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HomeMy WebLinkAbout08/27/1979 Board of Public Works Minutes1'76 REGULAR MEETING AUGUST 27. 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m, by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported the minutes of the been reviewed and he made a motion that as submitted. Mr. Brunner seconded the AGENDA ITEM ADDED August 20 meeting had the minutes be approved motion and it carried. Mr. McMahon noted receipt of a contract with R. A. Sticker Plumber for work at the Northeast Neighborhood Center and he made a motion that it be added to the agenda. Mr. Brunner seconded the motion and it carried. APPROVAL OF CONTRACT - PLUMBING FOR NORTHEAST NEIGHBORHOOD CENTER The Bureau of Housing submitted signed contracts with R. A. Stickler Plumbing for repairs at the Northeast Neighborhood Center 'in the amount of $60.00 under a proposal accepted by the Board. Upon motion made by.Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved. OPENING OF BIDS - REHABILITATION OF RUNAWAY SHELTER This was the date set for receiving bids for the rehabilitation of the runaway Shelter at 1322 Lincolnway East. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri- County News which were found to be sufficient. There were no bids received. Mr. McMahon noted that this was the second time the Board had sought bids for the project and the Youth Services Bureau is now free to negotiate a contract for the rehabilitation, subject to approval by the Board of Public Works. BID AWARDED AND CONTRACT APPROVED - CONCRETE IMPROVEMENTS John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board a tabulation of bids received for concrete improvements on Miami Street, York Road, Echo, Clayton and Sheridan Streets and his recommendation that the low bid of Rieth Riley Construction Company of $56,706.30 be accepted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried the bid tabulation was filed and the recommendation accepted. The contract document, along with the Performance Bond, Labor and Materials Payment Bond and Maintenance Bond were submitted to the Board, Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved and the bonds filed. CHANGE ORDER APPROVED — CANOE PORTAGE John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board the Final Change Order in the contract with Rieth Riley Construction Company for the St. Joseph River Retaining Wall and Canoe Portage. The change orderincreases the contract by $22,202.13 and includes landscaping and some other items deleted from the original award and also adjusts the contract to as -built plans. The total cost of the project is $305,473.53. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the change order was approved. 177 REGULAR MEETING AUGUST 27. 1979 CONVEYANCE OF A PORTION OF STATE ROAD 123 APPROVED The Bureau of Traffic and Lighting advised the Board that the request of the Indiana State Highway Commission to relinquish to local jurisdiction the portion of State Road 123, Mayflower Road, within the City Limits of South Bend had been reviewed. The portion of the roadway being conveyed contains 1.06 miles. Mr. Wadzinski advised the Board that the City made certain requests for improvements to the roadway and they have been met by the State, with the exception of a guardrail on the east side of Mayflower and it is anticipated that will be resolved prior to formal transfer of the route to the City. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Road Transfer Agreement was approved, subject to resolving of the guard rail problem. SIGNING OF TITLE SHEET - TWYCKENHAM BRIDGE RECONSTRUCTION The title sheet approving the plans for the Twyckenham Bridge Reconstruction was submitted to the Board. This is a joint project with St. Joseph County and the title sheet has been approved by the County Commissioners. It is now submitted to the Board for approval of that portion within its jurisdiction. It is anticipated that work will begin this winter. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the title sheet approving the plans was approved. REQUEST TO USE FIRE APPARATUS APPROVED Fire Chief Oscar Van Wiele submitted to the Board a request from the Muscular Dystrophy Association to use fire apparatus on Labor Day in connection with a fundraising activity. The Chief recommended approval of the request. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was approved. Mr. McMahon left the meeting at 9:50 a.m. SUBGRANT MODIFICATION APPROVED Elroy J. Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board a modification to the Subgrant Agreement with the Urban League. The purpose of the modification is to extend seven job coaches to August 24, 1979 and is an increase of $3,150, making the total amount of the subgrant $26,713.00. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the modification was approved. FILING OF PETITION TO VACATE A PORTION OF LAFAYETTE BOULEVARD The Ridge Company files a petition to vacate a portion of Lafayette Boulevard running south from Indiana Avenue to the dead end of Lafayette at 1617 S. Lafayette. The petition noted that this portion of the street is unimproved and only used by the Ridge Company and tenants of properties owned by the Ridge Company and Indiana Iron and Metal Company, who have added their signatures to the petition to indicate that they join in the petition to vacate. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the petition was filed and referred to the Engineering Department, Area Plan Commission, and Redevelopment Department for review and recommendation. 1'78 REGULAR MEETING ADOPTION OF VACATION RESOLUTION NO. 3478 AUGUST 27, 1979 The Board received reports from the Engineering Department, Area Plan Commission and the Community Development Department that the petition of L. E. Weisfuss et al to vacate the alley north of Huron Street, runn ingf east and west from Grant Street to Brookfield had been reviewed and there are no objections to the vacation. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the reports were ordered filed and the following Resolution, setting the matter for public hearing, was adopted: VACATION RESOLUTION NO. 3478, 1979 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: the first alley north of Huron Street, running east and west from Grant Street to Brookfield Street, excepting therefrom the 14' right of way of the north -south alley Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 149, 150, 177 and 178, Summit Place 2nd Addition Notice of this Resolution shall be published on the 31st day of August and the 7th day of September, 1979 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 17th day of September, 1979, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 27th day of August, 1979. BOARD OF PUBLIC WORKS s/ Peter H. Mullen s/ Thomas J. Brunner, Jr. ATTEST: s/ Patricia DeClercq, Clerk PURCHASE AGREEMENT APPROVED - 230 EMBELL COURT A purchase agreement for the sale of a city -owned lot at 230 Embell Court, in accordance with the bid accepted by the Board, was prepared and submitted to the bidder, Berean Seventh Day Adventist Church for approval. Purchase price is $429.00. The agreement has now been signed by the bidder and is submitted to the Board for approval. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the agreement was approved and referred to Deputy City Attorney Terry A. Crone for preparation of the deed and final closing. -1 179 `REGULAR MEETING AUGUST 27, 1979 REQUEST FOR MARATHON FILED The Board received a request from John Adams High School to hold a Mini - Marathon on Sunday, October 14 starting at 2:00 p.m. The proposed route was submitted for review. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. GUIDELINES FOR WALKATHONS AND BIKE- A -THONS REVISED The Bureau of Traffic and Lighting and the Police Department Traffic Detail recommended that the Board consider revising its' Guidelines for Walkathons and Bike -A -Thous to include Marathons, thus requiring six. months advance notice for such events and coordinating activities so there is at least two weeks between events. The recommendation is based on the time required for review of routes and the scheduling of manpower. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board approved the amending of the Guidelines for Walkathons and Bike- A -Thons to include Marathons. Organizations which have sponsored Marathons in the past will be notified of this change in procedure. BLOCK PARTY APPROVED - DUNHAM STREET The Bureau of Traffic and Lighting reported that the request of the West Side Democratic Club to close Dunham Street, from Warren to Carlisle, on Monday, September 3 from 1:00 p.m. to 9:00 p.m. for a Labor Day Picnic had been reviewed with the Police Department and approval is recommended, Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the recommendation was approved. BLOCK PARTY APPROVED - WOLDHAVEN DRIVE The Bureau of Traffic and Lighting reported that the request of Diana Singleton to close Woldhaven Drive, from Lancaster to Chippewa, on Saturday, September 1 from 2:00 p.m. to 12 :00 p.m. had been reviewed with the Police Department and approval is recommended, with the participants to be requested to keep one driving lane open at all times. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the recommendation was approved. BLOCK PARTY APPROVED - WOODLAWN BOULEVARD The Bureau of Traffic and Lighting reported that the request of James Caldwell to close the 1200 block Woodlawn Boulevard, between Hollywood Place and Parkview Place, on Sunday, September 2 from 12:00 noon to 12:00 midnight, had been reviewed with the Police Department and approval is recommended. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the recommendation was approved. BLOCK PARTY APPROVED - O'BRIEN STREET The Bureau of Traffic and Lighting reported that the request of Patricia Blount to close the 1400 block N O'Brien Street, from Elwood to Bulla, from 6:00 p.m. to 11:00 p.m. on Saturday, September 1, 1979 had been reviewed with the Police Department and approval is recommended. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the recommendation was approved. 1W REGULAR MEETING AUGUST 27, 1979 LETTER FROM AMERICAN MOTORCYCLE ASSOCIATION FILED The Board received a letter of thanks from the American Motorcycle Association, District 15 for the cooperation.of the City in providing use of the parking lot at the Municipal Facilities Building, the striping of the lot and the use of the Police Department Classroom for the recent motorcycle safety program. Upon motion made by Mr..Mullen, seconded by Mr. Brunner and carried, the letter was filed. AMENDMENT TO CD PROJECT 78 -1204 APPROVED A technical amendment to the Agreement between the Department of Redevelopment and the Community Development Department was submitted to the Board for consideration. The agreement is in reference to the Odd Fellows Building and assigns the acquisition and disposition of the Odd Fellows Building to the Board of Public Works. The agreement has been signed by Jon Hunt, Director of the Community Development Program, and Carl Ellison, Executive Director of the Department of Redevelopment. The amendment has been reviewed by the Legal Department. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the amendment was approved. APPROVAL OF CLAIMS Michael L. Vance, Chief Deputy Controller, submitted to the Board Claim Docket Numbers 16549 through 17417 and recommended approval. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 16549 through 17417 and directed that checks for payment be issued. FILING OF CERTIFICATE OF INSURANCE LA FREE EXCAVATING COMPANY A Certificate of Insurance written on behalf of LaFree Excavating Company was submitted to the Board. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the certificate was ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period August 9 to August 22 was submitted to the Board. The report indicated twenty -eight outages. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the report was ordered filed. BOND APPROVED - CHATEAU BUILDERS. INC. Ray S. Andrysiak, Bureau of Engineering, submitted to the Board a Contractor's Bond written on behalf of Chateau Builders, Inc. He noted the bond had been properly executed and could be approved. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bond was approved. There being motion made the meeting no further business to by Mr. Mullen, seconded adjourned at 10:1 ATT T: xza Patricia DeC ercq, C er come before the Board, upon by Mr. Brunner and carried, [1 L.J