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HomeMy WebLinkAbout04/02/1979 Board of Public Works Minutes12 REGULAR MEETING APRIL 2, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, April 2, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr, Brunner and Mr. Mullen present. Deputy City Attorney Terry Crone was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. McMahon noted that the minutes of the March 19 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Mullen seconded the motion and it carried. Mr. McMahon also reported that the minutes of the March 26 meeting had been reviewed and he made a motion that those minutes be approved as submitted. Mr. Brunner seconded the motion and it carried. AGENDA ITEM ADDED Mr. McMahon advised the Board that a public hearing on the Assessment Roll for Vacation Resolution No.3466 was set for today and properly advertised. However, the item was inadvertently omitted from the agenda. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the item was added. REQUEST FOR BICYCLE AND UNCLAIMED PROPERTY SALE APPROVED Police Chief Michael Borkowski requested permission to dispose of unclaimed bicycles and unclaimed property at a public auction to be held on Saturday, April 28, 1979 beginning at 10:00 a.m. at the rear of the Police Station, 701 W. Sample Street. Upon motion made by Mr. McMahon, seconded by Mr. P!Iul.len and carried, the Board approved the sale and directed the'Clerk to prepare the legal advertisements. VEHICLE ACQUISITION AND ASSIGNMENT OF NUMBERS APPROVED Police Chief Michael Borkowski sent notification to the Board of the acquisition of a vehicle and the re-assignment-of city vehicle numbers as follows: Acquisition of 1972 Chevrolet Impala to be assigned Vehicle No. 737 Vehicle #640, 1977 Pontiac, to be changed to Vehicle #712 Vehicle #643, 1977 Pontiac, to be changed to Vehicle #713 Vehicle #653 assigned to Weights and Measures Department and assigned Vehicle #437 Vehicle #668 assigned to the Parking Garages and assigned Vehicle #555. Vehicle #651 was scrapped with the approval of the Board of Public Works and the title may be returned to the Bureau of Motor Vehicles. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the Board approved the assignment of vehicle numbers as listed. JOHN BRINSON CASE REFERRED TO MAYOR'S OFFICE The Board acknowledged receipt of a letter from Timothy McLaughlin, Attorney representing John Brinson, whose application for renewal of a pool hall license was denied. Mr. McLaughlin asked whether the matter would be referred to the Mayor. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the ..letter was filed and the John Brinson license denial matter was referred to Mayor Nemeth, pursuant to the Municipal Code Section 4 -28 (e), for notice and a hearing. y UJ Q 13 REGULAR MEETING APRIL 2, 1979 ADOPTION OF RESOLUTION NO. 9, ACQUISITION OF ODD FELLOWS BUILDING Robert 9,r—Parker, Deputy City Attorney, submitted to the Board a proposed resolution for the acquisition of the Odd Fellows Building along with a memo advising that the Board needs to establish the just compensation for the building by its appraisal at $295,000. The deadline for exercising the option to purchase is April 2 and notice has been given to the I.O.O.F, of the exercise. The resolution also provides for approval of the exercise. Carl Ellison, Director of the Department of Redevelopment, was present and noted that the resolution fulfills requirements of the Redevelopment Statute. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following Resolution was adopted: RESOLUTION NO. 9, 1979 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, RELATING TO THE ACQUISITION OF THE ODD FELLOWS BUILDING WHEREAS, the City of South Bend acting through its Board of Public Works desires to acquire the Odd Fellows Building in South Bend, Indiana; WHEREAS, appraisal has been made of said property at the request of the city and the amount of such appraisal is $295,000.00; WHEREAS, the City has entered into an option to purchase the Odd Fellows.Building for $288,000, which option is exercisable on or before April 2, 1979. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: SECTION 1. That just compensation for the real estate and improvements th'er:eon.-. located in the City of South Bend, St. Joseph County, State of Indiana, commonly known as the "Odd Fellows Building" and more particularly described as: "A part of Lots Numbered 35 and 36 shown on the Original Plat of the Town, now City of South Bend, described as follows, viz: Beginning at the Northwest corner of said Lot No. 36; thence East along the North line of said Lot No. 36, a distance of 66 feet 10 inches; thence South a distance of 132 feet to the south line of said Lot No. 35; thence West to the South West corner of said Lot No. 35, a distance of 66 feet 10 inches to the South West corner of said Lot No. 35; thence north along the West line of said Lots Nos. 35 and 36, a distance of 132 feet to the place of beginning. Subject to a private alley 10 feet in width, North and South, taken off of and from the entire width of the South Side of said tract ". is $295,000.00. SECTION II. The Board approves.the exercise of the option to purchase said property for the sum of $288,000.00 and directs that all other proper and necessary actions be taken to complete this purchase. Adopted this 2nd day of April, 1979. ATTEST: s/ Patricia DeClercq BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen Im REGULAR MEETING APRIL 2, 1979 FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3470 Patrick M. McMahon, Civil City Engineer, files an Assessment Roll with respect to Vacation Resolution No. 3470, 1979 for the vacation of the east -west alley running between Lots 48 and 49 running east from Lafayette Street between Sample Street and Garst Street continuing on between Lots 30 and 31 East to Main Street. The Assessment Roll lists total net benefits of $0.00 and total net damages of $0.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll was filed and set for public hearing on April 30, 1979. BID AWARDED - TURNOUT COATS FOR FIRE DEPARTMENT Fire Chief Oscar Van Wiele submitted to the Board a report indicating that the bids received for turnout coats had been reviewed by his office and the Firefighter's Association Clothing Committee. The low bid of Hawk Equipment Company is acceptable, and it was recommended that the Board award the bid for 241 coats at a unit price of $107.09 for a total of $25,808.69. Representatives of the Clothing Committee submitted a letter stating that Hawk Equipment Company had agreed to send a letter clarifying items discussed in a telephone call on March 30. The Committee asked that the Board not award the bid to Hawk unless the letter is received. The Board asked the nature of the clarification and Mr. Brien noted that the coat bid by Hawk does meet specifications but they have agreed to change the front flap to the inside of the coat and to provide leather cuffs. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board accepted the bid of Hawk Equipment Company for the turnout coats, subject to receipt of the letter of clarification by Friday, April 6. If the letter is not received, the Board will consider awarding to the second low bidder at the meeting on Monday, April 9. CANCELLATION OF AGREEMENT WITH INDIANA BELL TELEPHONE COMPANY City Controller Peter H. Mullen submitted the following letter to the Board: "It is requested that the Board of Works cancel the contract between the City of South Bend and Indiana Bell Telephone Company. This agreement was entered into on the 15th day of March, 1971 and is cancellable in not less than 30 days by giving prior written notice to Indiana Bell. The City of South Bend has approximately 168 call boxes that are located throughout the City for the purpose of ringing in fire alarms that are in the vicinity. During the year of 1978 these call boxes were only used 17 times of which 11 were false alarms. The five fires that resulted in a response from one of the engine companies all proved to be small and of a minor nature. The City of South Bend is paying approximately $30,000 a year for this service which I,feel does not give us a proper cost /benefit ratio. _ Further, there are approximately 100 call boxes that are incorporated in buildings throughout the City. Indiana Bell charges these establishments or organizations for the usage of the alarm rate, however, we are providing; them full service and the usage of the emergency switchboard at the fire station. 1 W Q Q 15 REGULAR 14EETING APRIL 2, 1979 As Indiana Bell is presently converting their entire system to a "dial tone first" it is felt that this will provide the same purpose as a call box in the City. That is, any person who desires to ring the fire alarm can use a pay phone and dial 911 without depositing any money into the telephone. Indiana Bell has indicated that they hope to have this "dial -tone first" into South Bend within the next two years. Please note on the attached the items that I desire to be cancelled from our contract with Indiana Bell. Your consideration of the request is appreciated. Very truly yours, s/ Peter H. Mullen Attachment; Cancellable Items: 1TFC - Trunk 1 NLW Emergency Reporting Serv. Attendant Position (Switchboard) 18GCN Reporting Telephones 1 113AN Signal Channel Inter C.O. Channel PBX 22 ILVGJ Station Mi. NCP 1 GRR Call Recorder Equipment 97 EMS Emergency Reporting Tels. 2 GRI Call Recording Equip. Each 100 Rep lines 47 EM5 Emergency Reporting Tels. 2 PXA Stations 2 5BZ Extension Bell Loud Ring Mr. Mullen noted that the low number of call boxes used in 1978 as compared with the $30,000 charge does not give a proper cost/ benefit ratio. Those businesses which presently have call boxes have the alternative to �,o with one of the Arivate alarm companies Mr. Mullen noted he had discussed this matter with Fire Department officials and with Mr. Ellis of Indiana Bell and they concur in this action, because of the limited use of the call boxes. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation and cancelled the contract with Indiana Bell. The Clerk was directed to send notification of the cancellation. COMMUNITY GARDEN PROMRAM APPROVED An updated form for the use of city -owned lots for gardening purposes was submitted to the Board. The form is the same one used in the past with current dates inserted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the Community Garden Program for 1979. Interested persons may apply for use of the lots by signing the approved form. 16 REGULAR 14EETING APRIL 2, 1979 PROJECT COMPLETION AFFIDAVIT APPROVED - M.S.F. FENCE John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board the Project Completion Affidavit for the construction of the fence at the Municipal Services Facility. The contractor was Morse Electric Company and total cost of the project was $19,829.86. The maintenance agreement for the project extends to April 2, 1980. Upon motion made by Mr. McMahon, se,ar.i ed by Mr, Mullen and carried, the Board approved the Completion Affidavit. REQUESTS TO PURCHASE CITY -OWNED LOTS FILED The following requests to purchase city -owned lots were filed with the Board: John D. Sisson - 1320 W. Jefferson Street Joyce Hoff and Joseph Shula - 329 and 331 Cushing Street Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board referred the requests to the Mayor's Office, Community Development Department, Park Department and Engineering Department for review and a determination as to whether the lots should be retained for any purpose. ATTENDANCE AT BUILDING CONFERENCE APPROVED James D. Markle, Building Commissioner, requested that the Board approve attendance at the Spring Conference of the Indiana Association of Building Officials in'Nashville, Indiana on April 3, 4, 5 and 6, 1979. Attending with Mr. Markle will be David Niezgodski, Merle Carlton and Bert Ellis. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. SIGNING OF TITLE SHEETS - PUBLIC WORKS PROJECTS The title sheets approving the plans for various public works projects were submitted to the Board. Projects involved are the Ironwood and Pleasant Intersection Improvements, Indiana Avenue and Chapin Street Improvements and the Chapin, Jefferson, Portage and York Road Intersection Improvements. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the title sheets were approved. CERTIFICATES OF INSURANCE FILED Certificates of Insurance were submitted to the Board by the Mental Health Center, for DeLos House at 420 N. Frances, and by the Chamber of Commerce for the canopy in front of their building and for the Annual Holiday Parade. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificates were ordered filed. APPROVAL OF CLAIMS Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 6063 through 6490 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 6063 through 6490 and directed that checks for payment be issued. 1'7 REGULAR 14EETING REQUEST FOR OPEN AIR STAND FILED APRIL 2, 1979 David Matthews submitted to the Board an application -to locate a Great American Hot Dog Stand at the northeast corner of South Bend Avenue and Eddy Street. Attached to the application was the permission of the private property owner for location of the stand and a drawing of the lot showing where the stand would be placed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was referred to the Building Department, Police Department and Bureau of Traffic and Lighting for review and recommendation. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period March 25 through 31 was submitted to the Board. The report indicated six outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. PUBLIC HEARING ON ASSESSMENT ROLL. VACATION RESOLUTION :NO. 34:6:6 This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3466 for the vacation of a portion of Vine Street from the west right -of -way line of 20th Street running west a distance of 147.50 feet and the north - south alley west of 20th Street, from the south right -of -way line of Vine Street south to the north right -of -way line of the first east -west alley south of Vine Street, a distance of 264 feet; and the first east -west alley south of Vine Street and west of 20th Street running west from the west right -of -way line of 20th Street to the west right -of -way line of the north -south alley west of 20th Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. There was no one present to speak on the Assessment Roll and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll, listing $0.00 net damages and $0.00 net benefits was approved and said resolution is in all things ratified and confirmed and said proceedings closed. There being motion made no further business to come before the Board, upon by Mr. McMahon, seconded by Mr. Brunner and carried,