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HomeMy WebLinkAbout08/20/1979 Board of Public Works Minutes16'7 REGULAR MEETING AUGUST 20. 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, August 20, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. REVIEW OF MINUTES Mr. Mullen reported that the minutes of the August 13 meeting had been reviewed and he made a motion that they be approved. Mr. McMahon seconded the motion and it carried. APPLICATIONS APPROVED - WORLD C014 UNITY OF ISLAM Deputy City Attorney Terry A. Crone reported to the Board that he had reviewed the application of the World Community of Islam in the West to conduct a fund raising activity and a demonstration and distribution of literature on River Bend Plaza on Saturday, September 1 from 11:00 a.m. to 2:00 p.m. Mr. Crone noted the organization does not ,need a permit from the Charitable Solicitations Commission as they are a religious group but they are required to follow the Board guidelines for registering those who are participating in the fund raising. In addition, Mr. Crone suggested that the Board request cooperation of the organization to see that there is no litter problem caused by the distribution of literature. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the applications were approved subject to the recommendations of Mr. Crone. OPENING OF BIDS -SHEET PILING AND BEARING PILING, FIRST BANK CENTER This was the date set for receiving bids for sheet piling and bearing piling for the First Bank Center project. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Mohawk Pile Driving Co., Inc. Geneseo, Illinois The company submitted a letter proposal not on a bid form and without the required certified check. Deputy City Attorney Terry A. Crone advised the Board that the bid should be rejected. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bid was rejected. Thatcher Engineering Company Bid was signed by Fred Schmednecht, Gary, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - Sheet Piling Only - $98,200.00 Bearing Piling Only $97,640.00 Combined Price for Both Contracts - $185,930.00 Rieth Riley Construction Co. Bid was signed by Carl F. Ingwalson, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - Bearing Piling Only - $166,000.00 Anderco, Inc. - Declined to bid 168 REGULAR MEETING Arco Engineering Construction Co. Mishawaka, Indiana Bid - Sheet Piling - $245,000.00 Bearing Piling $255,650.00 AUGUST 20, 1979 Bid was signed by William Reiff, non - collusion affidavit was in order and a 5% bid bond was submitted., Ritschard Brothers, Inc. Bid was signed by Carmelo South Bend, Indiana Ritschard, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - Sheet Piling - $95,251.00 Bearing Piling 102,414.00 Combined Total Bid - $197,665.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Engineering Department and the Construction Manager for review and recommendation. OPENING OF BIDS - CONCRETE IMPROVEMENTS This was the date set for receiving bids for concrete improvements in the 1100 block Echo Drive, intersection of Clayton and Eaton Drive, intersection of Sample and Sheridan, island at the intersection of York and Ireland Road and the repair of curbs on Miami Street, from Eckman to Donmoyer. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County.News which were found to be sufficient. The following bids were opened and publicly read: Ziolkowski Construction Co South Bend, Indiana Bid - $62,375.25 Murdock & Sons Construction Co. South Bend, Indiana Bid - $60,048.00 McIntyre and Jones Const. Co Mishawaka, Indiana Bid - $64,286.98 Rieth -Riley Construction Co. South: Bend, Indiana Bid - $56,706.30 Bid was signed by Ben Ziolkowski, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Calvin Murdock, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Kenneth McIntyre, non - collusion affidavit was in order and a 5% bid bond was submitted, Bid was signed by Richard Ruhlman, non - collusion affidavit was in order and a 5% bid bond was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Division of Public Construction for review and recommendation. 169 REGULAR MEETING AUGUST 20, 1979 OPENING OF BIDS ROCK SALT FOR SNOW AND ICE CONTROL This was the date set for receiving bids for rock salt for snow and ice control. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Diamond Crystal Salt Company - Declined to bid Morton Salt Company - Declined to bid United Chemical Products, Inc. Indianapolis, Indiana Deputy City Attorney Terry Crone advised the Board that the company submitted no bid bond or certified check with the bid and the Board has the option of rejecting the bid or setting a time period within which the bidder can supply the bid security. Bid - $51.93 per ton. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bid was rejected. BID AWARDED - POLICE RADIOS The Board received a recommendation from Division Chief Glenn Terry of the Police Department and from Glenn Zubler, Director of Communications, following review of the bids received for police radios. Bids were sought for ten radios. The low and only bid received was from General Electric at a unit price of $918.50 per radio, $31.50 for the battery and $31.50 for the charger. The unit bid met all specifications and acceptance is recommended. John Cimino, Director of the Criminal Justice Planning Bureau, advised the Board that he would recommend that the grant application for funds be adjusted to request purchase of twenty radios at this price. The funding that could be obtained would make the local matching funds required less than under the original grant for the purchase of ten radios. The Board discussed this procedure and felt it would be unfair to General Electric to hold their bid while advertising for an additional ten radios. Mr. Cimino was asked if there would be a problem with accepting the bid for ten radios at this time subject to funding and readvertising for an additional ten radios and Mr. Cimino said this would be acceptable. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the low bid of General Electric to purchase ten radios at $918.50 each, ten batteries at $31.50 each and ten chargers at $31.50 each, subject to approval of the funding, and to readvertise for bids for an additional ten radios under the same specifications. APPROVAL OF QUARTERLY FUND ALLOCATION - REAL SERVICES John V. Cimino, Director of the Criminal Justice Planning Bureau, submitted to the Board the quarterly request for funding to REAL Services for Crime Victim Counseling for the Elderly. Funding is in the total amount of $3,224.73, with the local share $169.73. Lester Fox, Director of REAL Services, was present and advised the Board that the local program has been reviewed and received high praise for the success of the program and the cooperation between the agencies involved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the fund allocation was approved. 170 REGULAR MEETING AUGUST 20. 1979 BID ADVERTISING APPROVED - CURB IMPROVEMENTS, OLIVE AND WASHINGTON John E. Leszczynski, Manager of the Bureau of Public Construction, requested permission to advertise for bids for curb improvements at the southeast corner of Olive and Washington at the request of the Department of Redevelopment. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request to advertise was approved. PROPOSAL FOR COLFAX BRIDGE REPLACEMENT DETOUR STUDY APPROVED The Board received a proposal from Cole Associates to perform engineering services associated with the development of alternate detours during the period when the Colfax bridge is closed for reconstruction. The proposal is in conjunction with an existing contract for services and is not to exceed $4000. Mr. McMahon noted such a study is needed because of new traffic patterns, streets and signalization since the bridge was last closed in 1973. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the proposal was accepted. BID AWARDED — CENTURY CENTER COOLER AND FREEZER Brian Hedman, Executive Director of Century Center, submitted to the Board a report of the review of the only bid received for modifications and additions to the walk -in cooler and freezer. The bid was reviewed by Century Center and Fred Graeber, Engineering Consultant for the Hotel -Motel Tax Board, and was found to be acceptable. Money has been appropriated by the Hotel -Motel Tax Board for the purchase. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was accepted in the amount of $14,239.00 as submitted by the Harry W. Johnson Company, subject to confirmation of approval of the funding. FILING OF ASSESSMENT ROLL VACATION RESOLUTION NO. 3476 Patrick M. McMahon, Civil City Engineer, files an Assessment Roll with respect to Vacation Resolution No. 3476 for the vacation of the first alley south of Mishawaka Avenue, running east and west between 30th and 31st Streets, excepting therefrom the 16' right -of -way of the north -south alley intersection. The Assessment Roll lists $0.00 net damages and $0.00 net benefits to the adjacent properties. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll was filed and set for public hearing on September 17, 1979. CANOPY AT WESTERN STATE BANK APPROVED The Board received a report from the Bureau of Traffic and Lighting that a request to install a canopy over the public right of way at the Western State Bank at 1222 Western Avenue was received and referred to the Indiana State Highway Commission. The Highway Commission has advised that there is no action required by that body for the installation. Mr. Wadzinski of the Bureau of Traffic and Lighting recommended approval of the installation, subject to the requirements of the Board and the Building Department. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation of the canopy was approved, subject to the filing of the required Certificate of Insurance and securing a permit from the Building Department. REGULAR MEETING AUGUST 20. 1979 REQUEST FOR TRAFFIC SIGNAL ATEWING AND HIGH STREETS FILED The Southeast United Neighborhood Association requested that the Board consider the possibility of installation of a traffic signal at the intersection of Ewing and High Streets because of the accident rate and the speeding of motorists in the vicinity. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. PETITION TO VACATE ALLEY FILED - MASTERBILT, INC. Masterbilt, Inc. files a petition to vacate the first east -west alley south of Napier Street, running west from Walnut Street to the intersection of the north -south alley between Lots 34 and 39 of Knoblock's Sub. of B.O.L. 84, for a distance of one hundred and twenty feet. Upon motion made by Mr. McMahon, seconded by Mr Mullen and carried, the petition was filed and referred to the Engineering Department, Engineering Department, Community Development Department and Redevelopment Department and the Area Plan Commission for preliminary review and recommendation. TENT SALE APPROVED - J. E. IgALZ, INC The Board received a request from J. E. Walz, Inc. to hold their annual Tent Sale at 3423 S. Michigan Street from September 7 through October 22. A Certificate of Fireproofing for the tent was attached to the request. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the request was approved, subject to all requirements of the Bureau of Traffic and Lighting, the Fire Inspection Bureau and the Building Department, BLOCK PARTY REQUEST FILED - 1200 WOODLAWN James Caldwell requested that the Board approve the closing of the 1200 block Woodlawn Boulevard on September 2 (rain date September 3) from 12:00 noon to midnight for a Block Party, Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. BLOCK PARTY REQUEST FILED - WOLDHAVEN DRIVE Diana Singleton submitted a request-to close Woldhaven Drive from the Corner of Lancaster and Woldhaven to 3611 Woldhaven on Saturday, September l from 2:00 p.m. to midnight for a Block Party. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. BLOCK PARTY REQUEST FILED - MON ROE CIRCLE Mary Allen submitted a request to hold a Block Circle on Saturday, September 8 from 5:30 p.m, Upon motion made by Mr. McMahon, seconded by M carried, the request was filed and referred to Traffic and Lighting and the Police Department recommendation. Party on Monroe to 11:30 p.m. r. Brunner and the Bureau of for review and 171 1'72 REGULAR MEETING AUGUST 20, 1979 BLOCK PARTY REQUEST FILED - WEST SIDE DEMOCRATIC CLUB The West Side Civic and Democratic Club submitted a request to close Dunham Street, between Warren and Carlisle, on Monday, September 3 from 10:00 a.m. to 9:00 p.m. for a Labor Day Picnic Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. ACCEPTANCE OF EASEMENTS AND DEED - BRETHREN CARE OF SOUTH BEND The Board received easement and right -of -way agreements from Brethren Care of South Bend prepared.at the request of the Engineering Department for.the granting of.right -of -way on Inwood and Ironwood Roads. The agreements have been reviewed by the Engineering Department and acceptance is recommended. Also submitted was a Deed Exchanging Real Estate between the City of South Bend and Brethren Care of South Bend. The deed has been reviewed and approval is recommended. Upon motion made by Mr., McMahon, seconded by Mr. Brunner and carried, the easement agreements and the deed were accepted by the Board and will be recorded. PRELIMINARY PLANS ACCEPTED AND IMPROVEMENT RESOLUTION NO. 3477 ADOPTED - PAVING OF ALLEY BETWEEN RIVERSIDE DR. AND PARKVIEW PLACE The Bureau of Design and Administration submitted to the Board preliminary plans, a cost estimate, a preliminary assessment roll and improvement resolution for the proposed paving of the alley located between Riverside Drive and Parkview Place, from Woodlawn to Oakwood. Mr. McMahon noted that this project was before the Board on a previous occasion and was rescinded upon the remonstrance of property owners. The Board has now received a request to reactivate the petition. The revised cost estimate for the project is $32,490.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the plans, cost estimate and preliminary assessment roll were filed and the following resolution was adopted: IMPROVEMENT RESOLUTION NO. 3477 BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to improve the north - south alley between Parkview Place and Riverside Drive from Woodlawn to Oakwood by constructing a 10 feet wide, inverted crown 6" Portland Cement Concrete Pavement. The same to be done in accordance with the profiles, drawings, general details and specifications for such improvements approved and to be adopted by the Board of Public Works of the City of South Bend, immediately upon the final adoption and confirmation of this Resolution, and placed on file in the Office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs, such as advertising and engineering, shall be assessed upon the real estate abutting on said alley concrete pavement, in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in Chapter 40 of the Acts of 1953, as amended (1971 I.C. 18 -6 -3). Assessments, if deferred, are to be paid in five (5) equal installments, with interest at the rate of six (6) per cent per annum. I j 1'73 REGULAR MEETING AUGUST 20, 1979 The 4th day of September, 1979 at the hour of 9:30 A,M. o'clock, Local Time, is hereby given as the time and the Board of Works Room, 1308 County -City Building, as the place when and where all persons whose property may be affected by such proposed improvement may be heard as to the necessity for the same, and all petitions and remonstrances received. The Board will, on said day, decide whether the benefits accruing to abutting and adjacent property and to the City of South Bend, Indiana, will be equal to or exceed the estimated cost of said improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution. Adopted August 20, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon S/ Thomas J. Brunner, Jr. s/ Peter H. Mullen Notice of Hearing Published August 24 and 31, 1979 s/ Patricia DeClercq Clerk of the Board BLOCK PARTY APPROVED - 1800 MARINE STREET The,.Bureau of Traffic and Lighting and the Police Department reviewed the request to block the 1800 block Marine Street, from Randolph to Calvert, on Sunday, September 2 from 11:00 a.m, to 11:00 p.m. for a Block Party and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the Block Party was approved. BLOCK PARTY APPROVED - JAMESTOWN COURT The Bureau of Traffic and Lighting and the Police Department reviewed the request to block the 4700 block Jamestown Court for a Block Party on Saturday, August 25 from 9 a.m. to 7 p.m. Approval is recommended provided that an emergency lane 10 feet wide be kept open at all times as this is a cul de sac. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Block Party was approved subject to the conditions outlined by the Bureau of Traffic and Lighting. TEMPORARY TWO -WAY INSTALLATION ON MADISON STREET APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the Board approve for a temporary period two - way traffic in the 100 block of West Madison Street, from Main Street to the alley east of Main Street, to facilitate entry to the alleys from Main Street and to commercial establishments in the area. The recommendatin is being made due to construction of the Michigan/ Main Connector. Reversion to the one -way system is to be at the discretion of the Bureau of Traffic and Lighting and the Bureau of Public Construction. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. 1'74 REGULAR MEETING BIKE- A -THON APPROVED AUGUST 20, 1979 The Bureau of Traffic and Lighting reported review of the proposed route for the American Diabetes Association Bike -A -Thou to be held on October 7, 1979. The route is recommended for approval. However, it is noted that the South-Bend Police Department cannot provide assistance for the Bike -A -Thon and it is recommended that, since this is not a marathon or race, all participants be instructed to obey all traffic laws. It is also noted that a portion of the route is in St. Joseph County. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Bike -A Thon was approved for the portion of the route that is within the City of South Bend and participants will be instructed to obey all traffic laws. STREET LIGHT RECOMMENDATIONS APPROVED Joseph J. P1uta, Assistant Manager of the Bureau of Traffic and Lighting, submitted the following street light recommendations: Remove: N/E Corner, Michigan and Washington Main, Madison to LaSalle, 6 units Main and Madison, 2 units Michigan, south to Ireland, 116 units Main, Bronson to Chippewa, 34 units Chippewa, Main to Michigan, 2 units Michigan, LaSalle to Angela, 52 units Main, Madison to Bartlett, 9 units Install: 43,000L FL UG 20,000L MV UG 20,000L MV UG Total Decrease Madison and Main, 2 lights 50,000L HPS Main, Madison to LaSalle, 8 units 50,000L HPS Main and Washington, S/W corner 50,000L HPS Michigan, south to Ireland, 183 units 50,OOOL HPS Main, Bronson to Chippewa, 6 units 50,OOOL HPS Chippewa, Main to Michian, 6 units 50,000L HPS Michigan, LaSalle to Angela, 52 units 50,OOOL HPS Main, Madison to Bartlett, 9 units Total Increase Net Total Increase SP $15.37/mo. SP 72.66/mo. CP 24.22/mo. 1,311.55/mo. 151.39/mo. 9.60 /mo. 505.93/mo. 69.94/mo. 2,160.66 mo. 30.50 /mo. 122.00 /mo. 15.25/mo. 2,368,65/mo. 1,694.0 0 /mo. 72.60/mo. 793.00/mo. 115.20 /mo. 5,211.20 mo. $3,050.54/mo. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. BLOCK PARTY APPROVED - LOCKE STREET The Board received a request from Joan Bukowski to block Locke Street, from Ryer to Iowa, on Saturday, August 25 from 2:00 p.m. to 10:00 p.m, for a Block Party. The request was reviewed by the Bureau of Traffic and Lighting and the Police Department and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. 1 REGULAR MEETING AUGUST 20, 1979 HANDICAPPED PARKING PERMITS APPROVED The Board received the following applications for Handicapped Parking Permits: 1. Edna M. Boswell., 3409 S. St. Joseph Street, South Bend 2. Robert W. Overman, 527 Rockne Drive, South Bend Doctor's statements were attached to both applications. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the applications were approved and referred to the Deputy Controller's Office for issuance of the permits. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 16065 to 16548 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 16065 to 16548 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period August 9 to 15 was submitted to the Board. The report indicated 12 outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. DATE OF SEPTEMBER 3 MEETING CHANGED Mr. McMahon made a motion that, because of the Labor Day Holiday, the Board meeting of September 3 be changed to Tuesday, September 4, 1979 at 9:30 a.m. Mr. Mullen seconded the motion and it carried. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:45 a.m. �_ ATTEST: Patricia DeClercq, Clerk 175