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HomeMy WebLinkAbout07/23/1979 Board of Public Works MinutesCD W Q Q 133 REGULAR MEETING JULY 23, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, July 23, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr, Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. REVIEW OF MINUTES Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the minutes of the regular meeting of July 17 were approved as submitted. Upon motion of Mr, McMahon, seconded by Mr. Brunner and carried, the minutes of the June 25 meeting were approved as submitted. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the minutes of the regular meeting of July 9 and the special meeting of July 9 were approved as submitted. AGENDA ITEMS ADDED Mr. McMahon noted receipt of a number of items after the posting of the meeting agenda. He made a motion that a Vacation Resolution, change order and completion affidavit in the Ironwood - Jefferson Improvements, Block Party Request, Handicapped Parking Permit request, Certificate of Insurance and additional Ceta Subgrant be added to the agenda at this time. Mr, Brunner seconded the motion and it carried. OPENING OF BIDS - TIRE REPAIRS FOR CITY VEHICLES This was the date set for receiving bids for Tire Repairs for City Vehicles. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Singer General Tire Company South Bend, Indiana Bid was signed by Merl C. Fahler, non - collusion affidavit was in order and a certified check was submitted, Bid - Mounts and Dismounts Passenger Tires (No wheel change on car) 2.50 Passenter Tires (With wheel change on car) 3.00 Light Commercial Tires (No wheel change on truck6.50 Light Commercial Tires(Wi wheel change on truck 7.50 Heavy Truck Tires (No wheel change on truck) 7.00 Heavy Truck Tires (With wheel change on truck) 9.00 Tube Repairs Passenger Truck Section Repairs 45% discount from Example: 10.00/20 Less 45% Wheel Changes: Passenger Car Trucks Stem Installation Passenger Tubes Truck Tubes Price Book enclosed 12 ply tire 36.25 16.31 Service Calls: In City Limits Outside City Limits $.35 per mile plus 2.75 3.75 19.94 2.50 5.00 3.25 5.00 15.00 15.00 134 REGULAR MEETING JULY 23. 1979 Recaps: 45% discount from Price Book enclosed Example 10.00/20 Hawkinson Rib Tread (neutral) 88.15 Less 45% discount 39.67 48.48 Tread Rubber Tax (Federal) 1.05 Tubeless Repairs 13.00/14.00 -24 Cured -in Plug .15.00 Truck Tires -- 10 & 12 Ply 9.50 Truck Tires - 8 ply and smaller 6.50 Truck Flotation - 12, 14 & 16 Ply 12.50 Truck Tires - Bow Tie Repairs 8.00 Giant Tires - Bow Tie Repairs 12.00 Firestone Tire and Rubber Company South Bend, Indiana Mounts and Dismounts Passenger off car 1.25 Passenger on car 2.50 Light truck off car (drop center wheels) 15 " &16" 1.25 Light truck on car (drop center wheels) 15' &16" 2.50 Light truck off truck (drop center 16.5' wheels) 2.50 Light truck on truck (drop center 16.5' wheels) 5.00 Light truck off truck (split wheels 15' -18') 4.00 Light truck on truck (split wheels 15' -18') 6.50 Large truck off truck (825.20- 1100X20) 5.00 Large truck on truck (825.20- 1100X20) 8.00 Tube repairs Passenger & Light Truck 1.50 Truck Tubes 825.20- 1100X20 2.00 Section Repairs 1000X20 for example, $47.10 less 50% 23.55 Example from retread price book dated 11/11/78 Wheel Change Passenger & Light Truck 15" & 16" 1.25 Light Truck 16.5" split wheels 2.50 Large Truck 3.00 Stem Installation Passenger 2.00 Truck 4.00 Service Calls In City Limits 10.00 Outside City Limits $10.00 + 25� per mile Recaps 1000X20 for example, $89.60 less 50% is 44.80 f e t Tax 1.05 Example from retread price book dated 11/11/78 Tubeless Repairs Passenger 3.50 Large truck 11 -22.5, 15 -22.5, 16 -5 -22.5 9.00 Light truck 16.5- -19.5 5.00 Tractor 1300- 1600x24 12.50 Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the bids were referred to the Controller's Office, Vehicle Maintenance Bureau and Street Department for review and recommendation. 1 M M Uj Q Q 135 REGULAR 14EETING JULY 23, 1979 OPENING OF BIDS - MODIFICATION AND ADDITION TO WALK -IN COOLER AND FREEZER AT CENTURY CENTER This was the date set for receiving bids for an addition and modifications to the talk -in Cooler and Freezer at Century Center. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read- Harry W. Johnson Company Bid was signed by Harry W. Johnson, Bluffton, Indiana non- collusion affidavit was in order and a bid bond was submitted. Bid - $14,239.00 Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the bid was referred to Brian Hedman, Executive Director of Century Center, for review and recommendation. PUBLIC HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3474 PROCEEDINGS CLOSED This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3474 for the vacation of the 14' alley which abuts the north side of the Cathedral of St. James and runs east and west from Lafayette Blvd. to St. James Court. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri - County News which were found to be sufficient. There was no one present to speak on the Assessment Roll and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the Assessment Roll showing $0.00 net benefits and $0.00 net damages was approved and said resolution is in all things ratified and confirmed and said proceedings closed. ADOPTION OF VACATION RESOLUTION NO. 3476 The petition of the Gospel Center Church to vacate the first alley south of Mishawaka Avenue, running east and west between 30th and 31st Streets, was reviewed by the Engineering Department, Area Plan Commission and the Community Development Department. The Board received favorable reports from each department. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the reports were filed and the following resolution was adopted: VACATION RESOLUTION NO. 3476 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: the first alley south of Mishawaka Avenue running east and west between 30th and 31st Streets excepting therefrom the 16' right -of -way of the north -south alley intersection Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. 136 REGULAR MEETING JULY 23, 1979 The following property may be injuriously or beneficially affected by such vacation: Lots 28, 29, 36 and 37, Eggleston's First Addition to River Park Notice of this Resolution shall be published on the 27th day of July and the 3rd day of August, 1979 in the South Bend Tribune and in the Tri- County News, This Board, at its office, on the 13th day of August, 1979 at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 23rd day of July, 1979. BOARD OF PUBLIC WORKS S/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s /Patricia DeClercq, Clerk 1 REGULAR MEETING PETITION FOR ANNEXATION APPROVED JULY 23, 1979 13'7 Robert M. Parker, Chief Deputy City Attorney, advised the Board that the City is owner of a small tract of land in the proposed Northwest Annexation and will petition to have this land included in the annexation to be submitted to the Common Council. A petition and resolution were submitted to the Board for consideration. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following petition and resolution were adopted: PETITION TO HAVE CERTAIN TERRITORY ANNEXED TO THE CITY OF SOUTH BEND, INDIANA The City efSouth Bend, acting by and through its Board of Public Works and being the owner of certain territory located in Section 33, Township 38 North, Range 2 East, in German Township, St. Joseph County, Indiana, as shown on the map attached hereto, made a part hereof and marked Exhibit A and described in the records of the Auditor of St. Joseph County as key number 25 -1010 -0373, hereby consents to and petitions for the annexation by the Common Council of the City of South Bend to said City of all of said territory owned by the City and presently lying outside of the present boundaries of the City of South Bend, THE CITY OF SOUTH BEND, acting by and through its Board of Public Works s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk RESOLUTION NO. 18, 1979 WHEREAS, certain property owners of territory located in Sections 18, 19, 20, 21, 22, 27, 28, 29, 30, 31, 32 and 33, Township 38 North Range 2 East, in German Township, St. Joseph County, Indiana, are petitioning the Common Council of the City of South Bend, for annexation of territory owned by them in said sections, and falling within the description of the proposed annexation attached hereto, made a part hereof and marked Exhibit A; and WHEREAS, the City of South Bend owns certain territory located in Section 33, which is within the territory proposed to be annexed and the City desires to be a petitioner for such annexation and to cause such territory owned by it to be annexed to and become a part of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: SECTION 1. That the petition for annexation territory owned by the City and lying outsid of the City of South Bend, located in Section Range 2 East, in German Township, St. Joseph hereby approved and ordered executed for and of South Bend, Indiana. ATTEST: s /Patricia DeClercq, Clerk to the City of certain a of the present boundaries 33, Township 38 North, County, Indiana, is on behalf of the City BOARD OF PUBLIC WORKS of the CITY OF SOUTH BEND, INDIANA s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen 138 REGULAR MEETING JULY 23, 1979 ADOPTION OF RESOLUTION NO, 19 NORTHWEST ANNEXATION Robert M. Parker, Chief Deputy City Attorney, submitted to the Board a proposed resolution for the northwest annexation and a map of the annexed area which contains approximately 3.9 square miles in German Township. Mr, Parker noted that over fifty -one per cent of the owners of land within the area are petitioning for the annexation and an ordinance has been filed with the Common Council for first reading tonight. The City is proceeding as though this were an involuntary annexation even though fourteen of the twenty -one property owners are petitioning for the annexation. The statute on annexations requires that the City develop a fiscal plan and definite policy for the extension of services to the area. This resolution concerns services within the jurisdiction of the Board of Public Works - street maintenance, traffic control, trash and garbage collection, street lighting and sewer construction. There will be no storm water drainage problems, there is no need for parks since there are four in the vicinity, and no governmental jobs will be lost because of the annexation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the resolution was adopted as follows: RESOLUTION NO. 19 WHEREAS, over 51% of the owners of land in certain territory located in German Township, St. Joseph County, Indiana,'are petitioning to have said territory annexed to the City of South Bend, which territory is hereafter described; and WHEREAS, the Board of Public Works now desires to develop a fiscal plan and establish a definite policy showing: (1) the cost estimates of planned services to be furnished to the territory to be annexed; (2) the methods of financing the planned services; (3) the plan for the organization and extension of the services; (4) the furnishing of services of a non - capital nature including street and road maintenance, traffic control, and trash and garbage collection within one year from the effective date of the annexation and which services will be provided in a manner which is equivalent in standard and scope to those non - capital services provided to areas within the annexing city which have similar topography, patterns of land utilization and population density; (5) the furnishing of services of a capital improvement nature, including street lighting and sewer facilities within three years from the effective date of the annexation in the same manner as those services are provided to areas within the annexing city which have similar topography, patterns of land utilization and population density, and in a manner consistent with federal, state and local laws, procedures and planning criteria; (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: SECTION I. It is now declared and.established that it is the plan and policy of the City of South Bend: (a) to furnish the territory to be annexed within a period of one year from the effective date of the annexation services of a non - capital nature including street and road maintenance, traffic control and trash and garbage collection within one year from the effective date of the annexation and which services are normally provided within the City of South Bend and will be furnished in a manner which is equivalent in standard and scope to those non - capital services provided to areas within the city which have similar topography, patterns of land utilization and population density, and, (b) the furnishing of services of a capital improvement nature, including street lighting and sewer facilities within three years from the effective date of the annexation in the same manner as those services are provided to areas within M W Q Q 139 REGULAR MEETING the annexing city which have.s.imilar utilization and population density, with federal, state and local laws, criteria. JULY 23, 1979 .topography, patterns of land and in a manner consistent procedures and planning SECTION II. Maintenance and traffic control of streets and roads within the territory to be annexed would be commenced within sixty (60) days of the effective date of the annexation. Present costs of operation of the city street and traffic department is $4,652.67 per mile. There are 7.01 miles of streets and roads in the territory and the annual cost of street and road maintenance and traffic control would be $32,615.21. This cost would be included in the annual operating budget of the Street Department and the Traffic Department and paid therefrom. SECTION III. Trash and garbage collection is provided by the City on a monthly fee per residential family and is currently furnished as a self - supporting municipal service. This service would be available to any residence in the territory to be annexed upon demand immediately upon the effective date of the annexation,-,,Services to the territory could be extended without any additional personnel or equipment and no additional expenditures of money are necessary to serve the territory. SECTION IV. A survey of necessary street lighting within the area would be made within ninety (90) days after the effective date of the annexation and contracts for the erection of street lighting as needed to furnish an equivalent lighting to that of the other areas of the city with the aforesaid similar characteristics would be contracted for within six months of the effective date of the annexation, and such lighting could be completed dependent upon the supplies and equipment of the Indiana & Michigan Electric Company within nine (9) to twelve (12) months thereafter. The annual cost of street lighting within the City of South Bend is approximately $1,812.50 per mile and on the basis of 7.01 miles of streets and roads in the territory, annual cost would be $12,705.62. This cost would be included in the annual operating budget of the Street Department and the Traffic Department and paid therefrom. SECTION V. The city would furnish sanitary sewer service by extending the existing 18 inch sanitary sewer 450 feet northward to Cleveland Road to a new manhole, thence westward 7500 feet with a 4 inch cast iron force feed main to a proposed lift station, thence further west 2500 feet along Cleveland Road to the U. S. 31 North By -Pass with a 10 inch vitrified clay pipe. Such sewer extension will be completed within three years of the effective date of the annexation. Costs of the sanitary sewers is estimated to be $112,500.00 and would be paid from the Cumulative Sewer and Building Fund which contains sufficient assets for such purpose. In the event there are insufficient funds available in any particular budget for the extension of services, revenue sharing funds of the City of South Bend would be available for the financing of such projects. SECTION VI. The territory to be annexed would be served by four existing parks located within the City of South Bend, Boland Park, Pinhook Park, Riverside Park and Voorde Park and no additional parks would be necessary to satisfactorily serve said territory. 140 REGULAR 14EETING JULY 23, 1979 SECTION VII. The Board finds that no storm water drainage problems exist within the territory to be annexed and none are likely to arise within three years from the effective date of the annexation. Current procedures in the City of South Bend require commercial and industrial development to meet their own storm water drainage needs in the development within the confines of their own property. SECTION VIII. The Board finds there will be no employees of other governmental entities whose jobs will be eliminated by the proposed annexation. SECTION IX. The territory to be annexed is described in the exhibit attached hereto, made a part hereof and marked Exhibit A and such territory can be used by the City of South Bend for its future development in the reasonably near future. Adopted this 23rd day of July, 1979. BOARD OF PUBLIC WORKS of the City of South Bend, Indiana s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk HOUSE MOVE APPROVED - 801 S. OLIVE TO 1701 N. ELMER James Markle, Building Commissioner, submitted to the Board the application of Lykowski Construction Company to move a house from 801 S. Olive Street to 1701 N. Elmer Street. The Bureau of Traffic and Lighting reviewed the route and recommends approval subject to stipulations regarding the hiring of a qualified signal contractor and traffic control during the move. Adjacent property owners were advised of the house move and a scheduled hearing on the matter today. There was no one present who wished to speak on the matter. Upon motion made by Mr; McMahon, seconded by Mr. Mullen and carried, the house move was approved, subject to all requirements of the Building Department and the Bureau of Traffic and Lighting. HOUSE MOVE APPROVED - 754 S. OLIVE TO 1707 N. ELMER James Markle, Building Commissioner, submitted to the Board the application of Lykowski Construction Company to move a house from 754 S. Olive Street to 1707 N. Elmer Street. The Bureau of Traffic and Lighting reported the route had been reviewed and they recommended approval subject to stipulations regarding the hiring of a qualified signal contractor and traffic control during the move. Adjacent property owners were advised of the house move and a scheduled hearing on the matter today. There was no one present who wished to speak on the matter. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the house move was approved, subject to all requirements of the Building Department and the Bureau of Traffic and Lighting. R� REGULAR MEETING JULY 23, 1979 BID ADVERTISING APPROVED POLICE RADIO EQUIPMENT Chief Michael Borkowski submitted to the Board a request to advertise for bids for police radio equipment. Funding has been applied for from a Criminal Justice Planning grant. Specifications have been prepared for the purchase of ten radios, ten batteries and ten desk chargers. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. APPROVAL OF LEASE - YOUTH SERVICES BUREAU AND F.I.R.E., INC. Bonnie Strycker, Director of the Youth Services Bureau, submitted to the Board a lease between the Youth Services Bureau and F.I.R.E., inc. for the rental of the property at 1322 Lincolnway East for relocation and operation of a Runaway Shelter. The lease was reviewed by Deputy City Attorney Terry Crone and approval is recommended. It is anticipated funding approval will be received on August 10. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the lease was approved, subject to approval of the funding. BID ADVERTISING APPROVED - REHABILITATION OF RUNAWAY SHELTER Bonnie Strycker, Director of the Youth Services Bureau, submitted to the Board detailed specifications for the renovation and repair of the structure at 1322 Lincolnway East to be used as a Runaway Shelter. The specifications were prepared by the Bureau of Housing and they will coordinate the project. Funding has been applied for from H.E.W. and an L.E.A.A. grant. The rehabilitation is needed to comply with regulations for state licensing of the facility. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the Board approved advertising forbids. CETA SUBGRANTS APPROVED Elroy Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board the following Subgrants and modifications for approval: A. Urban League — increase the funding by $734 to a total of $23,654. The period of the subgrant is 4/1/79 through 8/31/79 and the purpose of the modification is to provide for program space andinsurance at Harrison School for the Summer Youth Employment Program. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the modification was approved, B. Indiana Vocational Technical College - increase the funding by $3,675 to a total of $32,620. The period of the Subgrant is 4/1/79 through 9 /30/79 to provide for nontraditional careers pretraining and prevocational counseling programs. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the modification was approved. C. Indiana Employment Security Division - Subgrant in the amount of $7,340 for the period 10/1/78 through 9/30/79 to provide for counseling, testing and unemployment compensation verification to the prime sponsor through the employment office. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the modification was approved. 142 REGULAR MEETING JULY 23, 1979 BID AWARDED - IRELAND ROAD WIDENING John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board a tabulation of bids received for the Widening of Ireland Road, from Fellows to Michigan, and his recommendation that the low bid of the Rieth Riley Construction Company be accepted in the amount of $69,926,75. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the bid tabulation was filed and the bid awarded as recommended. CHANGE ORDER AND COMPLETION AFFIDAVIT APPROVED - IRONWOOD /JEFFERSON The final Change Order in R & S 7804, the Ironwood and Jefferson Intersection Improvements, was submitted to the Board with the .favorable recommendation of Patrick.McMahon, Director of Public Works, and John Leszczynski, Manager of the Bureau of Public Con- struction. The Change Order increases the contract by $6,801.15 and covers pavement removal and replacement and additional sidewalk construction and adjusts the contract to as -built quantities. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Change Order was approved, The Project Completion Affidavit for the project was submitted to the Board. Total cost of the project was $66,219.41 and the maintenance agreement extends until May 18, 1982. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Project Completion Affidavit was approved. AUTHORIZATION FOR EXTRA WORK AGREEMENTS FOR FIRST BANK CENTER Mr. McMahon submitted to the Board letters from the Sollitt Construction Company, Construction Manager for the First Bank Center Project, requesting authorization to contract with Ritschard Brothers, under terms of Contract 101 for Mass Excavation for the First Bank Center, for removal of deleterious materials and installation of sheet piling on Colfax Avenue as dictated by job conditions. Mr. McMahon noted that cinders and old foundation material found in the excavation have to be removed. The request would authorize the Construction Manager to contract for the,work in accordance with the terms of the contract awarded to Ritschard Brothers and Change Orders covering the work will be submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the authorization was approved. FILING OF PETITION TO VACATE ALLEY - L. E. WEISFUSS ET AL L. E. Weisfuss, et al, files a petition to vacate the first alley south of Huron Street, running east and west from Grant Street to Brookfield Street. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the petition was filed and referred to the Engineering Department, Area Plan Commission and Community Development Department for preliminary review and recommendation. REQUEST TO ATTEND BUILDING CONFERENCE APPROVED James Markle, Building Commissioner, submitted a request to attend the Uniform Building Code meeting in Indianapolis on July 24. This is a budgeted item. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the,request was approved. M REGULAR MEETING JULY 23, 1979 REQUEST FOR BLOCK PARTY ON SOUTH STREET FILED The Board received a request from Lee Gerni to hold a Block Party in the 1300 -1400 block South Street on Friday, August 17 (rain date August 18) from 5:00 p.m. to midnight. Upon motion made by Mr. McMahon, seconded,by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. REQUEST FOR BLOCK PARTY ON HOLLYWOOD PLACE FILED The Board received a request from Dennis Jennings Party in the 2300 block Hollywood Place on August until 9:00 p.m. Upon motion made by Mr, McMahon, Mr. Mullen and carried, the request was filed and Bureau of Traffic and Lighting and the Police Dep. review and recommendation. BLOCK PARTY ON EAST LA SALLE APPROVED Ralph J. Wadzinski, Manager of reported to the Board that the the 1400 block East LaSalle on had been reviewed with the Pol recommended. Upon motion made Brunner and carried, the Block to hold a Block 25 from noon seconded by referred to the 3rtment for the Bureau of Traffic and Lighting, request of residents to block July 29 from 8:00 a.m. to 11:00 p.m. ice Department and approval is by Mr, McMahon, seconded by Mr. Party was approved, REQUEST TO CLOSE CHAPIN STREET APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that the request of Our Lady of Hungary Church to block Chapin Street, between Calvert and Bruce, on August 18 from noon until midnight for a Fun Fair had been reviewed with the Police Department and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the recommendation was approved. TRAFFIC CONTROL DEVICE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the Board approve the installation of a stop sign on the southeast corner of Culver (extended) at Inglewood at a tee intersection. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. RESOLUTION OF STATE HIGHWAY COMMISSION FILED- The Board received notification from the Indiana State Highway Commission of adoption of a resolution establishing preferentiality at the intersection of SR 2 and Walnut Street as follows: This intersection is signalized and in the event of need for a flashing operation of the traffic signal, this signal must flash RED to all approaches. All traffic on all approaches shall STOP before entering the intersection of SR 2 (Western Avenue) and Walnut Street during the need for a flashing operation of the traffic signal. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the notification was filed. 143 144 REGULAR MEETING RIVER BEND PLAZA REQUESTS APPROVED JULY 23, 1979 Michele Dobski, Director of River Bend Plaza, submitted the following applications from merchants for participation in Downtown Sidewalk Days July 27 and 28:, Sonneborn's Sport Shop, Horizons, Rasmussen's Men's Shop, Robertson's, Mueller Jewelers, Hall of Cards and Books, Tennis Corner, Osco's, New York Fashions.. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the applications were approved, subject to the filing of certificates of insurance and securing vending licenses. TITLE SHEET APPROVED - SHELL OIL SANITARY SEWER The Bureau of Design and Administration submitted to the Board the title sheet approving the plans for the Shell Oil Sanitary Sewer, Western Avenue at Mayflower. The work will be done in accordance with City specifications. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the title sheet approving the plans was signed. BID ADVERTISING APPROVED - DE- ICING CHEMICALS Patrick M. McMahon, Director of Public Works, made a verbal request for authorization to advertise for bids for salt and de -icing chemicals. He noted the request is earlier than usual this year but indications are there will be a substantial increase in price this year and he would like bids received as soon as possible. Specifications are being prepared. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. CLAIMS APPROVED Chief Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 13958 through 14717 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 13958 through 14717 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period July 9 through July 17 was submitted to the Board. The report indicated thirty - four outages. Upon motion made by Mr. McMahon, seconded by Mx. Brunner and carried, the report was ordered filed. BLOCK PARTY APPROVED - E. WASHINGTON STREET The Board received a request from Mrs. Robert Peltz to hold a Block Party in the 1300 block East Washington on Wednesday, July 25 from 5:00 p.m. to midnight. The Bureau of Traffic and Lighting reviewed the request with the Police Department and recommended approval. Upon motion made by,Mr, McMahon, seconded by Mr. Mullen and carried, the Block Party was approved.. OPEN AIR STAND APPROVED CONDITIONALLY An Open Air Stand application was submitted by Lonnie Harrison for the sale of tropical plants. Mr. Harrison is in the process of securing a private property location for the sale and is requesting conditional approval, based on a suitable location being secured. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved, subject to the Board receiving the written permission of a private property owner for operation of the stand and approval by the Bureau of Traffic and Lighting. 145 REGULAR MEETING JULY 23, 1979 FILING OF CERTIFICATE OF INSURANCE - O'NEAL TRUCKING COMPANY A Certificate of Insurance written on behalf of the O'Neal Trucking Company was submitted to the Board in the proper limits of liability. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was ordered filed. HANDICAPPED PARKING PERMIT APPROVED Edith Battenberg, 820 N. Webster Street, Mishawaka submitted an application for a Handicapped Parking Permit. A doctor's statement was attached. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the application was approved and referred to the Deputy Controller's Office for issuance of the permit. DISCUSSION RE: MICHIGAN /MAIN CONNECTOR Janet Allen, 125 W. Marion, was present and asked the Board about red stakes put in the parkway along Main Street at the side of the Mar Main Arms and expressed her concern that tree removal was planned. Mr. McMahon advised Mrs. Allen he was not aware of the reason for the stakes, but they may have been put in by one of the utility companies doing work in the area. He said he would have the Bureau of Public Construction investigate the matter and report to Mrs. Allen. She also asked why the fire hydrant at the northwest corner of Madison and Main was moved. Mr. McMahon said the hydrant removal may be in connection with the widening of Main Street at Madison. He noted future plans are to widen Main Street to LaSalle, but there are no present plans to widen North of Madison Street. Mrs. Allen was advised that David Wells, Manager of the Bureau of.Public Construction, would meet with her to show maps concerning the present construction. MR. BINGHAM RE: PROPOSED HOUSE MOVES Mr. Bingham, resident of 1729 N. Elmer Street, asked to speak to the Board about the moving of two houses into his block. The Board advised Mr. Bingham that action to approve the house moves took place early in the meeting. Mr. Bingham said he had been a resident of the area for almost thirty years and expressed his concern that these houses were being moved in and would be rental properties. He said this would depreciate his property and noted problems which have been caused by the public housing in the area. Mr. Brunner advised Mr, Bingham that the Board's review of a proposed house move is with regard to the permits for the move itself and to any liability that might occur in connection with the move and not with any future use of the structure. He said if the houses moved into the neighborhood are not brought up to code standard and maintained as the neighbors would like them to be, the matter should be called to the attention of the Board and the Sub - Standard Building Department and steps will be taken to see that any violations are corrected. There being no further business to come before the Board; upon