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HomeMy WebLinkAbout05/14/1979 Board of Public Works MinutesI 50 REGULAR MEETING MAY 14, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, May 14, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Also in attendance was Deputy City Attorney Terry Crone. REVIEW OF MINUTES OF PREVIOUS MEETINGS Mr. 11cMahon reported that he had reviewed the minutes of the regular meeting of May 7 and he made a motion that the minutes be approved as submitted. Mr. Brunner seconded the motion and it carried. Mr. McMahon noted review of the minutes of a special meeting held on May 1, 1979 to consider a booth application for River Bend Plaza for a Nuclear Plant Moratorium Group. He made a motion to approve the minutes of the meeting as submitted. Mr. Mullen seconded __ the motion and it carried. OPENING OF BIDS - MICHIGAN /MAIN CONNECTOR This was the date set for receiving bids for the construction of the Michigan /Main Connector. The Clerk tendered proofs of publica- tion of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Rieth- Riley_Construction Co. South Bend, Indiana Bid - 370,658.00 Ziolkowski Construction Co. South Bend, Indiana Bid - $400,500.35 Walsh & Kelly, Inc. South Bend, Indiana Bid .. $382,774.80 Arco Engineering Const. Co. South Bend, Indiana Bid - $418,014.75 LaFree Excavating Co. Osceola, Indiana Bid - $393,159.50 Bid was signed by Chester Skwarcan, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Ben Ziolkowski, non- collusion affidavit was in order and a 5°% bid bond was submitted. Bid was signed by Thomas 0. Walsh, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by William Reiff, non- collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Richard LaFree, non - collusion affidavit was in order and a 5% bid bond was submitted. Upon motion made by Mr..11cMahon, seconded by Mr. Mullen and carried, the bids were referred to the Bureau of Engineering for review and recommendation. [1 si REGULAR MEETING VACATION RESOLUTION NO. 3471 CONFIPd -IED PAY 14. 1979 This being the date set, public hearing was held on Vacation Resolution No. 3471, for the vacation of the first north -south alley east of Bendix Drive, running from Green Street south to Bonds Avenue and the west 23' of the east -west alley running between Lots 29 and 35 of a part of Westchester's First Sub. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Robert Mysliwiec, Attorney, was present on behalf of the petitioners American National Bank and Trust Company. Councilman Walter Szymkowiak was present with Mr. Ted Kawka, 3029 Bonds Avenue. Mr. Szymkowiak said Mr. Kawka has no objection to the vacation of alley but is concerned about clarification about the legal des- cription and noted that his lot should be forty -five feet in width. Mr. Kawka was advised that the petitioner is aware of the discrepancy which involves a title problem and they will resolve the matter with him. Mr. Kawka said he had no objection to the alley vacation if this matter is cleared up. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board confirmed Vacation Resolution No. 3471 and directed that an Assessment Roll be prepared. SNORKEL BID AWARDED - ADVERTISING FOR INTEREST RATE APPROVED Chief Oscar Van Wiele submitted a report to the Board indicating that bids received for a snorkel for the Fire Department were reviewed. Following this review, it is recommended that the Board award the bid to Midwest Fire and Safety Equipment Company on their bid of $189,473.00, which was the second low bid received. It was also recommended that the bid award be made subject to funding. Mr. McMahon asked Chief Van Wiele the reason for not recommending . acceptance of the low bid of Hammerle Custom Productions. Chief Van Wiele noted that the apparatus bid by the low bidder did not meet specifications in a number of areas. The equipment bid is considered experimental and there is not a comparable unit in use anywhere in the country so the Department was unable to get information from a Department having experience with the equil-)ment. The Fire Department has spent a good number of hours reviewing the bid and meetings were held with representatives of all the bidders. Mr. Mullen pointed out that the award is subject to funding and that the Board will also have to advertise for bids for the interest rate on a lease - purchase agreement which will have to be approved by the Council. City Attorney Thomas J. Brunner, Jr. asked Chief Van Wiele to prepare a letter for the Board listing in detail the areas in which the low bid did not meet specifications. He noted this information should be filed with the Board whenever a recommendation is made to accept other than a low bid. Chief Van Wiele indicated he would prepare such a letter and submit it to the Board. Mr. McMahon made a motion to accept the bid of Midwest Fire and Safety for the snorkel, subject to approval of the funding. Mr. Mullen seconded the motion and it carried. Mr. Mullen made a motion to authorize advertising for bids for the interest rate on a lease - purchase agreement for the snorkel. Mr. McMahon seconded the motion and it carried. REQUEST TO USE FIRE STATION FOUR FOR LIGHT A BIKE PROGRAM APPROVED Fire Chief Oscar Van Wiele advised the Board that he has received a request from V.F.W. Post 9733 for the use of Fire Station #4 at 220 North Olive for a Light A Bike Safety Program on May 26 from 9:00 a.m, to 12:00 noon. The purpose of the program is to give each bicycle brought in a safety inspection and to apply bicycle stickers free of. charge in the interests of bicycle safety. Chief Van Wiele recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. 52 REGULAR MEETING CETA SUB - GRANTS APPROVED WITH YMCA AND YWCA MAY 14, 1979 Elroy Kelzenberg, Director of Manpower and Training, submitted to the Board; subgrant agreements with the YMCA and YWCA. Both subgrants are in the amount of $7,564.00 and extend from April 1 through August 31, in connection with the Summer Youth Employment Program. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the subgrants. CONTRACT FOR PHASE I EXHIBIT DESIGN. DISCOVERY HALL APPROVED Richard Welch, Director, Discovery Hall Museum, submitted to the Board a contract with Joseph A. Wetzel Associates for the Phase I Design for permanent exhibits for Discovery Hall Museum. The contract is in the total amount of $300,000, with the Phase I exhibit design in the amount of $61,600.00. Approval should be made subject to approval of the funding. Upon motion made by Per. McMahon, seconded by Mr. Mullen and carried, the Board approved the contract, subject to approval of the funding. APPROVAL OF CONTRACT - IRONWOOD- PLEASANT IMPROVEMENTS John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board a contract with Rieth Riley Construction Company for the Ironwood - Pleasant Improvements, R & S 7904. The total amount of the contract is $89,450.25 in accordance with the bid award made on May 7, 1979. The Labor and Materials Bond, Performance Bond and Maintenance Bond were submitted with the contract. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved and the bonds filed. PLANS FOR EXTERIOR PLANTERS AT TOWER BUILDING REFERRED Tower Federal Savings and Loan Association submitted to the Board plans for exterior planters and pavers to be constructed on the sidewalk in front of their building at 216 W. Washington Street in connection with the remodeling program underway. Mr. McMahon reported that the Engineering Department had reviewed the plans and has no objection. The drawing was reviewed and the plans discussed. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the request was referred to the Legal Department and Controller's Office for review and recommendation. ADOPTION OF RESOLUTION NO. 13 - SALE OF CITY -OWNED PROPERTY A resolution for the sale of city -owned property was submitted to the Board. Mr. McMahon advised the Board that this is in connection with property acquired for the Michigan /Main connector and the resolution seeks approval to sell residual portions of the lots not needed for the construction. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the following resolution was adopted: RESOLUTION NO. 13, 1979 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or city law for public purposes, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and F� REGULAR MEETING MAY 14, 1979 WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the following real estate owned by the City is not necessary to the public use and not set aside by state or city law for public purposes'. The residual portions of Lots 157, 158, 166, 167 and 168 of the Original Plat of South Bend. 2. That this resolution shall immediately upon its' adoption be submitted to the Common Council of the City of South Bend, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. Adopted.this 14th day of May, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H.. Mullen ATTEST: s/ Patricia DeClercq, Clerk a r- r� li 53 REGULAR MEETING WEST SIDE MEMORIAL DAY PARADE APPROVED MAY 14, 1979 Bert Cichowicz, Chairman, submitted to the Board a request for the Annual West Side Veterans Memorial Day Parade to be held on Monday, May 28 beginning at 9:00 a.m, at Olive and Ford Streets. The Board was advised that the required Certificate of Insurance will be provided by the Muszynski Insurance Agency. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the parade was approved, subject to filing of the insurance certificate and to coordination of the route and arrangements by the Bureau of Traffic and Lighting and the Police Department. HANDICAPPED PARKING PERMIT APPROVED The Board received a request from Raymond Kujawski, 2520 Bow Court, for a Handicapped Parking Permit. The doctor's certification is being submitted under separate cover. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved and referred to the Deputy Controller's Office for review and recommendation. CHANGE OF MEETING DATE Because of the Memorial Day Holiday on Monday, May 28, 1979, the regular meeting for next week was rescheduled for Tuesday, May 29 at 9:30 a.m., upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried. BID ADVERTISING APPROVED - DEMOLITION AND /OR REMOVAL OF 428 N. MAIN Mr. McMahon advised the Board that a structure at 428 North Main Street must be removed for the construction of the Michigan /Main Connector. Southhold Restorations is attempting to interest someone in removing and renovating the structure. Mr. McMahon asked for permission to advertise for bids for the demolition and /or removal of the structure, with bids to be received on Tuesday, May 29. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board authorized advertising for bids. BID ADVERTISING APPROVED - SALE OF CITY -OWNED PROPERTY Mr. McMahon advised the Board that, in connection with the resolution approving for sale the residual portions of lots acquired for the Michigan /Main Connector, he was requesting permission to advertise for bids for the sale of the excess property. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried., the Board authorized advertising for the sale of the property. LEASE AGREEMENT APPROVED -YOUTH SERVICES BUREAU VAN Michael L. Vance, Deputy City Controller, submitted to the Board a proposed lease agreement for a van for the Youth Services Bureau. The Board was advised that the present van needs replacement. Proposals were received from Gates Chevrolet Company and Harold Medow, Inc. for a one year lease of a van. It is recommended that the lease with Medow Leasing, Inc. in the amount of $255.00 per month be approved. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the lease with Medow Leasing, Inc. was approved. 54 REGULAR MEETING MAY 14, 1979 RIVER BEND PLAZA APPLICATION APPROVED Michele Dobski, Director of River Bend Plaza, submitted to the Board an application from the South Bend Chess Club to hold a Chess Tournament on the Robertons's Stage on the Plaza on August 25, 1979. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 8272 through 9394 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 8272 through 9394 and directed that checks for payment be issued. AGREE14ENT WITH SHRINE CLUB REFERRED A deed exchanging real estate between the City of South Bend and the South Bend Shrine Club, with reference to the Michigan/ Main Connector, was submitted to the Board. Mr. McMahon made a motion to refer the deed to Terry Crone, Deputy City Attorney for review and a legal opinion as to whether the deed can be executed by the Board. BOND APPROVED - SCHUMACHER, INC. Raymond S. Andrysiak, Bureau of Engineering, reported to the Board that a Contractor's Bond submitted by Schumacher, Inc, had been properly executed and could be approved, Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period May 2 to May 10 was submitted to the Board. The report indicated nineteen outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. REQUEST TO TURN STREET LIGHT RECEIVED Mrs. Davis was present representing residents of Orange Street. She informed the Board that the residents requested installation of a street light on Orange, between Huey and a mid -block alley. The light has been installed but is misdirected and does not light up the dark portion of the street. She requested that the Board have the light changed to direct it to the east to avoid vandalism. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for appropriate action. There being motion made no further busin by Mr. McMahon, ess to come before the Board, upon seconded by Mr, Mullen and carried, li