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HomeMy WebLinkAbout06/18/1979 Board of Public Works MinutesREGULAR MEETING JUNE 18, 1979 A regular meeting of the Board of Public Works was convened at. 9:30 a.m. on Monday, June 18, 1979 by President Patrick M. McMahon, with Mr. McMahon and Mr. Brunner present and Mr. Mullen absent. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the June 18 meeting of the Board had been reviewed and he made a motion that the minutes be approved as submitted. Mr, McMahon seconded the motion and it carried. OPENING OF BIDS - CARPET AND FLOOR TILE FOR DISCOVERY HALL This was the date set for receiving bids for carpet and floor tile for Discovery Hall Museum. The Clerk tendered proofs of publication in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Powell and Associates Bid was signed by Ronald J. South _Bend, Indiana Powell, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - Part B - Floor Tile - $24,137.00 Interior Finishes, Inc. Bid was signed by Alfred Osceola, Indiana R. Vicsik, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - Part A, Carpeting and Part B, Floor Tile - $43,115.00 Ries Furniture Company Bid was signed by Joseph South Bend, Indiana Fischoff and Milton Ries, non- collusion affidavit was in order and a 5% bid bond was submitted. Bid Part A, Carpeting - $10,346.50 Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the bids were referred to Richard Welch, Director of Discovery Hall Museum, for review and recommendation. OPENING OF BIDS - INTEREST RATE FOR LEASE /PURCHASE OF SNORKEL This was the date set for receiving bids for the interest rate for the lease /purchase of a snorkel for the Fire Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Nat -Lea, Inc. Bid was signed by E. B. Wynn, South Bend, Indiana non - collusion affidavit was in order and a certified check was submitted. Bid -Ten per cent (10 %) - nine semi- annual payments of $24,497.68 and one payment of $25,000.00, with a $1.00 purchase option. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was referred to the Controller's Office for review and recommendation. Mad REGULAR MEETING JUNE 18, 1979 OPENING OF BIDS - LOWERING OF PAVEMENT UNDER MIAMI VIADUCT This was the date set for receiving bids for the Lowering of Pavement at the Miami Street Viaduct. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: LaFree Excavating Company South Bend, Indiana Bid - $144,380.09 Ziolkowski Construction Co. South Bend, Indiana Bid - $142,634.30 Rieth Riley Construction Co. South Bend, Indiana Bid - $186,918.20 Bid was signed by Richard LaFree, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Ben Ziolkowski, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Richard D. Ruhlman, non - collusion affidavit was in order and a 5% bid bond was submitted. John E. Leszczynski, Manager of the Bureau of Public Construction, reviewed the bids received. Following the review, Mr. Leszczynski recommended that the Board accept the low bid of Ziolkowski which was found to be in order. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the low bid of Ziolkowski Construction Company of $142,634.30. PUBLIC HEARING - HOUSE MOVE FROM 428 N. MAIN TO 711 W. WASHINGTON James Markle, Building Commissioner, submitted to the Board the application of T. Brooks Brademas for a permit to move a house from 428 N. Main Street to 711 W. Washington. The route has been approved by the Bureau of Traffic and Lighting and the applicant has applied for a State Highway Permit. A site plan for location of the house at the new location was submitted. The Board was advised that adjacent property owners had been notified of the hearing today. Mr. McMahon noted that Mr. Brademas submitted a bid to the Board for $1.00 for removal of the structure from 428 N. Main Street and the bid was accepted. Mr. Holley, 719 W. Washington, said the house was being rehabilitated not restored and questioned whether it should be moved into his area. He asked what parking facilities would be available for the four apartments and said that on- street parking is already limited. He said the house is not in conformity with other houses in the neighborhood. He noted that property owners on the east side of town had attempted to block a much nicer house from being moved into their area. Mr. McMahon advised Mr. Holley that all Municipal Code requirements with respect to parking would be followed. Mr. Brademas submitted to the Board the site plan showing the proposed location of the house on the lot which indicated off - street parking will'be available in the rear, with one and one -half parking spaces for each apartment. There is also some additional open space in the rear. Changes will be made to the roof line to bring it into conformity with other houses in the area. The exterior will be restored, the siding torn off, a porch rebuilt, the house will be rewired and new kitchens. will be installed. When the house is rehabilitated, it will be in line with the Frank Lloyd Wright house located next door. The Board noted that Ruth Price and Jeff Gibney of the Southhold Heritage Foundation were present. Mr. Gibney said they had asked Mr. McMahon to advertise for demolition or removal of the structure 1 REGULAR MEETING JUNE 18, 1979 so that it could be removed and rehabilitated, if possible. Mr. Brunner asked if the plans as outlined were satisfactory to the Foundation and Mrs. Price said they were. Mr. McMahon made a motion to approve the house move, subject to the filing of the necessary certificate of insurance and securing the necessary permits. Mr, Brunner seconded the motion and it carried. Mr. Brademas tendered to the Board the one dollar purchase price for the house. VACATION RESOLUTION NO. 3474 CONFIRMED This being the date set, hearing was held on Vacation Resolution No. 3474 for the vacation of the 14' alley which abuts the north side of the Cathedral of St. James and runs east and west from Lafayette Boulevard to St. James Court. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The petitioner, the Cathedral of St, James, was represented by Attorney William Albright who said he would answer any questions the Board might have. Mr. McMahon noted that the vacation petition received a favorable recommendation from the Area Plan Commission, Engineering Department and the Community Development Department. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Vacation Resolution was confirmed and the Board directed,that an Assessment Roll be prepared. HEARING ON ASSESSMENT ROLL, VACATION RESOLUTION NO. 3471 PROCEEDINGS CLOSED This was the date set for holding a hearing on the Assessment Roll with respect to Vacation Resolution No. 3471, 1979 for the vacation of the first north -south alley east of Bendix Drive running from Green Street south to Bonds Avenue and the west 23' of the east -west alley running between Lots 29 and 35 of a Part of Westchester's First Sub. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to abutting property. There was no one present to speak on the Assessment Roll and no written remonstrances were filed with the Board. Mr. McMahon noted that the vacation was subject to the dedication of an easement from the petitioners, the American Bank and Trust Company. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment. Roll was approved and all proceedings ratified and confirmed and said proceedings closed subject to receipt of the deed of easement. APPROVAL OF BOOTH APPLICATIONS FOR ETHNIC FESTIVAL Michele M. Dobski, Coordinator for River Bend Plaza, submitted to the Board food booth and craft booth applications for the Ethnic Festival to be held on June 30 and July 1 on River Bend Plaza. Insurance certificates and Health Department permits are attached or are being secured and Miss Dobski recommended approval of the applications. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following booth applications were approved, subject to the filing of the necessary permits and insurance certificates: 1 I lj �J REGULAR MEETING JUNE 18, 1979 87 Craft Booths: John and Louise Nagy, Wooden Toys and Gifts or Display Matt Baran, Central Polish- American Organization South Bend Public Library - Bookmobile Roland Klein - Handcrafted Jewelry Jeanne Cvitkovich - Oil Paintings and Jewelry Christian Science Reading Room Ron and Nancy Eversole - Mountain Dulcimers Samuel Shapiro - South Bend Chess Club Food Booths: Mrs. Thomas Arch - Hungarian Food and Pastry S. R. Wiersteiner, Greek Food Mamie Brown and Mary Bryant - Barbecue and Roast Pork Martha Spencer, Family Affairs El Campito Day Care Center Earl Colglazier, Elephant Ears Shirley Sells - Donuts Mary Gardini, Serbian Food D.F.V. German Club - German Food Isaac Albala, Jewish Federation Eugene Chavis, Michiana Amateur Baseball Team William Penn Club - Hungarian Food Don Lukasiewicz, Logan Center - Hot Beef Sandwiches D.A.N.K. German National Congress - German Food John Adams Band and Orchestra - Soft Drinks and Balloons Mary Allen - New Salem Baptist Church - Food Booth Y.W.C.A. - Natural Food La Casa de Amistad - Mexican Food Sharon Regan - Babe Ruth Baseball - Food Central Polish American Organization - Polish Food Mai Xuany - Vietnamese Group James Puzzello Italian Food LaCausa, Inc. - Snow Cones and Prepackaged Food CETA SUBGRANTS APPROVED Elroy Kelzenberg, Director of the Bureau of Employment and Training, submitted to the Board modifications to Subgrant Agreements between the City of South Bend CETA and the YMCA and YWCA. Both modifications are for the Summer Youth Employment Program. The YMCA subgrant funding is raised to $22,590.00 and the YWCA subgrant is raised to #22,350.00. Upon motion made by Mr.. McMahon, seconded by Mr. Brunner and carried, the modifications were approved. BID ADVERTISING APPROVED - SCARIFICATION AND PAVING Mr. McMahon made a verbal request to the Board to approve advertising for bids for scarification and paving of Rockne Drive, from Ironwood to Twyckenham, and Ford Street, from Olive Street to the Railroad. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the request was approved. FILING OF PETITION TO VACATE ALLEY BETWEEN LOTS 6 AND 7, CITY VIEW Emory Antalavits and Gene Minnick by their attorney Michael Barnes file a petition to vacate the east -west alley between Lots 6 and 7 in City View Place. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Engineering Department, Community Development Department and the Area Plan Commission for review and recommendation. REGULAR MEETING JUNE 18, 1979 FILING OF PETITION TO VACATE ALLEY GOSPEL CENTER CHURCH The Gospel Center Church files a petition to vacate the east west alley south of Mishawaka Avenue running between 30th and 31st Streets. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Engineering.Department, Community Development Department and the Area Plan Commission for review and recommendation. BID ADVERTISING APPROVED - SALE OF CITY -OWNED PROPERTY The Board was advised that city -owned properties at 2005 W. Indiana.Avenue and 230 Embell Court have been cleared for sale by various City departments and by the Common Council. The properties have been appraised and offering prices established. In each case, more than one person has submitted a written request to purchase the lot. In accordance with the Municipal Code, the property is now to be offered for sale by sealed bid. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board authorized advertising the two lots for sale with sealed bids to be accepted at not less than the offering price. LETTER RE: PLAZA PARK SALE FILED The Board received a letter from James Seitz, Park Superintendent, regarding the proposed sale of Plaza Park. The property was adver- tised for sale on two occasions with no bids having been received. The Park Board is interested in selling the property and would be willing to discuss a negotiated price. Mr. McMahon noted that the property could be sold for less than the appraised value subject to approval of the Common Council. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter was filed and the Board indicated that any interested purchasers should contact Mr. . Seitz to discuss the matter. ABANDONED VEHICLE BID ACCEPTED Deputy City Controller Michael L. Vance reported to the Board that the bid received for the sale of two hundred abandoned vehicles towed to the Olive Street lot had been reviewed. The bid of Bremen Iron and Metal Company of $8,040.00 for the vehicles was the low and only bid received. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the bid was accepted. PROMISE TO INSURE COPY MACHINE APPROVED Nat -Lea, Inc., leasing the twelfth floor copy machine to the City, has requested that the Board provide a Certificate of Insurance for the equipment. Deputy City Attorney Terry A. Crone drafted for the Board's signature a Promise to Insure document. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following agreement was approved: PROMISE TO INSURE Because the copy machine used on the Twelfth Floor of the County City Building is the subject of a lease between Nat -Lea, Inc. of South Bend, Lessor, and the City of South Bend, Lessee, is to be used by the City of South Bend and because the City of South Bend will benefit thereby, the City of South Bend hereby promises and agrees that should such copy machine be damaged o -r_-destroyed by any REGULAR MEETING JUNE 19, 1979 cause whatsoever, after its delivery to the City of South Bend and before the termination of the above mentioned lease, then the City of South Bend shall, at its option, either pay all necessary monies to have the copy machine restored, to its original condition, natural wear and tear excluded, or shall pay to Nat -Lea, Inc. all monies remaining due under the lease. The City of South Bend further agrees to indemnify and save harmless Nat --Lea, Inc. from any and all liability arising out of the use or maintenance of said copy machine. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. ATTEST: s/ Patricia DeClercq, Clerk Dated this 18th day of June, 1979. REQUEST TO PURCHASE CITY- OWNED.LOT AT 717 N. EDDY FILED The Board received an inquiry from John W. Green regarding the possible purchase of a city -owned lot at 717 N. Eddy Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Engineering Department, Mayor's Office, Community Development Department and Park Department for review and recommendation. STREET LIGHT RECOMMENDATION APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendation for street lights: REMOVE: Alley N. of Washington, East 4000L INC OH WP $4.80 /mo of Walnut INSTALL: 1200 Block Eaton 7000L MV OH WP 4.80 /mo Alley N. of Washington, East of Walnut 7000L MV OH WP 4.80 /mo 1300 Kettering 7000L MV OH WP 4.80 /mo Total Increase $14.40 /mo Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved, TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following installations: A. Revise One Hour Parking to Fifteen Minute Parking, East Side of 100 N. Main near Washington and North side of 100 N. Washington near Main, to provide short turnover parking for business in the block. IM AM Install Stop Sign on Eclipse at Bonds to provide additional signage on island or park area of Bonds. Revise Two Hour Parking to Fifteen Minute Parking, 6 AM to 6 PM, 413 W. Jefferson, to provide for turnover of parking. 89 RE REGULAR MEETING JUNE 18, 1979 D. Remove Thirty Minute Parking Zone at 1701 Lincolnway West, business located at that address has moved. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the recommendations were approved. TEMPORARY TRAFFIC CONTROL APPROVED - MICHIGAN /14AIN CONSTRUCTION Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended to the Board that the following temporary traffic controls be approved during construction of the Michigan /Main Connector: 1. No Parking - 300 N. Michigan, N 2 block, west side 400 N. Michigan, east side 100 W. Madison, both sides 200 W. Madison, E 2 block, both sides 2. REVERT ONE WAY TO TWO WAY TRAFFIC 400 N. Michigan 100 W. Madison 3. Temporary Reroute of U. S. 31 -33 Southbound to 400 N. Michigan and 100 W. Madison 4. Various Revisions to Signalization and Timing at Michigan and Marion, Michigan and Madison and Main and Madison Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendati.onsvwere approved, OPEN AIR.STANDS APPROVED FOR SALE OF FIREWORKS The Bureau of Traffic- And''Lighting reported that it had reviewed applications to operate Open Air Stands for the sale of Fireworks at the SE corner of Portage and King Streets and at 1346 N. Ironwood and approval is recommended, subject to the location of the stands on the lots as approved by.t.he Bureau. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the stands were approved for the period June 22 through July 5, subject to securing the City vending licenses. OPEN AIR STANDS APPROVED FOR SALE OF FIREWORKS Applications to operate Open Air Stands for the sale of Fireworks were submitted to the Board as follows: 1. Frank Perri - 111 E. Ireland Road and 1110 E. Ireland Road 2. Linda Mitchell - 3102 Western Avenue 3. Roy Brooke- SE Cornier, 2223 S. Miami Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the stands were approved, subject to review and approval of the Bureau of Traffic and Lighting and securing the City vending licenses. REGULAR MEETING 91 JUNE 18, 1979 REQUEST TO USE CITY OWNED PROPERTY FOR.TENT SERVICES REFERRED The Board received a request from Jean Morris to conduct tent services July l through 7 on city -owned property located at the corner of Jefferson and Kenmore Streets in South Bend. This is property owned by the Department of Redevelopment. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the request was referred to the Redevelopment Department for review with the notation that the City has not, in the past, approved such requests for use of city -owned property because of the liability exposure to the City and has recommended that the applicant seek private property for the services. TITLE SHEET APPROVED -BID ADVERTISING APPROVED FOR PHILLIPA ST. SEWERS The Title Sheet approving the plans Highland and Delaware Streets was s Bureau of Design and Administration for bids for construction of the se McMahon, seconded by Mr. Brunner an the title sheet approved the plans REQUEST FOR MARATHON RACE FILED for the Phillipa, Hillside, ubmitted to the Board by the along with a request to advertise wers. Upon motion made by Mr. d carried, the Board signed and authorized advertising for bids. The Board received a request from St. Adalbert's Parish to conduct a Marathon Race on Sunday, August 19 on behalf of Corvilla. It is expected there will be six hundred participants. A route was submitted for review and a certificate of insurance will be filed. Upon motion made by Mr, Brunner, seconded by Mr, McMahon and carried, the request w'as filed and referred to the Bureau of Traffic and Lighting and Police Department for review and recommendation. APPROVAL OF TITLE SHEET - SCARIFICATION OF VARIOUS STREETS The Title Sheet approving the plans for the curb a.nd'sidewalk reconstruction, scarification and repaving ,of Miami- Street, -from- Altgeld to Indiana and for the scarification and repaving of Rockne Drive, from Ironwood to Twyckenham and Ford Street, from Olive Street to the Railroad was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the title sheet approving the plans was signed. APPROVAL OF CLAIMS Michael L. Vance, Chief Deputy Controller, submitted to the Board Claim Docket Numbers 11220 to 11551 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 11220 to 11551 and directed that checks for payment be issued, FILING OF REPORT - HUMANE SOCIETY The Humane Society submitted to the Board a report of its' activities for the month of May. The report was submitted in conjunction with the contract between the City of South Bend and the Humane Society. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed and made available for public inspection. bi� REGULAR MEETING JUNE 18, 1979 STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period June 7 to 14 was submitted to the Board. The report indicated thirty -three outages. Upon motion made by Mr, McMahon, seconded by Mr, Brunner and carried, the report was ordered filed, REQUEST FOR BLOCK PARTY FILED - VASSAR AVE. The Board received a request from David P. Manfredi, 1093 Woodward Avenue, to hold a Block Party on Vassar, between Woodward and Riverside on Wednesday, July 4 from 5:00 p.m, to 11:00 p.m. On motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. There being motion made the meeting ATTEST: no further business to come before the Board, upon by Mr. McMahon, seconded by Mr, Brunner.and carried, adjourned at 10:35 a.m. Patricia DeClercq, Clerk �r