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HomeMy WebLinkAbout03/26/1979 Board of Public Works MinutesREGULAR MEETING MARCH 26, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, March 26, 1979 by President Patrick. M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. AGENDA ITEMS ADDED Mr. McMahon noted receipt of two items, a request for a Block Party and a request for an Open Air Stand, after the posting of the meeting agenda. He made a motion that the items be added to the agenda. Mr. Mullen seconded the motion and it carried. BLOCK PARTY REQUEST FILED The Board received a request from Andrew Brown on behalf of the residents of North College and Orange Streets to hold a block party on Saturday, April 28, 1979 and to block Orange Street, from College to Jackson, from 8:00 a.m., to 10:00 P.M. for the Block :Party. The letter also included information regarding the setting up of a tent at 201 N. College on April 27 in connection with the Block Party. Upon motion Made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board referred the request to the Bureau of Traffic and Lighting and the Police Department for review and recommendation, with the Clerk to contact the residents for clarification regarding the date and details regarding the tent. OPEN AIR STAND APPLICATION APPROVED CONDITIONALLY - 107 W. WAYNE Tennis Corner, 107 W. Wayne a Sidewalk Sale in front of not specify the date of the seconded by Mr. Brunner and subject to clarification of vending license and filing Street, requested permission to hold their business. The application did sale. Upon motion made by Mr. McMahon, carried, the application was approved the date and to securing the necessary a certificate of insurance with the Board. RIVER BEND PLAZA REQUESTS APPROVED Michele Dobski, Director of River Bend Plaza, submitted to the Board the following requests: A. A Polka Band on the Plaza on Dyngus Day, April 16, from 11:30 a.m. to 1:00 p.m. B. Parade and Presentation - Monte Carlo Circus on March 30 from 11:30 a.m, to 1:00 p.m. Three units will participate on a route from the Morris Civic Auditorium down Colfax to Main, Main to Jefferson and Jefferson to the Plaza. The route has been approved by the Bureau of Traffic and Lighting and the Police Department and insurance is to be provided by the Chamber of Commerce. It was also requested that a school bus be permitted to park in the Supergraphic block. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the requests were approved and Miss Dobski will be asked to coordinate parking and traffic control with the Police Department and Bureau of Traffic and Lighting. OPENING OF BIDS - SPECIAL DUTY VEHICLES -FOR POLICE DEPARTMENT This was the date set for receiving bids for Special Duty Vehicles for the Police Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened: M REGULAR MEETING MARCH 26, 1979 All General Corporation Detroit, Michigan Deputy City Attorney Terry A. Crone advised the Board that the company submitted a proposal but not on the required Bid Form as specified in the Notice. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the proposal was rejected and the Board approved re- advertising for bids with sealed bids to be received on April 9, 1979. PUBLIC HEARING ON VACATION RESOLUTION NO. 3470 This being the date set, hearing was held on Vacation Resolution No. 3470 for the vacation of the east -west alley between Lots 48 and 49 running east from Lafayette Street between Sample Street and Garst Street, continuing on between Lots 30 and 31 East to Main Street. Deputy City Attorney Terry A. Crone advised the Board that the Fire Department had requested that arrangements be made for access by that Department to the area for fire protection. He recommended that the Board amend the Vacation Resolution by adding "Reserving the rights of all emergency vehicles of the Municipal City of South Bend for the purposes of ingress and egress to the vacated property ". Bruce BonDurant, Attorney for the petitioner,Air Products and Chemicals, Inc., was present and said the petitioner had no objection to the amendment. They propose to blacktop the area and will allow access to any emergency vehicles. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the vacation resolution was amended as recommended. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Vacation Resolution was confirmed and the Board directed that an Assessment Roll be prepared. POOL HALL LICENSE DENIED - JOHN BRINSON Mr..McMahon noted that, acting as Hearing Officer for the Board, he heard evidence on March 12 regarding the denial of a pool hall license for John Brinson at 1240 W. Washington. He filed with the Board a Memorandum of Law from Assistant City Attorney James A. Masters. Mr, McMahon then reported that Special Findings of Fact and Conclusions of Law had been prepared by Mr. Masters. The findings have been reviewed and they conclude that Mr. Brinson was aware of the activities on the premises at 1240 W. Washington and that Mr. Brinson's license renewal should be denied. Mr. McMahon said he concurred with the action of the Controller's Office would now adopt the findings of fact as prepared. BID REVIEW CORRECTION - SALE OF CITY VEHICLES The Board received a letter asking that the bid of John Kovach on City Vehicle #655 be withdrawn. The letter, from Mrs. John Kovach, cited unexpected medical expenses as the reason for the request. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter was filed. Chief Borkowski submitted a letter noting an error in tabulating the bids received for the sale of vehicles. He noted that Minder Auto Sales was high bidder on Vehicle #732 at $52.50 and Abe Kowalski was high bidder on Vehicle #735 at $25.00. Chief Borkowski also noted that the second high bidder on the vehicle for which Mr. Kovach withdrew his bid was Richard Strozewski at $700.00. The Chief recommended that the corrections be made and the bids awarded as specified. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the corrections and awarded the bids as noted. I REGULAR MEETING MARCH 26, 1979 BID ADVERTISING APPROVED - PUBLIC WORKS PROJECTS John E. Leszczynski, Manager of the Bureau of Public Construction, submitted a request to advertise for bids for R & S 7904, the Ironwood and Pleasant Intersection Improvements, CD -79 -1, Indiana Avenue and Chapin Street Improvements, and the Chapin, Jefferson, Portage and York Road Intersection and Island Improvements. Detailed specifications are being prepared and will be filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved and bid advertising dates will be established upon receipt of the specifications. SUBGRANT MODIFICATION APPROVED - SOUTH BEND COMMUNITY SCHOOL CORPORATION Elroy Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board a modification to the Subgrant Agreement between the Bureau and the South Bend Community School Corporation. The modification extends the date of the subgrant to April 30, 1979 and increases the funding by $1,490 to a new level of $18,960, to extend the basic education component at Darden School. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. REQUESTS TO PURCHASE CITY -OWNED LOTS RECEIVED The Board received the following requests to purchase city -owned properties: A. C. J. Derda - 677 LaPorte Avenue B. William Hines - Log 9, Winsmans and Rush's Addition Upon motion made- by -Mr. McMahon, seconded by Mr. Mullen and carried, the requests were filed and referred to the Engineering Department, Park Department, Community Development Department and the Mayor's Office for review and a determination as to whether the lots should be retained for any purpose. REQUEST FOR PARADE RECEIVED LaSalle Landing Lodge #298, B.P.O.E., requested permission to hold a parade on Sunday, June 10th at 2:00 p.m, beginning at the Quality Inn and proceeding to the Lodge at 1001 W. Western Avenue on a route submitted. Upon motion made by Mr. McMahon, seconded by Per. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. OPEN AIR STAND APPROVED - OLIVE AND SAMPLE An Application for an Open Air Stand at Olive and Sample Streets was tabled by the Board pending receipt of additional information from the applicant, LaVerne Przygocki, as to the commercial location for the distribution and storage of flowers to be sold. Mrs. Przygocki submitted a signed statement to the Board indicating that she is renting premises at 529 E. LaSalle for the storage and distribution of flowers and will not use the premises at 1715 Portage Avenue for this use. The Board has on file a signed statement from Mrs. Przygocki that the premises at 1715 Portage Avenue will not be used forthe storage or distribution of flowers or fireworks. The Board was advised that Mrs. Przygocki has a receipt for the rental of the premises at 529 E. LaSalle for the month of April. Deputy City Attorney Terry Crone advised the Board that he discussed this matter with James Masters and Mr. Masters im REGULAR MEETING MARCH 26, 1979 indicates there is no apparent zoning violation at 1715 Portage Avenue at this time. If one occurs, it will be pursued. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the Open Air Stand License at Olive and Sample for one month and will consider extensions of the license if additional documentation of the rental of the property at 529 E. LaSalle is presented to the Board. STREET LIGHT INSTALLATION APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendation for street light installations: A. On Huron, between Pulaski and Kosciuszko, 7,000L ZTV OH $4.80 /mo. B. On Orange, between Sadie and Huey, 7,000L MV OH $4.80 /mo. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved, MICHIANA BI -RUN APPROVED The Bureau of Traffic and Lighting reported to the Board that the request of the American Lung Association to hold a Michiana Bi -Run on June 9 had been reviewed with Captain Sweitzer of the Police Department Traffic Detail. The event is to begin at 8:00 a.m, in the Century Center Parking Lot, proceed down St. Joseph Street to LaSalle, west on LaSalle to Lafayette, North on Lafayette to Riverside Drive and Riverside Drive to Pinhook Park, the turn around point. The return route is the same back to LaSalle, then to the Plaza, down the Plaza to Western Avenue, back down the Plaza to Jefferson, east on Jefferson to end at the Century Center Parking Lot. The route has been approved and it was suggested that traffic control arrangements be coordinated with Captain Sweitzer. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the event was approved, subject to the filing of the necessary Certificate of Insurance. BOND RELEASED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a request to release the Excavation Bond of Del Emmans, d /b /a Del's Plumbing Service, had been reviewed. There are no outstanding claims or permits against this contractor and release was recommended. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was released effective this date. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance written on behalf of City Awning Company was submitted to the Board. Upon.motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period March 16 through 21 was submitted to the Board. The report indicated twelve outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was approved. I I REGULAR MEETING MARCH 26, 1979 Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 5292 to 6062 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 5292 to 6062 and directed that checks for payment be issued. TITLE SHEET SIGNED - LAUREL WOODS SANITARY SEWERS The Title Sheet approving the plans for the Laurel Woods Section Two Sanitary Sewers was submitted to the Board. The plans have been approved by the Department of Engineering. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the title sheet was approved. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting was adjourned at 10:15 a.m. ATTEST: Patricia DeClercq, Cl rk 11