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HomeMy WebLinkAbout05/21/1979 Board of Public Works Minutes55 REGULAR MEETING MAY 21, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, May 21, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the May 14 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr, Brunner seconded the motion and it carried. AGENDA ITEM ADDED Mr. McMahon noted that a Modification to a Subgrant Agreement between CETA and Indiana Vocational Technical College was received after the posting of the meeting agenda and he made a motion that the item be added. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - MONROE STREET IMPROVEMENTS This was the date set for receiving bids for the Monroe Street Widening and Sewer Construction, R & S 7902. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Ziolkowski Construction Company Bid was signed by Ben Ziolkowski, South Bend, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $148,266.80 Rieth Riley Construction Co. Bid was signed by Richard Ruhlman, South Bend, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $146,854.05 Arco Engineering Construction Co. Bid was signed by William 0. Zirkle, Mishawaka, Indiana non - collusion affidavit was in order Bid - $118,046.93 and a 5% bid bond was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Engineering for review and recommendation. PUBLIC HEARING ON VACATION RESOLUTION NO. 3472 This being the date set, hearing was held on Vacation Resolution No. 3472 for the vacation of the east -west alley between LaSalle and Colfax, from Notre Dame west to the first north -south alley for a distance of 165' and a width of 14' between Lots 296 and 297 of Cottrell's First Addition. Deputy City Attorney Terry A. Crone advised the Board that the Engineering Department has recommended that the legal description be amended to read "from Notre Dame west to a point six feet east of the first north -south alley for a distance of 159' ". The petitioners, Dental Arts Building Partnership have agreed to dedicate a six foot right -of -way at the west end of lots 286 and 297 to provide a turning radius and this change in the legal description would omit six feet of the alley from the vacation for the turning radius. John Peddycord, Attorney for the petitioners, was present and submitted to the Board a Quitclaim Deed from the partnership to the City for the right -of -way. He noted that title to the property is presently in the name of the 56 REGULAR MEETING 14AY 21, 1979 City through an Economic Development Bond but title will revert to the partnership and Mr. Crone has indicated that the partnership should deed the property to the City, Upon 'motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the legal description was amended as recommended. Bernard Bailey,- 224 N. St. Peter, said he objected to the vacation and noted that he has lived at that address most of his life and uses the alley. He noted that it has been plugged the past couple of weeks by construction equipment and it is an inconvenience. He noted there are other areas where alleys have been vacated to provide parking, the people have left the alley open for public access through the parking lot. Donald Hartke, 218 N. St. Peter Street, advised the Board that he and his father operate a paint store at that address and receive regular deliveries from semi - trailers. Since the alley has been blocked by construction materials, thesem`s leave the material on St. Peter Street and he must move it into his building a distance of more than one hundred and fifty feet. He said this is causing a problem for him. Delivery trucks would prefer to come directly into the alley. Mr, McMahon said he was concerned about the semi - trucks blocking St, Peter Street to make deliveries and he suggested that Mr, Peddycord meet with Mr. Hartke and Mr. Bailey to discuss whether or not access'to the property could be retained. Mr, Peddycord agreed to meet with them to discuss the matter. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the matter was tabled and the public hearing continued until Mr. Peddycord advises the Board of the outcome of his meeting with Mr. Bailey and Mr. Hartke. CONTRACT WITH WYVERN RESEARCH ASSOCIATES APPROVED John Cimino, Coordinator for the Police Merit Promotional Plan, submitted to the Board a contract with Wyvern Research Associates for the next Police Performance Evaluation. The contract is similar to the previous contract entered into and provides for the cost to evaluate each officer to be no more than $18.00. Funds for the contract have been encumbered. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. REQUEST TO USE FIRE TRUCK IN PARADE APPROVED Chief Oscar Van Wiele submitted to the Board the request of the West Side Memorial Parade Committee to use a.reserve engine in their annual parade to be held on Monday, May 28. Chief Van Wiele recommended approval. Upon motion made by Mr McMahon, seconded by Mr. Mullen and carried, the request was approved. SALE OF ABANDONED VEHICLES AUTHORIZED Ted Latkowski, Environmental Control Officer, advised the Board that there are approximately two hundred abandoned vehicles which have been towed to the City Lot at 915 S. Olive Street. The vehicles are valued at less than $100 and.can now be- dis.poaed of in accordance with the Abandoned Vehicle Ordinance. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board authorized advertising for the sale of the vehicles. REQUEST TO ADVERTISE FOR BIDS - PAINTING OF COLFAX GARAGE Peter H. Mullen, City Controller, requested that the Board approve advertising for bids for the painting of the Colfax Parking Garage. Specifications are being prepared and will be filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board authorized advertising for bids. 1 1 i 5'7 REGULAR MEETING MAY 21, 1979 APPROVAL OF CONTRACT - RENTAL-,OF UNIFORMS A contract with Monarch Uniform Company for the rental of uniforms for various city departments was prepared by Terry A. Crone in accordance with the bid accepted by the Board. The contract has now been executed by the Company and the required performance bond has been submitted. The contract provides for payment of $930.48 a week for a two year period. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. FILING OF ASSESSMENT ROLL, VACATION RESOLUTION NO. 3471 Patrick M. McMahon, Civil City Engineer, files an Assessment Poll with respect to Vacation Resolution No. 3471 for the vacation of the first north -south alley east of Bendix Drive, running from Green Street south to Bonds Avenue and the west 23' of the east - west alley running between Lots 29 and 35 of a part of Westchester's First Sub. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to the abutting properties. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll was filed and set for public hearing on June 18 at the regular meeting of the Board. Mr. McMahon noted receipt of notification from the Northern Indiana Public Service Company that there is a four inch low pressure gas main located in the alley sought to be vacated and they do not waive their right to continue to occupy the alley. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the notification was ordered filed and sent to the petitioner. FILING OF LETTER FROM COUNTY HEALTH OFFICER RE: PHILLIPA ST. SEWERS The following letter was received by the Board: "Board of Public Works Gentlemen: I have. received numerous complaints concerning a septic system located at 2215 Hillside Avenue, South Bend, Indiana. Apparently in this area, there is no sanitary sewage line. The system in question has over recent years permitted sewage to surface. Pursuant to Burns 16- 1 -4 -11, I hereby determine that this condition constitutes a dangerous health condition which if permitted to continue may transmit, generate or promote disease. I hereby order the City of South Bend through its appropriate agencies to enter into immediate steps to enable and compel residents in this area to connect to a sanitary sewage system. I hereby further call upon you to advise us as to a reasonable time schedule for effectuating this plan and to give the Health Department notifications of what steps you intend to take. If I have not heard from you w t-zin` ten (10)days, I will have no alternative but, according to the statute referenced above, to contact the prosecuting attorney and or to institute proceedings in court for enforcement of this order. Mb REGULAR MEETING If you have any further please do not hesitate evidently recognizes a I attach his letter of the same by reference. Yours very truly, s/ William J. McCraley Health Officer MAY 21, 1979 questions concerning this matter, to contact me. Mayor Nemeth similar urgency in this matter. May 2, 1979 hereto and incorporate 1.1. D. ADOPTION OF IMPROVEMENT RESOLUTION NO. 3473 - PHILLIPA ST. SEWERS The Division of Engineering submitted to the Board a proposed Improvement Resolution, preliminary plans, cost estimate and a preliminary assessment roll with respect to the construction of the Phillipa - Hillside Sanitary Sewers as referenced in the letter from William J. McCraley,,St. Joseph County Health Officer and his order that the sewers be constructed. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board adopted the following resolution: IMPROVEMENT RESOLUTION NO. 3413 BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to improve Phillipa, Hillside, Highland and Delaware Streets by the construction of a local sewer,intended and adapted only for local use, by the property owners whose property abuts thereon and not intended or adapted for receiving sewage from collateral drains. Said sewer to be 8 ", 10 ", 12", 15" in diameter, and said sewer, with all its appurtenances, to be constructed in ac- cordance with the profiles, drawings, plans, general.details and specifications. of:such improvement approved and adopted herewith, and placed on file in the office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of such improvement, including all incidental costs, such as advertising, abstracting, inspection and engineering, shall be assessed upon the real estate abutting on said street in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18 -6 -3). Assessments, if deferred, are to be paid in equal installments, with interest at the rate of six (6) per cent per annum. The 4th day of June, 1979 at the hour of 9:30 o'clock, local time, is hereby fixed as the time and the Board of Public Works Hearing Room, 1308 County -City Building as the place when ,:'and where the Board will hear all persons interested, or whose property is or will 'be affected by the proposed improvement, on the question as to whether the special benefits that will accrue to the property to be assessed, abutting on thez line of proposed sewer or drain, will be equal to the estimated cost of the improvement. On the day named, any and all interested persons who may appear before the Board shall have a full hearing on the question, and on any matter pertaining to the proposed improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution, in two newspapers representing the two major political parties, the first publication to be not less than ten (10) days before the date of hearing. Adopted this 21st day of May, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon ATTEST: s/ Thomas J. Brunner S1 Patricia DeClercq. Clerk s/ Peter H. Mullen I i 59 REGULAR 111EETING MAY 21. 1979 Mr. McMahon noted that the Board had prepared a plan for sanitary sewer construction in this area two years ago but the property owners remonstrated against the project. Because of the health problem, the Board referred the matter to the Health Department for action. The Health Department at that time did not identify the matter as a public health problem and no further action was taken. At the time of the earlier hearing on the project, the City had offered the plan to the property owners under the prevailing policy of assessing the owners for one -half of the cost with the City paying the other half. The property owners rejected the offer at that time. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the preliminary plans, engineer's estimate and preliminary assessment roll were filed with the Board. REQUEST TO PURCHASE CITY OWNED LOT AT 116 WHITE14AN COURT The Board received a request from Mr, & Mrs, Swinson regarding possible purchase of a city -owned lot at 116 Whiteman Court. Upon motion made by Mr..McMahon, seconded by Mr. Mullen and carried, the request was filed an.d.referred to the Mayor's Office, Engineering Department, ParkDepartment and Community Development Department for review and a determination as to whether the lot is city -owned and should be retained for any purpose. BLOCK PARTY REQUESTS FILED - WOODSIDE AND E. WAYNE STREET The Board received a request from Sally Sorbert for permission to hold a Block Party on Woodside Avenue, between Fellows and Erskine, on June 2 from 6:00 p.m, to midnight and a request from Georgeanne Whelan to hold a Block Party on East Wayne Street South, from 1228 E. Wayne to Sunnyside Avenue on Saturday, June 16 from 5:30 p.m, to 11:00 p.m. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the requests were filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. TENT SALE APPROVED - GATES CHEVROLET COMPANY Gates Chevrolet Company requested permission to hold a Tent Sale at 403 W. Western Avenue from June 7 through June 11. The tent is being secured from City Awning Company and is fireproof. Upon motion made by Mr. McMahon, seconded by Mr, Mullen and carried, the request was approved, subject to securing a permit from the Building Department and complying with all regulations of the Fire Inspection Bureau and the Bureau of Traffic and Lighting. REQUEST FOR FOUR -WAY STOP AT LEER AND INDIA14A REFERRED The Montesorri School submitted a request that a four-way stop be established at the intersection of East Indiana and South Leer Street. The intersection is at the corner of the school and the letter indicated that traffic on Leer Street often exceeds the speed limit. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried,. the request was filed and referred to the Bureau of Traffic•and Lighting for review and recommendation. APPROVAL OF DEED EXCHANGING REAL ESTATE WITH SHRINE CLUB A deed exchanging real estate between the City of South Bend and the South Bend Shrine Club with reference to property involved in the Michigan /Main Connector was referred to Deputy City Attorney Terry A. Crone for his review. Mr. Crone advised the Board that the deed could be approved. The property is valued at less than one thousand dollars and can be handled in this manner in accordance with the ordinance for sale of real estate. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the deed was approved. i REGULAR MEETING MAY 21. 1979 STREET LIGHT RECOMMENDATION APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, recommended removal of the 20,0001, light on the northeast corner of LaSalle and Michigan from the SLC Tariff and adding it'to the SLS Tariff. Total cost per month is $12.11. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. HANDICAPPED SPACE NEAP J..M.S. BUILDING APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that the request of the A.G.A. Realty Co. for installation of handicapped parking spaces in the vicinity of the J.M.S. Building had been reviewed. He recommended the installation of one space to serve the building and surrounding area,.with the location of the space to be determined by a field investigation due to anticipated installation problems with a vaulted sidewalk. The Bureau will attempt to locate the space as near to the loading; zone and the main entrance of the building as possible on the east side of Main Street. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the recommendation. WATCH CHILDREN SIGNS APPROVED FOR WOODMONT Ralph J. Wadzinski, Manager of-the' Bureau of Traffic and Lighting, reported that he had reviewed the request o`' residents of Woodmont Avenue for the installation of speed bumps and Watch Children signs on Woodmont, between Altgeld and Greenwood. Mr. Wadzinski noted that speed bumps are not installed on public roadways in South Bend. He indicated that Watch Children signs would be installed in the,,two- block area and Captain Sweitzer will be advised of- the.,s:ignage -. .Residents will be asked to cooperate with the Police Department in identifying habitual violators of speed laws in this residential district. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. TEMPORARY STREET CLOSINGS FOR MEMORIAL DAY PARADE FILED The Bureau of Traffic and Lighting advised the Board that street closings would be required to provide for traffic control during the West Side Veterans Memorial Day Parade on May 28. The following information was submitted: Close Olive Street from Huron to Poland, Close Ford Street from Olive to Phillipa, Close Maple Street from Western to Napier and designate No Parking areas as needed on Ford Street, Lombardy, Huron and Western Avenue. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the notification was filed, BLOCK PARTY APPROVED - 27TH STREET The Board received a request from Mrs. Vera Liepold to close 27th Street, from Wall to Hastings, on Friday, June 1 for a Block Partyfrom 5:00 p.m. to midnight and the recouffnendation of the Bureau of Traffic and Lighting that the request had been reviewed and approval was recommended. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the Block Party was approved. r� a REGULAR MEETING MAY 21, 1979 HOPE CHAPEL CHURCH PARADE APPROVED The Bureau of Traffic and Lighting reviewed the request of the Hope Chapel Church of God to hold a Bible School Parade on Saturday, June 9 beginning at 1:00 p.m. The route as submitted. was acceptable and Mr. Wadzinski recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved,.subjec.t to the filing of a Certificate of Insurance. PARKING REMOVED, WEST SIDE OF 2100 -2200 SOUTH WALNUT STREET The Bureau of Traffic and Lighting reviewed the petition of residents of the 2100 and 2200 block South Walnut Street to remove parking from one side of the street to eliminate congestion and to allow access to emergency vehicles. Mr. Wadzinski reported he found no objection to the request and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and parking will be banned from the west side of 2100 and 2200 South Walnut. APPROVAL OF LIMITED PARKING, 100 N. MAIN STREET Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, advised the Board that a request was received from Edward Hardig, on behalf of Instant Copy of Indiana,, 129 North Main Street, for changing the two hour parking zone in the 100 block North Main Street to ten minute ,,parking. in order to provide turnover of parking for businesses in -;the block;: Mr, Wadzinski reported that a field investigation was made and he was recommending that the two northernmost parking spaces on the West side of 100 North Main Street be designated as fifteen- minute parking.from 6 AM to 6 PM, with the remaining spaces in the one -half block to remain at the one -hour limit. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the recommend - action lwasi. ,approved. - - "-. RIVER BEND PLAZA REQUEST TABLED Michele D-obski submitted a request to the Board concerning removal of parking in the Supergraphic blocks on the Plaza and the use of a city -owned lot on the corner of Michigan and Washington on June 9. Upon motion made.by Mr. McMahon, seconded by Mr. Mullen and carried, the request was tabled pending receipt of additional information regarding the request. APPROVAL OF CLAIMS Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 9395 to 9725 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 9395 to 9725 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period May 9 to May 16 was submitted to the Board. The report indicated thirty -two outages. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. si 62 REGULAR MEETING MAY 21 1979 SUB -GRANT APPROVED- CETA AND INDIANA VOCATIONAL TECHNICAL COLLEGE Elroy Kelzenberg, Director of Manpower and Training, submitted to the Board a modification to the Subgrant Agreement between the Bureau of Manpower and Training and Indiana Vocational Technical College. The modification increases the original agreement by $3,765.00 to a new level of $28,945.00 for the time period 3/31/79 to 6/30/79. The purpose of the subgrant is to provide nontraditional careers pretraining and prevocational counseling. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the modification was approved.. There being motion made the meeting ATTEST: no further business to come by Mr. McMahon, seconded by adjourned nt 10•nc' n m Patricia DeC ercq, Clerk before the Board, upon Mr. Mullen and carried, r [1 1 I