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HomeMy WebLinkAbout09/17/1979 Board of Public Works Minutes192 REGULAR MEETING SEPTEMBER 17, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, September 17, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. OPENING OF BIDS - INDIANA AVENUE IMPROVEMENTS This was the date set for receiving bids for curb and sidewalk improvements and radius improvements on Indiana Avenue. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Ziolkowski Construction Company Bid was signed by Ben Ziolkowski, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $59,227.90 Rieth Riley Construction Company Bid was signed by Chester South Bend, Indiana Skwarcan, non - collusion affida- vit was in order and a 5% bid bond was submitted. Bid - $53,772.00 Murdock & Sons Construction South Bend, Indiana Bid - $50,000.00 McIntyre & Jones Construction Co. Mishawaka, Indiana Bid - $57,855.40 Bid was signed by Calvin Murdock, non- collusion affida- vit was in order and a 5% bid bond was submitted. Bid was signed by Kenneth A. McIntyre, non - collusion affidavit was in order and a 5% bid bond was submitted. Mr. McMahon made a motion to refer the bids to the Division of Engineering for review and recommendation. Mr. Brunner seconded the motion and it carried. Mr. Murdock was present and asked if the completion date would have,an effect on the contract award. Mr. McMahon then noted the foilowing'completion dates listed on the bids: Ziolkowski Construction Company - 60 days; Rieth- Riley Construction Co. - December 15, 1979; Murdock & Sons - May 15, 1980 and McIntyre and Jones - June 30, 1970. Mr. McMahon said the completion date could be-a factor in making the award and that would be considered in the review of the bids. VACATION RESOLUTION NO. 3478 CONFIRMED This being the date set, hearing was held on Vacation Resolution No. 3478 for the vacation of the first alley north of Huron Street, running east and west from Grant Street to Brookfield Street, excepting therefrom the 14' right o-f-way of the north -south alley. The petition was submitted by Cecylia Grybowich, L. E. Weissfuss, B. E. Hoffman and Alice Klosowski, abutting property owners. Ted Kazmierczak spoke in favor of the vacation and said there are a number of children who play in the alley and the petitioners feel it should be closed. Mrs. Grybowich spoke in favor of the closing. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board confirmed the Vacation Resolution and directed that an Assessment Roll be prepared. r L g MEETING SEPTEMBER 17, 1979 193 PUBLIC HEARING ON ASSESSMENT ROLL, VACATION RESOLUTION NO. 3476 PROCEEDINGS CLOSED _ This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3476 for the vacation of the first alley south of Mishawaka Avenue, running east and west between 30th and 31st Streets, excepting therefrom the 16' right of way of the north -south alley intersection. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits.and $0.00 net damages to abutting properties. No remonstrators were present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. BICYCLE AND UNCLAIMED PROPERTY SALE REQUEST REFERRED Michael C. Borkowski, Chief of Police, requested permission to hold an auction of bicycles and unclaimed property at the Police Station on Saturday, October 13. Proceeds from the sale are to be turned over to the Police Pension Fund. Division Chief Glenn Terry was present and asked the Board for permission to dispose of items which.--have been held since August 1, which is less than the normally required time, because of a severe space problem. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the request was referred to the Legal, Department for review and recommendation. ALLOCATION OF FUNDS APPROVED - RAPE CRISIS INTERVENTION PROGRAM John Cimino, Director of the Criminal Justice Planning Bureau, submitted a request for allocation of third quarter funds to the Mental Health Center for the Rape Crisis Intervention Program. The source of funding is $4,175 from federal funds and $231.94 from state funds. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the allocation of funds. BID AWARDED - CLEVELAND ROAD TRUNK SEWER The Board received a recommendation from David A. Wells, Manager of the Bureau of Design and Administration, that the bids received for the Cleveland Road Trunk Sewer had been reviewed and the low bid of H. DeWulf Mechanical Contractor, Inc. could be accepted, subject to final approval of the funding for the project. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board accepted the recommendation and awarded the bid to H. DeWulf Mechanical Contractors in the amount of $620,620.00, subject to approval of the funding. BID AWARDED - CRACK SEALING Patrick M. McMahon, Director of Public Works, submitted to the Board a review of the bids received for crack sealing and his recommendation that the low bid of Walsh and Kelly, Inc., at the unit price of $850 a ton be accepted. It is estimated that the total amount of work to be completed this year will be between $10,000 and $15,000. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was accepted and the bid awarded. REGULAR MEETING SEPTEMBER 17, 1979 BID AWARDED - ASPHALT RESURFACING Patrick ,M. McMahon, Director of Public Works, reported to the Board that the bids received for asphalt resurfacing had been reviewed and he recommended acceptance of the low bid of Rieth Riley Construction Company for surface mixture at the unit price of $20.80 per ton. It is anticipated that the total amount of work done under the bid will be $200,000. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved and the bid awarded. BID ADVERTISING APPROVED - FIRE STATION NO. 11 Patrick M. McMahon, Director of Public Works, reported to the Board that he had been advised by James Childs and Associates, Architect for the new Fire Station 11, that they are now ready to advertise for bids for initial construction and he requested permission to advertise. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the request was approved. CHANGE ORDER NO. 1 APPROVED - MIAMI STREET VIADUCT, R & S 7906 Change Order No. 1 in the contract with Ziolkowski Construction Company for the Miami Street Viaduct Project was submitted to the Board. The Change Order decreases the contract by $3,710.90 and adjusts the contract to as -built quantities. The Change Order is recommended for approval by Patrick McMahon, Director of Public Works, and John E. Leszczynski, Manager of the Bureau of Public Construction. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Change Order was approved. CHANGE ORDER NO. 3 APPROVED - MICHIGAN /MAIN CONNECTOR, R & S 61 Change Order No. 3 in the contract with Rieth Riley Construction Company for the.Michigan /Main Connector was submitted to the Board The Change Order increases the contract by $11,744.00 and reflects signal modifications and changes in landscaping. The Change Order is recommended for approval by Patrick M. McMahon, Director of Public Works, and John E. Leszczynski, Manager of the Bureau of Public Construction. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Change Order was approved. TITLE SHEET APPROVED - CHAPIN STREET ISLAND IMPROVEMENTS The title sheet approving the plans for the Chapin Street Island Improvements was submitted to the Board. The Board is seeking bids for the project. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the title sheet approving the plans was signed by the Board. JOHN ADAMS MARCHING BAND PARADES APPROVED The Board received a request from the John Adams High School Marching Band to march from the school to School Field on Septem'uer 14 and October 5, 19 and 25. The band will leave the school at 6:45 p.m., proceed west on Wall Street, right on Sunnyside, left on South Street to the School Field Parking Lot. A Certificate of Insurance has been provided. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the parades were approved. 1 REGULAR MEETING SEPTEMBER 17, 1979 195 REQUESTS FOR TRAFFIC CONTROL RECEIVED.- CRESTWOOD BOULEVARD The Board received a letter from E. G. White regarding school crosswalk painting at intersections on Crestwood Boulevard, a 25 mile per hour speed limit on Crestwood and a request that the intersection of Crestwood and Hepler be made a four -way stop. Mr. McMahon noted that school crosswalks are being painted and work will continue until all are completed. The request for a 25 mile per hour speed limit and a four -way stop were referred to the Bureau of Traffic and Lighting for review and recommendation, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried. REQUEST FOR STREET LIGHTS ON ROCKNE DRIVE James M. Miller, 2009 Rockne Drive, submitted a request for additional street lighting on Rockne Drive, between Twyckenham and Ironwood. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. LETTER FROM RUM VILLAGE NEIGHBORHOOD ASSOCIATION FILED Mr. McMahon noted receipt of a letter from George Divjak, President of the Rum Village Neighborhood Association, protesting the licensing of a scrap yard last week. Mr. McMahon pointed out that the application was for the subletting of an existing building which is presently licensed and that this information was transmitted to the Common Council at the time ordinance amendments were being discussed. Assistant City Attorney James A. Masters advised the Council at that time that this application had been received prior to the adoption of amendments to the scrap yard ordinance and would be handled under provisions of the old ordinance. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter was referred to Mr. Masters for the drafting of a response to the neighborhood association. REQUEST FOR WALKATHON FILED - MARCH OF DIMES The March of Dimes submitted a request to hold their Annual Walkathon on April 12, 1980. The request was submitted in accordance with the Guidelines for such events, which require six months advance notice. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the date was approved and the request was referred to the Bureau-of Traffic and Lighting and the Police Department to be marked on their calendars. REQUEST TO PURCHASE CITY -OWNED LOT FILED The Board received a request from Daniel Lee Boyd regarding the possible purchase of a city -owned lot at 925 Oak Street. Upon motion inade by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Mayor's Office, Park Department, Engineering Department, Community Development Department and Redevelopment Department for review and a determination as to whether the lot should be retained for any purpose. CENTURY CENTER CHANGE ORDER APPROVED Patrick M. McMahon submitted to the Board a change order in the contract with Koontz - Wagner Electric Company for Century Center. It was noted that this work was authorized but the actual paperwork covering the change order cannot be found. The Change Order covers additional lighting fixtures and a light track in the Art Center Wing and increases the contract by $3,977.00, making the total contract amount $657,667.87 and funding is available. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the change order was approved. 196 REGULAR MEETING SEPTEMBER 17, 1979 REQUEST FOR TEMPORARY TRAILERS AT 3113 S. GERTRUDE ST. APPROVED Joseph B. Gold, Manager of the Bremen Iron and Metal Company, 3113 S. Gertrude Street, advised the Board by letter that because of expansion in employment of their business, additional facilities are needed. They plan to construct a permanent structure but are requesting permission to locate two trailers on their property to use for lockers, dressing room facilities and yard supervisors in the interim. James Markle, Building Commissioner, has reviewed the request and has no objection to a six -month approval, with the understanding that permanent building plans be submitted to his office for review as soon as possible. He will monitor the temporary use and the permanent building construction. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved for location of the temporary trailers until April 1, 1980. TRAFFIC CONTROL DEVICE APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, recommended that the Board approve installation of a stop sign on Lawrence at Corby, an uncontrolled "T" intersection. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. CLAIMS APPROVED, Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 18262 through 18624 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 18262 through 18`624 and directed that checks for payment be issued. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance written on behalf of Fisk Plumbing was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the certificate was ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light''Outage Report for the period September 6 to 7 was submitted to the Board. The report indicated six outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the meeting adjourned at 10:05 a.m. ATTEST: Patricia DeClercq, Clerk