Loading...
HomeMy WebLinkAbout05/07/1979 Board of Public Works Minutes42 REGULAR MEETING MAY 7, 1979 A regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, May 7, 1979 by Chairman.Pro -Tem Peter H. Mullen with Mr. Mullen and Mr. Brunner in attendance. Deputy City Attorney Terry Crone was also present. MINUTES OF APRIL 30 MEETING APPROVED Mr. Brunner reported that the minutes of the April 30 meeting of the Board had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Mullen seconded the motion and it ' carried. AGENDA ITEM ADDED Mr. Mullen noted receipt of a request for the sale of poppies after the meeting agenda was posted and he made a motion that the request be added to the agenda at this time. Mr. Brunner seconded the motion and it carried. Patrick M. McMahon, President of the Board, arrived at 9:45 a.m. and conducted the balance of the meeting. OPENING OF BIDS - SALE OF PLAZA PARK This was the date set for receiving bids for the sale of Plaza Park. The Clerk tendered proofs of publication of the notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. There were no bids received. Mr. Brunner advised the Board that the language of the ordinance governing the sale of city property now requires that the property be re- advertised for sale on credit terms over a period of not more than three years with quarterly installment payments at not less than the offering price. Any bids received for the sale of the property on credit would be reviewed with the Park Department before an award was made. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved re- advertising the Plaza Park property for sale on credit terms. APPROVAL OF CETA AUDIT CONTRACT Elroy Kelzenberg, Director of the Bureau of Employment and Training, advised the Board that, in accordance with federal regulations, the Bureau solicited bids for Auditing Services on CETA Subgrants for the period October 1, 1976 through September 30, 1978. Five proposals were received and reviewed. Following review of the bids, Mr. Kelzenberg recommended acceptance of the low bid of McGladry Hendrickson at the rate of $6.97 per thousand dollars to be audited. The total amount to be audited will exceed two million dollars and the approximate cost of the audit will be fourteen thousand dollars. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the audit contract was approved. APPROVAL OF START-UP COSTS FOR OLDER ADULT LOCK PROGRAM John Cimino, Director of the Criminal Justice Planning Bureau, submitted to the Board a request for approval of start -up costs for the Older Adult Lock Program in accordance with the contracts between the City and REAL Services and Seifer Safe and Lock Company. Costs are to be as follows: April 30, 1979 $17,392 Start -up Costs - Title III Funds May 30, 1979 $ 7,608 Labor Costs - Title III Funds June 30, 1979 $ 2,777.00 South Bend Police Services Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried the Board approved the start -up costs and filed the material submitted. REGULAR MEETING MAY 7, 1979 43 BID AWARDED - IRONWOOD AND PLEASANT ITIPROVE14ENTS John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board a tabulation of bids received for the Ironwood - Pleasant intersection, Project R & S 7904. Based on the review of the bids received, Mr. LeszczynskCrecommended that the bid be awarded to the low bidder, Rieth Riley Construction Company, in the amount of $89,450.25. Upon motion made by Mr, McMahon, seconded by Mr, Brunner and carried, the Board approved the recommendation and awarded the bid. TITLE SHEET APPROVED - MONROE STREET IMPROVEMENTS The Title Sheet approving the plans for Project R & S 7902, pavement widening and storm sewer construction on Monroe Street, between Main and Lafayette, was submitted to the Board by John E. Leszczynski, Manager of the Bureau of Public Construction. Upon motion made by 11r, McMahon, seconded by Mr. Mullen and carried, the title sheet approving the plans was signed. TITLE SHEET APPROVED AND BID ADVERTISING APPROVED - CLEVELAND ROAD SEWER David A. Wells, Manager of the Bureau of Design and Administration, submitted to the Board the title sheet approving the plans for the Cleveland Road Trunk Sewer and requested permission to advertise for bids.. Mr. McMahon noted that the project covers construction to extend the trunk sewer from the intersection of Cleveland and Portage to the intersection of Cleveland and the U. S. 31 North Bypass. Funds for the project have been appropriated. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the title sheet was signed and the Board authorized advertising for bids. FILING OF PETITION FOR STREET IMPROVEMENT AND SPEED CONTROL ON WOODMONT A petition signed by residents of Woodmont Street and surrounding streets was submitted to the Board requesting that Woodmont Street be resurfaced between Altgeld and Greenwood and that speed bumps be installed along with "Slow- Children at Play" signs. Upon motion made by Mr. McMahon., seconded by Mr. Brunner and carried, the petition was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. ADOPTION OF RESOLUTION NO. 11 - SALE OF CITY - -OWNED PROPERTY Mr. McMahon noted that a number of properties for which requests to purchase have been filed were reviewed by various city departments and cleared for sale. A resolution authorizing the sale has been prepared for adoption by the Board and referral to the Common Council for approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the following resolution was adopted; RESOLUTION NO. 11, 1979 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or city law for public purposes, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and 44 REGULAR MEETING MAY 7. 1979 WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes: Street Address Deed Number 2530 Bertrand Street 918 329 North Cushing 1054 331 North Cushing 1019 230 Embell Court 660 2005 W. Indiana 1065 416 S. Kenmore 775 420 S. Kenmore 926 1320 W. Jefferson 1015 677 LaPorte 1113 1316 Liston 877 2. That this resolution shall immediately upon its' adoption be submitted to the Common Council of the City of South Bend pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. Adopted this 7th day of May, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk MUSCULAR DYSTROPHY BED RACE CANCELLED The Board was advised by Dennis Chandler, District Director of the Muscular Dystrophy Association, that the Bed Race planned for June 2 has been cancelled because of lack of interest of the business community. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the notice was filed and City Departments are to be notified. REQUEST FOR HANDICAPPED PARKING SPACES FILED The Board received a request from Allen E. Schrager, on behalf of AGA Realty Company, to consider designating one or two handicapped parking spaces in front of the J.M.S.Building because of doctor's offices located in the building. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. 1 45 REGULAR MEETING MAY 7, 1979 AWARDING OF BALANCE OF STREET MATERIALS BIDS FOR 1979 Patrick M. McMahon, Director of Public Works, submitted to the Board a recommendation for the balance of Street materials for 1979 to be awarded as follows: Item #11 Emulsified Asphalt to Emulsified Asphalts, Inc. at 41.99 per gallon Item #T2 Mineral Aggregate #2 to The Levy Company at $5.50 per ton Item #13 Coarse Aggregate # 9 to Medusa Aggregates at $2.45 per ton. These were the low bidders in each classification. Upon motion made by Mr. McMahon., seconded by Mr. Mullen and carried, the recommendation was approved and the bids awarded. REQUESTS TO PURCHASE CITY. -OWNED LOTS FILED The Board received the following requests for information regarding the purchase of city -owned lots: A. 2005 W. Indiana Avenue - Request from Mr, & Mrs. Bill Surguy B. 1125 and 1129 S. Lafayette - Request from Edward Bogart, Jr. C. 802 S. Kaley - Request from William D. Marvin Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the requests were filed and referred to the Mayor's Office, Engineering Department, Community Development Department, Park.Department for review and a determination as to whether the lots should be retained for any purpose. STREET LIGHT INSTALLATION APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following street light installation recommendation: 4900 Block Greenleaf 7000L MV OH - $4.80 /mo. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. BID ADVERTISING APPROVED - CONSTRUCTION OF FENCE AT CITY CEMETERY Michael L. Vance, Deputy City Controller, submitted to the Board a request to advertise for bids for construction of a fence at City Cemetery. Specifications are being prepared and will be filed with the Board. Mr. Mullen noted that funds for the project are available in the Perpetual Care Fund. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved advertising for bids for the project. REQUEST TO REMOVE PARKING BAN ON JOHNSON STREET DENIED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting reported to the Board that he had reviewed the request of Councilman Joseph Serge that the parking ban on the east side of Johnson Street be removed and that Johnson Street, from Lincolnway West to Hamilton Street be made one -way. Mr. Wadzinski noted that to reinstate parking on the east side of Johnson Street would result in a nine - foot driving lane for two -way traffic. The existing situation with parking removed on one side is an obvious benefit to motorists. Designation of Johnson Street as one -way southbound would prohibit turning movements from Lincolnway West onto Johnson. These movements M REGULAR MEETING MAY 7, 1979 would be transferred to O'Brien Street and Brookfield Street and add to the congestion on Lincolnway West. The problem of turning vehicles would be transferred to two locations instead of one. There have been six accidents at the intersection of Lincolnway West and Brookfield during 1979. Designation of Johnson Street as one -way northbound would still transfer turning movements to O'Brien and Brookfield. In this case, those vehicles that normally exit at the light at Johnson would be forced to exit onto Lincolnway West at the other two intersections, which are not signalized. Mr. Wadzinski recommended that the parking ban on Johnson Street remain and that the street remain two -way. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved and the requests denied, The Board requested that the Councilman be notified of this action. APPROVAL OF AGREEMENTS WITH CONRAIL FOR VIADUCT LIGHTING Mr. McMahon advised the Board that Conrail was advised when projects for viaduct lighting at several locations were proposed. Plans were submitted to Conrail and they have now approved the installations. Copies of the agreements with Conrail were submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreements were approved. RIVER BEND PLAZA REQUESTS APPROVED Michele Dobski, Director of River Bend Plaza, submitted the following requests for consideration: A. Navarre School Musical Presentation on the Plaza on Friday, May 25 from 12:00 to 1:00 p.m. It is requested that a school bus be permitted to park on the Supergraphic area. Upon motion made by Mr. McMahon, seconded by Mr. Brunner. and carried the request was approved. B. Cat Show sponsored by the Chamber of Commerce, on Saturday, May 19 from Noon to 5:00 p.m. A Certificate of Insurance will be submitted. Food vending booths are also to be included. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the request was approved, subject to the food vendor's filing Certificates of Insurance and purchasing the necessary vending licenses. REPORT ON REQUEST FOR BANNER ACROSS JEFFERSON STREET The Board had requested that Deputy City Attorney Terry Crone review the request of River Bend Plaza to string a banner across Jefferson Boulevard at the Plaza to promote the Ethnic Festival. Mr. Crone advised the Board that he had reviewed the Municipal Code with regard to a banner and the only requirement is that a banner is prohibited from being attached to a utility pole. Mr. McMahon made a motion that the request be referred to the Building Commissioner for his review and recommendation. Mr. Brunner seconded the motion and it carried. OPEN AIR STAND APPROVED -,MAY 10 Michael Elliott, operator of a Hot Dog Stand on the Marycrest Parking Lot, submitted a request to operate a one -day open air stand in another location on the Marycrest Parking Lot on Thursday, May 10. The stand application is at the request of Jerry Hammes in connection with an auction to be held on that day. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved, subject to the purchase of a vending license. C 1 0 REGULAR MEETING MAY 7. 1979 4'7 ADOPTION OF RESOLUTION NO. 12,.1979 - TRANSFER OF MERRY AVENUE PROPERTY A Resolution for transfer of real estate from the Board of Public Works to the Department of Redevelopment was submitted to the Board. The resolution was prepared by the Legal Department. Mr. Brunner noted that the resolution is required because the property, part of the Merry Avenue property, was sold to a Mr. Hepler. The title insurance company has raised a question regarding the ability of the City to pass title to the purchaser without competitive bidding. In order td cure this problem raised by the title insurance company the propetty'isnow being passed back to the City and then to the Redevelopment Department where it will be bid and transferred over to the purchaser. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLUTION NO. 12, 1979 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF REAL ESTATE, COMMONLY KNOWN AS THE MERRY AVENUE PROPERTIES, TO THE DEPATMENT OF REDEVELOPMENT OF THE CITY OF SOUTH BEND WHEREAS, the City of South Bend, Indiana by and through its Board of Public Works has received a deed for certain parcels of real estate along Merry Avenue, South Bend, from the South Bend Model Cities Economic Development Corporation, an Indiana not -for- profit corporation, In Liquidation, in conjunction with the dissolution of said corporation; and WHEREAS, the Department of Redevelopment of the City of South Bend, by and through its Redevelopment Commission, proposes to offer said parcels of real estate to the public through public bidding procedures in conjunction with an urban redevelopment project; and WHEREAS, the parcels of real estate along Merry Avenue now under the control of the Board of Public Works may be put to best use by the Department of Redevelopment for a public purpose in conjunction with an urban redevelopment project; NOW, THEREFORE, BE IT RESOLVED by the.Board of Public Works of the City of South Bend, Indiana as follows: SECTION 1. The Board of Public Works hereby authorizes and directs the conveyance by Quit -Claim Deed to the Department of Redevelopment of the City of South Bend certain parcels of real estate located in the City of South Bend, St, Joseph County, State of Indiana, commonly known as the Merry Avenue properties, and more particularly described as: Parcel 1 Lots Thirty -five (35) to Forty -four (44) inclusive as shown on the Recorded Plat of Arnold's First Addition to the City of South Bend, Indiana. Also a vacated alley running from Merry Avenue to Grant Street. Also the South one -half (1/2) of vacated Merry Avenue. Parcel 2 An irregular parcel of land situated in the Northeast Quarter (NE 1/4) of Section Ten (10), Township Thirty - Seven (37) North, Range Two (2) East, in the City of South Bend, St. Joseph County, State of Indiana, more particularly described as follows, to -wit: Beginning at the intersection of the northerly right �1 i REGULAR MEETING MAY 7, 1979 of way line of the New York Central Railroad Company and the east line of Grant Street, thence North along the east line of Grant Street, a distance of One Hundred Eighty - one and Forty -one Hundredths (181.41) feet more or less to a point on said line, which point is Three Hundred Sixty -one and Thirty -nine Hundredths (361.39) feet more or less south of the south line of Washington Street, measured along the east line of Grant Street, the place of beginning; thence eastwardly a distance of Eighty -four (84) feet more or less to a point Three Hundred Sixty -one and Thirty -one and Thirty -nine hundredths (361.39) feet more or less south of the south line of Washington Street; thence northeasterly, a distance of Thirty -two (32) feet more or less to a -point Three Hundred Forty -eight and Twenty -eight Hundredths (348.28) feet more or less south of the south line of Washington Street, thence easterly a distance of Thirty -seven (37) feet. more or less to a point Three Hundred Forty -eight and Twenty -eight Hundredths (348.28) feet more or less south of the south line of Washington Street, thence southerly a distance of Forty -five (45)feet more or less to a point Three Hundred Ninety -three and Twenty -eight Hundredths (393.28) feet more or less south of the south line of Washington Street, thence easterly along a line parallel to and Three Hundred Ninety -three and Twenty - eight Hundredths (393.28) feet more or less south of the south line of Washington Street, a distance of Seven Hundred Thirth -eight and Fifty -nine Hundredths (738.59) feet more or less to a point Seven and Fifty -eight Hundredths (7.58) feet more or less west of the west line of College Street extended; thence northerly along a line parallel to and Seven and Fifty -eight Hundredths (7.58) feet more or less west of the west line of College Street extended, a distance of One Hundred Seventy -six and Seventy -five Hundredths (176.75) feet more or less to a point; thence easterly a distance of ten (10) feet more or less, thence southerly a distance of Seventy -six and Fifteen Hundredths (76.15) feet more or less to a point; thence easterly a distance of Ten and Thirteen Hundredths (10.13) feet more or less to a point Twenty -six and Seventy -nine Hundredths (26.79) feet more or less west of the centerline of College Street extended, thence southerly along the said line, a distance of Two Hundred Two (202) feet more or less to a point on the west line of Circle Avenue vacated, thence southerly along a radial line to the centerline of Circle Avenue a distance of Thirty -three (33) feet more or less, to a point thence north - easterly along the centerline of vacated Circle Avenue a distance of Twenty and Sixty -two Hundredths (20.62) feet more or less to a point; thence southerly along a radial line to the east line of Circle Avenue vacated and the centerline of College Street Extended, thence southerly along the centerline of College Street extended a distance of Four Hundred Twenty -one and Eighty -three Hundredths (421.83) feet more or less to a point on the northerly right of way of the New York Central Railroad Company, thence northwesterly along the northerly right of way line of the New York Central Railroad Company a distance of Five Hundred Sixty (560) feet more or less to a point; thence northeasterly along a line measured at right angles with the northerly right of way line of the New York Central Railroad Company a distance of One Hundred Fifteen (115) feetmor -:or less to a point, thence northwesterly measured at right angles a distance of Seventy -two (72) feet to a point, thence northerly along a line perpendicular to the northerly right of way line of the New REGULAR MEETING MAY 7. 1979 York Central Railroad Company a distance of Two and Five - tenths (2.5) feet more or less, thence northwesterly a distance of Seventy (70) feet more or less to a point One Hundred Eleven (111) feet more or less from the northerly right of way line of the New York Central Railroad Company measured at right angles, thence northwesterly_ along a line parallel to and One Hundred Eleven (111) feet distance from the northerly right of way line of the New York Central Railroad Company a distance of Three Hundred Eighty -seven and four tenths (387.4) feet more or less to a point on the east line of Grant Street, which point is Four Hundred Nineteen and Three - tenths (419.3) feet south of the south line of Washington Street, thence northerly along the east line of Grant Street a distance of Fifty -seven and Fifty -one Hundredths (57.51) feet more or less to the point of beginning and containing Six and Sixty -five Hundredths (6.65) acres more or less. Adopted this seventh day of May, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, "Jr. S/, Peter H. Mullen ATTEST _._ s/ Patricia DeClercq APPROVAL OF CLAIMS Michael L. Vance, Chief Deputy Controller, submitted to the Board Claim Docket Numbers 8395 to 8871 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 8395 to 8871 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period April 23 to May 8 was submitted to the Board. The report indicated eighty -eight outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed, POPPY SALE APPROVED The American Legion Auxiliary, Unit No. 50, requested permission to sell veteran -made poppies on the public sidewalks on May 18 and 19. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the request was approved. There being motion made the meeting no further business to come by Mr. McMahon, seconded by adjourned at 10:1: ATTEST: GI,K.It -c-u-a Patricia DeClercq, C rk before the Board, upon Mr. Mullen and carried, Am