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HomeMy WebLinkAbout04/12/10 Board of Public Works MinutesCLAIMS REVIEW MEETING APRIL 5, 2010 93 A Claims Review Meeting of the Board of Public Works was convened at 8:30 a.m. on Monday, April 5, 2010, by Board President Gary A. Gilot with Board Member Carl P. Littrell present. Board Member Donald Inks was absent. APPROVE CLAIMS Mr. Gilot stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Gilot stated the following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $1,354,413.62 04lOSf10 City of South Bend $757,357.20 03/31/10 City of South Bend $1,147,032.51 03/31/10 City of South Bend $3,596,801.22 04/01/10 St. Joseph County Housing Consortium $8,112.39 03)17/10 Eddy Street Commons - KRG Construction, LLC $11$,434.52 04/05/10 Therefore, Mr. Gilot made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. ADJOURNMEI~IT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 8:34 a.m. BOARD OF FUBLIC WORKS i Gary A. Gilot, President >> bald E. I~ks, Member ~ < /,f~,,, Carl P. Littrell, Member Thomas Price, Interim Member ATTEST: '-L'in'da M. Martin, clerk ~ PUBLIC AGENDA SESSION APRIL 8, 2010 94 The Public Agenda Session of the Board of Public Works was convened at 10:30 a.m. on Thursday, April $, 2010, by Board President Mr. Gary A. Gilot, with Board Member Carl P. Littrell present. Board Member Donald Inks was absent. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. ADOPT RESOLUTION NO. 19-2010 - A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 19-2010 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: VARIOUS COMPUTERS AND COMPUTER EQUIPMENT -VARIOUS DEPARTMENTS WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 12th day of April, 2010. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary Gilot s/ Carl Littrell ATTEST: s/Linda Martin, Clerk RE VEST TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - 1320 HILLCREST ROAD Mr. Gilot advised at the previous Board of Works Agenda Session of March 1$, 2010, the Board took testimony from interested citizens and voted to table the above request to encroach upon the public right-of--way until after Legal review and advisement. Mr. Gilot noted the encroachment has been there for some time and impedes travel in the right-of--way. He stated the Board heard from neighbors and others on issues that the Board has no aethority over, but the access by the Fire and Police Departments in the travel-way is an issue the Board needs to look at. Mr. Gilot stated the Legal Department has given him a legal tree to show what options the Board has. The Board can approve the encroachment, but a lot of case law says that would be a permanent encroachment in the right-of--way and that is contrary to what the law recommends. If the encroachment is in the travel-way, the Board does not have to approve. Mr. Gilot stated if the Board denies the request, and condemns the property so the alley can be relocated, the property owner becomes the victim. Board Attorney, Cheryl Greene added that the fact that you realign the alley does not eliminate the fact that you have an encroachment; it just moves it and makes it wider. Mr. Gilot noted the third option is the alley could be vacated but access issues between PUBLIC AGENDA SESSION APRIL S, 2010 95 the parties that have not been resolved, will still be an issue. Mr. Gilot stated under Statute the Board has the authority to demolish the structure, but given the testimony he has heard and after giving the issue much thought, he would make a motion to deny the encroachment to persist and remain in the right-of--way and travel-way of the alley. Mr. Littrell seconded the motion but added he would allow the petitioner to come back to the Board with an alternative plan to allow the encroachment to exist. He added that improvements need to be made, the alley is not sufficient to gain access to the property. Ms. Ann Puzzello, Common Council, stated the Area Plan commission addressed a variance request by the property owner's of this property last night and denied the request. Mr. Gilot asked Chief Al Kirsits, Fire Department, if he had any more comments on the subject. Chief Kirsits stated "you've seen the alley and you've made the correct decision." Mr. Gilot added the Board's authority is not over some of the other issues that were presented in the previous meeting. Mr. Gregg Zientara, Controller, asked if the zoning still exists as before, can the property become the multiplex apartment as originally requested. Mr. Mark Lyons, Building Department, stated the variances were denied. Mr. Dwayne Neureburg, property owner, stated he is the most affected because the encroachment is on his property. He stated he had an informal meeting with the building inspector at the property and he gave the impression that until the encroachment issue is resolved, there won't be anymore building permits issued. Board Attorney, Cheryl Greene, stated what has been approved is in the Board's authority to deny the petition but they still have the authority to order the structure demolished, then the encroachment would go away. She added that would be a separate action. Mr. Lyons confirmed that the Building Department can't issue any permits until the encroachment is resolved. Mr. Gilot stated the Board has a motion and a second, motion is carried. He stated it is now in the property owner's court to come back with an alternative plan. Attorney Greene added they will still have to deal with the encroachment. Mr. Gilot added they need to work something out with their neighbors to show they support any technical plan and work through the City Engineer an the encroachment issue, and Building Department, Area Flan, and the Zoning Board on the other issues; the Board's scope is the right-of-way issue. - Opening of Quotations -Coveleski Stadium Mr. Rob Nichols, Engineering, informed the Board that after talking to the Controller and the Mayor, permission was given to allow to solicit quotes on these four projects for the Coveleski Stadium including Restroom Improvements, Gutter Improvements, Dugout Heater Improvements, and Sewage Ejector Improvements, He noted the improvements are needed and there is an issue of time. Mr. Nichols stated he was allowed to follow State law guidelines that allow the quote process for projects up to $150,000.00. He noted local policy requires bidding on any projects over $75,000.00. Mr. Nichols stated the projected costs on all of these projects except the restroom remodel are under $75,000. Board Attorney, Cheryl Greene, stated there should be something in writing authorizing these projects to be quoted instead of bid, for the legal record. - Award Bid - 2010 Street Materials Mr. Rob Nichols, Engineering, stated an Addendum was sent out to all plan holders with a new Bid/Proposal Sheet that included five additional materials to bid on. Twa of the bidders, Klink Trucking and Bit Mat Products of Indiana, used the original bid sheet because they were not bidding on the additional materials. The other two used the new bid sheet included with the Addendum. He noted his bid tabulation has the award numbering correct. Mr. Gilot questioned the dollar amounts of the totals of the materials; he stated he didn't think that much funding was appropriated. Mr. Nichols stated when the bids went out, the quantities were not tweaked from the previous year's bid, but the bid is being awarded in unit prices, not total dollars. He noted the City will not use the quantities of the bid sheet. - Professional Services Agreement -Carl Walker, Inc. Board Attorney, Cheryl Greene, noted this agreement is using an AIA Contract. The City is trying to get away from these contracts due to previous complications. Mr. Littrell stated there is a Proposal attached also that could be used, it is not necessary to use the AIA Contract also. - Safety Report -Engineering Mr. Toy Villa, Engineering, stated there were no accidents to report for the month of March, 2010. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:06 p.m. PUBLIC AGENDA SESSION APRIL 8, 2010 96 BOARD OF PUBLIC WORKS Gary A. Gilot, President J~ '~ ' i_ :~ D nald E. Inks, Me ber Carl P. Littrell, Member ATTEST: _~ ~~-- -Linda M. Martin, Clerk REGULAR MEETING APRIL 12, 2010 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, April 12, 2010, by Board President Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present. Also present was Board Attorney Cheryl Greene. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the Agenda Session, Regular Meeting and Claims Meetings of the Board held on March 18, 2010, March 22, 2010, March 29, 2010, and April 5, 2010 were approved. OPENING OF BIDS -ONE 1 OR MORE NEW AERIAL TOWER TRUCK COMPLETE {TRAFFIC AND LIGHTING CAPITALI This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: MCCORMICK MOTORS. INC. 1255 West Market Street Nappanee, Indiana 46550 Bid was signed by: Mr. Nei] Munsey Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Year Make/Model Unit Price 2009 GMC TCSC042 Chassis 2010 UTC Body w/Versalift Tower BFXBB44XDS V ST-47-MH 1 $118,700.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bid was referred to Equipment Services and Traffic and Lighting for review and recommendation. OPENING OF BIDS -ONE (17 OR MORE 2009 OR NEWER DISC TYPE CHIPPER PARKS &RECREATION-CAPITAL This was the date set for receiving and. opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- REGULAR MEETING APRIL 12, 2010 97 County News, which were found to be sufficient. The following bids were opened and publicly read: ALEXANDER EQUIPMENT CO. 4728 Yender Avenue Lisle, Illinois 60532 Bid was signed by: Mr. Matthew Linn Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Year Make/Model Unit Price 2009 Morbark Model M15R $4],000.00 Trade In - 1993 Brush Bandit Chipper ($2,500.00) Total $38,500.00 MORBARK, INC. 8507 South Winn Road Winn, Michigan 48896 Bid was signed by: Mr. Rob Faber Non-Collusion Affidavit vaas in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Year Make/Model Unit Price 2010 Morbark Beever M15R $48,520.00 Trade In - 1993 Brush Bandit Chi.pRer ($2,400.00) Total ~; =x,.370.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Park Department and Equipment Services for review and recommendation. OPENING OF QUOTATIONS - COVELESKI STADIUM RESTROOM IMPROVEMENTS - PROJECT NO. 110-0080 (SBCDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: CASTEEL CONSTRUCTION COMPANY 23186 Ireland Road South Bend, Indiana 46614 Quotation was submitted by Mr. R.V. Casteel QUOTATION: $162,000.00 GIBSON LEWIS LLC 1001 West l It Street Mishawaka, Indiana 46544 Quotation was submitted by Mr. Randall Rice QUOTATION: $173,100.00 ZIOLKOWSKI CONSTRUCTION 1005 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was submitted by Mr. Bill Favors QUOTATION: $180,470.00 REGULAR MEETING APRIL 12, 2010 98 THE ROBERT HENRY CORPORATION 404 South Frances Street South Bend, Indiana 46628 Quotation was submitted by Mr. Stephen Henry QUOTATION: $225,000.00 Mr. Gilot stated there is a legal issue with these quotes coming in at the bid threshold. He noted they had hoped the quotes would be under the $150,000.00 limitation and the Mayor and Legal Department gave permission to quote based on that thought. Board Attorney, Cheryl Greene, noted that State law guidelines allow for quoting up to $150,000.00 and these guidelines were followed on this project in the hopes that they would come in under this threshold. Mr. Gilot stated these quotes would have to be rejected and the project would have to be bid now. Mr. Bill Schalliol, Community and Economic Development, requested to review the quotes to see where the discrepancy came in. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Community and Economic Development and their consultant far review. OPENING OF QUOTATIONS - COVELESKI S'TADNM GUTTER IMPROVEMENTS - PROJECT NO. 110-008E (SBCDA TIFI Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: DUDECK ROOFING__& SHEET METAL, INC. 1634 Franklin Street South Bend, Indiana 46613 Quotation was submitted by Ms. Catherine Dudeck QUOTATION: $143,900.00 MIDLAND ENGINEERING 52369 S.R. 933 North South Bend, Indiana 46601 Quotation was submitted by Mr. Frederick Ilelmen QUOTATION: $102,500.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Community and Economic Development and their consultant for review and recommendation. After reviewing those quotations, Mr. Rob Nichols, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Midland Engineering Company, Inc.., in the amount of $102,500.00. Therefore, Mr. Inks made a motion that the recommendation be accepted, and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. OPENING OF UOTATIONS - COVELESKI STADIUM DUGOUT HEATER IMPROVEMENTS - PROJECT NO. 110-008G SBCDA TIF Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: KOONTZ-WAGNER CONSTRUCTION SERVICES LLC 3801 Voorde Drive South Bend, Indiana 46628 Quotation was submitted by Mr. Anthony Maloney, III QUOTATION: $12,385.00 MARTELL ELECTRIC, LLC 1125 South Walnut Road South Bend, Indiana 46619 Quotation was submitted by Mr. John Ferro REGULAR MEETING QUOTATION: $11,999.00 APRIL 12.2010 99 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Community and Economic Development and their consultant for review and recommendation. After reviewing those quotations, Mr. Rob Nichols, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Martell Electric, LLC, in the amount of $11,999.00. Therefore, Mr. Inks made a motion that the recommendation be accepted, and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. OPENING OF UOTATIONS - COVELESKI STADIUM SEWAGE EJECTOR IMPROVEMENTS - PROJECT NO. 1 I0-008H (SBCDA TIFF Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: EDWARD J. WHITE, INC. 1011 South Michigan Street South Bend, Indiana 46601 Quotation was submitted by Mr. Jeff Bucher, Jr. QUOTATION: $3,900.00 NIEZGODSI~I PLUMBING 232 North Mayflower Road South Bend, Indiana 46628 Quotation was submitted by Mr. Ronald Niezgodski QUOTATION: $6,779.80 O.J.S. BUILDING SERVICES, INC. 1008 Lincoln Way East South Bend, Indiana 46601 Quotation was submitted by Mr. Stephen Meyer QUOTATION: $5,060.00 Upon a motion made by Mr, Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Community and Economic Development and their Consultant for review and recommendation. After reviewing those quotations; Mr. Rob Nichols, Engineering,. recommended that the Board award the contract to the lowest responsive and responsible bidder, Edward J. White, Inc., in the amount of $3,900.00. Mr. Littrell questioned whether we knew for sure that quote price was per pump or for both pumps. Mr. Nichols stated that he was certain it was for both pumps, but he would confirm that. Mr. Littrell noted timing is critical and if the quote was not for both pumps, Mr. Nichols needed to go with the second lowest quote. Therefore, Mr. Gilot made a motion that the recommendation be accepted, the quotation be awarded and Construction Contract be approved as outlined above. Mr. Inks seconded the motion, which carried. Mr. Nichols came back to the Board and confirmed the quote from Edward J. White was indeed for both pumps. OPENING AND AWARD OF QUOTATIONS -TRAFFIC PAINT 201 Q - PROJECT NO 110- 022 (DEPARTMENTAL OPERATING BUDGET) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced material. The following Quotations were opened and read: SEAL MASTER 1010 East Summer Street Indianapolis, Indiana 46227 Quotation was submitted by Mr. Bobby Kreager QUOTATION: REGULAR MEETING APRIL 12, 2010 100 Item Qty Description Unit Product Code Price 1 3000 *Exterior Traffic Paint - 1 gal Waterbourne Yellow or White M1270/M1280 $12.96 2 2000 Liquid Thermoplastic Traffic Marking Paint -White or 1 gal Yellow M1297/M1296 $15.36 3 100 Liquid Thermoplastic Blue 1 gal Traffic Marking Paint--Blue M1298 $15.99 DAMES IMPERIAL COATINGS INC. (UNITED COATINGS TECHNOLOGIES, INC.1 1011 South Main Street South Bend, Indiana 46601 Quotation was submitted by Mr. James Nadolny QUOTATION: Item QtJ' Description Unit Product Code Price 1 3000 *Exterior Traffic Paint- Waterbourne Yellow or White 2 2000 Liquid Thermoplastic Traffic Marking Paint -White or Yellow 3 100 Liquid Thermoplastic Blue Traffic Marking Paint -Blue i gal 4623 W 4623Y $9.00 1 gal 5430W S431Y $11.75 1 gal 5433BL $12.30 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Traffic and Lighting and Equipment Services for review and recommendation. After reviewing those quotations, Mr. Rob Nichols, Engineering, recommended that the Board split the award of the quotations to the lowest responsive and responsible bidders as follows: Sealmaster, Inc.: Item #2 -Liquid Thremoplastic Traffic Marking Paint @ $15.36/Gallon Item #3 - Liquid Thermoplastic Blue Traffic Marking Paint @ $15.99/Gallon Davies Imperial Coating Inc.: Item #1 -Exterior Traffic Paint - $9.00 per gallon It was noted that Davies Imperial Coatings, Inc.'s items #2 & 3 did not meet the thermoplastic specifications. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotations be awarded as outlined above. Mr. Littrell seconded the motion, which carried. OPENING OF QUOTATIONS -COLLEGE FOOTBALL HALL OF FAME HVAC REPAIRS & UPGRADE -PROJECT NO. 110-026 (FUND 655 COLLEGE FOOTBALL HALL OF FAME Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: NAVEL 3210 Sugar Maple Court South Bend, Indiana 46628 Quotation was submitted by Mr. William Steele QUOTATION: $41,875.00 SCHUSTER MECHANICAL 2603 North Foundation Drive South Bend, Indiana 46628 Quotation was submitted by Mr. Larry Wegrecki REGULAR MEETING APRIL 12, 2010 101 QUOTATION: $10,968.42 TRANS 2301 North Bendix Drive, Suite 400 South Bend, Indiana 46628 Quotation was submitted by Mr. Russ Fairburn QUOTATION: $8,952.12 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the College Football Hall of Fame for review and recommendation. AWARD BIDS -WATER TREATMENT CHEMICALS 2.010 (DEPARTMENT OPERATING BUDGETSI Mr. Phil Custard, Purchasing, advised the Board that on March 22, 2010, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Custard recommends that the Board award the contract to the lowest responsive and responsible bidder 1. Company: Alexander Chemical a) Awards: (1) Chlorine (2,000 ]b Tanks @ $389.00/Ton & 150 lb Cylinder @ $68.00/Cylinder) (2) Fluorisilicic Acid @ $698.00/Ton (3) Sulfur Dioxide @ $599.00/Ton 2. Company: American International Chemical, Inc. a) Award: Potassium Permanganate @ $2.38/lb (55 lb Pail) 3. Company: Watcon a) Award: Phosphate Sequestrate @ $1.0876/lb 4. Company: Morton a) Award: Bulk Salt @ $179.16/Ton 5. Company: Siemens Water a) Award: Calcium Nitrate @ $2.04/Gallon 6. Company: K.A. Steel a) Award: Sodium Hypochlorite @ $0.756/Gallon Therefore, Mr. Gilot made a motion that the recommendations be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BIDS -VEHICLES Mr. Jeff Hudak, Central Services, advised the Board that on March 22, 2010, bids were received and opened for various vehicles. After reviewing those bids, Mr. Hudak recommends that the Board award the contract. to the lowest responsive and responsible bidders as follows: A. One (1) or More, 2010 or Newer 3/9 Ton Extended Cab 4WD Pick-Up Truck 1. Company: Bloomington Ford 2. Amount: $28,987.75/Vehicle 3. Funding: Sewer Dept. Capital B. One (1) or More, Pre-Owned 2010 or Newer Mid-Size Four-Door Sedan Automobile with Standard & Hybrid Drive Train 1. Company: Bloomington Ford 2. Amount: $15,058.44/Vehicle 3. Funding: Fire Dept. Capital C. Two (2) More or Less, 2010 or Newer 4x4 Pour-Door Utility Vehicles 1. Company: Arne11 Auto Group 2. Amount: $36,993.OONehicle; Option A & B (2@$325.00); Red Jewel Tint Coat (2@$336.00); Total $37,654.00/Vehicle/$75,308.00 for 2 Vehicles 3. Funding: Fire Dept. Capital D. One (1) or More, 2010 or Newer Full Size One-Ton Extended Cargo Van 1. Company: Jordan Ford 2. Amount: $21,270.00/Vehicle 3. Funding: Code Enforcement Capital REGULAR MEETING APRIL i 2, 2010 102 E. Five (5) More or Less, 2010 or Newer Mid-Size Four-Door Hybrid Sedan Automobiles 1. Company: Gates Chevrolet 2. Amount: $23,900.OONehicle; Options 2 & 5 @ $600.00/Vehicle; One Set of Repair Manuals @ $670.00; Total $24,500.00/Vehicle; Total $123,170.00 for 5 Vehicles 3. Funding: Police Department Capital F. Two (2) More or Less, 2009 or Newer Compact Four-Door Sedan Automobiles 1. Company: Bloomington Ford 2. Amount: $12,824.43/Vehicle; $25,648.86/2 Vehicles 3. Funding: Code Enforcement Capital G. One (1) or More, 2009 or Newer Heavy Duty 16,500 lb GVWR Chassis 1. Company: Bloomington Ford 2. Amount: $3 i,674.13Nehicle 3. Funding: Street Department Capital Therefore, Mr. Littrell made a motion that the recommendations be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD BIDS - 2010 STREET MATERIALS Mr. Rob Nichols, Engineering, advised the Board that on March 22, 2010, bids were received and opened for the above materials. After reviewing those bids, Mr. Nichols recommended that the Board award the contract to the lowest responsive and responsible bidders in unit prices as follows: 1. Company: Walsh & Kelly, Inc. a) Award: Limestone, Slag, and Sasobit (Bid Items 1 - 26 and 36) 2. Company: Kuert Concrete a} Award: Concrete and Flowable Fill {Bid Items 27 - 35) 3. Company: Bit Mat Products of Indiana, Inc. a} Award: Asphalt Emulsion Materials (Bid Items 37 - 42) 4. Company: Klink Trucking, Inc. a) Award: Aggregate Materials (Bid Items 43 - 46) Therefore, upon a motion by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation for bid awards as outlined above was approved. APPROVAL OF CONTRACTOR PRE-pUALIFICATION RECOMMENDATIONS - STUDEBAKER AREA A DEMOLITION PHASE IV - PROJECT NO 109-032 In a memorandum to the Board, Mr. Carl Littrell, Engineering, presented a report containing the results of DLZ Indiana's review of the contractor submittals opened February 8, 2010, for the above referenced project. Mr. Andy Lemberis, DLZ, was present and stated they evaluated the submittals based on experience, bonding capacity, and references. The thirty contractors selected are recommended to be allowed to bid as prime contractors. He noted those that dad not make the list can still bid as sub-contractors. Board Attorney, Cheryl Greene, stated she had reviewed the report and is comfortable with DLZ's recommendations. She noted that if there was any doubt whatsoever on the qualifications of a particular contractor, we went even further to check on their qualifications than we had to. Out of thirty-six (36) contractors, the following thirty (30) (based on two partnerships) meet requirements set forth by the City of South Bend and DLZ Indiana: REGULAR MEETING 1. Ahrens Contracting, Inc. 2. American Demolition Corporation 3. Bierlein Demolition Contractors 4. Brandenburg Industrial Service Company 5. Cambria Contracting, Inc, 6. Champion Environmental Services, Inc. 7. Cleveland Wrecking Company 8. CST Environmental, Inc. 9. Delta Demolition, Inc. 10. Doore & Associates Contracting, Inc. 11. Frontier Industrial 12. Homrich Wrecking Company 13. Independence Excavating, Inc. 14. LVI Services 15. McDonagh Demolition, Inc. APRIL 12., 2010 103 16. NASDI, LLC 17. National Salvage & Service Corporation 18. National Wrecking company 19. North American Dismantling Corporation 20. O'Rourke Wrecking Co. 21. R. Baker & Son 22. R&R Excavating &Ritschard Bros., Inc. 23. Robinette Demolition, Inc. 24. S&R Corporation 25. Sabre Demolition Corporation 26. Spirtas Wrecking & Midwest Service Group 27. Testa Corp. 28. Veit & Company, Inc. Mr. Gilot questioned what the City is doing to promote local participation. Mr. Lemberis informed him that there will be a statement in the pre-qualifier's packages that the City requires a goal of a certain percentage of local participation in the project. The bidders will be required to acknowledge they are aware of it. He added the desire is to put it up front that we feel local participation is important. Mr. Gilot stated that even with setting our qualifications high on the pre-qualifications, we still saw a lot of national interest. There was the thought of lowering the threshold to get local contractors in, but the realization of what a floodgate that would open made the City change their mind. Mr. Lemberis noted the first phase of concrete removal was awarded to a local contractor. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above contractors were approved to bid on the Studebaker Area A Demolition Phase TV, Bid Package B Project. APPROVE CHANGE ORDER NOS.: 4 7 & 12 - CSONET PHASE II -PROJECT N0. 109- 019 (SRF FUNDING) Mr. Gilot advised that Mr. Patrick Henthorn, Engineering, submitted Change Order Nos. 4, 7, & 12 on behalf of HRP Construction, 5777 Cleveland Road, South Bend, Indiana 46628, indicating the Contract amount be changed as follows: 1. Change Order 4 Increase: $5,370.82 2. Change Order 7 Increase: $17,625.00 3. Change Order 12 Decrease: ($29,292.00) 4. Total Change Amount: ($6,296.18) 5. New Contract Amount: $2,98$,703.82 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Orders were approved. APPROVE CHANGE ORDER NO. 1 (FINALS AND PROJECT COMPLETION AFFIDAVIT - DEMOLITION OF THE FORMER WASTE MANAGEMENT PROFERTY -PROJECT NO 109-075 (AEDA/TIFI Mr. Gilot advised that Mr. Toy Villa, Engineering, submitted Change Order No. 1 (Final) on behalf of Ritschard Bros., Inc., 1204 West Sample Street, South Bend, Indiana 46619 indicating the contract amount be decreased by $335.00 for a new contract sum, including this Change Order, of $95,304.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $95,304.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT -EDDY STREET COMMONS SITE UTILITIES - PROJECT NO. 108-005R (TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, submitted the Project Completion Affidavit on behalf of HRP Construction, Inc., 5777 Cleveland Road, South Bend, Indiana 46628, for the above referenced project, indicating a final cost of $3,100,349.41. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. REGULAR MEETING APRIL 12, 2010 104 APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately sixteen {lb) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 201 West Sherwood, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen {15) days, identification checks have been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. APPROVE TITLE SHEET- CRESCENT OAKS -SECTION II Mr. Gilot advised that the Title Sheet for the above referenced subdivision was being presented at this time for execution by Mr. Rob Nichols, Engineering, on behalf of Abonmarche, Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. ADOPT RESOLUTION NO. 17-2010 - A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 17-2010 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT ANDlOR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend. Sealer 2x Tray 115V, Tag hlo. 103 WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose For which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such maybe demolished or junked. ADOPTED this 12th day of April, 2010. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary Gilot s(Donald Inks s/ Carl Littrell ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 18-2010 - A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 18-2010 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT ANDIOR OBSOLETE PROPERTY REGULAR MEETING APRIL 12, 2010 105 WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: WATER METERS WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. WHEREAS, the City of South Bend Water Works Division will change between 600 and 800 water meters per month to upgraded models allowing for electronic meters, which will results in a cost savings far the City. WHEREAS, the City of South Bend water Works Division will be able to exchange the old water meters with a scrap metal dealer for payment to the City, which is currently set at $0.65 per pound, totaling approximately $2,600.00 per month. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 12th day of April, 2010, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Donald Inks s/ Carl Limell ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 20-2010 - A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS CONCERNING RECONCILIATION OF THE NAVILINE FIXED ASSETS SYSTEM TO THE COMPREHENSIVE ANNUAL FINANCIAL REPORT ASSOCIATED WITH THE FIXED ASSET PROJECT Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 20-2010 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND INDIANA CONCERNING RECONCILATION OF THE NAVILINE FIXED ASSETS SYSTEM TO THE COMPREHENSIVE ANNUAL FINANCIAL REPORT ASSOCIATED WITH THE FIXED ASSET PROJECT WHEREAS, on October ] 8, 2001 the Board of Public Works ("Board") adopted its Resolution No. 61-2001 establishing various accounting and inventory policies and practices; and WHEREAS, the policy adopted by the Board pursuant to Resolution No. 61-2001 includes the requirement of a periodic inventory of all fixed, movable and infrastructure assets, which inventory must be reconciled to the inventory maintained by the City Controller, and any discrepancies to be reported to the City Controller; and REGULAR MEETING APRIL 12, 2010 106 WHEREAS, the Indiana State Board of Accounts ("SBOA") is an agency of the executive branch of the State of Indiana charged with auditing the financial statements of all governmental units within the State, including the financial statements prepared by the City of South Bend; and WHEREAS, incidental to the financial reporting required by SBOA, the Department of Administration and Finance under the direction of the City Controller prepares a Comprehensive Annual Financial Report ("CAFR"), a report which includes, among other things, reporting associated with the City's inventory of assets ;and WHEREAS, at the direction of the City Controller, the Department of Administration and Finance has undertaken the Fixed Asset Project ta, among other things, reconcile any discrepancies associated with the City's actual fixed, movable and infrastructure assets on hand as compared to those noted on the City's NaviLine system and as reported in CAFR; and WHEREAS, the City Controller has caused to be prepared a report dated March 31, 2010 ("Report") which summarizes discrepancies associated with actual assets disposed of as compared to the entered assets reported in CAFR some of which were missing on the NaviLine system, said Report is attached hereto and incorporated herein as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works for the City of South Bend, Indiana as follows: Section 1. The Report, dated March 31, 2010 in the form presented to the Board on April 12, 2010 as Exhibit "A"to this resolution is hereby accepted in its entirety. Section 2. The Report dated March 31, 2010 shall be maintained at the direction of the City Controller through the Department of Administration and Finance, and a copy shall be kept on file with the Board. Section 3 The Secretary of the Board is instructed to include a copy of the Report dated March 31, 2010 with the minutes of this meeting. Section 4 This Resolution shall be in full force and effect upon its adoption by the Board of Public Works. ADOPTED at a meeting of the Board of Public Works held on April 12, 2010 at 227 West 3efferson, Room 1308, County-City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/Gary A. Gilot, President slCarl F. Littrell, Member s/Donald E. Inks, Member s/Linda Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALSlADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount Motion/ Second Agreement David Consulting for the $ I O /hour -Not to Inks/Littrell for Davenport Morris Performing Exceed $7,000 Professional Arts Center and Palais (Morris PAC & Services Royale upon Palais Royale) Retirement Agreement International Competent N/A Gilot/Inks for Use of Brotherhood Climber/Rescuer City Property of Electrical Training by IBEW at REGULAR MEETING APRIL 12, 2010 107 Works, the Ireland Road Stand Local 153 Pipe Water Tower - IBEW Will Provide a Release of Liability Amendment Top Echelon Increase in Funds for Increase of Inks/Littrell to Agreement Contracting, Accounting Services $30,000 (Fund for Inc. Consulting for Fixed 406) Professional Assets Services Professional DLZ Indiana Project Representative $310,290 Inks/Littrell Services Services for the (HUD/Section 108 Agreement Studebaker Area A Loan) Demolition, Phase IV, Bid Package B (Revised) -Project No. 109-032 Agreement Indiana Western/Walnut $145,000 Littrell/Inks for Department Intersection (LRSA) Professional of Improvements - Services Transporta- Project No. 107-074 tion Contract Rebuilding 2009 Owner-Occupied N/A Littrell/Inks Amendment Together Rehab Program - Extension to 12/31/10, No Monetary Change Contract Rebuilding 2010 Owner-Occupied $135,000 Inks/Littrell Together Rehabilitation (CDBG) Program Supplemental DLZ Indiana Michigan Street S- $231,500 Littrell/Inks Agreement Curve Removal - (Memorial Subject to No. 1 Project No. 109-091 Medical TIF) Amendment of Agency Agreement with Redevelopment Commission Professional Christopher Triangle $8,400 Inks/Littrell Services B. Burke Neighborhood (EDIT) Proposal Engineering, Demolition of Six (6) Ltd. Properties Contract Gibson Agreement Assuring N/A Gilot/Littrell Insurance Access to City Group Employee Protected Health Information (PHI) in Compliance with Government HIPAA Privacy and Security Rules Proposal Jack Kary, Residential Appraisal $700.00 Littrell/Inks SRA of Properties Located (Major Moves) in the Northeast Neighborhood Triangle Project Area - 1050 and 1056 Burns Avenue Proposal David Witt Residential Appraisal $700.00 Littrell/Inks of Properties Located (Major Moves) in the Northeast Neighborhood Triangle Project Area - 1050 and 1056 Burns Avenue REGULAR MEETING APRIL I2, 2010 108 Addendum to Redevelop- Funding of Phase lA, NTE $250,000.00 Inks/Littrell Master ment Project 2 for the (SBCDA TIF) Agency Commission Coveleski Stadium Agreement Improvements Professional Carl Walker, Bartlett Street Parking NTE $39,600.00 Littrell/Inks Services Inc. Garage Facade - (Memorial Proposal - Project No. 110-027 Medical TIF) Professional American South Bend Municipal NTE $12,500 for Gilot/Inks Services Structure- Building Performance Phase I & II Proposal - point, Inc. Analysis Report (Energy Efficiency Block Grant) APPROVAL OF STREET CLOSURES/PROCESSIONS -r'w„ F ii,,,,,;.,,. ~rrAPe nlnc„rac and ,~mrPCC;nnc wPrP nrP~Pnted for annroval: ..b __ Sponsor Description Date/Time Location Mokion Carried United Health Procession - August 14, 2010 From Howard Park, Littrell/Inks Services Stayin' Afloat from 6:00 a.m. West on Niles to the for Life to 10:00 a.m. Riverwalk, West on Parkovash, North on Riverside Drive to Riverside Court, Turn Around; Return Route: Riverside Drive to Riverwalk, Return to Howard Park The Louise Procession - May 23, 2010 Utilizing the City's Bike Littrell/Inks Addicott & Bike the Bend from 6:30 a.m. Path System and Georgina Joshi to 11:30 a.m. Riverwalk Foundation Family Justice Procession - April 29, 2010 Begin at The St. Joseph Littrell/Inks Center SOS Take Back from 6:30 p.m. County Courthouse, the Night to 9:00 p.m. South on Main, East on March Wayne, North on Michigan, East on Washington, West on Colfax, South on Michigan, East on Washington to College Football Hall of Fame West Side Procession - May 31, 2010 Begin at Western Littrell/Inks Memorial West Side from 8:15 a.m. Avenue/Summit Parade Memorial Day to 11:00 a.m. intersection, East on Committee Parade Ford, Finish on Olive South of Ford National Procession - May 8, 2010 Two Routes throughout Littrell/Inks Multiple Michiaaa Walk from 7:30 a.m. South Send, Beginning Sclerosis MS to 1:00 p.m. and Ending at the Society CFHOF, Utilizing S. Michigan, E. Colfax, the Riverwalk, E. LaSalle, E. Jefferson, & N. St. Joseph James Madison Street Closure - May 14, 2010 Park Lane from Littrell/Inks Primary Center Ice Cream from 4:00 p.m. Lafayette to Bartlett Social to 8:00 p.m. Kelly Ball Street Closure - July 31, 2010 South St. from Lafayette Littrell/inks Urban from 6:00 a,m. to Taylor Adventure Race to 11:00 p.m. REGULAR MEETING APRIL 12, 2010 109 AFPROVE SIDEWALK CAFE PERMIT APPLICATIONS Mr. Gilot indicated that the Board is in receipt of the following Sidewalk Cafe Permit applications: APPLICANT: LePeep BUSINESS ADDRESS: 127 S. Michigan St. DAYS/TIMES OF OPERATION: May to October 6:30 a.m. to 2:00 p.m. APPROVAL: Subject to Sandwich Board not Obstructing Pedestrian Traffic APPLICANT: Chicory Cafe BUSINESS ADDRESS: 105 E. Jefferson Blvd., Ste 103 DAYS/TIMES OF OPERATION: Monday through Friday from 6:30 a.m. to 5:00 p.m.; Saturdays 8:00 a.m. to 4:00 p.m. Mr. Inks made a motion that the Sidewalk Cafe Permit Applications be approved as outlined above. Mr. Littrell seconded the motion which carried. APPROVE LICENSE APPLICATION -OPEN AIR LICENSE Mr. Gilot advised that the following license application has been received: NAME: Waka Dog B~': Cheryl Copeland ADDRESS: 70049 Beech Drive, Edwardsburg, MI 49112 STAND TO BE LOCATED AT: In Front of Courthouse DATES: 3/15/10 to 11/1/10 from 11:00 a.m. to 4:00 p.m. BUSINESS TYPE: Hot Dog Stand Mr. Gilot further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above license application was approved and referred to the Administration and Finance for issuance.. APPROVAL OF REOUEST TO USE CITY-OWNED PROPERTY - 106 SADIE STREET - JERRY PRICE, SR. (ALL WEST, INC.) Mr. Gilot stated favorable recommendations have been received from the Division of Engineering, Code Enforcement, Community and Economic Development, Park Department, and the Legal Department, in conjunction with a request from Mr. Jerry Price, All West, Inc., 809 South Meade Street, South Bend, Indiana 46619, to use the City-owned property referenced above for the use as a Community Garden. Community & Economic Developments stated that they informed Mr. Price that the vacant lot at 106 Sadie Street is actually two lots and includes 2221 West Washington Street. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request was approved. RECOMMENDATION ON REQUEST TO USE CITY-OWNED PROPERTY -- 803 NORTH NOTRE DAME AVENUE -NEAR NORTHEAST NEIGHBORHOOD COUNCIL & UNITY GARDENS, INC. Mr. Gilot stated favorable recommendations have been received from the Division of Engineering, Code Enforcement, Park Department, and the Legal Department, in conjunction with a request from the Near Northeast Neighborhood Council & Unity Gardens, Inc., to use the City-owned property referenced above for the use as a Community Garden. Community & Economic Development stated that the space for a garden at the requested location is very limited and may conflict with other activities and parking/traffic at the Northeast Neighborhood Center. A more appropriate site would be at one of the neighborhood's City-owned vacant lots, in a corner of a City park, on vacant land held by the Northeast Neighborhood Revitalization Organization, or Notre Dame. Therefore, Mr. Gilot made a motion to authorize Board Member Donald Inks, Community and Economic Development, to work with the Near Northeast Neighborhood Association and the petitioner to develop an agreeable site. Mr. Littrell seconded the motion, which carried. REGULAR MEETING APRIL 12, 2010 110 APPROVAL OF REQUEST TO USE CITY-OWNED PROPERTY - 1005 EAST CALVERT STREET -SARA STEWART, DECOKES GONZOLES & JOE KANINJA Mr. Gilot stated favorable recommendations have been received from the Division of Engineering, Code Enforcement, Community and Economic Development, Park Department, and the Legal Department, in conjunction with a request from Sara Stewart, Delores Gonzoles & Joe Kaninja, Post Office Box 10022, South Bend, Indiana 46680, to use the City-owned property referenced above for the use as a community garden. The petitioner requested lead testing be done on the property prior to use as a garden. Community & Economic Developments stated if lead testing must occur prior to a formal decision, the Board should permit the Health Department to da so. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request was approved, and the petitioner was authorized to request lead testing done at their own expense. FAVORABLE RECOMMENDATION -PETITION TO VACATE THE FIRST E/W ALLEY SOUTH OF LINCOLN WAY WEST WEST OF DIAMOND AVE TO THE FIRST N/S ALLEY Mr. Gilot indicated that Abundant Faith Family Ministry, 1318 Lincoln Way West, South Bend, Indiana 46601, has submitted a request to vacate the above referred to alley for the purpose of connecting the parking lot to the church lot. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community & Economic Development and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of--way by the neighborhood in which it is located or to which it is contiguous. Therefore, Mr. Littrell made a motion that the Clerk send a favorable letter to the petitioner and the Council regarding this request. Mr. Inks seconded the motion which carried. APPROVE LICENSE APPLICATION -PUBLIC PARKING FACILITY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following License Application was approved subject to the petitioner fixing the sidewalks and trip hazards; Applicant: Cathedral of St James Location: 307-311 West Washington Street Engineering stated that the sidewalk needs to be repaired before the license can be approved. The above license application was approved and. referred to Administration and Finance for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged was attached to the application. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: REMOVAL: Handicapped Accessible Parking Space Signs REMARKS: Signs no longer needed: LOCATIONS: 424 S. Kosciuszko $24 S. Kosciuszko 1330 N. Meade 535 S. Pulaski 106 N. Wellington NEW INSTALLATION: No Parking/Tow Zone LOCATION: South Side of Pleasant Street from 25th to 29th Street REMARKS: Requested by Contracted Reconstruction or Improvements NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 915 Cedar Street REMARKS: All Criteria has been Met -Signs Up Already REGULAR MEETING APRIL 12, 2010 111 NEW INSTALLATION: No Parking Tow Zone LOCATION: Both sides of Catalpa Street from Sample to Kerr, Both Sides of Kerr from Prairie to the Dead End REMARKS: All Criteria has been Met FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Divisions of Engineering submitted their Safety Report for March 2010. These reports reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Inks and carried, the Certificates of Insurance for the following businesses were accepted for filing: A. Central Rent-A-Crane, Inc., Elkhart, Indiana B. A&R Septic Co., Ina dba A&R Wastewater Management, Mishawaka, Indiana C. Old Dominion Freight Line, Inc. RATIFY APPROVAL OF CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommends that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 as follows: Business Bond Type Approved/ Released Effective Date Bruce Majeski dba Allstate Contractor Approved March 30, 2010 Construction Gonzolo Serrano Contractor Approved March 30, 2010 A&R septic Co., Inc. dba A&R Excavation Approved March 30, 2010 Wastewater Management Upon a motion by Mr. Littrell, seconded by Mr. Inks and carried, the approval of the bonds was ratified. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Pdame Amount of Claim Date City of South Bend $2,172,820.31 04/12/10 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:46 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President onald E. nks, Member REGULAR MEETING ATTEST: i ~_ Linda M. Martin, Clerk ',_ Carl P. Littrell, Member APRIL 12 2010 112 CLAIMS REVIEW MEETING APRIL 19, 2010 113 A Claims Review Meeting of the Board of Public Works was convened at 8:30 a.m. on Monday, April 19, 2010, by Board President Gary A. Gilot with Board Members Donald E. Inks and Carl P. Littrell present. APPROVAL OF AGREEMENTS ThP fnllowin~ Agreements were submitted to the I3oard for approval: Type V Business Description Amount Motion/ Second Escrow C&E Ke~edy $3,239,849.50 Inks/Littrell Agreement Excavating, Park Sewer Inc. and Separation - Chase Bank Project No. 108-029 Escrow Bowen Blowers Nos. $2,128,500.00 Inks/Littrell Agreement Engineering 1 A and 1 B Corporation Replacement and The Bank - Project No. of New York 109-074 Mellon Trust Company, N.A. RATIFY WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Ms. Kim Thompson, Division of Enviromnental Services, submitted the following Wastewater Discharge Permit and recommended approval: Federal Mogel: 3605 West Cleveland Road Mr. Gilot stated this request is to extend the permit for one month until terms are negotiated. He noted there are no problems or violations with the company's permit. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the permit was ratified. APPROVE CLAIMS Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Inks stated the following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $3,645,230.17 04/16/10 City of South Bend $4,760.74 04/14/10 City of South Bend $2,355,963.42 04/19/10 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion. made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 8.3 S a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President CLAIMS REVIEW MEETING APRIL 19.2010 114 r L~ ! .E..: I~0'nald E. nks, Member Carl P, Littrell, Member ATTEST: . . ~~ ~_ ~~~ -~~~.~~,r._ ~ ~< ~ , ~~ -- Linda M. Martin, Clerk