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Home My WebLink About10/21/10 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS Public Agenda Session October 21, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Addendum to Master Agreement – St. Joseph County Water and Sewer District 1.Service: Addition of the Auten Road/State Road 933 Sub-District Sewer Project 2.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Demolition of Existing Outfield Wall and Construction of New Outfield Wall, Coveleski Stadium – Project No. 110-008 I 1.Funding: SBCDA TIF (420.1050.460.42.02) REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Session: October 7, 2010 B.Regular Meeting: October 11, 2010 C.Claims Review: October 19, 2010 2.OPENING OF BIDS A.Memorial Hospital Streetscape Improvements Bid Package 2 – Project No. 109- 091B 1.Funding: Medical TIF (426.1050.460.31.02) B.Five Thousand (5,000), More or Less, Universal Nestable Refuse Containers 1.Funding: Solid Waste Rentals/Capital Lease Payments (611.0610.415.37.02) C.One (1) or More, 2010 or Newer 10-Cubic Yard Packer 1.Funding: Solid Waste Rentals/Capital Lease Payments (611.0610.415.37.02) D.One (1) or More, 2010 or Newer 25-Cubic Yard Packer 1.Funding: Solid Waste Rentals/Capital Lease Payments (611.0610.415.37.02) E.Two (2) More or Less, 2010 or Newer 33-Cubic Yard Side-Loading Refuse Truck 1.Funding: Solid Waste Rentals/Capital Lease Payments (611.0610.415.37.02) F.Century Center Water Softener Replacement – Project No. 110-063 1.Funding: Century Center (670.0406.645.46.09) G.Purchase of City Property - 522 Cleveland Avenue 3.AWARD BIDS AND APPROVE CONSTRUCTION CONTRACT A.Oliver Industrial Park Improvements – Project No. 110-065 – Base Bids I, II, and Alternate A 1.Company: L.L. Geans 2.Amount: $414,826.25 3.Funding: AEDA TIF (324.1050.460.42.01) B.Oliver Industrial Park Improvements – Project No. 110-065 – Site Landscaping 1.Company: Fuerbringer Landscape Page 1 of 6 BOARD OF PUBLIC WORKS Public Agenda Session October 21, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $74,882 3.Funding: AEDA TIF (324.1050.460.42.01) 4.AWARD QUOTATIONS AND APPROVE CONSTRUCTION CONTRACTS A.Jefferson & Wayne Electrical Outlets Repairs – Project No. 110-067 1.Company: Concord Electric 2.Amount: $8,843 3.Funding: SBCDA TIF (420.1050.460.42.01) B.Cleaning & Rehabilitation of North Well Nos. 2 & 5 – Project No. 110-066 1.Company: Peerless Midwest 2.Amount: $28,950.00/2 Wells 3.Funding: Water Works Operating (620.0640.602.31.06) C.Ratify Emergency Award – Holt Ct. and Hampshire Dr. Storm Sewer Repair 1.Company: Underground Services 2.Amount: $50,344.27 3.Funding: Sewer Contractual Services (641.0621.792.63.35) 4.Comments: Emergency Repair of Collapsed Pipes D.Ratify Emergency Award - Bowman Creek 60” Brick Pipe Sewer Repair 1.Company: HRP Construction 2.Amount: $13,194.31 3.Funding: Sewer Contractual Services (641.0621.792.63.35) 4.Comments: Emergency Repair of Collapsed Pipe 5.CHANGE ORDERS A.Twyckenham Drive Storm Sewer Separation – Project No. 108-050 1.Company: Woodruff & Sons, Inc. 2.Change Order No.: 3 3.Increase Amount: $38,699.62 4.Percent of Increase: 0.87% 5.New Contract Amount: $4,449,347.27 6.Funding: Sewer Bond (651.0621.415.42.05) B.Century Center Halls A&B Decorative Wall Panels 1.Company: Brown & Brown General Contractors, Inc. 2.Change Order: No. 1 3.Increase Amount: $3,724.20 4.Percent of Increase: 5.50% 5.New Contract Amount: $71,449.20 6.Funding: Century Center (670.0406.645.42.02) 6.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.INDOT Stimulus Mill and Fill Page 2 of 6 BOARD OF PUBLIC WORKS Public Agenda Session October 21, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company: Rieth-Riley Construction 2.Change Order No.: 5 3.Increase Amount: $2,579.36 4.Percent of Increase: .23% 5.New Contract Amount: $1,182,645.21 6.Funding: Stimulus Funds 7.RESOLUTIONS A.No. 66-2010 – A Resolution of the Board of Public Works Regarding the Retirement of “Fritz”, A K-9 Dog 1.Description: Retirement and Sale to Officer of Police K-9 Dog B.No. 67-2010 – A Resolution of the South Bend Board of Public Works Determining the Award of Damages Sustained to Property Located in the City of South Bend, Indiana, Due to the Exercise of Eminent Domain 1.Description: 1050 Burns Street C.No. 68-2010 - A Resolution of the South Bend Board of Public Works Determining the Award of Damages Sustained to Property Located in the City of South Bend, Indiana, Due to the Exercise of Eminent Domain 1.Description: 1054 – 1056 Burns Street D.No. 69-2010 – A Resolution of the Board of Public Works of the City of South Bend, Indiana, Recommending the Acquisition, Construction and Installation of Certain Additions, Extensions and Improvements to the City’s Sewage Works, the Issuance and Sale of Revenue Bonds for the Payment of Costs Thereof, and the Collection, Segregation and Distribution of the Revenues of the Sewage Works and Other Matters Related Thereto 8.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Service Support Agreement – Physio Control 1.Service: Yearly Maintenance for 500 Police Department Lifepak AEDs 2.Amount: $12,642 3.Funding: General Fund (101.0801.421.37.05) B.Professional Services Agreement Amendment – Abonmarche Consultants, LLC 1.Service: Jefferson and Niles Streetscape Modernization and Intersection Improvements – Project No. 110-068 – Additional Survey Work for St. Louis Blvd., and Final Design Work for Jefferson Blvd. 2.Amount: Additional $8,100; New Total $128,100 3.Funding: SBCDA Bond (305.1050.460.31.02) C.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Oliver Industrial Park Improvements – Project No. 110-065 D.Professional Services Addendum – JFNew Page 3 of 6 BOARD OF PUBLIC WORKS Public Agenda Session October 21, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Change in Scope of Work for LID Consulting Services to Include Fredrickson Park, Kennedy Park, and Potential BMP Stormwater Applications for City’s Vacant Lots 2.Amount: $11,000 3.Funding: Sewer Other Contractual (641.0621.792.63.35) E.Addendum to Professional Services Agreement – Lawson-Fisher Associates P.C. 1.Service: Use of Remaining Funds from the Study Phase for Survey Work for East Bank Improvement Area Sewer Study – Project No. 109-070 2.Funding: Sewer Bond (651.0621.415.31.02) F.Agreement – Zayo Bandwidth, LLC 1.Service: Authorizing Entry Upon Public Property for Installation of Equipment for Communication Facilities 2.Location: 1939 Greenock Rd. 9.RECOMMENDATIONS A.Street Closure 1.Location: Cottage Grove from Lindsey to VanBuren; Lindsey from Cushing to Cottage Grove a)Applicant: Near Northwest Neighborhood, Inc. b)Event: Arts Cafe c)Date/Time: November 7, 2010; 9:00 a.m. to 5:00 p.m. d)Police and Traffic and Lighting Approve Only with a 45 Degree Closure at Cottage Grove and Lindsey B.Procession 1.Event: St. Nick Six a)Applicant: St. Joseph Catholic Church b)Date/Time: December 4, 2010; 7:00 a.m. to 11:30 a.m. c)Favorable Recommendations C.Encroachment 1.Location: Michigan Street, Downtown South Bend Street Light Poles a)Type: Christmas Lights Across Michigan Street b)Applicant: DTSB 10.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: a)202 North Sheridan b)1317 Canterberry Drive c)1313 Eclipse Street d)1506 S. Taylor St. 2.All criteria has been met Page 4 of 6 BOARD OF PUBLIC WORKS Public Agenda Session October 21, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.New Installation – No Parking During Notre Dame Home Games 1.Location: West Side of Rosemary Lane, from Charles St. to Edison Rd. 2.All criteria has been met C.New Installation – No Turn on Red 1.Location: Lafayette & Sample for Southbound Traffic 2.All criteria has been met D.Removal - Handicapped Accessible Parking Space Sign 1.Locations: a)838 S. Edison Ave. b)1506 South Taylor Street 2.Signs No Longer Needed E.New Installation: Angled Parking Request 1.Location: South and North Michigan Street from Colfax Street to Western Avenue 2.Comment: Petition of Support from Downtown South Bend, Inc., Businesses, and Patrons F.Street Name Change and Change to One-Way Traffic 1.Location: Change Assumption Drive to Chapel Hill Drive; Change to One- Way Street 2.Favorable Recommendations 11.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.24805 Edison Road – Water 12.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Environmental Services B.Water Works C.Central Services 13.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services B.Water Works C.Engineering 14.CERTIFICATE OF INSURANCE A.Zebell’s Corp., Goshen Indiana 15.CLAIMS 16.PRIVILEGE OF THE FLOOR Page 5 of 6 BOARD OF PUBLIC WORKS Public Agenda Session October 21, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 17.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6