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Home My WebLink About11/18/10 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS Public Agenda Session November 18, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1.CHANGE ORDER A.Miami Road Widening (Kern Road to Jackson Road) – Project No. 98-082 1.Company: Hoffman Bros., Inc. 2.Change Order No.: 3 3.Change: Extension of Project Completion Date by 19 Days 4.Funding: FHWA/LRSA (251.0608.431.42.32) 2.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Grant of Permanent Waterline Easement – Ironwood Drive Water Main Extension – Project No. 109-052 1.Property Owner: First Brethren Church 2.Location: A Portion of the First Brethren Church’s Property on Ironwood to Install a Water Main 3.Amount: $16,365 4.Funding: Bond 3.RECOMMENDATIONS A.Procession – “Solidarity Against Crime – Encouragement for Prosperity” 1.Applicant: Secure River Park Committee 2.Date/Time: November 20, 2010; 10:00 a.m. to 11:00 a.m. 3.Favorable Recommendations REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Session: November 4, 2010 B.Regular Meeting: November 8, 2010 C.Claims Review: November 15, 2010 2.OPENING OF BIDS A.Sale of City Property - 1220 Madison Street B.Demolition, Environmental Remediation and Site Restoration of 621 Scott Street, Former Millennium Environmental – Project No. 110-078 1.Funding: Code NSP Fund (212.1013.460.81.14) C.One, (1) or More, Heavy Duty Aerial Ladder (Quint) 1.Funding: EMS Capital (288.0902.422.43.02) 3.AWARD BIDS A.One-Thousand and Eight (1,008) More or Less, Universal Nestable Refuse Containers 1.Company: Pyramid Equipment Page 1 of 5 BOARD OF PUBLIC WORKS Public Agenda Session November 18, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $44.75 Each/ Total $45,108 3.Funding: Solid Waste Rentals/Capital Lease (611.0610.415.37.02) B.One (1) or More, 2010 or Newer 10-Cubic Yard Packer 1.Company: Link Environmental Equipment, Inc. 2.Amount: Base Bid: $114,171; Option 1: $8,239/Total $122,410 3.Funding: Solid Waste Rentals/Capital Lease (611.0610.415.37.02) 4.Note: Pyramid Equipment Bid Rejected Due to Non-Responsiveness C.One (1) or More, 2010 or Newer Thirty-Three (33) Cubic Yard Packers 1.Company: Pyramid Equipment 2.Amount: $215,213 Each/Total $430,426 for Two 3.Funding: Solid Waste Rentals/Capital Lease (611.0610.415.37.02) 4.Note: Link Environmental and Pyramid Bids Rejected Due to Non- Responsiveness D.One (1) or More, 2010 or Newer 25-Cubic Yard Packer 1.Company: Best Equipment, Inc. 2.Amount: Base Bid: $155,263/Total Options: $16,205 – Total $171,468 3.Funding: Solid Waste Rentals/Capital Lease (611.0610.415.37.02) 4.Note: Pyramid Equipment, Link Environmental, Kahn Manufacturing Bids Rejected Due to Non-Responsiveness 4.CHANGE ORDER A.Miami Road Widening (Kern to Jackson) – Project No. 98-082 1.Company: Hoffman Bros. 2.Change Order No.: 4 3.Increase Amount: $44,205.95 4.Percent of Increase: 1.02% 5.New Contract Amount: $4,438,931.58 6.Funding: FHWA/LRSA (251.0608.431.42.32) B.Ireland Road Booster Station – Project No. 109-054 1.Company: John Boettcher Sewer & Excavating 2.Change Order No. 1 3.Increase Amount: $34,368.57 4.Percent of Increase: 10.41% 5.New Contract amount: $364,498.32 6.Funding: Water Revenue Bonds (623.0640.415.43.61) 5.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Coveleski Stadium Restroom Improvements – Project No. 110-008C 1.Company: Gibson-Lewis, LLC 2.Change Order No.: 1 (Final) 3.Increase Amount: $2,840 Page 2 of 5 BOARD OF PUBLIC WORKS Public Agenda Session November 18, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.Percent of Increase: 2.01% 5.Total Percent of Increase: 2.01% 6.New Contract Amount: $144,140 7.Funding: SBCDA TIF (420.1050.460.42.02) 6.PROJECT COMPLETION AFFIDAVIT A.Ivy Tech Building Façade Renovation – Project No. 110-002 1.Company: Ziolkowski Construction, Inc. 2.Final Contract Amount: $175,641 3.Funding: AEDA TIF (324.1050.460.42.02) 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Four (4) More or Less, X-Frame Powered Ambulance Cots 1.Funding: Fire Department Capital (288.0902.431.22.22) 8.RESOLUTIONS A.No. 73-2010 – A Resolution of the Board of Public Works of the City of South Bend, Indiana, Concerning Emergency Board-Up Contracts B.No. 74-2010 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Item: Six (6) Metal H-Frame Ambulance Cots C.No. 75-2010 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Item: Unit 614, 2002 Dodge Intrepid 9.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Addendum to Professional Services Agreement – The Troyer Group 1.Service: Walnut/Western Intersection Improvements – Project No. 107-074 2.Amount: $1,900 3.Funding: LRSA (251.0608.431.42.99) B.Construction Contract – Jackson Trucking & Excavating, Inc. 1.Service: Demolition of 236 East Sample Street – Project No. 110-074 2.Amount: $60,345 3.Funding: AEDA TIF (324.1050.460.42.02) C.Professional Services Contract – The Troyer Group 1.Service: Western & Chapin Intersection Improvements – Project No. 110-084 2.Amount: $74,300 3.Funding: LRSA (251-0608-431-42-99) D.Professional Services Proposal – McCormick Engineering 1.Service: Linden Road Water Main Extension & Culvert Replacement – Project No. 110-085 Page 3 of 5 BOARD OF PUBLIC WORKS Public Agenda Session November 18, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: NTE $47,370 3.Funding: Water Works/LRSA (620.0640.658.31.02) E.Professional Services Supplemental Agreement No. 2 – DLZ Indiana, LLC 1.Service: South Side Water Distribution System Improvements – Project No. 109-064 – Three Additional Main Line Valve Replacements 2.Amount: $13,500 3.Funding: SRF F.Construction Contract – McIntyre Jones, Inc. 1.Service: Southwest Corner of Main Street & Jefferson Boulevard Site Renovation – Concrete – Project No. 110-072 2.Amount: $37,476.20 3.Funding: SBCDA Downtown TIF (420.1050.460.42.01) G.Grant of Permanent Utility Easement – Salvation Army 1.Service: Grant of Permanent Easement for Sewer and Water Utilities on the Kroc Center Site 2.Amount: $1 H.Special Sole Source Purchase –LAI, Ltd. 1.Service: Sole Source/Compatible Parts Replacement of WEMCO Primary Raw Sludge Pump & Motor 2.Amount: $30,747 3.Funding: WWTP Capital (642.0630.415.43.66) I.Administrative Settlement – Baracheh Land Company 1.Service: Compensation for Damages to Property from Taking for Olive- Western Intersection Improvements 2.Amount: $5,360 3.Fund: LRSA (251.0608.431.42.35) 10.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: a)505 Camden Street b)Subject to Removal upon Purchase of New Car by Property Owner B.New Installation - Handicapped Accessible Parking Space Signs 1.Locations: a)3006 Hartzer Street b)1164 East Donald Street 2.All Criteria has been Met C.New Installation – Residential Parking Permit Only 1.Location: 900 Block of Napoleon Boulevard 2.All Criteria has been Met Page 4 of 5 BOARD OF PUBLIC WORKS Public Agenda Session November 18, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 11.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.25879 Edison Rd. – Sewer 12.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works B.Environmental Services C.Central Services 13.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works B.Central Services 14.CERTIFICATES OF INSURANCE A.Bart Tragesser D/B/A Universal Services, South Bend, Indiana 15.RATIFY BONDS A.Contractor Bonds 1.D&R Miller Concrete, Inc. – Approved November 8, 2010 B.Excavation Bonds 1.JW Green Development, LLC – Approved November 4, 2010 16.CLAIMS 17.PRIVILEGE OF THE FLOOR 18.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 5 of 5