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HomeMy WebLinkAbout05/29/1979 Board of Public Works MinutesREGULAR MEETING MAY 29, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Tuesday, May 29, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr, Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF MAY 21 MEETING APPROVED Mr. Mullen reported that the minutes of the May 21 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. OPENING OF BIDS - DEMOLITION AND /OR REMOVAL OF 428 N. MAIN This was the date set for receiving bids for the demolition and /or removal of a structure at 428 N. Main Street, The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: 100 Center Development Company Mishawaka, Indiana The Board received a letter bid from the One Hundred Center Development Company, signed by T. Brooks Brademas, in the amount of $1.00 for the acquisition of the structure located at 428 N. Main Street for the purpose of removing the structure to a location in the West Washington Street Historic Restoration Area. Mr. Brademas_ noted that arrangments have been made with a house mover capable of 'moving the structure and the necessary permits will be secured. He also noted that he had submitted to the Housing Bureau of the City evidence of his ability to restore the structure to the satisfaction of Southhold Restorations, Inc. The letter indicated that removal of the structure would be accomplished no later than June 15, 1979 unless a reasonable extension of time can be secured from the contractor. Mr. Brademas was present and was asked if he felt the house could be removed by June 15. Mr. Brademas said he has spoken to Rieth Riley about the matter and they have indicated they could give him an additional week if necessary. He has contacted Lykowski House Movers regarding the move. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the Board accepted the bid of 100 Center Development Company of $1.00 for the acquisition and removal of the structure at 428 N. Main Street, subject to securing the necessary permits and filing of an insurance certificate. OPENING OF.BIDS - INSTALLATION OF FENCE AT CITY CEMETERY This was the date set for receiving bids for the installation of a fence at City Cemetery. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Morse Electric Company South Bend, Indiana Bid - $21,600.00 Alternate A - Add $1,400.00 Alternate B - Add $2,800.00 Alternate C - Add $2,000.00 Alternate D - Add $8,800,00 63 Bid was signed by Edward H. Morse, non - collusion affidavit was in order and a 5% bid bond was submitted. 64 REGULAR MEETING Project Fence Company South Bend, Indiana Bid - $38,700.00 Alternate A - $2,397.00 Alternate B - $1,600.00 Alternate C - $26,550.00 U. S. Supply Division U. S. Steel Company Bid - $27,709.00 MAY 29, 1979 Bid was signed by Duaine P. Hesch, non - collusion affidavit was in order and a certified check was submitted. Bid was signed by A. J. Ronsick, non- collusion affidavit was in order and a certified check was submitted with the bid. Alternate A - Deduct $4,200.00 Alternate B - Included in Base Bid Alternate C — $27,948.00 Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the bids were referred to the City Controller's Office and the Cemetery Department for review and recommendation. DISPOSAL OF VEHICLES APPROVED Chief Michael C. Borkowski requested permission from the Board to scrap three vehicles which are not able to pass safety inspection and for which repair costs would exceed the value of the vehicles. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved disposal of the following vehicles: No. 720 - 1972 Chevrolet, 1X27F2W127493 No. 733 - 1969 Dodge WL41B9G280945 No. 741 - 1974 Chevrolet 1Y17H4W122491 AWARDING OF CONTRACT - MICHIGAN /MAIN CONNECTOR Mr. McMahon reported that the Division of Engineering had reviewed the bids received for construction of the Michigan /Main Connector and a bid tabulation was prepared. Rieth Riley Construction Company was the low bidder. Mr. McMahon recommended that the Board accept the low bid of Rieth Riley Construction Company and submitted to the Board a contract and a change order for the project. Through negotiation with Rieth Riley, the Change Order was written to decrease the award by $67,804.23, making the total amount of the contract $302,853.77. The change order involves some minor construction work and changes in the intersection signalization and signage. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract and Change Order were approved and the bid tabulation and Performance and Labor and Materials Bonds were filed. ACCEPTANCE OF BID - R & S 7902 - MONROE ST. WIDENING John E. Leszczynski, Manager of the Bureau of Public Construction reported to the Board that the bids received for R & S 7902, pavement widening and storm sewer construction on Monroe Street, between Lafayette and Main, had been reviewed. A tabulation of bids was submitted. Mr. Leszczynski recommended that the low bid of Arco Engineering Construction Company of $118,046.93 be accepted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved and the bid tabulation filed. REGULAR MEETING MAY 29, 1979 65 BID ADVERTISING APPROVED - MIAMI STREET VIADUCT PAVEMENT LOWERING John E. Leszczynski, Manager of the Bureau of Public Construction, advised the Board that specifications have been prepared for R & S 7906, the lowering of pavement under the Miami Street Viaduct to provide additional roadway clearance. He requested permission to advertise for bids for the project. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the request was approved. DENIAL OF TAXI LICENSE - MICHAEL J. HOWARD City Controller Peter H. Mullen submitted to the Board a report from the Police Department on the taxi license application of Michael J. Howard. It was recommended that the license be denied because the applicant falsified the application. Mr. Mullen noted that the applicant misrepresented the fact that his license was suspended at one time and he was convicted of a crime. The convictions were of a minor nature but the fact that he falsified his application is justification for the denial and Mr. Mullen concurred with the Police Department that the application be denied. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, with Mr. Mullen abstaining, the application was denied and the applicant will be notified of his right to a hearing before the Board. MUTUAL RELEASE OF AGREEMENT WITH GERALD HINES APPROVED A Mutual Release of the Agreement between the City of South Bend and Gerald D. Hines Interests was submitted to the Board. City Attorney Thomas Brunner advised the Board that this document releases all obligations the City may have to Gerald D. Hines Interests as well as any rights or obligations that Gerald D. Hines has to the City. Gerald D. Hines Interests made one substantial change in the release as it was sent to them and that is they have waived the payment of an additional $30,000 the City was to pay to them. Mr. Brunner said the City is appreciative of' this fact and considers it a generous gesture on the part of Gerald D. Hines. The representation of Gerald D. Hines was that they hope this money can be well spent on the project. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the release was approved. BID ADVERTISING APPROVED - CAR WASHES AND TIRE REPAIRS The Board was advised by the City Controller's Office that the present contract sfor car washes and tire repairs for City vehicles expire on June 30. It was requested that the Board advertise for new contracts. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. ADOPTION OF VACATION RESOLUTION NO. 3474 Mr. McMahon reported that the petition of St. James.Cathedral to vacate the alley abutting the north side of the Cathedral and running from Lafayette Blvd. west was reviewed by the Engineering Department, the Community Development Department and the Area Plan Commission. Reports have been received from each Department indicating no objection to the vacation, subject to utility easements. Upon motion made by 'Mr. McMahon, seconded by Mr. Mullen and carried, the reports were ordered filed and the following resolution, setting the matter for public hearing was adopted: 1 1 REGULAR MEETING MAY 29, 1979 VACATION RESOLUTION NO. 3474, 1979 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: the 14' alley which abuts the North Side of the Cathedral of St. James and runs east and west from Lafayette Blvd. to St. James Court Reserving the rights and easements of all Utilities and the Municipal City of South:Berdto construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 387 and 388, Part of the Original Plat of South Bend Notice of this Resolution shall be published on the 1st and 8th day of June, 1979 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 18th day of June, 1979 at 9:30 o'clock, A.M. will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 29th day of May, 1979. BOARD OF PUBLIC WORKS s/ Peter H. Mullen s/ Patrick M. McMahon s/ Thomas J. Brunner; Jr. ATTEST: s/ Patricia DeClercq, Clerk FILING OF PETITION TO CONSTRUCT SEWERS ON HAWBAKER STREET The Board received a petition signed by property owners on Hawbaker Street requesting that consideration be given to the construction of sanitary sewers under Barrett Law. The petition was submitted to the Board by Stan Pietzak on behalf of the Lester Sumrall Evangelistic Association, Inc. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the petition was filed and referred to the Bureau of Engineering for review and preparation of preliminary plans, a cost estimate, a preliminary assessment roll and Improvement Resolution. STREET LIGHT RECOMMENDATIONS Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendations for street light installation: Central Business,;D;istrict, bounded by Michigan, St. Joseph, LaSalle, >Willi:am.. and ,South Streets, - replace 360 street lights with 50,000L HPS UG SP:- The new cost will approximately equal the existing cost. 200 Block Fremont 7000LMV OH WP $4.80 /mo. 2400 Block Lawton 7000LMV OH WP 4.80 /mo. 2500 Block Lawton 7000L14V OH WP 4.80 /mo. 200 Block Meade 7000LMV OH WP 4.80 /mo. 2900 Block Fellows 7000LMV OH WP 4.80 /mo. Total $24.00 /mo. Upon motion made by Mr.McMahon, seconded by Mr. Mullen and carried the recommendations were approved. 6'7 REGULAR MEETING MAY 29, 1979 BLOCK PARTY APPROVED - 500 E WOODSIDE Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that the request of residents to hold a Block Party in the 500 block E. Woodside, from Fellows to Erskine, had been reviewed with the Police Department and there was no objection to the closing. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Block Party was approved. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended installation of the following traffic control devices: A. No Parking This Side, West side of Franklin, from Stull to Broadway, at the request of the Police Department to improve driving lanes on this narrow street. B. Revise Yield Sign to Stop Sign at 1300 W. Ewing, the exit from Storyland Zoo, at the request of the Park Department. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendations were approved. REQUEST FOR DEMOLITION OF STRUCTURE REFERRED TO SUB - STANDARD The Board received a letter from Councilman Walter Kopczynski advising them of a burned -out structure at 533 S. Chicago where there has been no action taken to demolish, repair or clean up the property for over two years. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter was referred to the Sub - Standard Building Department with the request that immediate action be taken regarding the structure. HANDICAPPED PARKING PERMITS APPROVED The Board received a request from Edward Shelton, 913 Leland Avenue, and Helen Lindstaedt, 54756 Charles Street, for Handicapped Parking Permits. Doctor's Statements have been submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Applications were approved and referred to the Controller's Office for issuance of the permits. REQUEST FOR STREET LIGHTS ON E. JEFFERSON BLVD. RECEIVED The Board received an inquiry from Mrs. S. Fraas Wood, 1815 East Jefferson, regarding why there are no street lights in the area on East Jefferson, between Greenlawn and Ironwood. Mrs. Wood submitted a map. showing the position of other street lights in the area and asked that consideration be given to the installation of lights. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting with the request that an estimate be prepared showing the cost of installing colonial -type street lights in the area. TEMPORARY ALLEY CLOSING AT. ST. JAMES CATHEDRAL APPROVED The Cathedral of St: James requested the temporary closing of the alley north of the Cathedral from Lafayette Boulevard west to the intersecting alley on May 30 and 31 in connection with.a `- seminar. The Bureau of Traffic and Lighting reviewed the request and has no objection. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the temporary closing was approved. 1 REGULAR MEETING MAY 29, 1979 SIGNING OF TITLE SHEET - EXTENSION OF ROSETTA PLACE The title sheet approving the plans for the extension of Rosetta Place near the Airport Industrial Park was submitted to the Board Upon motion made by Mr, McMahon, seconded by Mr, Mullen and carried, the title sheet approving the plans was signed. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 9727 through 10307 and recommended that they be approved. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 9727 through 10307 and directed that checks for payment be issued. RIVER BEND PLAZA REQUEST APPROVED PARKING BANNED ON JUNE 9 Michele Dobski, Director of River Bend Plaza, requested that the Board approve the banning of parking on the Plaza, from Colfax to Jefferson, on Saturday, June 9 from 8 :00 a,m. to 12:00 noon in connection with the American Lung Association.Bi -Run. She noted that because of the Garage Sale, parking will be needed and said Joseph Paszli has no objection to use of the city -owned lot at the southwest corner of Michigan and Washington. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the requests were approved. BOND APPROVED - CULLIGAN CORPORATION Ray S. Andrysiak, Bureau of Engineering, reported to the Board that an Excavation Bond written on behalf of the Culligan Corporation had been properly executed and was being submitted for approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period May 17 to 23 was submitted to the Board fox ,its review. :and..filin.g The report indicated twelve outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried,