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HomeMy WebLinkAbout06/11/1979 Board of Public Works Minutes76 REGULAR MEETING JUNE 11. 1979 A regular meeting of the Board of Public Works was convened at 9 :30 a.m. on Monday, June 11, 1979 by President Patrick M. McMahon, with Mr. McMahon and Mr. Brunner present and Mr. Mullen absent. Deputy City Attorney James Masters was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the June 4, 1979 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for opening bids for the sale of approximately 200 abandoned vehicles. Bids were accepted until 4:45 p.m, on Monday, June 4, 1979. The following bids were opened: Bremen Iron and Metal Company South Bend, Indiana Letter bid submitted - $8,040.00 for 200 vehicles Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was referred to the City Controller's Office for review and recommendation. OPENING OF BIDS - CAR WASHES FOR CITY VEHICLES This was the date set for receiving bids for car washes for city vehicles. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Comet Car Wash Bid was signed by Stephen Shaw, South Bend, Indiana non - collusion affidavit was in order and a certified check is on file with the Board. Bid - Full Service - 0 to 100 units /mo. - $2.05 Full Service - over 100 units /mo. - $1.95 Wet Wash Only 0 to 100 units /mo. - $1.55 Wet Glash Only over 100 units /mo. - $1.45 Hi -Speed Auto Wash Bid was signed by Sam Cossman, South Bend., Indiana non- collusion affidavit was in order and a certified check was submitted, Bid - Full Service - 0 to 100 units /mo. - $2.50 Full Service - over 100 units /mo. - $2.25 No bid submitted for Wet Wash Only Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Controller's Office for review and recommendation. 77 REGULAR MEETING JUNE 11, 1979 OPENING OF BIDS - TIRE REPAIRS FOR CITY VEHICLES This was the date set for receiving bids for tire repairs for city vehicles. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Singer General Tire Company Bid was signed by Merle Fahler, South Bend, Indiana non- collusion affidavit was in order and a certified check was submitted. Bid - Item #1 - Mounts and dismounts Passenger Tires (No wheel change on car) 2.50 Passenger Tires (With wheel change on car) 3.00 Light Commercial Tires (No wheel change on truck) 6.50 Light Commercial Tires (With wheel change on truck) 7.50 Heavy Truck Tires (No wheel change on truck) 7.00 Heavy Truck Tires (With wheel change on truck) 9.00 Item #2 - Tube Repairs: Passenger 2.75 Truck 3.75 Item #3 Section Repairs: 45% discount from Price Book enclosed (See Page 18) Example: 10.00/20 12 ply tire 36.25 Less 45% discount 16.31 19.94 Item #4. Wheel Changes: Passenger Car 2.50 Truck 5.00 Item #5 Stem Installation: Passenger Tubes 3.25 Truck Tubes 5.00 Item #6 Service Calls: In City Limits 15.00 Outside City Limits $.35 per mile plus - 15.00 Item #7 Recaps: 45% discount from Price Book enclosed (See Page 3) Example 10.00/20 Hawkinson Rib Tread (neutral) 88.15 Less 45% discount 39.67 48.48 Tread Rubber Tax (Federal) 1.05 Item #8 Tubeless Repairs: 13.00/14.00 -24 Cured -in Plug 15.00 Truck Tires - 10 & 12 Ply 9.50 Truck Tires - 8 ply and smaller 6.50 Truck Flotation - 12, 14 & 16 Ply 12.50 Truck Tires - Bow Tie Repairs 8.00 Giant Tires - Bow Tie Repairs 12.00 Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the bid was referred to the Controller's Office and the Bureau of Vehicle Maintenance for review and recommendation. W • REGULAR MEETING JUNE 11, 1979 OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY . This was the date set for receiving bids for the sale of residual portions of lots acquired for construction of the Michigan /Main Connector. The Clerk tendered proofs of publi- cation of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. There were no bids received. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board authorized re- advertising for bids for the property. SUBGRANT MODIFICATION APPROVED - CETA AND HANSEL CENTER Elroy Kelzenberg, Director of the Bureau of Employment and Training, submitted to the Board a modification in the Subgrant Agreement between the Bureau and Hansel Neighborhood Center. The modification increases the budget to full allocation of funds of $23,363 for a. comprehensive employment and training subprogram: Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the modification was approved. SUBGRANT MODIFICATION APPROVED — CETA AND URBAN LEAGUE Elroy Kelzenberg, Director of the Bureau of Employment and Training, submitted to the Board a modification in the Subgrant Agreement between the Bureau and the Urban League. The modifica- tion increases the budget to full allocation of $22,920 for a comprehensive employment and training subprogram, Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the modification was approved. SUBGRANT AGREEMENT APPROVED - CETA AND IUSB CONTINUING EDUCATION Elroy Kelzenberg, Director of the Bureau of Employment and Training, submitted to the Board a Subgrant Agreement between CETA and Indiana University at South Bend, Division of Continuing Education. The Subgrant is to assist CETA participants-in securing and maintenance of jobs and learning to manage personal finances and organize life goals. The subgrant agreement is in the amount of $21,043.00 and extends from June 1 to September 30, 1979. Mr, McMahon made a motion to approve the Subgrant. Mr. Brunner seconded the motion and it carried, SUBGRANT AGREEMENT APPROVED - CETA AND IUSB SPEA Elroy Kelzenberg, Director of the Bureau of Employment and Training, submitted to the Board a Subgrant Agreement between CETA and Indiana University at South Bend, School of Public and Environmental Affairs, The Subgrant is to provide services for participants who are within three months of termination of subsidized employment and those just entering subsidized employment. The subgrant agreement is in the amount of $8,784.00 and extends from June 1 to September 30, 1979. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the subgrant was approved. TAXI LICENSE DENIED - RONALD H. JOHNSON Peter H. Mullen, City Controller, submitted to the Board the taxi license application of Ronald H. Johnson and the recommendation of the Police Department that the license be denied. The applicant misrepresented the fact that he had his license suspended, had been arrested for fictitious registration, operating an unsafe vehicle, no operator's license and the possession of marijuana. The fact that he falsified the application is justification for the denial and Mr. Mullen concurred in the recommendation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried the recommendation was filed and the Clerk was directed to notify the applicant of his right to a hearing before the Board. 1 79 REGULAR MEETING JUNE 11, 1979 QUARTERLY ALLOCATION OF FUNDS APPROVED - CRIME VICTIM COUNSELING John Cimino, Director of the Criminal Justice Planning Bureau, submitted to the Board a request for the quarterly allocation of funds to REAL Services for the Crime Victim Counseling Program. Rosemary Bonadies, Director of the Program, was present and advised the Board that 419 cases have been handled this year as compared to 286 for the same time period last year. The feedback from individuals involved has been very positive. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the allocation of funds in the amount of $3,224.72. QUARTERLY ALLOCATION OF FUNDS APPROVED - RAPE CRISIS INTERVENTION John Cimino, Director of the Criminal Justice Planning Bureau, submitted to the Board a request for the quarterly allocation of funds to the Mental Health Center for the Rape Crisis Intervention Program. Marcia Silverman, Director of the program, was present. She noted she is working very closely with the South Bend Police Department and the Prosecutor's Office on the program and thirty -six cases have been handled this year. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the allocation of funds in the amount of $4, 175.00. FILING OF REQUEST FOR HEARING ON PHILLIPA - HILLSIDE SEWERS The Board received a letter from Velma Torzewski and Jane Swan requesting that a public hearing be scheduled with the residents of the Phillipa- Hillside area, the Board and the Health Department regarding the proposed sewer construction. Miss Torzewski was present and said the residents have many unanswered questions and would like to meet with the Board and Dr. McCraley. Mr. McMahon said the Board would not schedule a hearing with the Health Department. The Health Department has the authority to take the the_act.ion.that they did. This Board supports that action and would have taken that action had they been empowered to do so. Miss Torzewski then asked some questions regarding the number of lots in the area, the number of vacant lots and the number of lots owned by the City or the County. Mr. McMahon noted the Assessment Roll lists approximately 120 lots, 24 of which are owned by St. Joseph County. Liens will be recorded against all lots which are delinquent in the payment of the sewer assessments and those liens must be satisfied before the property ownership can be transferred. Mr. McMahon also noted that the City would make improvement to streets in the area on which sewer construction takes place but said the City does not have easement right -of -way Qn some of the areas out to Olive Street so no improvements could be made in those areas. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the letter was ordered filed, BID ADVERTISING APPROVED - MIAMI STREET IMPROVEMENTS John E. Leszczynski, Manager of the Bureau of Public Construction, requested that the Board authorize advertising for bids for curb, sidewalk and street improvements on Miami Street, from Altgeld to Indiana Avenue. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request to advertise. i� REGULAR MEETING JUNE 11, 1979 REQUEST TO PAINT HOUSE NUMBERS ON CURBS DENIED The Board received a request from the Bethel Brethren Church to allow members of a youth group to paint house numbers on curbs in South Bend for a donation from the property owner. Mr. Brunner noted that the liability exposure to the City in such a program would be very great. Mr. McMahon pointed out that a similar request from the Youth Services Bureau, a city agency, to conduct this program last year as part of the Rent - A -Teen Program was denied because of the possibility of liability to the City. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board denied the request based on the opinion of the City Attorney's Office that it would expose the City to possible liability action. REQUEST FOR EASEMENT OVER INDIANA AVENUE FILED The Board received a request from ITT Terryphone to run a wire across Indiana Avenue at the Ridge Company location, 1353 S. Main Street, to install a communications system. Deputy City Attorney James Masters reviewed the request and submitted a written opinion that the Board has the authority to grant such an easement. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. ADOPTION OF IMPROVEMENT RESOLUTION NO. 3475, 1979 The Bureau of Design and Administration submitted to the Board preliminary plans, an engineer's estimate, preliminary assessment roll and an improvement resolution for the construction of sanitary sewers on Hawbaker Street. The project was initiated by a petition of pro erty owners under Barrett Law. The estimate is in the amount of $47,483.42, of which the City will pay fifty per cent. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the Board filed the plans, estimate and preliminary assessment roll and adopted the following resolution: IMPROVEMENT RESOLUTION NO. 3475 BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS of the City of South Bend, Indiana, that it is deemed necessary to improve Hawbaker Street.by the construction of a local sewer, intended and adapted only for local use by the property owners whose property abuts thereon and not intended or adapted for receiving sewage from collateral drains. Said sewer to be eight inches in diameter, and said sewer, with all its appurtenances, to be constructed in accordance with the profiles, drawings, plans, general details and specifications of such improvement approved and adopted herewith and placed on file in the office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs, such as advertising, abstracting, inspection and engineering, shall be assessed upon the real estate abutting on said street in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953 as amended (1971 I.C. 18 -6 -3). Assessments, if deferred, are to be paid in five equal installments, with interest at the rate of six (6) per cent per annum. 300i REGULAR MEETING JUNE 11. 1979 The 25th day of June, 1979 at -the hour of 9:30 o'clock, local time, is hereby fixed as the time and the Board of Public Works Hearing Room, Room 1308, County -City Building as the Place when and where the Board will hear all persons interested or whose property is or will be affected by the proposed improvement on the question as to whether the special benefits that will accrue to the property to be assessed, abutting on the line of the proposed sewer or drain, will be equal to the estimated cost of the improvements. On the day named, any and all interested persons who may appear before the Board shall have a full hearing on the question and on any matter pertaining to the proposed improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution, in two newspapers representing the two major political parties, the first publication to be not less than ten (10) days before the date of hearing. Adopted this 11th day of.June, 1979. s/ Patrick M. McMahon s/ Thomas J. Brunner BOARD OF PUBLIC WORKS ATTEST: s/ Patricia DeClercq, Clerk IN -KIND CONTRIBUTION VOUCHERS FILED - A.C.T.I.O.N _ INC. ACTION, Inc. submitted to the Board in -kind contribution vouchers for the rental of Old Fire Station Ten and Seven under present lease agreements. The vouchers cover the period from October, 1978 through May, 1979 and are in the amount of $17,196.24 for Station Ten and $6,745.36 for Station Seven. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the vouchers were referred to the Controller's Office for review and recommendation. REQUEST TO LEASE FIRE STATION EIGHT FILED ACTION, Inc. submitted a request to be considered for the future use of Old Fire Station Eight when the Fire Department no longer needs the building. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Fire Department for review and comments. REQUESTS FOR OPEN AIR STANDS FILED The Board received a request from Laverne Przygocki to operate an open air stand for the sale of fireworks at the southeast corner of Portage and King Street and at 1346 N. Ironwood. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the applications were referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. The applicant for the stand at 1346 N. Ironwood is Steve Crane. i REGULAR MEETING STREET LIGHT RECOMMENDATION APPROVED JUNE 11, 1979 Joseph J. P1uta, Assistant Manager of the Bureau of Traffic and Lighting, recommended removal of one light on the court south of Marion and West of Main and replacement at that location of one 7000L MV OH WP and also installation of one 7000L MV OH WP in the 300 block Meade Street. Total monthly increase would be $7.69. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. BLOCK PARTY APPROVED - E. WAYNE ST. ON SATURDAY, JUNE 16 The request of Georgianne Whelan to hold a Block Party in the 1200 Block E. Wayne Street South in connection with the Special Olympics program was reviewed-by the Bureau of Traffic and Lighting. Mr. Wadzinski reported no objection to the closing, but asked that the Board reserve the option of closing Sunnyside as an alternate location if the sponsors agree Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. TRAFFIC CONTROL DEVICE APPROVED Ralph J. Wadzinski, Manager of the Lighting, recommended to the Board Springbrook at Woodmont be revised is recommended because of increased made by Mr. McMahon, seconded by Mr recommendation was approved, APPROVAL OF CLAIMS Bureau of Traffic and that a yield sign on to a Stop Sign. The change traffic usage. Upon motion Brunner and carried, the Michael L. Vance, Chief Deputy Controller, submitted to the Board Claim Docket Numbers 10551 through 11219 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 10551 through 11219 and directed that checks for payment be issued. REQUEST TO INCREASE CHARGES TO STATE HIGHWAY DEPART14ENT FILED Chief Deputy Controller Michael L. Vance submitted to the Board a request to increase charges made to the Indiana State Highway Department for traffic signal maintenance on State highway intersections within the City. Presently the City receives $5,000 annually from the State and it is felt, in view of the frozen tax rate and rising costs, that the charge must be increased. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to Mr. McMahon for preparation of correspondence to the State Highway Department. BOND RELEASED - FRED M. STUMP Ray S. Andrysiak, Bureau.of Engineering, reported to the Board that the request to release the Contractor's Bond of Fred M. Stump had been reviewed and there are no outstanding permits or claims against the contractor so the bond can be released. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was released effective this date. REGULAR 14EETING BONDS APPROVED 83 JUNE 11, 1979 Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a Contractor's Bond written on behalf of Lawrence Chrzan and an Excavation Bond written on behalf of LaFree Excavating Company had been properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bonds were approved. REQUEST TO PURCHASE CITY -OWNED PROPERTY FILED The O'Brien Corporation submitted a letter request to purchase any portion of city -owned property at 207 Johnson Street not needed for the Orange -- Colfax Connector. The property is adjacent to property presently owned by the O'Brien Corporation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Mayor's Office, Engineering Department, Community Development Department and Park Department for review and a determination as to whether the property should be retained for any purpose. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period May 31 through June 7 was submitted to the Board. The report indicated seven outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. COMPLAINT - GENE MINNICK Gene Minnick, 1922 Kemble Avenue, was present and made a complaint to the Board regarding a claim for damage to his car which was rejected by the City's insurance company. Mr.Minnick said the damage was caused by an unmarked hole in the pavement on the east side of Ironwood, north of Jefferson. The damage occurred on January 5, 1979 and his claim was filed on January 31, 1979. Mr. Minnick said the hole was barricaded after the incident. Mr. Brunner noted that the Insurance Company acts as the City's agent in such matters and the City does not have the right to overrule the company decision in such matters. Mr. Minnick asked how the insurance company could make a judgment on such a matter and Deputy City Attorney James Masters advised him that the insurance company requests copies of all documents and all information relating to each individual claim before a decision is made. Mr. Minnick also complained about the improper grading of an alley adjacent to his property and stated that water now runs off the alley onto his property. Mr. McMahon said the complaint would be investigated. There being motion made the meeting no further business to come by Mr. McMahon, seconded by adjourned at 10:25 ATTE Patricia DeC ercq, Clerk before the Board, upon Mr. Brunner and carried,