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HomeMy WebLinkAbout04/30/1979 Board of Public Works Minutes36 REGULAR MEETING APRIL 30, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, April 30, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the April 23 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. AGENDA ITEMS ADDED Mr. McMahon reported that a Subgrant Agreement between the Bureau of Employment and Training and the Urban League was submitted to the Board after the posting of the meeting agenda. He made a motion that the agreement be added to the agenda. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - IRONWOOD AND PLEASANT IMPROVEMENTS- R & S 7904 This was the date set for receiving bids for the Ironwood and Pleasant Improvements. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Rieth Riley Construction Co. South Bend, Indiana Base Bid - $89,450.25 With Alternate No. 1 - $106,563.50 Arco Engineering Construction Co. Mishawaka, Indiana Base Bid - $100,999.99 With Alternate No. 1 - $106,563.30 Walsh & Kelly, Inc. South Bend, Indiana Base Bid $93,878.35 With Alternate No. 1 - $111,786.55 Bid was signed by Richard D. Ruhlman, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by William Reiff, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Thomas 0. Walsh, non - collusion affidavit was in order and a.5% bid bond was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Public Construction for review and recommendation. PUBLIC HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3470 PROCEEDINGS CLOSED This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3470 for the vacation of the east -west alley between Lots 48 and 49 running east from Lafayette Street between Sample Street and Garst Street continuing on between Lots 30 and 31 east to Main Street. The Clerk tendered 1 3'7 REGULAR MEETING APRIL 30, 1979 proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. There was no one present to speak on the Assessment Roll and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll listing $0.00 net benefits and $0.00 net damages was approved and said resolution is in all things ratified and confirmed and said proceedings closed. REQUEST TO USE FIRE TRUCK IN PARADE APPROVED Chief Oscar Van Wiele submitted to the Board a request from the Maurice Matthys Little League to use a Fire Truck in their Opening Day parade on May 19. Chief Van Wiele recommended approval of the request. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. RUM VILLAGE NEIGHBORHOOD ASSOCIATION RE: WILLIAM STREET PROBLEMS Representatives of the.Rum Village Neighborhood Association were present. Art Garden spoke for the group and called attention to a number of problems with properties located in the 1600 and 1700 blocks of S. William Street. Complaints listed were of junk, debris, abandoned vehicles, alleged operation of a junk yard in a residential neighborhood and trash trucks parking on the street. A number of photographs and a list of properties with violations was submitted to the Board. Mr. Garden said the Neighbhood Association has been trying without success to get some action on these problems. He said the residents are tax - paying citizens and should not have to put up with the situation. He asked the Board to take some action regarding the problems. Mr. Brunner noted that the City did address problems in this area last summer with some degree of success. He said these complaints will be investigated immediately and appropriate actions taken. A check will be made of the Environmental Office and other departments to determine what actions have been taken in the area.. A report will be available tomorrow. The Board thanked the neighborhood association for appearing today to bring this matter to their attention. STREET SWEEPING CONTRACT RENEWED Patrick McMahon advised the Board that the City entered into a contract with Ries Equipment Company last year for street sweeping. The contract provided for renewal. The contract has been negotiated for a lesser amount and will be renewed at the approximate amount of $90,000 for 1979. John Stancati, Director of Utilities, and Joseph Gawrysiak, Director of Transportation, reviewed the contract and negotiated the current year's price and Mr. Stancati recommended approval by the Board of the renewal. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried the contract was renewed. SUBGRANT AGREEMENTS APPROVED - HANSEL CENTER AND URBAN LEAGUE Elroy J. Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board Subgrant Agreements between CETA and Hansel Center and the Urban League.. The Hansel Center agreement is in the amount of $7,564 for the period from April 1 through August 31, 1979 for the Sumner Youth Employment Program. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the agreement was approved. The Agreement.with the Urban League is in the amount of $7,564 for the period April l to August 31, 1979 for the Summer Youth Employment Program. Upon motion made by Tyr. McMahon, seconded by Mr. Mullen and carried, the agreement was approved. 38 REGULAR MEETING APRIL 30, 1979 REQUEST FOR PARADE FILED - HOPE CHAPEL CHURCH OF GOD The Hope Chapel Church of God submitted a request to hold a parade on Saturday, June 9 beginning at 1:00 p.m. on a route submitted. Insurance coverage will be provided. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. HANDICAPPED PARKING PERMIT APPROVED The Board received the application of Mary Shirk for a Handicapped Parking Permit. Attached to the application was a doctor's statement verifying the disability of the applicant. Upon motion made by Per. McMahon, seconded by Mr. Mullen and carried, the permit was approved and referred to the Deputy Controller's Office for issuance. REQUEST TO USE LOT ADJACENT TO OLD FIRE STATION 11 DENIED Robert Hagan, 2214 Lincolnway West, submitted a request to the Board to purchase or use for a garden: the vacant lot adjacent to old Fire Station 11 at 2222 Lincolnway West. The Board noted that a recent request for the sale of the property'-was denied and determined that the property should not be used for a garden. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was denied and the Clerk was directed to notify Mr. Hagan and'advise him that other city -owned lots are available for gardens. ADOPTION OF VACATION RESOLUTION NO. 3472. 1979 Mr. McMahon noted receipt of reports from the Engineering Depart- ment, the Community Development Department and the Area Plan Commission on review of the petition of John Peddycord to vacate the east -west alley between LaSalle and Colfax, from Notre Dame Avenue west for the construction of a Dental Arts Building. No objection to the vacation of the alley was received. The Engineering Department recommended that the vacation be subject to existing utility easements and to the dedication of right of way to allow turning radius into the alley. The petitioner submitted a letter agreeing to the dedication. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the reports were filed and the Board adopted the following Resolution, subject to the dedication of turning radius: VACATION RESOLUTION NO. 3472, 1979 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, THAT it is desirable to vacate the following: The east -west alley between LaSalle and Colfax, from Notre Dame west to the first North -South alley for a distance of 165' and a width of 14', between Lots 296 and 297 of Cottrell's First Addition. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: M REGULAR MEETING APRIL 30, 1979 3.9 Lots 296 and 297 of Cottrell's First Addition Notice of this Resolution shall be published on the 4th and 11th day of May, 1979 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 21st day of May, 1979 at 9:30 o'clock A.M. will hear and receive remonstrances from all persons interested in or affected by these proceedings, Adopted this 30th day of April, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk- BID ACCEPTED - CAB AND CHASSIS-FOR-BUREAU OF TRAFFIC AND LIGHTING Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the bids received for a Cab and Chassis for the Bureau. He recommended acceptance of the low bid of GAtes Chevrolet Company of $6,994.93 for a Cab and Chassis, with Utility Body. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was accepted and the bid awarded. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following traffic control devices for approval: A. No Parking, North Side of Ewing, from Ironwood west, approximately 40', to supplement existing yellow curb. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. B. No Parking, West side of Ironwood, from Ewing North approximately 3/4 of a block, to supplement existing yellow curb. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. APPROVAL OF CLAIMS Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 8029 through 8394 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 8029 through 8394 and directed that checks for payment be issued. REGULAR MEETING APRIL 30. 1979 The Street Light Outage Report for the period April 20 to April 26 was submitted to the Board. The report indicated fifteen outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed, There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:25 a.m. ATTEST: GLX� Patricia DeClercq, Clerk 1