion and it carried. MAYOR NEMETH PRESENTS PROCLAMATION OF SAFETY WEEK Mayor Peter J. Nemeth was present and presented to the Board a Proclamation designating the week of September 24 to 28 as City of South Bend Safety Week. Mayor Nemeth noted that the City is proud of its past record for safety and will continue efforts to upgrade the observance of all safety regulations. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Proclamation was accepted and filed. APPROVAL OF AERIAL ACT The Osolo Township Fire Department requested permission to hold an aerial performance on River Bend Plaza, consisting of a high wire act from Robertson's to the Sherland Building on Thursday, September 27 at 4:30 p.m. Clearances from the building owners and a certificate of insurance will be provided. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was approved, subject to coordination of arrangements by the Police Department Traffic Detail and to the filing of the necessary clearances and insurance certificate. OPENING OF BIDS - CHAPIN STREET ISLAND IMPROVEMENTS This was the date set for receiving bids for the Chapin Street Island Improvements. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Ziolkowski Construction Company South Bend, Indiana Bid - $38,275.75 Rieth Riley Construction Company South Bend, Indiana Bid - $40,027.45 199 Bid was signed by Ben Ziolkowski, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Richard Ruhlman, non - collusion affidavit was in order and a 5% bid bond was submitted. Upon motion made by Mr. Mullen, seconded by Mr, Brunner and carried, the bids were referred to the Division of Engineering for review and recommendation. 200 REGULAR MEETING SEPTEMBER 24, 1979 DISPOSAL OF POLICE VEHICLE APPROVED Chief Michael C. Borkowski advised the Board that Police.Vehicle No. 649 was damaged beyond repair: An insurance settlement has been received and the vehicle is being stripped for salvagable parts. Chief Borkowski requested permission to dispose of the vehicle as obsolete and delete it from the City inventory. Upon motion made by Mr. Mullen, seconded by Mr, Brunner and carried, the request was approved. APPROVAL OF CONTRACT - SHEET PILING FOR FIRST BANK CENTER Sollitt Construction Company, Construction Manager for the First Bank Center Project, submitted to the Board the contracts with Thatcher Engineering Corporation for the sheet piling and bearing piling, in accordance with the low bid accepted by the Board. The contract has been reviewed by the Equal Employment Opportunity Office for compliance and contractor clearance and has been approved. The bonds and certificate of insurance are on file. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the contract was approved and the bonds filed. APPROVAL OF CONTRACT - CLEVELAND ROAD SEWER PROJECT The contract with H. DeWulf Mechanical Contractor, Inc. for the Cleveland Road Trunk Sewer was submitted to the Board. The contract is in the amount of $620,630.00 and is in accordance with the low bid accepted by the Board. The Labor and Materials Payment Bond and Performance Bond were submitted, as was the certificate of insurance. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the contract was approved and the bonds filed. REQUEST FOR FREE PARKING AT CENTURY CENTER APPROVED Brian Hedman, Executive Director of Century Center, submitted to the Board a request to approve free parking in the Century Center Parking Lot all day on Sunday, October 28, 1979. This is the occasion of the Second Anniversary of Century Center and several events are planned, Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was approved. APPROVAL OF AGREE14ENT WITH CONRAIL An Agreement between Conrail and the City of South Bend was submitted to the Board. The agreement is in connection with the Miami Street Viaduct Lowering and provides for inspection of the work and plan review as.billed,. in an amount not to exceed $5,900.00. The agreement was reviewed by Deputy City Attorney Terry A. Crone and he recommended approval. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the agreement was approved. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3478 Patrick M. McMahon, Civil City Engineer, files an Assessment Roll with respect to Vacation Resolution No. 3478 for the vacation of the first alley north of Huron Street, running east and west from Grant Street to Brookfield Street, excepting therefrom the 14' right of way of the north -south alley. The Assessment Roll lists $0.00 net damages and $0.00 net benefits to the affected properties, Lots 149, 150, 177 and 178 Summit Place Addition. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Assessment Roll was filed and set for public hearing on Monday, October 22, 1979. i 201 REGULAR MEETING SEPTEMBER 24, 1979 APPROVAL OF MINUTES Mr. Brunner reported that the minutes of the September 17 meeting had been reviewed and he made a motion that they be approved as submitted. Mr. Mullen seconded the motion and it carried. REQUEST FOR JOHN ADAMS HOMECOMING PARADE RECEIVED John Adams High School submitted a request to hold their Annual Homecoming Parade on Friday, October 19, 1979 at 3:45 p.m. The Parade is to begin on 30th Street and follow the route submitted to the School Parking Lot. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. STREET LIGHT RECOMMENDATION APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting,.submitted the following recommendation: Remove: Orange Street, Meade to Birdsell (12 lights) Colfax Avenue, Birdsell to LaPorte (10 lights) McKinley, Ironwood to Logan (14 Lights) Chapin, Sample to White Farm Ent. (14 lights) Decrease Install: Orange Street, Meade to Birdsell (18 lights) Colfax Avenue, Birdsell to LaPorte (12 lights) McKinley, Ironwood to Logan Street (75 lights) Chapin, Sample to White Farm Ent. (10 lights) Increase Net Increase 53.52/mo. 44.60/mo. 70.34/mo. 95.48/mo. $263.94/mo. 217.80/mo. 145.20/mo. 907.50/mo. 68.20/mo. $1,338.70/mo. �1,074.76/mo. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the recommendation was approved. TRAFFIC CONTROL DEVICES APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, recommended installation of the following traffic control devices: 1. Install Stop Signs on Randolph at Ironwood, an uncontrolled tee intersection. 2. Install No Parking, Yellow Curb on west side of Eclipse Place, from existing yellow curb to a point 100' south, in front of 1103 and 1109 Eclipse Place, requested by homeowners. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the recommendations were approved. 202 REGULAR MEETING SEPTEMBER 24, 1979 HANDICAPPED PARKING PERMIT APPROVED Mary Alferio, 1934 Bridgeview, submitted an application for a Handicapped Parking Permit. Attached was a doctor's statement verifying the disability of the applicant. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the application was approved and referred to the Controller's Office for issuance of the permit. BONDS RELEASED - CAMP HEATING COMPANY Ray S. Andrysiak, Bureau of Engineering, reported that he had reviewed the request of the surety company to release the Contractor's and Excavation Bond of Virgil Camp,d /b /a Camp Heating Company. There are no outstanding permits or claims against this contractor and Mr.Andrysiak recommended release. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board released the bonds effective September 24, 1979. CERTIFICATE OF INSURANCE FILED - MURDOCK & SONS CONSTRUCTI A Certificate of Insurance written on behalf of Murdock & Sons Construction was submitted to the Board in proper form. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the certificate was ordered filed. CLAIMS APPROVED Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 19625 through 19074 and recommended approval. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 19625 through 19074 and directed that checks for,.payment be issued, STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period September 11 to September 16 was submitted to the Board. The report indicated nineteen outages. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the report was ordered filed. POLICE AUCTION OF BICYCLES AND PROPERTY APPROVED Deputy City Attorney Terry A. Crone advised the Board that he had reviewed the request of the Police Department to auction items held less than the required six months because of a severe space problem. Mr. Crone noted that the statute is very specific and provides that items can only be sold held less than six months time if they are perishable, will deteriorate or if the City will incur additional expense in extended holding of the property. Therefore, he recommended that the Police Department sell only those items which have been held for a period of six months. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board approved the request to advertise for the sale of bicycles and unclaimed property by the Police Department on October 13, 1979, with the provision that only items which have been held for the required six months be sold. REGULAR MEETING SEPTEMBER 24, 1979 There being no further business to come before the Board, upon motion made by Mr. Mullen, seconded bye unner and carried, the meeting adjourned at 9:55 a.m. ATTEST: Patricia DeClercq, Clerk r-f w U