Loading...
HomeMy WebLinkAbout07/30/1979 Board of Public Works MinutesA 1 REGULAR MEETING JULY 30, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, July 30, 1979 by president Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. REVIEW OF MINUTES Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the minutes of the regular meeting of July 23 were approved as submitted. AGENDA ITEMS ADDED Mr. McMahon noted receipt of a number of items after the posting of the meeting agenda. He made a motion that a Handicapped Parking Permit request, Certificate of Insurance and an Excavation Bond be added to the agenda at this time. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS­ EMULSIFIED ASPHALT This was the date for receiving bids for Emulsified Asphalt for the Street Department for 1979. The Clerk tendered proofs of publica- tion of notice in the South Bend Tribune and in the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Emulsion Products, Inc. Bid was signed by M. D. Mishawaka, Indiana Seltenright, non - collusion affidavit was in order and a bid bond was submitted. Bid - 600,000 gal, emulsified asphalt for slag, $.52 per gal., total $312,000.00 600,000 gal. emulsified asphalt for limestone, $.48 per gal., total $288,0.00.00 FIRM BID Bid - 600,000 gal. emulsified asphalt for slag, $.50 per gala, total $300,000.00 600,000 gal. emulsified asphalt for limestone, $.46 per gal., total $276,000,00 Escalator clause applies in this bid. with an increase of asphalt in the amount of $5.00 per ton, the gal. price in this bid will increase 2(,% per gal. 7/30/79 Bituminous Materials Co., Inc. Bid was signed by Philip Warsaw, Indiana Ehrman, non-collusion- affidavit was in order and a bid bond was submitted. Bid - 600,000 gal. emulsified asphalt, $.4527 per gal, total $271,620.00 FIRM BID FOR 1979 147 REGULAR MEETING JULY 30, 1979 Emulsified Asphalts, Inc. Bid was signed by William D. Chicago, Illinois Miteff, non - collusion affidavit was in order and a certified check was submitted. Bid - .600,000 gal. emulsified asphalt, $0.4999 per gal., total $299,940.00 FIRM BID Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Division of Engineering for review and recommendation. PROPOSAL FROM NEAR WEST SIDE ASSOCIATION RE: CITY CEMETERY FENCE Mr. Floyd Carter, Vice President of the Near West Side Neighborhood Organization presented the following letter to the Board: "At a recent meeting of the Near West Side Neighborhood Organization, the various alternatives for maintenance and keeping the City Cemetery fence were presented to the membership. In an attempt to aid the Board and the Parks Commission in their decision, our organization has yet another option. It was mentioned that the Parks' staff is limited, and this perhaps is one reason the fence has not been painted or rust - proofed in over thirty years. We were advised by the owners of the St. Joseph Cemetery organization'(who also show interest in purchasing this fence), that rust- proofing and proper painting maintains fences against the elements in a sufficient manner. Therefore, the Near West Side Organization volunteers its membership (and its friends) to rust- proof and paint the fence. The City, of course, would provide the materials and necessary repairs. It is obvious that such a joint venture would cost far less than the excess of $30,000 proposed to replace the fence. Although we appreciate the attention you have given this matter to date, we feel acceptance of this offer would be evidence of the best kind of mutual good faith necessary between the administra- tion and our neighborhood. We therefore ask you to give our proposal serious consideration in your future deliberations." Mr. Mullen noted that there was a meeting with the Organization and Robert Niezgodski and Ray Nemeth of the Park Department to discuss alternatives. This proposal was not presented at that time. Mr. Niezgodski is in the process of awaiting proposals from companies who do this type of fence work. Mr. Mullen said he will inform Mr. Niezgodski of the proposal of the Neighborhood Organization and they will add this to their alternatives. PETITION AND RESOLUTION SUPERCEDING DOCUMENTS ADOPTED JULY 23 RE: NORTHWEST ANNEXATION Robert M. Parker, Chief Deputy City Attorney, advised the Board that a tract of land was not included in the petition submitted and Approved by the Board last week. The City owns and uses this land in connection with the Waste Water Treatment Plant. This new petition and resolution refers to this tract of land and the tract of land from last week. Everything else in the.petition and resolu- tion is the same. Mr. McMahon made a motion to adopt the following petition and resolution and that the previous petition and resolution adopted July 23, 1979 be rescinded. Mr. Mullen seconded the motion and it carried. PETITION TO HAVE CERTAIN TERRITORY ANNEXED TO THE CITY OF SOUTH BEND, INDIANA The City of South Bend, acting by and through its Board of Public • REGULAR 14EETING JULY 30, 1979 Works and being the owner of certain territory located in Sections 29 and 33, Township 38 North, Range 2 East, in German Township, St. Joseph County, Indiana, as shown on the map attached hereto, made a part hereof and marked Exhibit A, hereto, made a part hereof and marked 'Exhibit A, hereby consents to and petitions for the annexation by the Common Council of the City of South Bend to said City of all of said territory owned by the City. Date: July 30, 1979 THE CITY OF SOUTH BEND, acting by and through its Board of Public Works s/ Patrick M. McMahon s/ Thomas. J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk /mp RESOLUTION NO. 20, 1979 WHEREAS, certain property owners of territory located in Sections 18, 19, 20, 21, 22, 27, 28, 29, 30, 31, 32 and 33, Township 38 North, Range 2 East, in German Township, St. Joseph County, Indiana, are petitioning.the Common Council of the City of South Bend, for annexation of territory owned by them in said sections, and falling within the description of the proposed annexation attached hereto, made a part hereof and marked Exhibit A; and WHEREAS, the City of South Bend owns certain territory located in Sections 29 and 33, which are within the territory proposed to be annexed and the City desires to be a petitioner for such annexa- tion and to cause such territory owned by it to be annexed to and become a part of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: SECTION I. This Resolution supersedes Resolution 18 -1979 passed by this Board July 23, 1979. SECTION II. That the petition for annexation to the City of certain territory owned by the City and lying outside of the present boundaries of the City of South Bend, located in Sections 29 and 33, Township 38 North, Range 2 East, in German Township, St. Joseph County, Indiana, is hereby approved and ordered executed for and on behalf of the City of South Bend, Indiana. Adopted this 30th day of July, 1979. BOARD OF PUBLIC WORKS of the City of South Bend, Indiana s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk /mp REGULAR MEETING REASSIGNMENT OF CITY VEHICLES AND TWO VEHICLES SCRAPPED 149 JULY 30, 1979 Police Chief Michael C. Borkowski advised the Board that the Environmental Protection Office and the Police Department have agreed to a transfer of certain vehicles within the departments. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the ,Board approved the request to switch the assignment of vehicles listed below on or about August. 1, 1979: ENVIRONMENTAL TRANSFERS TO POLICE 1. C.V. 601 to Police C.V. 747 - a 1975 brown Plymouth 4 -door, bearing serial #RK41K5A203539 2. C.V. 609 to Police C.V. 748 - a 1975 brown Plymouth 4 -door, bearing serial JkRK41K5A203533 POLICE TRANSFER TO ENVIRONMENTAL 3. C.V. 695 to Environmental C.V. 603 - 1 1976 light blue 4 -door Ford Torino, bearing serial #GH27H191568 The Police Department further requested that the first two vehicles listed be declared obsolete. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board authorized disposition of the vehicles. TAXI LICENSE DENIED — BENJAMIN C. BOWMAN Peter H. Mullen, City Controller, submitted to the Board the taxi license application of Benjamin C. Bowman and the .recommendation of the Police Department that the license be denied. The applicant misrepresented the fact that he had been arrested for Criminal Trespass and that his license is suspended for Failure to Appear in court on a speeding charge. Mr. Mullen concurred in the recommendation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was filed and the Clerk was directed to notify the applicant of his right to a hearing before the Board. APPROVAL OF CHANGE ORDER NO. 1 - CONTRACT 102, FIRST BANK CENTER Patrick M. McMahon, Director of Public Works, submitted to the Board Change Order No. 1 in the contract with Henry- Williams, Inc. for Contract 102, First Bank Center. The change order increases the contract by $49,876.00 and will add foundation wall to the concrete work to facilitate the construction.of the Public Portion of the Garage along Colfax Street to reduce the required amount of time for,sheet piling. The work is to begin within the next two weeks. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the change order was approved. SCHEDULE OF FEES FOR SOIL AND CONCRETE TESTING - FIRST BANK CENTER Sollitt Construction Company submitted to the Board the Schedule of Fees for various tests and services performed by Shilts, Graves and Associates, Inc; who will act an independent soils and concrete laboratory for the First Bank Center project. Mr. McMahon noted that this work will be performed as needed. Upon motion made.by Mr. McMahon, seconded by Mr. Mullen and carried, the Schedule of Fees was approved by the Board. 150 REGULAR MEETING JULY 30, 1979 REQUEST ENCROACHMENT ON PUBLIC RIGHT OF WAY — RAILWAY EXPRESS BUILDING ON SOUTH STREET The Board received a request from Smith -White Company, who is in the process of purchasing the Railway Express building on W. South Street. They will be placing a prefabricated concrete panel wall along the property line and extending up to cover the present unsightly truck dock area and the concrete railing wall at the roof. There is one foot available between the property line along South.Street and the above mentioned railing wall to place the new wall. The minimum dimension of the wall panels is a 3" slab and 12" ribs for a total of 15 ". Therefore, they are requesting permission to allow the ribs to over hang the public sidewalk for a total of 3 ". Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board referred the request to the Building Depart- ment and Engineering Department for review and recommendation. BID AWARDED - TIRE REPAIRS FOR CITY VEHICLES The Board received a recommendation from Louis Grounds, Manager of Vehicle Maintenance, that the low bid of Firestone, Inc. be accepted for tire repairs for city vehicles. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the low bid of Firestone, Inc. for tire repairs was accepted. REQUEST FOR BLOCK PARTY - 4700 BLOCK JAMESTOWN COURT The Board received a request from Richard Thomas to hold a Block Party in the 4700 block of Jamestown Court on Saturday, August 11 from 3:00 p.m. to 8:00 p.m. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request.was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. REQUEST FOR BLOCK PARTY - 1000 BLOCK OAK STREET - The Board received a request from Mrs. Linda Johnson to hold a Block Party in the 1000 block of Oak Street, from Allen to Sherman on Saturday, August 11, with a rain date of August 12, between the hours of 4:00 p.m. and 8:00 p.m. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. REQUEST FOR BLOCK PARTY - 1900 S. RUSH The Board received a request from Bob Banacka to hold a Block Party in the 1900 block S. Rush Street on Saturday, August 25. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. PIGEON CONTROL, VIADUCT AT WESTERN AND WALNUT - PROPOSAL ACCEPTED The Board of Public Works received the following proposals for pigeon control at the viaduct at Western Avenue and Walnut Street Arrow Services $725.00 Indiana Terminix Co. Initial $181.20 2 mo. @ 30.00 per month 3 Qtly. @ 42.50 each TOTAL 368.70 Franklin Pest Control $420.00 REGULAR MEETING 151 JULY 30. 1979 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the low proposal of Indiana Terminix Company of $368.70 for pigeon control at the viaduct at Western and Walnut. REPORT REGARDING COMPLAINT IN 500 BLOCK BLAINE AVENUE A complaint regarding children playing in the street in the 500 block Blaine Avenue was referred to the Police Department and the Legal Department. The Police Department submitted a report saying that within the last three months there were six calls to the area, but no official reports. Captain Mitchem of the Police Department suggested that if people living in the area have a complaint they should insist the officers making the calls make an official report. In this way the proper authorities will be aware of the situation and can do something about it. Mr. Brunner noted that the Legal Department has not yet submitted their report. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed. MARATHON RUN APPROVED - ST. ADALBERT'S CHURCH Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that the request of St. Adalbert's Church to hold a Marathon Run on Sunday, August 19 at 6 :00 p.m. had been reviewed with the Police Department. The route was approved with one minor change. The start /finish line will be in the block of Huron just east of Olive instead of on Olive Street as originally requested and that block will be closed to traffic. The Church has agreed to the change. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Marathon Race was approved. BLOCK PARTY APPROVED - 2300 BLOCK HOLLYWOOD PLACE Ralph J. reported the 2300 to 9:00 approval seconded Wadzinski, Manager of to the Board that the block Hollywood Place 3.m. had been reviewed is recommended. Upon by Mr. Brunner and ca .the Bureau of Traffic and Lighting, request of residents to block on August 25 from 12:00 noon with the Police Department and motion made by Mr. McMahon, rried, the block party was approved. BLOCK PARTY APPROVED - 1300 -1400 BLOCK SOUTH STREET Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that the request of residents to block the 1300 -1400 block South Street on Friday, August 17 (rain date of August 18) from 5:00 p.m. to midnight had been reviewed with the Police Department and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the block party was approved. BLOCK PARTY APPROVED - CREST AVENUE Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that the request of residents to block Crest Avenue, between Southeast and Altgeld, on August 4 from 12:00 noon to midnight had been reviewed with the Police Department and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the block party was approved. 152 REGULAR MEETING JULY 30, 1979 TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the following traffic control devices be approved: New installation of a stop sign on Navarre at Portage New installation of a stop sign on Blyler at Culver Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installations were approved. HANDICAPPED PARKING PERMIT APPROVED - GEORGIA V. ZEHENDNER The Board received a request from Georgia V. Zehendner, 607 Coronation Gardens, for a handicapped parking permit for her vehicle. A doctor's statement was attached to the application. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the permit was approved and referred to the Deputy City Controller for issuance. CONTRACTOR'S BOND RELEASED - ARMAND'S SERVICE Ray S. Andrysiak, Bureau of Engineering, reported that he had reviewed the request to release the Contractor's Bond of Armand Murat, d /b /a Armand's Service. There are no outstanding permits for this contractor and Mr. Andrysiak recommended that the bond be released. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was released effective this date. CLAIMS APPROVED Chief Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 14718 through 15164 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 14718 through 15164 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period July 23 through July 29 was submitted to the Board. The report indicated five outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed, HANDICAPPED PARKING PERMIT APPROVED - CHARLES DAVID EDWARDS The Board received a request from Charles David Edwards, 522 Preston Drive, for a handicapped parking permit for his vehicle. A doctor's statement was attached to the application. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the permit was approved and referred to the Deputy Controller for issuance. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance from Murdock & Sons Construction, Inc. was submitted to the Board. The Certificate is in the proper limits of liability and the City of South Bend is named an additional insured. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was filed. I I REGULAR MEETING BOND APPROVED - PRAIRIE HARDWARE & PLUMBING, INC. JULY 30, 1979 An Excavation Bond for Prairie Hardware & Plumbing, Inc. was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was approved. PRIVILEGE OF THE FLOOR Mr. Floyd Carter spoke to the Board in regard to the bids received for the Orange /Colfax Connector. Mr. McMahon explained to Mr. Carter that the new bid came in about $223,000. more and now brings the project to about $2.1 million. The city might petition the state to award the bid anyway and request that the. Governor get involved in order to get the bid awarded. The.state might readvertise again for an August letting. Their estimate came in too high and the City will ask the state to take more time in preparing the new estimate so the bids will not come in too high. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:20 a.m. In the absence of Patricia DeClercq, Clerk of the Board of Public Works, I, Maryrose Putz, am assuming all responsibility for the Board of Public Works meeting of Jam,, 197 v — - ATTEST: Patricia DeClercq, Clerk 153