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HomeMy WebLinkAbout04/09/1979 Board of Public Works MinutesW REGULAR MEETING APRIL 9, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on 11onday, April 9, 1979 by President Patrick I.I. HcMahon, with 11r. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. 11INUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the April 2 meeting had been reviewed and he made a motion tha t the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. AGENDA ITEM ADDED - USE OF STAND -BY AMBULANCE Mr. McMahon reported receipt of a request from the Fire Department after the posting of the meeting agenda and he made a motion that the item be added. Nor. Brunner seconded the motion and it carried. USE OF STAND -BY AMBULANCE APPROVED Fire Chief Oscar Van Wiele advised the Board that he had been contacted by the Achievement Forum regarding use of a stand -by ambulance for the Annual Easter Egg Hunt at Storyland Zoo on Easter Sunday, April 15. The request has been granted in the past and Chief Van Wiele recommended approval. Upon motion made by 11r. McMahon, seconded by Mr. Brunner and carried the request was approved. BOARD MEETING OF APRIL 16 CANCELLED Mr. 11cMahon noted that Monday, April 16 is a City holiday and the City offices will be closed. He made a motion that the Board meeting scheduled for that day be cancelled, with the next regular meeting to be held on Monday, April 23, 1979. Mr. Brunner seconded the N motion and it carried. OPENING OF BIDS - SPECIAL DUTY VEHICLES This was the date set for receiving bids for special duty vehicles for the Police Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. There were no bids received. Mr. 11cMahon noted only one bid was received when the project was first advertised. That bid was not submitted on the proper forms so it was rejected and the Board readvertised for bids to be received today. Division Chief Glenn Terry was.asked the number of vehicles the Department planned to purchase and he indicated they planned to purchase two vehicles. Upon motion made by Mr. McMahon, seconded by i4r. Brunner and carried, the Board authorized the Police Depart- ment to negotiate for the purchase of two special duty vehicles, subject to approval of the funding. The Board is to be advised when negotiations have been completed. OPENING OF BIDS - ONE CAB AND CHASSIS FOR THE BUREAU OF TRAFFIC This was the date set for receiving bids for one cab and chassis for the Bureau of Traffic "Afid, Ligh`ting.! The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri -. County News which were found to be4 sufficient. The following bids were opened and publicly read: 19 REGULAR MEETING APRIL 9, 1979 Gates Chevrolet Company Bid was signed by A. G. Irwin, South Bend, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted, Bid - One 1979 Chevrolet Cab and Chassis $5,300.93 Utility Body 1,644.00 Basney Ford Bid was signed by James Basney, South Bend, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - One 1979 Ford F250 Cab and Chassis Utility Body . $5,415.13 1,644.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Traffic and Lighting for review and recommendation. OPENING OF BIDS - TRAFFIC SIGNAL CONTROLLERS This was the date set for receiving bids for traffic signal controllers. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Crescent Electric Company Bid was signed by Floyd A. Kline, Jr., Carmel, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. Bid: Item 1 - Fixed Time Controller $1,982.00 Item 2 - 8 Phase Digital Controller 6,780.00 Item 3 - 4 Phase Digital Controller 4,567..00 Bell and Gustus, Inc. Bid was signed by Michael R. Waugh, Indianapolis, Indiana non - collusion affidavit was in order and a certified check was submitted. Bid: Item 1 - Fixed Time Controller $2,040.18 Item 2 - 8 Phase Digital Controller 7,414.18 Item 3 - 4 Phase Digital Controller 5,287.74 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Bureau of Traffic and Lighting for review and recommendation. SECURITY ALARM CONTRACT APPROVED - OLD FIRE STATION TWELVE Chief Michael Borkowski reported to the Board that, in connection with the use of Old Fire Station 12 at 1040 Lincolnway East as a Police Special Operations Headquarters, the Department requested proposals from three vendors for a security alarm system. Following a review of these proposals, the Department is recommending acceptance of the proposal from Indiana Security Systems, Inc. at an initial cost of $840.00, plus $240 for Fire and Smoke Protection, and a monthly lease maintenance agreement cost of $25.00. Upon notion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved. 20 REGULAR MEETING LEASE AMENDMENT APPROVED 320 W. JEFFERSON APRIL 9. 1979 Elroy Kelzenberg, Director of the Bureau of Employment and Training, submitted to the Board an amendment to the lease agreement with Mr. & Mrs. James Nafe for a portion of the' - remises at 320 W. Jefferson. Mr, Kelzenberg was present and noted that the CETA offices are in need of additional space and this amendment provides for approximately 900 square feet on the second floor, at a cost of $5.50 per square foot or $412.50 per month. The lease agreement is to extend from April 15 through December 31. Upon motion made by Mr, 11cMahon, seconded by Mr, Mullen and carried, the amendment was approved, FILING OF QUARTERLY ACQUISITIONS REPORT - DISCOVERY HALL MUSEU11 Richard Welch, Director of Discovery Hall Museum, submitted to the Board the Quarterly Acquisitions Report for the Museum through March 31, 1979, as follows: 1979.1 3 beer cases and openers 1979.2 Hoosier Beer cases 1979.3 Camvbell stone patent model 1979.4 Wilson Brothers shirt and book 1979.5 M.B. Skinner Company material 1979.6 Book 1979.7 Drewry's material 1979.8 Bag of Kitty Litter 1979.9 Kamm's Brewry Material 1979.10 not used 1979.11 Studebaker Advertising 1979.12 Studebaker fire hose cart 1979.13 Oliver pamphlets 1979,.14 Advertising Material 1979.15 1946 Wheel Horse tractor 1979.16 Neon Sign 1979.17 Studebaker - Erskine Sign 1979.18 License Plates 1979.19 1942 Studebaker Army Truck Prototype 1979.20 Map 1979.21 Ball -Band Case, seeder, South Bend Watch Co. watch,. Hoosier Beer Case and Bottles 1913 Indiana License Plate 1979.22 Sheet Music 1979.23 Photographs Leona Nowicki Steve Kish purchased John Grooff Mrs. K. G. Merrill Bendix Corporation Mabel Wise Richard Welch 100 Center Merchants Edward Meehan South Bend Fire Dept. purchased Wheel Horse Products Peter Nemeth, Sr. F.I.C. F.I.C. Scott Cunningham The Bendix Corporation Harry Driggs Discovery Hall Associates Mrs. Glen Marker A.M. General Corp. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. APPROVAL OF CONTRACT FOR ACCOUNTING SERVICES - JOHN LENTZ Peter H. Mullen, City Controller, submitted to the Board a contract between the City of South Bend and John T. Lentz to provide accounting services for Century Center. Mr. Mullen noted that Mr. Lentz has been assistant controller and has been responsible for accounting procedures for Century Center since its operation. He has established a double -entry accounting procedure and maintained the procedure required by the State Board of Accounts. In order to maintain continuity in the system, Mr. Mullen recommended that the Board approve this contract through December 31, 1979 since Mr. Lentz has left City employment but is willing to continue to.provide this function. A decision will be made as to whether to hire someone within the Controller's Office to provide this function or to continue the contract. The contract calls for payment of $8.00 per hour, not to exceed a total of $3,000.00. It is estimated Mr. Lentz will average ten hours per week. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved. CJ 21 REGULAR MEETING APRIL 9. 1979 MAURICE MATTHYS LITTLE LEAGUE PARADE REQUEST FILED The Board received a request from the Maurice Matthys Little League to hold a parade on Saturday, May 19 beginning at 9:00 a.m. The proposed parade route was submitted for review. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. SALE OF POPPIES APPROVED Bendix Unit 284, American Legion Auxiliary, submitted a request to hold a sale of veteran -made poppies on the public sidewalks on May 18 and 19. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the sale was approved, REQUEST TO PURCHASE CITY -OWNED LOTS FILED The Board received a request from Lucy Small regarding the purchase of a city -owned lot at 1316 Liston Street and a request from Eugene LeDonne regarding the purchase of a city -owned lot at 2005 W. Indiana Avenue. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the requests were referred to the Mayor's Office, Engineering Department, Community Development Department, Park Department for review and a determination as to whether the lots should be retained for any purpose. REQUEST FOR BLOCK PARTY FILED The Board received a request from David Nowak to hold a Block Party on East Hampshire Drive, between Gotham and Riding Mall, on July 8, 1979 from 12:00 noon to 12:00 midnight. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. SALE OF CITY -OWNED LOTS APPROVED The Board was advised that the following list of city -owned lots and requests to purchase them were filed pursuant to the December 4th resolution for the sale of lots to abutting property owners for $1.00. Each lot has been reviewed by the Mayor's Office, Community Development Department, Park Department, Engineering Department and the Councilman of the respective District and was cleared for sale. The Engineering Department abstracted property ownership and verified that the applicants were qualified abutting property owners. 219 E. Calvert Street 227 S. Chestnut Street 726 N. Frances St. 421 N. Harrison 1320 Hine Street 516 W. Indiana 1226 W. Jefferson 328 N. O'Brien 1525 Ottawa Court 1620 -1622 Prairie 919 W. Thomas Jimmie & Virginia Lightfoot Johnnie & Bessie Avant Louis and Shirley Fleming Gertrude H. Woloszyn Georgia Bingham Ella E. Vargo James L. Woods Sophie Rzeszewski John Paskewitz William F. O'Brien Lucinda Graham Sale of 1117 E. Bissell to Ernestine Jackson Whiting subject to receipt of a letter from the recorded owner, Mrs. Whiting. The letter is in the mail from Boston. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the sale of lots as recommended. 22 REGULAR MEETING SALE OF 812 W. NAPIER STREET RESCINDED APRIL 9, 1979 The Board had previously approved the sale of a city -owned lot at 812 W. Napier Street�:to Bettie M. Priest. Mrs. Priest is deceased and her family has advised the Board they have no interest in purchasing the lot. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board rescinded the sale. LA SALLE LANDING LODGE PARADE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that the request of the LaSalle Landing Lodge, B.P.O.E., to hold a parade on Sunday, June 10 beginning at 2:00 p.m. at the Quality Inn had been reviewed with the Police Department and approval is recommended on the route as submitted, subject to filing of necessary insurance. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the parade was approved subject to receipt of the insurance certificate. PARK AVENUE CLOSING ON JUNE 10 APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request of the Park Avenue Neighborhood Association to close a portion of Park Avenue and a portion of Manitou Place on Sunday, June 10 in connection with a Tour of Homes. The Association was contacted and has provided additional information regarding off - street parking . facilities to be available. Both Mr. Wadzinski and Captain Sweitzer found the arrangements satisfactory and have recommended approval of the closing. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. CHANGE ORDER AND COMPLETION AFFIDAVIT APPROVED - UNDERPASS LIGHTING The Final Change Order in the contract with Morse Electric Company for the Underpass Lighting Project No. CD -78 -603 was submitted to the Board. The change order was to provide additional conduit and wiring and increases the contract by $1,303.70. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the change order was approved. The Project Completion Affidavit and Maintenance Bond were submitted. The Affidavit lists the final project cost at $32,667.45 for work at the Fellows, High, Main, Marietta, Miami, Michigan and Sample viaducts and the maintenance agreement extends until April 9, 1982. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Completion Affidavit was approved and the bond filed. NOTICE OF SALE OF REAL ESTATE Patrick M. McMahon advised the Board that, following approval of the sale of Plaza Park by the Common Council, an appraisal has been made and an offering price established. The property is now ready to be offered for sale. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the following Notice of Sale and advertising for bids: NOTICE OF SALE OF REAL ESTATE BY THE CITY OF SOUTH BEND Notice is hereby given to all interested persons that the City of South Bend, pursuant to the Municipal Code of the City of South Bend, Chapter 14.5, is offering for sale the following parcel of real estate at the offering price stated as follows: 23 REGULAR MEETING APRIL 9. 1979 A parcel of land being part of the Southeast Quarter of Section 11, Township 37 North, Range 2 East being Lots 32 through 39, inclusive and the vacated alley between Lots 35 and 36, Vail's Addition, also Lots 1 through 8, inclusive, and Lots 15 and 16, and the vacated alley between Lots 4 and 5, and the vacated alley east and adjacent to Lots 15 and 16, Block 9 of Vail's Addition, also Lot 72 and part of Lot 71 Martins Addition and the vacated alley west and adjacent thereof, also the vacated portion of Franklin Street, lying between Monroe Street and South Street, all in South Bend, Indiana and more commonly known as Plaza Park. Offering Price - $245,750.00. An offering sheet with the full legal description of the real estate is on file and available for inspection by any interested bidders in the Office of the Board of Public Works, 1308 County - City Building, South Bend, Indiana. The Board will receive sealed bids at not less than the offering price until the 7th day of May, 1979 at 9:30 a.m, in the Office of the Board. Bids will be opened by the Board at its office on the 7th day of May, 1979. The Board shall award the sale of the property to the highest and best bid equal to not less than the offering price. The terms of the sale are cash at the date of closing, all title and abstract costs are to be paid by the purchaser and the City will execute its' Quit -Claim Deed to the property. BOARD OF PUBLIC WORKS s/ Patrick McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen Approved this 9th day of April, 1979. ATTEST: s/ Patricia DeClercq, Clerk OPEN AIR STAND APPLICATIONS REFERRED Craig Imler submitted applications to operate Open Air Stands at the corner of South Bend Avenue and Ironwood and the corner of Ireland and U. S. 31, on private property, for the sale of art work. Permission of the private property owners was attached to the applications. Upon motion made by Mr. McMahon,,seconded by Mr. Mullen and carried, the applications were referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that bonds submitted by Steve Klatt, d /b /a Mud Masters, Allied Mechanical Contractors and Shamrock Development, Inc, had been properly executed and could be approved.. Upon motion made by Mr. McMahon, seconded by Mr. Brunner I and carried, the bonds were approved. 24 REGULAR MEETING CLAIMS APPROVED APRIL 9, 1979 Michael L. Vance, Chief Deputy City Controller, submitted to the Board Claim Docket Numbers 6491 through 7125 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 6491 through 7125 and directed that checks for payment be issued. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance written on behalf of Tonn and Blank, Inc, was submitted to the Board in the proper limits of liability. Upon motiot made by Mr. McMahon, seconded by Mr. Brunner and carried, the Certificate was ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period March 14 through April 4 was submitted to the Board. The report indicated twenty -eight outages. Upon motion made by Mr, McMahon, seconded by Mr, Brunner and carried, the report was ordered filed, RIVER BEND PLAZA REQUESTS Michele Dobski, Director of River Bend Plaza, submitted to the Board the following requests: A. Garage Sale to be held on June 9 from 9:00 a.m, to 4:00 p.m. in the Colfax Parking Garage. Miss Dobski asked that the garage be opened at 6:00 a.m. for arrangements and inquired whether the rental fee would be same as paid last year. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the City Controller and to Joseph Paszli' Manager of the Parking Garages, for review and recommendation. B. Application of Joe Schmidt to operate a booth on River Bend Plaza for the sale of flowers. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved. C. Request for Banner across Jefferson Street to promote the Ethnic Festival and donation of Bicentennial Flags to the Historical Museum. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the requests were approved, subject to review by the Legal Department to see if the Municipal Code prohibits the use of banners across streets. There being motion made the meeting no further business to come by Mr. McMahon, seconded by adjourned at ln•99 n m ATT ST: Patricia DeC ercq, Cle before the Board, upon Mr. Mullen and carried, C