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Home My WebLink About11/04/10 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS Public Agenda Session November 4, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1.REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS AND BIDS A.Proposals for New Synthetic Turf Playing Surface – Coveleski Stadium – Project No. 110-008J 1.Funding: SBCDA TIF B.Demolition of 621 Scott Street, Former Millennium Environmental – Project No. 110-078 1.Funding: Code NSP Fund (212.1013.460.81.14) 2.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Add Coveleski Stadium Improvements – Phase 2 2.Funding: SBCDA TIF B.Interlocal Agreement – South Bend Parks Board and Redevelopment Commission 1.Service: Coveleski Stadium Improvements – Phase II - Project No. 110-087 C.Professional Services Proposal – Wightman Petrie 1.Service: Coveleski Stadium Improvements – Project No. 110-087 2.Amount: $929,000 3.Funding: SBCDA TIF REGULAR MEETING 1.PUBLIC HEARINGS A.Resolution No. 71-2010 – Award of Damages on Account of Exercise of Eminent Domain 1.Location: 1050 Burns Street B.Resolution No. 72-2010 – Award of Damages on Account of Exercise of Eminent Domain 1.Location: 1054 - 1056 Burns Street 2.REVIEW OF MINUTES A.Agenda Session: October 21, 2010 B.Regular Meeting: October 25, 2010 C.Claims Review: November 1, 2010 3.OPENING OF BIDS A.Demolition of Existing Outfield Wall & Construction of New Outfield Wall, Coveleski Stadium – 110-008 I 1.Funding: SBCDA TIF (420.1050.460.42.02) Page 1 of 5 BOARD OF PUBLIC WORKS Public Agenda Session November 4, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.OPENING OF QUOTATIONS A.Demolition of 236 East Sample Street – Project No. 110-074 1.Funding: AEDA/TIF (324-1050-460-42.02) B.Main Street & Jefferson Boulevard Site Improvements – Project No. 110-072 1.Funding: SBCDA TIF (420.1050.460.42.01) C.Crane Service for Removal of Downtown George Rickey Sculptures – Project No. 110-088 – Open and Award 1.Funding: Downtown TIF (420.1050.460.39.64) 5.AWARD BIDS AND APPROVE CONTRACTS A.Century Center Water Softener Replacement – Project No. 110-063 1.Company: Delco, Inc. 2.Amount: $54,440 3.Funding: Century Center (670.0406.645.43.09) B.Bid Award Extension – Ductile Iron Pipe 1.Company: Underground Pipe and Valve 2.Amount: 2011 Adjusted Annual Price Set on November 13, 2010 3.Funding: 2010 and 2011 Water Capital Fund 6.AWARD QUOTATION A.Morris Performing Arts Center Awning Repair 1.Company: Ziolkowski Construction 2.Amount: $10,360 3.Funding: Downtown TIF; SBCDA TIF 7.CHANGE ORDERS A.Memorial Hospital Streetscapes Improvements – Project No. 110-091 1.Company: Walsh & Kelly, Inc. 2.Change Order No.: 1 3.Increase Amount: $75,326.75 4.Percent of Increase: 3.70% 5.New Contract Amount: $2,110,547.20 6.Funding: Medical TIF (426.1050.460.31.02) B.Blowers 1A & 1B Replacement – Project No. 109-074 1.Company: Bowen Engineering Corp. 2.Change Order No.: 2 3.Increase Amount: $12,640 4.Percent of Increase: 2.22% 5.New Contract Amount: $2,175,763 6.Funding: Sewer Bond (651.0630.415.42.06) C.Traffic Signal Modernization (Mishawaka Avenue) – Project No. 108-065 Page 2 of 5 BOARD OF PUBLIC WORKS Public Agenda Session November 4, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 9 3.Increase Amount: $5,396.16 4.Percent of Increase: 0.999% 5.New Contract Amount: $593,756.27 6.Funding: FHWA D.Traffic Signal Modernization (Western Avenue) – Project No. 108-065 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 3 3.Increase Amount: $5,396.16 4.New Contract Amount: $658,738.96 5.Funding: FHWA E.Traffic Signal Modernization – Project No. 108-065 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 10 3.Increase Amount: Time Extension of Thirty-One Days for a New Completion Date of November 11, 2010 4.Funding: FHWA 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Abandoned Vehicles B.Request for Qualifications for Guaranteed Energy Savings Contract 9.TITLE SHEET A.Ironwood Villas North Phase 2 – Lang, Feeney & Associates 10.RESOLUTION A.No. 70–2010 - Approving a Policy for the Sewer Insurance Program 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Uniform & Facility Services Rental Contract Addendum – Cintas Corporation 1.Service: Uniform Rental Agreement Extension at Current Prices through 12/11/12 2.Amount: $105,000/year – $210,000 total 3.Funding: Department Operating Budgets B.Contract Amendment – Potato Creek and Indiana Department of Natural Resources 1.Service: Additional Water Testing for Potato Creek State Park 2.Amount: Additional $450 Paid to City C.Addendum to Agreement – Near Northwest Neighborhood, Inc. Page 3 of 5 BOARD OF PUBLIC WORKS Public Agenda Session November 4, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Add 632 Portage Avenue to the Acquisition/Demolition/Landscaping List of Current City/NNN Agreement 2.Amount: $50,000 3.Funding: COIT D.Ratify Professional Services Proposal – Lawson-Fisher Associates P.C. 1.Service: Design of East Bank Sewer Separation – Phase I – Project No. 109- 070 2.Amount: $375,598 3.Funding: EDIT E.Professional Services Agreement Amendment No. 2 – Abonmarche 1.Service: Construction Inspection for the Twyckenham Trunk Storm Sewer – Project No. 108-050 2.Amount: Increase of $15,000; New Total $185,000 3.Funding: 2007B Sewer Bond F.Professional Services Agreement – ME Simpson Company 1.Service: As-Needed 2010-2011 Emergency Leak Detection for Water Systems 2.Amount: $7,500 3.Funding: Water Operations (620.0640.605.31.06) G.Purchase Agreement – Aida Ortiz 1.Purpose: Purchase of City Property at 522 Cleveland Avenue 2.Amount: $600 (Paid to City) 12.APPROVE 2011 HOLIDAY SCHEDULE FOR CITY EMPLOYEES 13.APPROVE 2011 BOARD OF PUBLIC WORKS SCHEDULE 14.RECOMMENDATIONS A.Procession th 1.Event: 26 Annual Erskine Boulevard Candlelight Walk a)Applicant: Erskine Boulevard Association b)Date/Time: December 11, 2010; 6:00 p.m. to 9:00 p.m. c)Favorable Recommendations B.Alley Vacations 1.Location: The North Half of the First North/South Alley West of Walnut Street between Dunham Street and Fisher Street a)Applicant: Juanita and Lucio Cantu b)Purpose: Security and Traffic c)Favorable Recommendations 2.Location: The North/South Alley from Bryan Street North to the East/West Alley, East of Inglewood Street and West of Sherman Avenue a)Applicant: Willie Rogers Page 4 of 5 BOARD OF PUBLIC WORKS Public Agenda Session November 4, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b)Purpose: Security; Put up Fence c)See Comment: Engineering 15.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Signs 1.Locations: a)1925 Berkley Place b)1101 South Twyckenham th c)722 South 35 Street d)1522 N. Adams 2.All criteria has been met 16.CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE A.26377 Edison Road – Sewer 17.CERTIFICATES OF INSURANCE A.Bruce Fisher Concrete, Osceola , B.D&B Plumbing, LLCMishawaka C.CJ’s Pub, South Bend 18.RATIFY BONDS A.Excavation Bonds 1.Gerald Libertowski D/B/A A-1 Builders – Release Effective December 6, 2010 2.A&W Engineering, Inc. – Release Effective November 26, 2010 19.CLAIMS 20.PRIVILEGE OF THE FLOOR 21.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 5 of 5