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HomeMy WebLinkAbout07/09/1979 Board of Public Works Minutes114 REGULAR MEETING JULY 9, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, July 9, 1979 by Chairman Pro -Tem Peter H. Mullen, with Mr. Mullen and Mr, Brunner present and Mr. McMahon absent. Deputy City Attorney Terry A. Crone was also present. AGENDA ITEMS ADDED Mr. Mullen noted receipt of a request from the Potpourri and a memorandum from the Board of Public Safety regarding police radios and he made a motion that the items be added to the agenda. Mr. Brunner seconded the motion and it carried. REVIEW OF MINUTES OF PREVIOUS MEETING Mr. Brunner reported that the minutes of the July 2 meeting had been reviewed and he made a motion that the minutes be accepted as submitted. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - SCARIFICATION AND REPAVING OF VARIOUS STREETS This was the date set for receiving bids for the curb, sidewalk, scarification and repaving of Miami Street, from Altgeld to Indiana, and the scarification and repaving,of Rockne Drive, from Ironwood to Twyckenham and Ford Street, from Olive Street to the railroad. The Clerk tendered proofs of- publication of-notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Arco Engineering Construction Company Mishawaka, Indiana Bid - $348,250.40 Rieth -Riley Construction Company South Bend, Indiana Bid - $315,641.50 Bid was signed by William Zirkle, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid was signed by Richard D. Ruhlman; non - collusion... affidavit was in order and a 5% bid bond was submitted. Walsh & Kelly, Inc. Mr, Crone advised the Board that there was no amount filled in on the bid bond submitted by Walsh and Kelly with their bid. He noted this was not a fatal defect and the bid could be considered if the amount was filled in. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board agreed to allow Walsh and Kelly until the close of business today to fill in the amount on the bid bond, at which time the bid could be considered. Upon motion made by Mr, Mullen, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Engineering and the Director of Utilities for review and recommendation. A representative from Walsh and Kelly appeared and filled in the. amount on the bid bond. The bid was then publicly read as follows: Walsh & Kelly, Inc. South Bend, Indiana Bid was signed by Patrick Cahill, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $296,852.12 Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bid was referred to the Division of Engineering and the Director of Utilities for review and recommendation. REGULAR MEETING 11� JULY 9. 1979 OPENING OF BIDS - VEHICLES FOR;,THE BUREAU OF HOUSING This was the date set for receiving bids for the Bureau of Housing. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Barney Ford of South Bend, Bid was signed by James Basney, South Bend, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - Three 1979 Ford Fairmont 4 cylinder sedans @ $3990 - $11,970.00 One 1979 Ford Fairmont 6 cylinder sedan @ $3990 - Total Bid $15,960.00 Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bid was referred to the Bureau of Housing and the Controller's Office for review and recommendation. OPENING OF BIDS PERMANENT EXHIBITS FOR DISCOVERY HALL MUSEUM This was the date set for receiving bids for the construction of Permanent Exhibits for Discovery Hall Museum. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Design and Production, Inc, Alexandria, Va. Bid $165,170.00 Lynch Exhibits Pennsauken, New Jersey Bid - $150,000.00 Bid was signed by M. D. Smith, non - collusion affidavit was in order and a certified check was submitted with the bid. Bid was signed by Lewis P. Johnson, non- collusion affidavit was in order and a certified check was submitted with the bid. Target Communications Bid was signed by Thomas E. Knott, Jr., Boston, Massachusetts non- collusion affidavit was in order and a certified check was submitted with the bid. Bid - $231,247.00 Dimension Displays & Design, Inc. Bid was signed by Donald Bendickson, St. Paul, Minnesota non- collusion affidavit was in order and a certified check was submitted with the bid. Bid — $205,147.73 General Exhibits and Displays Chicago, Illinois Bid -$ 187,793.00 Bid was signed by Otto Stegemann, non - collusion affidavit was in order and a certified check was submitted with the bid. ' `REGULAR MEETING JULY 9, 1979 Omnicraft, Inc. South Bend, Indiana The Board received a letter from Omnicraft, Inc. raising several objections to the bidding procedures. The letter indicated there was not sufficient time to prepare a bid in the seven days allotted, the two months for completion of the exhibits did not allow sufficient time and the requirement that the bid come from a general contractor. A spokesman for the firm said they are a local contractor who could bid the museum exhibits but would not want to be the general contractor for the project. Mr, Mullen said it was apparent that other bidders did not find the time constraints a problem since five bids were received. He said he was not sure why the company was complaining about serving as general contractor for the project. The spokesman noted that they would not want to handle the electrical and other areas of the contract but could bid the exhibits. He said they would offer their services to the successful bidder. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the letter was filed and referred to Discovery Hall Museum. Upon motion made by Mr. Mullen, seconded by Mr, Brunner and carried, the bids were referred to Discovery Hall Museum for review and recommendation. ANNOUNCEMENT OF SPECIAL MEETING Mr. Mullen noted that a special meeting was scheduled for 3:30 p.m. today to take action on a recommendation for acceptance of a bid for the exhibits for Discovery Hall. APPROVAL OF CONTRACT FLOOR TILING FOR DISCOVERY HALL MUSEUM The contract with Powell and Associates, Inc. for Floor Tiling for Discovery Hall Museum was submitted to the Board. The contract is in accordance with the bid awarded on June 25 in the amount of $24,137.00. The Performance and Labor and Materials Payment Bonds were submitted with the contract. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the contract was approved, subject to approval of the funding.. APPROVAL OF CONTRACT - CARPETING FOR DISCOVERY HALL MUSEUM The contract with Ries Furniture Company for carpeting for Discovery Hall Museum was submitted to the Board. The contract is in accordance with the bid awarded on June 25 in the amount of $10,346.50. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the contract was approved, subject to funding and to the filing of the necessary bonds and insurance certificate. HOUSE MOVE APPROVED - 841 S. MEADE TO 2507 POLAND James Markle, Building Commissioner, submitted to the Board, the application of William Marvin to move a house from 841 S. Meade to 2507 Poland Street. Adjacent property owners were advised of the house move. James Lykowski of Lykowski Construction Company was present and advised the Board that all utilities companies have been contacted and permission for tree trimming has been obtained. He said the route has been discussed with the Bureau of Traffic and Lighting. There were no property owners present to remonstrate against the house move. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the house move was approved subject to coordination by the Bureau of Traffic and Lighting and the Police Department. REGULAR MEETING JULY 9. 1979 FILING OF QUARTERLY ACQUISITIONS REPORT - DISCOVERY HALL Richard Welch, Director of Discovery Hall Museum, submitted to the Board the acquisitions report for the Museum for the period through June 30, 1979. The list was as follows: Reg. No. Object 79.24 South Bend Watch 79.25 M.C.Berlin Bottle 79.26 Croquet Set and Doll 79.48 Carriage 79.27 Stephenson Underwear 79.28 License plates 79.29 Skinner clamp 79.30 U.A.W. Material 79.31 Photographs 79.32 Photographs 79.33 Photographs 79.34 Advertising Material 79.35 Wood Lathe 79.36 Photographs 79.37 Drewrys Patch 79.38 Drewrys Material 79.39 South Bend Bait Material 79.40 Medicine bottle labels 79.41 Postcars, sign, range, windmill tower, Huey chair, Oliver Plow 79.42 Singer Annual Reports, .Newsletter 79.43 Bendix Pamphlets 79.44 South Bend vehicle license 1911 -12 79.45 Bottles 79.46 Bendix Fan 79.47 Presentation Tray 79.48 Studebaker pamphlets and 79.55 Clippings 79.49 Paint & Stain Samples 79.50 Kwik -Pak Canvas Suitcase 79.51 Studebaker grand march 79.59 photograph- Studebaker Band 79.52 Beacon 79.53 Dodge & Perkins Advertising 79.54 Framed Poster of Auto Emblems 79.55 Bottle & Sewing Machine 79.56 Sewing Machine c. 1920 79.57 Sewing Machine 79.58 1940 Studebaker clipping 79.59 Sewing Machine c. 1923 79.60 M. B. Skinner Catalogs 79.61 Bendix related papers, photos and manuals Donor Richard Schermier Harry Means South Bend Toy Co. David Dunlap Neil Sherwood Al Boulanger James Poland F.I.C. F.I.C. F.I.C. No. Indiana Historical Howard Goodhew F.I.C. 11'7 Society Mary Kay Juszar Mr. & Mrs. Ed Ziolkowski Mabel Wise Maryanne Gearhart Discovery Hall Associates Jeanne C. Denham Michiana Oral Labor History Wm. A. Jayo and Muessel School 4th Grade Jim Jones Carl R. Rottach Mr, & Mrs, Fischgrund and M. M. Spicer Anonymous O'Brien Corporation Kline C. Irwin F.I.C. originally loaned for Studebaker reunion 7/77 No identification and no loan agreement Bendix Corporation Purchase - Robert Johnson Donald E. Overbay John W. Swantz Clara Pynaert Mrs. Jerry Hildabridle Mary E. Lindley Mrs. E. A. Wensits Charles Hohman Marshall County Historical Society Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried the acquisitions list was filed. 118 REGULAR MEETING JULY 9, 1979 APPROVAL OF AGREEMENT - YOUTH SERVICES BUREAU AND PROBATE COURT John Cimino, Director of the Criminal Justice Planning Bureau, submitted to the Board an Agreement between the St. Joseph County Probate Court and the Youth Services Bureau. The agreement is in connection with a federal grant from the Law Enforcement Assistance Agency in the amount of $32,676.00, with matching funds of $5,000 from St. Joseph County and will provide for a Runaway Shelter to house status offendors. Recent changes in the Juvenile Code necessitate the housing of status offendors in non- secure facilities. Upon motion made by Mr, Mullen, seconded by Mr. Brunner and carried, the agreement was approved. PROPOSAL ACCEPTED COMPLETION OF REHABILITATION, NE NEIGHBORHOOD CENTER James Harcus, Director of the Bureau of Housing, submitted to the Board two proposals received for the completion of the rehabilitation of the Northeast Neighborhood Center, 803 N. Notre Dame Avenue. One proposal is from Charles Brown Maintenance Company for wall and ceiling repairs in the amount of $937.00 and the second proposal is from R. A. Stickler Plumbing in the amount of $60.00 for removal and cap -off of water lines to a basement shower. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the proposals were accepted by the Board. IMPROVEMENT RESOLUTION NO. 3475 RESCINDED This was the date set for receiving the votes of affected property owners regarding the proposed Hawbaker Sanitary Sewer Project. There were nine property owners listed on the Assessment Roll and six voted against the project. Thus, more than fifty -one per cent of the affected property owners are opposed to the sewer construction. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board rescinded Improvement Resolution No. 3475 and the improvement will not be made. REQUEST REPAIR AT INTERSECTION AT SHERIDAN AND SAMPLE The Board received a request from Councilman Kopczynski that action be taken.regarding a problem arising from a pavement rise at the location of a manhole at the intersection of Sheridan and Sample Street. Mr. Kopczynski said the condition causes a hazard for motorists. Upon motion made by Mr, Mullen, seconded by Mr. Brunner and carried, the request was referred to the Division of Engineering and the Director of Utilities for review and recommendation. LETTER FROM PARK AVENUE NEIGHBORHOOD ASSOCIATION FILED The Park Avenue Neighborhood Association submitted a letter thanking the Board for action taken to close streets in the neighborhood in connection with the recent Tour of Homes. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the letter was ordered filed, REQUEST TO CLOSE GRACE STREET - AUGUST 17, 18 AND 19 Rev. Eugene Kazmierczak, Pastor of St. Adalbert's Church, requested that the Board approve the closing of Grace 'Street on August 17, 18 and 19 in connection with a parish festival. Upon motion made by Mr. Mullen, seconded by Mr, Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Bureau for review and recommendation. REGULAR MEETING REQUEST FOR MINI - MARATHON FILED JULY 9, 1979 119 Robert Goodrich, Director of the Public Recreation Commission, requested permission to hold the Paul F. Boehm Mini- Marathon in the area surrounding Rum Village Park on Saturday, August 4. Copies of the route were enclosed and it was requested that the business places on Gertrude Street be notified if the request is approved. Upon motion made by Mr, Mullen, seconded by Mr. Brunner and carried the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. REQUEST TO CLOSE ASSUMPTION DRIVE ON AUGUST 12 FILED The Board received a request from Rev. F. Thomas Lallak to close Assumption Drive on Sunday, August 12 from noon until 10:00 p.m. on Sunday, August 12 for a Parish Festival. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request'was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. REQUEST FOR BLOCK PARTY - 200 BLOCK EAST WOODSIDE The Board received a request from Charles May to close the 200 Block East Woodside for a Block Party on Saturday, July 21 from 5 :00 p.m. to midnight. Upon motion made by Mr, Mullen, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. PHILLIPA STREET SANITARY SEWER BID ACCEPTED David A. Wells, Manager of the Bureau of Design and Administration, submitted to the Board a tabulation of bids received for the construction of the Phillipa Street Sanitary Sewers and his recommendation that the low bid of O'Neal Trucking Company in the amount of $139,733.86 be accepted. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the recommendation was approved and the bid accepted. STREET LIGHT RECOMMENDATION APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following street light recommendations: Remove: Hole Project - 50,000L MV OH WP - $14.98/mo. 700 Block N. St. Joseph St. 7,000L MV OH WP $4.80 /mo. Total Decrease - $10.18 /mo. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the recommendations were approved. BLOCK PARTY APPROVED - WALL STREET Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request to hold. a Block Party on Wall Street, from 1321 Wall Street to Twyckenham, on July 14 from 4:00 p.m. to midnight. The Police Department concurs with Mr. Wadzinski that approval is recommended. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Block Party was approved. 120 REGULAR MEETING TIRE REPAIRS BID REJECTED JULY 9, 1979 Chief Deputy Controller Michael L. Vance submitted to the Board a report that the bid received from Singer General Tire Company for tire repairs for city vehicles had been.reviewed. Following a discussion with Louis Grounds, Manager of the Bureau of Vehicle Maintenance, Mr, Vance requested that the bid be rejected, based on the past quality of service from Singer General Tire, and that the Board authorize readvertising for bids. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board approved the request and authorized readvertising. BID ADVERTISING APPROVED - CENTURY CENTER WALK -IN COOLER Brian Hedman, Director of Century Center, submitted specifications for an addition and modifications to the walk -in cooler and freezer at Century Center and requested that the Board advertise for bids. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was approved. RIVER BEND PLAZA REQUESTS APPROVED Michele Dobski, Director of River Bend Plaza, submitted to the Board the following requests along with her favorable recommendation: 1. July 26 - 12:15 to 1:15 - Chamber Brass Quintet on Robertson's Stage, funded by the Musician's Federation Trust Fund. 2. Downtown Council Sidewalk Days - July 27 and 28 3. Farmer's Market every Wednesday, beginning July 25 from 10:00 a.m. to 4 :00 p.m. in the south Supergraphic Block only. Upon motion made by Mr, Mullen, seconded by Mr, Brunner and carried, the recommendations were approved. Applications from Dainty Maid and Penney's for Sidewalk Days were submitted. Upon motion made by Mr, Mullen, seconded by Mr. Brunner, and carried, the applications were approved, subject to the necessary health permits, vendor's licenses and insurance. CLAIMS APPROVED Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 12765 through 13573 and recommended approval. Upon motion made by Mr. Mullen, seconded by Mr, Brunner and carried, the Board approved Claim Docket Numbers 12765 through 13573 and directed that checks for payment be issued. BOND RELEASED - KIRK EXCAVATING COMPANY Ray S. Andrysiak, Bureau of Engineering, reported that he had reviewed the request to release the Excavation Bond of Kirk Excavating Company. There are no outstanding permits for this contractor and Mr. Andrysiak recommended that the bond be released. Upon motion made by Mr. Mullen, seconded by Mr, Brunner and carried, the bond was released effective this date. 121 REGULAR MEETING JULY 9, 1979 STREET LIGHT OUTAGE REPORT FILEII The Street Light Outage Report for the period July 2 to July 6 was submitted to the Board. The report indicated sixteen outages. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the report was ordered filed. REQUEST TO ALLOW PARKING ON LINCOLNWAY EAST FILED The Board received a request from Marie Leddy to allow on- street parking on Lincolnway East, from Miami to Twyckenham, on Saturday and Sunday, August 4 and 5 for the 12th Annual Potpourri Art Fair. Mrs. Leddy noted she had received verbal approval from Ralph Chapin of the Indiana State Highway Department. Upon motion made by Mr. Mullen, seconded by Mr, Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. MEMORANDUM FILED RE: POLICE RADIOS The Board received a memorandum from the Board of Public Safety transmitting a letter from the Fraternal Order of Police which expressed concern regarding a problem occurring with the police radios. The Board of Public Safety expressed its' .concern about this problem and asked the Board of Public Works to investigate the matter. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the matter was referred to Chief Borkowski, Michael Carrington, Administrative Assistant to Mayor Nemeth, Glenn Zubler, Director of Communications, and Deputy City Attorney Terry Crone for review and report. VACATION RESOLUTION NO. 3472 TO BE DISCUSSED AT NEXT MEETING Correspondence from John Peddycord, Attorney for the petitioners for Vacation Resolution No. 3472, was noted. Mr. Peddycord asked that the matter be placed on the Board agenda for discussion. The Board directed that the matter be placed on the agenda for the July 17 meeting. There being motion made the meeting ATTEST: no by was further business to come before the Board, upon Mr. Mullen, seconded by Mr. Brunner and carried, adj ourne Patricia DeClercq, Clerk