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HomeMy WebLinkAbout6C(2) Resolution No 2757AA", i:6 O gliiii�J Community & Economic Development 1865 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021 To: Redevelopment Commission, Board of Public Works From: David Relos, Economic Development Planner &L Subject: Resolution 2757 and Addendum To Master Agency Agreement Jefferson / Main Property Improvement Project Date: October 15, 2010 Attached to this memorandum is Resolution 2757 and Addendum To Master Agency Agreement for the Jefferson / Main Property Improvement Project. This project completes the landscaping of the Commission owned parcels on the southwest corner of Jefferson and Main Streets. Attached to the Addendum is a copy of the professional services proposal from Danch, Harner & Associates, which was approved by the Commission on July 09, 2010. This proposal details the scope of the project, with one exception. The paving of the daily parking lot has been withdrawn from this particular project, and will be handled separately. This project will make the appearance of this corner more appealing by removing the steel posts, concrete barriers, and various elements which are no longer used. New top soil and hydro seeding will be applied to the northern most lot, with three cement pads containing two benches each. The middle daily parking lot's entrance will be landscaped, an approach no longer used will be removed, and new mulch and plantings will be added to the current bed that runs along the western boundary of all three of these lots. Staff requests approval of Resolution 2757 and the Addendum To Master Agency Agreement for the Jefferson / Main Property Improvement Project. What We Do Today Makes A Difference! RESOLUTION NO. 2757 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (Jefferson / Main Property Improvements) WHEREAS, effective January 1, 2010, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2010; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Jefferson / Main Property Improvements to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Addendum to Master Agency Agreement (Jefferson / Main Property Improvements) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on October 15, 2010, at 10:00 a.m., in Room 1308, County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission ADDENDUM TO MASTER AGENCY AGREEMENT (Jefferson / Main Property Improvement) This Addendum to Master Agency Agreement (this "Addendum "), made and entered into as of the 6th day of September, 2010, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Jefferson / Main Property Improvements (the 'Project ") WHEREAS, effective January 1, 2010, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2010; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Jefferson / Main Property Improvements to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being more specifically described in "Exhibit A ", attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Commission members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS A�-� a., Gary Gilot, President (2e2. eoS ?�v Carl Littrell, Member Don Inks, Member ATTEST: i da Martin, Cler Exhibit "A" Jefferson / Main Property Improvements See attached proposal from Danch, Hamer & Associates dated July 6, 2010. 1200 S. COUNTY -CFiY BUILDING 227 W. JEFFERSON BLVD. SOUTH -BEND, INDIANA 46601 -1830 July 12, 2010 Mr. Michael J. Danch Danch Hamer Associates 1643 Commerce Drive South Bend, IN 46628 Dear Mr. Danch: CITY OF SOUTH BEND STEPHEN J. LUECKE, MAYOR REDEVELOPMENT COMMISSION PHONE 574 /235 -9371 Fax 574/235 -9021 At its meeting on July 9, 2010, the Redevelopment Commission approved your proposal for landscaping and engineering services for the corner of Jefferson and Main Streets. Please find enclosed an executed copy for your files. If you have any questions, please feel free to contact Dave Relos at 235 -5836. Sincerely, Cheryl Phipps Recording Secretary Enclosure MARCIA JONES DAVID VARNER NANCY KING GREG DowNEs DONALD ALFORD STEPHANIE $PINEY PRESIDENT VICE PRESIDENT SECRETARY MEMBER MEMBER MEMBER L*14 Danch, Harner & Associates Inc. Michael J. Danch, L.A. Land Surveyors • Professional Engineers Ron Harner, P.S. Landscape Architects • Land Planners July 6, 2010 Mr. David Relos Department of Community & Economic Development 12' Floor County City Building South Bend, Indiana 46601 Re: Proposal for Landscape Architecture and Engineering services for: a) The Southwest corner of Main Street and Jefferson Blvd., containing the three (3) parcels of land from Jefferson Blvd, south to the vacated alley adjacent and north of the Holladay Properties building. Dear Mr. Relos, Danch Harper & Associates is please to submit this proposal for professional Landscape Architecture and Engineering services for your consideration. It is our understanding that this project will consist of adding site, landscape, and curb improvements to the above mentioned parcels. Task 1: Preliminary Design: a) Preliminary Design: This work will include a preliminary plan together with all the requested improvements and probable cost estimates. This plan will be submitted to the City for review and approval. Improvements to be added are as follows. North Lot: 1. New topsoil and hydroseed. 2. Improve planting bed along the West border by adding a clean edge, removing weeds, adding perennials & fresh mulch. 3. Remove metal fence posts /bollards along boundary. 4. Add three bench pads (each containing two benches) and blend into the existing tree pattern. Middle Parking Lot: 1. Remove existing curb cut on Main Street, replace with new curb. 2. Remove block wall and add evergreen screen hedge. 3. Improve visual appearance of parking lot entry by removing unnecessary elements (i.e., pipes, concrete, light fixture). 4. Reseal and restripe parking lot (add alternate for milling and resurfacing parking lot). 5. Remove concrete barriers at back of lot. 6. Add alternate to replace existing parking lot light fixtures to match Michigan Street fixtures. South Lot: 1. Remove metal fence posts /bollards along boundary. 2. Remove guardrail from West side of lot and improve landscape bed with perennials, mulch and edging. Add one tree to the West side to create a visual barrier down vacated alley. 3. Clean sidewalk and general alley area that runs from Lafayette, West to project area. Replace parking stops to proper location. Cost for this task would be $3,900 1643 Commerce Drive • South Bend, IN 46628 208 West Mars • Berrien Springs, MI 49103 Office: (574)234 -4003 / (800)594 -4003 • Fax: (574)234 -4119 Office: (616)471 -3010 • Fax: (616)471 -7237 -2— Task 2: Construction Documents: Jul}, 6, 2010 a) Construction Documents: After review and approval from City staff, Danch Harner will provide bid ready, final construction drawings that will include existing conditions, layout plan, landscape plans, details, specifications, and final construction cost estimates for the improvements. Cost for this task would be $4,900 Task 3: Bidding: a) Bidding: Danch Harner will provide bidding and negotiating services at a time and material basis. Task 4: Construction Inspection: a) Construction inspection: If required, construction inspection services will be provided at a time and material basis and will consist of monitoring day to day construction methods and practices to insure proper installation of the trail, amenities, landscape, and any other project components. Weekly progress reports will be sent to the City and Contractor for review and action. A final punch list would be developed and issued to the City and Contractor before issuing substantial completion. Summary of Fees: Task Fee 1 Topographic Survey $3,900 2 Construction Documents $4,900 3 Bidding & Negotiation Time & Materials 4 Construction Inspection Time & Materials Project Total: $8,800 Revisions to the plans requested by the City would be completed at our standard hourly rates (attached). 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