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HomeMy WebLinkAbout09/04/1979 Board of Public Works Minutes181 REGULAR MEETING SEPTEMBER 4. 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, September 4, 1979 by President Patrick McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF AUGUST 27 MEETING APPROVED Mr. Mullen reported that the minutes of the August 27 meeting had been reviewed and he made a motion that they be approved. Mr, McMahon seconded the motion and it carried. IMPROVEMENT RESOLUTION NO. 3477 RESCINDED This was the date set for holding a public hearing on Improvement Resolution No. 3477, 1979 for the construction of a concrete pavement on the north -south alley between Parkview Place and Riverside Drive, from Woodlawn to Oakwood. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr, McMahon noted that this resolution was initiated upon the petition of an affected property owner for the paving of the alley under Barrett Law. He then reported receipt by the Board of a petition signed by twenty -six property owners remonstrating against the project and a petition signed by Robert Pinkowski in favor of the project. The Assessment Roll lists thirty -seven affected property owners and, therefore, the remonstrance petition submitted represents more than fifty -one per cent of the affected owners. Both petitions were filed. Mr. McMahon made a motion to rescind Improvement Resolution No. 3477, subject to verification of the signatures on the remonstrance petition by the Engineering Department. Mr. Mullen seconded the motion and it carried. The Board was asked what recourse a property owner has if he is interested in seeing the alley paved. Mr. McMahon responded that the work would have to be done privately. The question was raised if this matter could be brought up every two years as it was voted down by property owners two years ago. Mr. McMahon noted that any property owner can petition the Board for such a project and that would initate the process. OPENING OF BIDS - POLICE RADIOS This was the date set for receiving bids for ten portable radios, batteries and chargers for the Police Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri - County News which were found to be sufficient. The following bids were opened and publicly read: General Electric Company Bid was signed by Andrew T. Campos, non- collusion affidavit was in order and a 10% bid bond was submitted. Bid,'�­ 10 Portable Radios $918.50 10 700 mah Batteries 31.50 10 chargers 31.50 Total $981.50 $9,815.00 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bid was referred to the Police Department and Communications Department for review and recommendation. i REGULAR MEETING SEPTEMBER 4, 1979 OPENING OF BIDS - CRACK SEALING OF CONCRETE AND ASPHALT STREETS This was the date set for receiving bids for Crack Sealing of Concrete and Asphalt Streets at Various Locations in the City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Bid was signed by Richard Ruhlman, non - collusion affidavit was in order and a 5% bid bond was submitted. Rieth Riley Construction Co. South Bend, Indiana Bid - Sealing Bituminous Pavement Filling Cracks and Joints Walsh & Kelly, Inc. South Bend, Indiana Bid - Sealing Bituminous Pavement Filling Cracks and Joints Arco Enginering Construction Co Mishawaka, Indiana Bid - Sealing Bituminous Pavement Filling Cracks and Joints Unit Price - $1380.00 /Ton Net $34,500.00 Unit Price - $1380.00 /ton Net $ 6,900.00 Bid was signed by Thomas 0. Walsh, non - collusion affidavit was in order and a 5% bid bond was submitted.. Unit Price - $ 850.00 /Ton Net $21,250.00 Unit Price - $1,000.00 /Ton Net $5,000.00 Bid was signed by William Reiff, non - collusion affidavit was in order and a 5% bid bond was submitted. Unit Price - $1,000.00 /Ton Net $25,000.00 Unit Price — $1,200.00 /Ton Net $6,000.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ASPHALT RESURFACING OF VARIOUS STREETS This was the date set for receiving bids for Asphalt Resurfacing of Various Streets within the City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri - County News which were found to be sufficient. The following bids were opened and publicly read: Rieth Riley Construction Co. Bid was signed by Richard Ruhlman, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - HAC pavement - $20.80 /Ton - $273,686.40 Structure Adjustment - $140.00 - $140,000.00 Tack Coat - $240.00 /Ton - $13,400.00 183 REGULAR MEETING SEPTEMBER 4, 1979 Walsh & Kelly, Inc. Bid was signed by Thomas 0. Walsh, South Bend, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted, Bid - HAC Pavement - $23.75/Ton - $312,502.50 Structure Adjustment - $130.00 - $13,000.00 Tack Coat - $250,00 /Ton - $13,440.00 Arco Engineering Construction Bid was signed by William Reiff, Mishawaka, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - HAC Pavement - $22.45/Ton - $295,397.10 Structure Adjustment - $78.00 - $7,800.00 Tack Coat - $170:00 /Ton - $9,250.00 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - CONCRETE IMPROVEMENTS, OLIVE AND WASHINGTON This was the date set for receiving bids for Concrete Improvements at the Southeast Corner of Olive and Washington Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Rieth -Riley Construction Company Bid was signed by Richard Ruhlman, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted, Bid - $12,319.20 Ziolkowski Construction Company South Bend, Indiana Bid - $17,841.80 Bid was signed.by Ben Ziolkowski, non - collusion affidavit was in order and a 5% bid bond was submitted. Murdock & Sons Bid was signed by Calvin Murdock, South Bend, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $11,300.00 Arco Engineering Construction Co. Bid was signed by William Reiff, Mishawaka, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $26,158.00 Mr. McMahon noted that the Department of Redevelopment requested that this project be advertised for bids and the award will be made based on the availability of funds from that department. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Department of Redevelopment and the Department of Engineering for review and recommendation. 184 REGULAR MEETING SEPTEMBER 4, 1979 BID ACCEPTED - SALE OF RESIDUAL PROPERTY, MICHIGAN /MAIN CONNECTOR This was the date set for receiving bids for the sale of residual property acquired for the Michigan /Main Connector. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The bid invitation offered the parcels for sale at not less than the offering prices for cash or, in the alternative, credit in payments not to extend over a period of more than three years, payable in equal quarterly installments with interest at the rate of eight per cent. The following bid was opened and publicly read: Robert Butt Towers Motor Inn 423 N. Michigan Street South Bend, Indiana Submitted a bid of $45,772.00 for Parcel A. The offering price was $45,672.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board accepted the bid and awarded the sale of Parcel A to the Towers Motor Inn. Mr. Butt was present and indicated they would like to arrange for the sale on the credit terms outlined in the legal advertisement. Mr. McMahon noted that no bids were received for Parcel B and, since the Parcel has now been offered for.sale on two occasions, the Board may now negotiate the sale of the parcel to an interested purchaser. HOUSE MOVE APPROVED - 741 S. OLIVE TO 1933 S. MEADE The Board received notification from James Markle, Building Commissioner, that Lykowski Construction Company has applied for a permit to move a structure from 741 S. Olive Street to 1922 South Meade Street. Adjacent property owners have been advised of the move. The Bureau of Traffic and Lighting has reviewed the route and recommends approval, subject to arrangements to be coordinated with that Bureau and the Police Department at least forty -eight hours in advance. There was no one present to speak on the house move. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the public hearing was closed and the Board approved the house move, subject to the requirements of the Bureau of Traffic and Lighting, the Police' Department and the Building Department. BID AWARDED - SHEET AND BEARING PILING, FIRST BANK CENTER The Board received a recommendation from Solli_tt Construction Company, Construction Manager for the First Bank Center, that following a review of the bids received for Sheet and Bearing Piling for the First Bank Center, the low bid of Thatcher Engineering Should be accepted.. Thatcher Engineering has submitted letters verifying the combined bid price and procedures to be followed. The letters were filed. Mr. McMahon noted that the bid price is within the budgeted amount of $750,000 for this portion of the project, without going into .the contingency fund. Based on this fact and the recommendation received, Mr. McMahon made a motion to award the bid for Sheet and Bearin Piling to the Thatcher Engineering Company for a total of 185,930.00, subject to the contractor's eligibiLity clearance by the E.E.O. Office. LR LM • REGULAR MEETING SEPTEMBER 4, 1979 BID ADVERTISING APPROVED - GARAGE PORTION OF FIRST BANK CENTER Sollitt Construction Company, Construction Manager for the First Bank Center project, requested permission to advertise for bids for the garage portion of the First Bank Center, with bids to be received on October 1, 1979. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved advertising for bids. BID ADVERTISING APPROVED INSURANCE PROPOSALS Peter H. Mullen, City Controller, advised the Board that it is required by ordinance that the Board advertise for insurance proposals every three years. Specifications are now being prepared and he asked permission to advertise for bids for proposals to be received on Monday, December.3. Advertising dates are to be September 7 and 14. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. CLEVELAND ROAD SEWER BIDS REJECTED AND READVERTISING APPROVED Patrick M. McMahon, Director of Public Works, reported that the Board had received bids for the Cleveland Road Truck Sewer some weeks ago. All bids received exceeded the Engineer's estimate. The project has now been redesigned and the Department of Public Works is requesting that the bids received be rejected and the the Board readvertise, with bids to be received on September 10. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board rejected the bids received for the Cleveland Road Trunk Sewer and approved readvertising. ADOPTION OF RESOLUTION NO. 21. 1979 Mr. McMahon noted that a Resolution of the Board has been prepared to clarify a--public right -of -way owned by the City, west of Main Street in the 4300 Block South Lafayette, known as Metalmation Drive. The property was accepted by the City in 1975 in the form of a Quitclaim Deed and not as a deed of dedication. This resolution will clarify the status of the property as public right -of -way. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the following resolution was adopted: RESOLUTION NO. 21, 1979 WHEREAS,the City of South Bend is the owner of Lot Numbered Fifty -eight (58) as shown on the Recorded Plat of Myer's & Funk's Third Plat of Chippewa Heights Addition to the City of South Bend, Indiana; and WHEREAS, it is deemed in the best interests of the City of South Bend to designate said property as public right -of -way; NOW, THEREFORE, BE IT RESOLVED by the,Board of Public Works of the City of South Bend, Indiana that: Lot Numbered Fifty -eight (58) as shown on the Recorded Plat of Myer's & Funk's Third Plat of Chippewa Heights Addition to the City of South Bend be and the same is hereby designated as public right -of -way. Adopted this 4th day of September, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon ATTEST: s/ Thomas J. Brunner, Jr. s/ Patricia DeClercq, Clerk s/ Peter H. Mullen 11M REGULAR MEETING REQUEST FOR SIGNAGE - COUNCILMAN SERGE SEPTEMBER 4. 1979 Councilman Joseph Serge was present and requested that the Board have signs installed at Olive, Elmer, Huey, Brookfield and Johnson Streets at Lathrop, which is a dead - end. He also requested,the installation of Watch Children signs on King, between Portage and Anderson. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the requests were referred to the Bureau of Traffic and Lighting for review and appropriate action. JOHN ADAMS MINI - MARATHON APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, advised the Board that the request of John Adams High School to hold a Marathon on Sunday, October 14 at 2:00 p.m. had been reviewed with the Police Department. The route is acceptable and approval is recommended, with traffic control to be coordinated by the Police Department Traffic Detail. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Marathon was approved. MONROE CIRCLE BLOCK PARTY APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that the request of residents to hold a Block party .on Monroe Circle on September 8, from 5:30 p.m. to midnight, had been reviewed with the Police Department and approval is recommended .with the provision that a ten foot Emergency lane is kept open at all times for emergency vehicle access. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. BLACK PARTY REQUEST APPROVED - EDGEWATER DRIVE Ralph J, Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that the request to block the 500 block Edgewater Drive, from Monroe to Arch, on September 9 from 12:00 noon to 10:00 p.m. had been reviewed with the Police Department and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. REQUEST FOR STREET LIGHTS - HAMPSHIRE DRIVE Mrs. Stella Langston, 1488 Hampsire Drive, requested that the Board consider installation of street lights between 1470 and 1488 Hampshire Drive. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST TO DISPOSE OF VAN APPROVED Michele Dobski, Youth Services Bureau, advised the Board that a 1974 van used by the Bureau is in poor condition and it has been determined it would not be feasible to make repairs. She requested approval to dispose of the van. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved and the Bureau of Vehicle Maintenance will be given authority to dispose of the vehicle. 0 1 187 REGULAR MEETING SEPTEMBER 4, 1979 HANDICAPPED PARKING PERMIT APPROVED Sheila Mullen, 4322 Hickory Road, submitted an application for a Handicapped Parking Permit. The application was signed by Ms. Mullen's doctor. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the application was approved and referred to the Deputy City Controller's Office for issuance of the permit. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance written on behalf of Edward J. White, Inc. was submitted to the Board for approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Certificate was ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period August 22 to August 29 was submitted to the Board. The report indicated six outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 17418 through 17776 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 17418 through 17776 and directed that checks for payment be issued. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried,