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HomeMy WebLinkAbout04/23/1979 Board of Public Works Minutes27 REGULAR MEETING APRIL 23, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, April 23, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr, Brunner and Mr, Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. McMahon reported that the minutes of the last regular meeting on April 9 had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Mullen seconded the motion and it carried. Mr. McMahon reported an emergency meeting was held on April 12 to accept confirmation of insurance for use of a hot air balloon. He noted those minutes had been reviewed and made a motion that they be accepted. Mr. Brunner seconded the motion and it carried. Mr. McMahon reported that a special meeting was held on April 17 to accept an Engineering Contract with C. F. Murphy Associates for the First Bank Development and to consider Vacation Resolution No. 3467 Mr. McMahon made a motion that the minutes of the special meeting be approved. Mr. Brunner seconded the motion and it carried. AGENDA ITEMS ADDED Mr. McMahon made a motion that reports and adoption of Vacation. Resolution No. 3471 and the approval of two bonds be added to the agenda. Mr. Brunner seconded the motion and it carried. ADOPTION OF VACATION RESOLUTION NO. 3471 Mr. McMahon advised the Board that reports had been received from the Engineering Department, Community Development Department and the Area Plan Commission on the petition of the American National Bank and Trust Company to vacate the north -south alley east of Bendix Drive, from Green Street to Bonds Avenue. The departments report no objection to the vacation subject to utility easements and to the dedication of an easement to the City to provide for turning radius. Mr. McMahon noted receipt of a letter from the attorney for the petitioners indicating that they are willing to dedicate the necessary easement and requesting that their original petition be amended to show that an easement twenty feet in width off of the east side of Lot 35 will be dedicated to the City. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the reports were ordered filed and the request to amend the petition was approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution, which establishes the date for public hearing, was adopted: VACATION RESOLUTION NO. 3471 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: the first North -South alley east of Bendix Drive running from Green Street south to Bonds Avenue and the west 23' feet of the East -West alley running between Lots 29 and 35 of a Part of Westchester's First Sub. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. 0 28 REGULAR MEETING APRIL 23,, 1979 The following property may be injuriously or beneficially affected by such vacation: Lots 29, 30, 31, 32, 33, 34 and 35, Westchester's First Sub. Notice of this Resolution shall be published on the 27th day of April and 4th day of May, 1979 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 14th day of May, 1979 at 9:30 o'clock A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 23rd day of April, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a Contractor's Bond on behalf of Robert Kruszynski and an Excavation Bond on behalf of Standard Mechanical, Inc. had been submitted for approval and were properly executed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bonds were approved. ADOPTION OF RESOLUTION NO. 10, 1979 A Resolution of the Board of Public Works of the City of South Bend conveying the Odd Fellows Building to the Redevelopment Department was prepared by the Legal Department and submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the resolution was adopted as follows: RESOLUTION NO. 10. 1979 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF CERTAIN REAL ESTATE C014MONLY KNOWN AS THE ODD FELLOWS BUILDING, TO THE DEPARTMENT OF REDEVELOPMENT OF THE CITY OF SOUTH BEND. WHEREAS, on the 11th day of April, 1979, the 104 South Main Joint Venture, conveyed certain real estate located in the City of South Bend, St. Joseph County, Indiana, commonly known as the Odd Fellows Building, to the City of South Bend, by its Board of Public Works. WHEREAS, the Common Council of the City of South Bend on the 26th day of March, 1979, authorized the City of South Bend, acting by and through its Board of Public Works, to convey said real estate to the Department of Redevelopment of the City of South Bend in exchange for the conveyance by the Department of Redevelopment to the City of South Bend of certain real estate known as Disposition Parcels No. 6 -2 and 2 -13, consisting of a total of 4.8 acres. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 29 REGULAR 14EETING APRIL 23, 1979 SECTION 1. The Board of Public Works does hereby authorize and direct the conveyance by Quit -Claim Deed to the Department of Redevelopment of the City of South Bend of real estate and improvements thereon located in the City of South Bend, St. Joseph County, State of Indiana, commonly known as the Odd Fellows Building, and more particularly described as: A Part of Lots Numbered Thirty -five (35) and Thirty -six (36) as shown on the Original Plat of the Town, now City, of South Bend, described as follows, viz: Beginning at the Northwest corner of said Lot Numbered Thirty -six (36), a distance of 66 feet 10 inches; thence South a distance of 132 feet to the South line of Said lot Numbered Thirty -five (35); thence West along the said South line of Lot Numbered Thirty -five (35), a distance of 66 feet 10 inches to the Southwest corner of said Lot Numbered Thirty -five (35); thence North along the West line of said Lots Numbered Thirty -five (35) and Thirty -six (36), a distance of 132 feet to the place of beginning. Subject to a private alley 10 feet in width, North and South, taken off of and from the entire width of the South side of said tract. Adopted this 23rd day of April, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq APPROVAL OF AGREEMENTS WITH STATE HIGHWAY FOR ORANGE /COLFAX CONNECTOR Mr. McMahon submitted to the Board copies of three agreements between the City and the Indiana State Highway Commission in connection with the construction of the Orange /Colfax Connector. The agreements provide that the state will let the contracts and obtain federal aid funds for the project. The City agrees to contribute its portion and acknowledges that the money has been appropriated and is available. The project involves Orange Street, from Bendix to Birdsell, Birdsell Street, from Orange to Colfax, and Colfax, from Birdsell to LaPorte. Federal aid funds for the project are in the amount of $1,342,800 and the City's share is $447,600. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the agreements were approved and will be submitted to the Highway Commission for signature. BID ADVERTISING APPROVED - MONROE STREET PAVEMENT AND SEWER John E. Leszczynski, Manager of the Bureau of Public Construction, requested permission to advertise for bids for the pavement widening and storm sewer construction on Monroe Street, between Main and Lafayette. Plans and specifications have been prepared. The purpose of the project is to meet existing traffic demands for safe and efficient movement of vehicles as well as providing for control of storm drainage. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request to advertise for bids. 30 REGULAR MEETING APRIL 23-1979 BID ADVERTISING APPROVED - MICHIGAN /MAIN CONNECTOR John E. Leszczynski, Manager of the Bureau of Public Construction requested permission to advertise for bids for construction of the Michigan /Main Connector. Plans and specifications have been prepared. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. TITLE SHEET SIGNED - MICHIGAN /MAIN CONNECTOR The title sheet approving the plans for the construction of the Michigan /Main Connector was submitted to the Board by John E. Leszczynski, Manager of the Bureau of Public Construction. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the title sheet approving the plans was signed. FILING OF PETITION TO VACATE ALLEY - CATHEDRAL OF ST. JAMES St. James Cathedral, by its attorney William H. Albright, files a petition to vacate the alley running from Lafayette Blvd. west to St. James Court, adjacent to the north side of the Cathredral. The property would be used for parking and the area fronting Lafayette Street would be landscaped. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Area Plan Commission, Community Development Department and the Engineering Department for review and recommendation. REQUEST FOR TEMPORARY OFFICE AT 635 S. LAFAYETTE Tri -Corr Products, Inc., 635 S. Lafayette, submitted a request to locate a trailer for an office at 635 S. Lafayette Street. The request indicated that this was the only office space available to the company at the present time. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Building Department for review and recommendation. SUBGRANTS APPROVED- CETA AND C014MUNITY SCHOOL CORPORATION Elroy Kelzenberg, Director of Manpower and Training, submitted to the Board Subgrant Agreements between the Bureau and the South Bend Community School Corporation. The first agreement is in the adult education division and its purpose is to create and test instructional material and methods. The amount of the subgrant is $21,994.00 and the duration is April l to September 30. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the subgrant was approved. The second agreement is to provide opportunities in basic reading and mathematical skills for students eligible for CETA summer programs for economically disadvantaged youth. The time period is April 16 to August 31 and the total amount is $40,321.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreement was approved. REQUEST TO USE PUBLIC BUILDINGS FOR VOTING APPROVED C. J. Pajakowski, Chairman of the St. Joseph County Democratic Central Committee, requested permission to use Fire Station #2, #3, #5, #6, #7, #9 and #10 and the Potowatomi Greenhouse and Pinhook Pavilion for voting purposes on May 8, Primary Election Day. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the use of the Fire Stations and referred the Park Department properties to James Seitz, Park Superintendent, for action. i J 31 REGULAR MEETING APRIL 23. 1979 REQUEST FOR REPAIR OF RAILROAD CROSSINGS Councilman Walter Kopczynski requested that the Board contact railroad companies in regard to the repair of the following railroad crossings: Kemble Street, South of Prairie, Prairie Avenue, north of Indiana, Calvert Street, west of Main, Ewing Avenue, west of Main and the Olive- Sample Crossing. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for contact with the railroads involved regarding the crossing repairs. PERMISSION TO SCRAP VEHICLES APPROVED Louis Grounds, Manager of the Bureau of Vehicle Maintenance, submitted to the Board the following list of vehicles which are not repairable and requested permission to scrap them: 1972 Fury PK41G2D241960 1973 Vega 1V1SA3U202705 1972 Plymouth PM45G2D284748 1971 Hornet AlA05OE234558 1972 AMC A2A187H246252 1973 Vega 1V77A3V329881 1971 Fury PE41G1F197516 1972 Duster VL29C2B347014 1972 Chev. 1K69H2J166055 1973 Matador A3A1S7N340632 Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the Board approved the request to scrap the vehicles. BID ACCEPTED FOR TRAFFIC SIGNAL CONTROLLERS Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, reported that the bids received for traffic signal controllers had been reviewed and he recommended acceptance of the low bid of Crescent Electric Company for all three items. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation to accept the low bid OF $1,982,00 for Item #1, $6,789.00 for Item #2, and $4,567.00 for Item #3. REQUEST FOR PARKING BAN ON SOUTH WALNUT FILED The Board received a petition from residents of the 2100 and 2200 blocks South Walnut Street that parking be banned on one side of the street in these blocks. It was noted that congestion caused by parking vehicles narrows the street to one lane and emergency vehicles cannot get through. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVAL OF SALE OF CITY -OWNED LOTS The Board was advised that more than one property owner submitted requests to purchase two lots under the $1.00 program. The requests were reviewed by the Engineering Department and all are qualified adjacent property owners. The Engineering Department recommended that the city -owned lot at 306 E. Fox Street be divided equally between Mr, & Mrs, Andrew Dunn and Mr. & Mrs. Paul Knebel and that the city -owned lot at 707 Pierce Street be divided into three equal parcels and sold to Mr. & Mrs. Robert Terry, Mr. & Mrs. Robert Fiedler and John Tankersley. The individual property owners have been contacted and have agreed 32 REGULAR MEETING APRIL 23, 1979 to the division of the lots as recommended. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the sale of the lots as recommended by,the Engineering Department. REQUESTS TO PURCHASE CITY -OWNED LOTS FILED The Board received a request from Mr. & Mrs. Tommy Swinson regarding the possible purchase of a city -owned lot at 612 Wenger Street and a request from Herbert Harris regarding the purchase of a city -owned lot at 416 -420 S. Kenmore. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the requests were filed and referred to the Mayor's Office, Engineering Department, Community Development Department and Park Department for review and a determination as to whether the lots should be retained for any purpose. OPEN AIR STAND APPROVED - SOUTH BEND AVENUE AND EDDY STREET The Board received reports on review of the application of David Matthews to operate a Great American Hot Dog Stand at the northeast corner of South Bend Avenue and Eddy Street. The Bureau of Traffic and Lighting and Police Department report no objection to the location of the stand. The Building Commissioner reported that the location is zoned commercial. He recommended that any future projects of this nature should be referred to the Administrative Building Council in Indianapolis for approval. He also recommended that approval be given for only the summer months and should be subject to securing the necessary permit from his Department for the electrical hook -up. Mr. Matthews was present and said he plans to make this operation more permanent and has purchased a vacant gasoline station on the site with plans to relocate the business in the future depending upon the success of the business in that location. He said he agreed with the Building Commissioner that such business should be operated in a more permanent way if they are to be operated over a long period of time. Mr. McMahon noted that he would be in favor of a six - months approval of the license with the view that Mr. Matthews would be ready at that time for a more permanent location for the business. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the open air stand license for a period of six months. Mr, McMahon noted that all other such open air stand licenses would be reviewed in this context when they expire. STREET LIGHT INSTALLATION APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, recommended that the Board approve installation of a street light at the intersecting alleys between Lafayette, Main, Monroe and Western at a cost of $4.80 /mo. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recom- mendation was approved. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following traffic control installations: A. Installation of Stop Signs at four drives at the LaSalle Square Development - on Ardmore, West of Kentucky, on Bendix, ,opposite Bonds, on Bendix opposite Hartzer and on Prast, the first driveway west of Bendix. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. B. Revise Two Hour Parking to 30 Minute Parking, 6 to 6, at 1101 and 1107 -09 S. Michigan, at the request of business places to provide turnover in parking.Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. C. Temporary No Parking, East and West sides of Main Street, from Bartlett Street south to the Memorial.Hospital I 1 33 REGULAR MEETING APRIL 23, 1979 drive. It is anticipated the need for the temporary no parking will be for sixty days to allow for delivery of materials for the parking structure. Upon motion made by Mr. McMahon,.seconded by Mr, Brunner and carried, the recommendation was approved. D. Installation of Stop Signs at ten locations at the request of the Insurance Institute and the Mayor's Traffic Safety Commission. The following locations are all uncontrolled tee intersections of minor residential streets with an arterial: O'Brien at Washington, Huey at Washington, Sadie at Washington, Carlisle at Washington, Monroe at Kaley, Grace at Kaley, Poland at Kaley, Pulaski at Sample, Jackson at Sample and Brookfield at Sample. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installations were approved. E. Installation of No Parking Signs on the North side of George Avenue, from Marietta east to George and the West side of George Avenue, running east and west, approximately 200 feet, at the request of the South Bend Fire Department because the streets are so narrow that emergency vehicles are unable to get through when parking is permitted, Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved, BLOCK PARTY APPROVED - ORANGE STREET Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that he had reviewed the request of Andrew Brown to block Orange Street, between Jackson and College, on Saturday, April 28 from 3:00 p.m, to 10:00 p.m. with the Police Department Traffic Detail and they have no objections. He noted that the request also included erection of a tent on private property during the block party. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the block party, subject to securing the necessary tent permit from the Building Department. MAURICE MATTHYS LITTLE LEAGUE PARADE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that the request of the Maurice Matthys Little League to hold a parade on May 19 had been reviewed with Captain Sweitzer of the Police Department Traffic Detail. The route is acceptable and they recommend approval, requesting that the participants contact Captain Sweitzer this week regarding the availability of a police escort. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the parade was approved, subject to the filing of the required Certificate of Insurance. MUSCULAR DYSTROPHY BED RACE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that the request of the Muscular Dystrophy Association to hold a Bed Race on Saturday, June 2 from 10:00 a.m, to 1:00 p.m. on Jefferson Street, between Main and St. Joseph, had been reviewed with Captain Sweitzer of the Police Department Traffic Detail and approval is recommended. It was noted that the requested rain date of June 9 could not be honored as that is the date approved for the American Lung Association Bi -Run. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Bed Race was approved, subject to the filing of the required Certificate of Insurance. 34 REGULAR MEETING BLOCK PARTY APPROVED - HAMPSHIRE DRIVE APRIL 23.1979 Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that the request of David Nowak to hold a Block Party on Hampshire Drive, between Gotham and Riding Mall, on Saturday, July 7 from 12:00 noon to 12:00 midnight, had been reviewed with Captain Sweitzer of the Police Department Traffic Detail and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Block Party was app.6ved. RIVER BEND PLAZA REQUESTS APPROVED Michele Dobski, Director of River Bend Plaza, submitted the following requests: A. Chamber of Commerce to sponsor National Secretary's Day on the Plaza on Wednesday, April 25 on Robertson's Stage from 11:30 to 1:30 p.m. A program will be presented and Robertson's will sell sack lunches. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved, subject to securing of the necessary vending license and providing a certificate of insurance. B. 2nd Annual River Bend 5 Mile Run - Wednesday, July 4, sponsored by All State Athletics. Insurance will be submitted and Civil Defense will assist in coordinating the run. Upon motion made by Mr. McMahon, seconded by Mr. Mullen, the request was approved, subject to approval of the route and coordination by the Bureau of Traffic and Lighting and the Police Department. C. Garage Sale in the Colfax Parking Garage on Saturday, June 9, from 9:OO a.m, to 4:00 p.m. The rental fee agreed upon is $150.00. Miss Dobski requested that the garage be opened at 6:00 a.m, to arrange for set -up. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Garage Sale was approved. The food vendor is to secure the necessary vending license and certificate of insurance. CERTIFICATES OF INSURANCE FILED Certificates of Insurance were filed on behalf of Arco Engineering Construction Corporation, Hunziker's, Lykowski Housemoving Engin- eers, and the National Bank and Trust Company. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the certificates were ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period March 20 through April 20 was submitted to the Board. The report indicated seventy -four outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. CLAIMS APPROVED Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 7126 through 7576 and 7606 through 8025 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 7126 through 7576 and 7606 through 8025 and directed that checks for payment be issued. REGULAR MEETING OPEN AIR STANDS APPROVED APRIL 23. 1979 The Bureau of Traffic and Lighting and Police Department reviewed applications for Open Air Stands at 2130 South Bend Avenue and 111 E. Ireland Road for the sale of art works. Both locations are on private property and property owners submitted written permission for operation of the stands. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that ther e was no objection to the operation of the stands, subject to the following provisions: 1. All objects to be displayed on private property. 2. No advertising signs, flashing or non - flashing boards, etc. are to be posted on public right -of -way. 3. No flashing signs to be used to distract motorists. 4. All customer parking to be on private property. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the open air stands subject to the recommendation of the Bureau of Traffic and Lighting and to the securing of the necessary city vending licenses. Licenses are to be issued for one month with requests for renewal to be considered. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:30 a.m. ATTEST: Patricia DeC ercq, C er 35