Loading...
HomeMy WebLinkAbout08/09/10 Board of Public Works MinutesPUBLIC AGEI'~DA SESSI~I~I AIJCaI~ST 5 2~l_(I 22$ ..~_.._ ~e Publ%c Agenda Session of the Board of Public Works was convened at 141:32. a.rn, on Thursday, August ~, 24)l~, by Board Mertnber I]anald E. Inks with. Board Member Carl P. Gittrell present. Board President 43ary Gilat was absent. Also present was Board Attorney Cheryl i~reene. ffi©ard of Public Works Clerk, Linda M. Martin, presented the Beard with a proposed agenda of items presented by the public and by City Staff C3PI;NING 4~F BIDS - CI-IAPIN STItEF"Ii" STt]ItM SFWIiI~ EX`I'ENSIQN PHASIr II - FR~IJECT ETC). 11~-4152 SEWERAGE ~J4~RKS. 'T'his was the date set for receiving anal opening of` sealed bids for the above referred tc~ project. ~'he Clerk tendered proof`s of publication of Notice in the South Bend 1"ribune aaad the Tri- C:ounty Dews, which were found to he sufficient. 'T'he following bids were opened and publicly read: R&R EJ!~CAVATING. I~T~. ~41I [f Went Avenue ll+iislaawaka. Indiana 46545 Bid was signed by: l4+ir. Wiltiam Loudin Nva~-Collusion Affidavit was in order T+Taa~-I7iscrirrainatian +Comrnitrr~ent form was completed Five percent (5°"/41 Bid Bond was subnraitted BII7: $~b31,7f]3.5£I Alternate I: ~57,84C~.4)0 ~t3HN li(l1ETTGHER SEWER & EXCAVATI~F~ I11TC, 3305 Itlorth. Home Street MishawaTca, Indiana 46545 Bid was signed. by: Mr. John Boettcher Non-Collusion Affidavit was in order lion-I}isctimination C'amn~itment form was cotnpletecl Five percent (5°l~) Bid Bazt~l was submitted BID; $f51,64T4.flZ Alternate I : ~54),2~ i .88 SELGE C~NST~€~CTI~UN' C~9. IIVC, 2833 South 1 I Street Niles, Michigan 44124) Bid was signed' by: Mr. James Bayles Nan-Collusion Affidavit was in order l~ls~n-DiscrIminatian Coanrnitment farm was completed Five percent ~5°.~n) Bid Bond was submitted BID: $555,2G5.45 Alternate l: $4ti,970.4)4l HERRMAN & GOE'~'~ ~2"IC. I3IBfA T~IERGRC3[TI"'~'D SERVi+CES 225 South Lafayette Boulevard Svutla .Bend, Indiana 4b54) I Bid was signed by: Nir. fihc~nlas I~~errman l~[on-Gallusion .~4fFidavit was in artier Non-Discrianination Comrnitrnent form was completed PI~BLIC AGENDA SESSION Non-L7~iserim~na#ion Com,a~~tn~en# foram was cogte#ecI Five percent. (5i°/v} Bid I~t~nd vvas submitted Alternate l: $4$,2~~.~0 RITS~x~l~a ~~t~s.~ ~~. 12f14 West Saanple Stree# Sotath Beaad, Indiana 4661 9 Bid was signed by. IVIs. Rachelle Dolaaiak Aloe-Collusion Affidavit was ur order 1Voat-Disca-imia~atioaa Coanmitment fc~a-an was completed I~i~•e percent (5~~'~) Bid Bcsnd was subar-itted BII7: X7+56,868.95 Alternat+c l: ~52,44.b2 HRP C[~145"~i'C~UCTI~flN~~NC. 5?7? Cleveland Road P(~ Boy 26G South Bend, Indiana 45624 I3id was signed by: iWlr. Paul Fallon Non-CrrlPusion Affidavit was in order Non-Discrimination Commitanen# foa~ari ores coaripletetl Five percent ~5°/v} Bid. Bo~id was submitted BII3: $523,7I7,(IfI Alternate l: $i $.3I6.Q0 I~t3FrMAl'Y BI:t~OS., INC. $574 Vere~nd Rcsad Battle Creek, Michigan 49[Il4 Bid. was signed by: Mr. Edward Davids Non-Collusion Affidavi# was ai order Non-I]iscrimina#iQn Ccaanmitment form was completed Five percent ~(5¢1a) Bid Bond was submitted BID.: ~C$3,(]4$.tSil Alternate I: $35,318.7 AL7GUST 5, 2Ell ~ 229! Upon a mo#ioai axiade by Mr. Lttrell, seconded by Ivlr, Inks aEa2d carried, the above bids were referred to Engineering and their consultant far review and recoanmendation. RATIF4~ APPRC?VAL ClF RE UIrST Tfl ADVERTISE Ft]R 'I'I-IE RE~CEII'T flF' BLDS - VC)LI.~NTARY SC}IL REh+fEI7IATIQN AT THE FQRIVIER AL.L.IEI] 5'~'AIVIPfNG PLANT PARCEL - PR+Q3ECT NQ. I 1 fl-D45 EPA GRANT In a meaaaorandtim to the Board, Mr. Carl Lttrell, Engineering, requested pea-anissiori to advertise for the receipt Qf bids for the above referenced project. ~Ipon a motion made by Mr. Littrell, seconded by IVIr. Inks said carried., the approval of the above request was ratified. APPRQVAL QF APPLICATIQN TC] ENCRQr'~CII QNTQ PIJBLI+C RIQI~T-QF-~VA'~'' - 144 ANGELA BOULEVARD PU$LIC A{:~ENl7A s~SSiC~I~I AUGUST s, ~a1+6 23(l TABLE ItE UEST FQR TRAFFIC C+~rNTRCL DEVICE Mr. Inks informed the Board that on June ~$, 2Q] D, a Ilaa~dicarpped reserved Marking sign was denied. at ~ 13 East Uakside St., due to the applicant having. a driveway that offers a flat, unohstrcxcted walkway to his house, The applicant, Mr. Craig Bourdon, has since requested the Board review his application. Ile Hated he canl~cat shovel his driveway in the winter and. it is easier for hurl to park in the street. Ide stated that his neighbors park. in front. of his house sa it is difficult to fnd parking in front of his house_ Therefore, he asps that the Board reconsider his request based on his nutxteraus health conditiol~s, Board Attorney Cheryl Greene recomrnended the board contact his physician to claxify wily he felt Mr. Battrdon would be ire#ter o'pazlcirlg in front of his home where there are two sets of steps, versus parkialg in the driveway where there is -_ sally ogle stairway. Mr, Littrell questioned why the sidewalk would be easier in the winter if he still needs to shovel. that also.. Upon a motatt made by Mr. Littrell, seconded by Mr. Ilxks anal carried, the request was tabled until no later than the next regular Beard meeting so that the Board could gather mare irlformatiait. The Board discussed the fallowing agenda items; - Resolution ltilca, SQ-Z{lltl - Adapting a Confidentiality Policy Concerning Iioreclosure Prevention Catlnseling and lntelventon Ms. Pam IVieyer, {Cornnaunity and Economic Development, inforlxled the Board that this confdentiality policy is a requirement of the contract recently approved by the Board, She added that the Resolution was drawn up by City Attflmey harry Mete~w•ier anal it Meets the HUD confidentiality regulations. - Change Orders -Kennedy Park Storla~l Sewer Separation -Phases I, U, and III Mr. Toy Villa, Engineering, Hated Change Orders for Phase I and II were due to errors in the design. The design Galled for rnaalhole construction, but there should have also been catch basins installed. They are Haw eliminating spine manholes, and adc3iaig some catch basins. The Change order far Phase III was also an error in the design. The quantities in Item Nc~. 14 were incorrect. - +Gllalige ~C-rder - Ironwood Drive Water Main Extension Mr, Ed 1-Ierman, Water Works, stated tflis +C'hv~ge {)rrler was due to ,a Ii~-re getting hung up under the bridge. The quantities changed, but the cast did nat. - Award (~uotatiali - Locelst Road Water Maur Re$ocatiorl Mr. Littreil questioned Mr. Ed Henrian, Water Works, about the progress of this project. He Hated the Board. apprcive~l the award at their Iast Special Meeting, and it was vn this agenda to ratify the award. Mr. Ilerltxan stated the project i$ at a standstill due to problems with the relocation, ofa NIPSC[] line. Until that is resolved, Mr. Herman stated the work ca.nxat~t be done. - Consent to Annexation and Waiver of Itigllts to Relnolistrate Mr. I~d Herman, Water Weirks, informed the Beard that these three properties an Lucinda Street, requested to have water Tine hook-ups installed, but not to hook-up to City water at this tilale. Tlie warp. is being done in canjunctian with the U. S. 3I Idighway re-design, Mr. Nerman noted the County has informed all of the residents in this area that once their wells run dry, they will not Iae allowed to drill a new oue, they will need to hook-up to City water. Mr. Herman stated that the residents have signed the Waivers. Mr. Inks questioned whether the City always requires the sigli,ature and how often we've had to use this. Mr, Littrell stated we always require it, taut never used the form for Legal reasons. I-Ie noted it is a good way for the residents to understand they live in a dense urban area that. is not self sustaining, - Professi€~nal Services Agreement Amendment Mr. Patrick Hentlxorn, Engineering, stated the Soard previtittsly approved 5Q°i'~ of the funds far this contract with the Troyer Croup for the Diatliond Avenue Trunk Stcil-rrl Sewer design. He noted. we are now at I+Q?°fo and heed to authorize the release of the • ~~..,, ,. ., fir,.... ~_ P~.1BI.IC AGEIVD~A SES'SIflN A~~~a~I~T 5.2~It~ 23I. No other business carne before the JBoard. The Clerk was instructed to post the agenda and notify the media. and other persons who have requested notice of the meeting agenda. The meeting adjourned at 11:5 a,rn. soAR~ ~~ P[JBLIC wo1~.Ks ~-~.:i Crary A. lot, President ~ ,~ .. I~ nal~ E. nks, Member- ~~~ Cori P. I.ittrell, tyle~n~rer ATTEST: ~n~la M. Martin, Clerk I7.ECit~LAR 1VlEETiNG AI:~GUST 9, 2[t1U The Regular Me~etiug of the Board of Public Works was convened at 9:341 a.rn. vn lVlonday,. August. ~, 24314y, by Board President Gary A. Gilot, with Board iVlerrabers ~onaid 1/. Yaks grad Carl P, Littrell present. Also present was Board Attorney Cheryl Greene. ADI~ITIC7N TC3 THE AGENI.~A ~v1r. Gilot noted the addition #o the agenda of a request #`or a street closure for a Elock Party on Bella Street. AI'PR43VE IVIiNiJTES OF PREVIGUS MEETING upon a rraotion made by Mr. I.ittrell, seconded by Mr. Isrlcs and carried, the 1Vlinutes of the Agenda Session, Regular Meeting, Special Meetings, and Claims Meeting of floe }3oard held on .Iaaly 2~, 24)141, .Iuly ~6, 241 T 41, duly 29, 2411 ~, and August ~, 241141 were approved.. ®PENING C]F_~IDS - DEM4~~I.ITIC]N CAF PGRMER ~REI]"S TT~ANSMiSS1C7~N_&.CLCJTC~. 5417 WEST WESTERN ANI~ GI~RB AhIDE SIDEWALK Ri~STC3RATI4~I<I 4~F ~dVELESKI HCIUSING BLC7CK- PItG,IECT I~+I4_ P It3~4143 SBC~A ~ _-~------ This vvas the date set I'or receiving and opening of sealed bids f€ar the above referred to praject_ The Clerk. tendered proofs of peablicati€~a~ of Notice in the South Fend Tribune and the Tri- County News, which were found to be sufficient. T`he following bids were opened and publicly read. ~'&E EKCA'VAT~IVG. lI~IC. R.~GL`f..AR i1fiEETINC.~ A[JGL~ST 9.20IE] 23~ il+L7iL~.~4 E 3L. Fie Y ~. t !1 t~s ~1\ ~r 1+(} ~ ~} ~''edlt Avenale 1~islaawaka, Indiana d6545 Bid was signed by. Mr. William L.caudrn Non-Collusion Affidavit was in arder Note-Discrirnnatian +Cotrimitment form. vvas completed Five percent ~5°.~0} Bid Bond vase submit#ed. 1311: Iterr~ Descri tiara Amcaunt I Base Sid $ l SQ,[]+~1~.[30 Envirofuncntal Allowance 2t},43(I'D,~dl Alternate Al Curb & sidewalk $92,325.f~~ INIIIA~I'~1A- EARTH, il'~iC. IiJ~43 McKinley I~ighway ~sceolaa Indiana 465~I Bid ~~vas signed by: Mr, NiichaeI 1Vlayse Non-C+~llusion Affida~+it was in artier Nate-Discriminatiars Ccsinrnitment farm eras completed Five percent ~5%) Bid Bond was submitted BID: Item Descri #ian Aj~aunt 1 Base Bid $99,81 Q.Q(I Envixvrmental Allowance $2~D,~(3II.C14 Alternate AI Curb & sidewalk 67,16~_4U Upon a m~a#ion trade by Mr. I,it#rell, sccanded by Mr. Inks anc~ carried, tb.e above 'bids were referred to Comm~attity & l~eonotnc Development fqr review and reex~mmendatic~n. C}PENIIVG ~F BIDS -SEVENTY-FIVE {7~~TVI(3RE 4R LESS, CiC7Ll~ CARTS ~~'UND 6l9] This was the date set for receiving and opening of sealed bids for the above referred to project, The Glerk tendered proofs of publicatiatt of Notice in the South Bend Tribune and the Tri- CauntyNews, wtaich were fo~trtd #a be sufficient. The fQllovaing bids were opened ar~d pubtcly rc:ad~ PR4rES5IUl~lAL G+GILFC'AR CpF~PDRATI(l1`T Past C3fficc; Boy Z50 Hi~k~way 37 $ypass at Fullerton Pike Bloortairtgtan, Indiana 47442-tl~S{l Bid was signed by: 11r1.r. {George Reed, IIl Nan-Colxtsiozt Affidavit vase in order' Non-l]iscrimnativn Cotnmi#mert# form was completed Ten percent (I ~°r'~) Bid Band was submitted l~II1: REGULAR I~EETI~IG AUGUST 9, ~Ghl~3 X33 3 Less Trad~ln Lump Tvta1 $246,~35.D4 )ftem Iva. Est. +Qty. Item Unit Price T`~tal 1 75 Golf Carks - Plus I I~ever~ge Cart c~ 1 I~an~e d'ick~r $4, 17 x.00 $ ` 13,125.I~(l Year Gescripk~on ~ -- - -~. - ~fl l I E_Z_Ga TX'I` 48 Electric 2 Less Prewenkati-re IVlaintenance & Batkery - - $3I 6l [l.f]Q~ 7 3 Less'Trade-In ~Lu~t~~ Sump ~$98,70Q.410) Total $~46,1]3~,0[I LJpart a rnotic~n naad+e by Mx. Littrell, seconded by I-~Ir. lnks and carried{ the alaQwe Kids were referred t~ BlacYcthorn Golf Course and Equipment Services for re~~iew and recomrnendakic~n. OPEI~TING C3F BII]S - TR~ANSMISSIGN REBUILD & RI~PA~R,~VAIt1C?US 3]EPARTIyIENTS) This was the date set for recevir-g and opening of sealed Kids for the above referred to project. The Cleric tendered pre~ofs Qf publicat*on ref Notice in the South Bend Tribune and the Tri- Cc~unty News, which were found kv be sufficient. TI,e fallowing Kids were opened and publicly read: c~RTYFiE>~ T~sr~~ssro~. ~~c, 37f13 Grape Rd. Mishawaka,lrYdiana 4654s Bid was signed. liy: I~anald Kulwicki Non-Collusion At~davit was in order Non-Aiscriminatir~n C+ammikment form vvas completed Ten percent (10%~) Bid Fond was submitted. S II3, TTEMI N+t~. DESCRIPTr{]N ~T''Y Il1'+fTT UNIT PRICiJ T(3TAL ANIUUIVT I Rebuild AbD~ Dod e Intre id IZ EA X1,528.77 ' ~18,345.2~ ~ Rebuild ~R741W Ford Crown Vic ~ EA X1,257.55 SS,D3(~.2[I ~ Rebuild A~4II'Sf Ford Taurus 4 EEA $1,693.17 $x,7'72.68 ~ Rebuild 4Rldd Eorcl F25(I 2 EA '~1,755.fif~ $3,51€]_1 Rcbuild 4T651 Chevy lm a1a 2~ E~+. '1,788.?~ $35,775.~i+~ 6 Rebuild 4L84E C'l~ev I~25UC1 6 EA X1,643.99 X9,863.94 ~` Rebuild 4L6UE Clgevy 1S~t1 ~ EA X1,493.63 X2,999.26 REGULAR iVTEETIIVG AUGUST 9 2OTQ 234 (3). Upon a motion made by Ivir. Littreii, seconded by iVir. Inks and carried., the above bids were referred tv Equipmerpt Services fvr review and recornrr~endation.. C7PENING GIM UQ'I'ATIG~iVS -WATER I~v'IAIN CRGSSING C7F' CANAi7IAlwi NATIQNAL RAILRGAD AT 3(l~-H STREE`T'- PRCMJECT C3. fl fl ~-t7S4 WATER W~R.KS CAPITAL Mr. Gilot advised that dais was the date set for the receiving and opening ofseaied rotations fvr the above referenced project. The foiiowirrg Quotations were opened and read: HRP ~(]l~'rST`RUCTI~I~ INC. 5?77 Cieveiand Road. ._._, PG Bax Zfifi So~rth $errd, Indiana 4624 Quvtatiorr wags s~rbmitted by Mr. Paoi Fallon QUG~TATi[3N: $89,6Q0.[1t3 FIERRIV~A.IY ~ GDL'I~~, II~~C. D~lA iJNDERGR~;tTNi) S~~tVJGES 225 South Lafayette BouT+evard ~ _.,_ South Bend, Indiana 46b4fl [notation wras subrrritted by Mr. Thamas Herrman ~QU~ITATI4I~: $83,Qfl0,~4 YQi71'ti~GS ~XCAVATiNG II~TC. P~ Box 276 South Bend, Indiana 46b8f} Quotation was submitted by Mr. Kurt Youngs Q'CIfl'I'ATIGN. $73yOJSifl',0'~ fipvrr a motion made by Mr. Littreii, seconded by Mr, Inks and carried., the above [~.rotativns were referred to Wat~;r Works and Engineering fvr review and rceammendatian. AWARD BID ANU APPROVE CGNSTRUGTIGN CQi~!'TRACT- VOLi~S`I'+ITAR,Y SOIL RE?ViEDIATIC3N AT TIDE FORMER NORi~4LK SC}UTHpRN RAILRC}AD P~,RCEL - PR[]JECT Na. T i t}-[IS T EI'A GRANT Mr. Rob Nichols, Engineering, advised the Soard that art July 25, 2[lI{1, bids were received and opened fvr the alcove referred to project. After reviewing those bids, Mr. Nichols recomrrrended that the Huard award the contract to the iv~vest responsive and r€;sponsible bidder, John Boettcher Sewer 8~ Excavating, Inc., 3475 North. Harne Street, Mishawaka, Indiana 4f X45, in the amount of ~59,32~.78. Ad~iitiorra:tiy, the CUirstrll~tiorl Cotrtt'a~:t was subrnitt~i fvr approval. Therefore, Mr. Inks made a motion that the recomrr~endatiotr be accepted and tine bid be awarded and the Constr-action Contract approved as outlined abov~e_ lvflr. Littreil seconded the rnotiorr, which carried. AWARD BID Ai~li] APPRC?VE CC3NSTRUCTI(7N C~QNTRACT -RAW PUMP N(~ 3 UPGRADE - PRL)J~CT I'+IC3. 1 T 0-[741 (WWTP CAPITAI.~ 1WIr. AI Greek, Environmental Services, advvised the Board that on July 2C~, 2Q i tJ, bids were received alid opened for the above referred to project. After reviewing those bids, Mr. Greek recomttter,ded that the H©ard award the carrtract to the Iowest responsive arrd responsible bidder, Masrarr Engineering and Construction, Inc., 7516 DiSaiie Boulevard, Suite A, Fort Wayne, Indiana 4f~?5, in the amount of $2~3,{7dJ0,4{I, Additionally, the Canstruction Contract was REGULAR MEETING AIJGUS'I' 9, ZCtI+~ Z35 $523,717'.Dfi. Additianaliy, the Construction Contract was submitted for approval. Therefore, Mr. Littrell made a motion that the recr+rnu~enclatian be accepted and the- hid be awarded and the Construction Contract approved as autlinecl shave. IVIr. Inks secrrractecl the motion, which carried, AWARD BID - 2~Yfl9 f~R NEWER SELF CQN'l'AlNEI7 ZS-Y'ARD LEAF VAC (PARKS CAPITAL Mr. 3effrey Hudak, Central. Services, advised the Board that on June 28, 20l{l, bids were received and opened. for floe above referred to equipment.. After reviewing those bids, lv'lr. Hudak recomrnencled that the Board award. the cantxact to the lowest responsive and responsible bidder, Link Environmental Equipment, Inc., 918 I+larth i~S Highway 35, P+C] Box 158, '~Vinaixtac, Indiana. 4699~a, in the arzlount of ~28,~14fJ,~}t]. Therefore, Mr. Littreli made a motion that the recamrreendation be aecepted and. the bid be awarded as oxztiined shave. Mr. Inks seconded the ~natian, which carried. RATIFY SWARD QF Q1~OTATI[31~i - LC?CUST RdAD WATER MAil~l REI1C.lCATIGN - PRa~ECT NQ. ~ 1 ~-055 ~,t~VATER W'GRKS cAFITAIJ] Mr. Phil Custard, Purchasing, advised the Board that the County is doing road work on Locust Road. which will require that the main water line be relocated. Mr. Custard. noted that. since this is a project being handled by the County, the Water Wosks I]epartment had na prior k:nvwledge that movi~ag the water line was necessary. The contractor on site, Young's Excavating, Inc. sss'bmitted a quote of $33,SU4.~0 to excavate and. move the existing line. Mr. Custard requested the Board authari~e this as a special purchase pursuant to l.C. 5-2?-l(1-5, Savings to Government Bodies. Board Attorney, Cheryl Greene, approved this award as meeting the iegai requirements of a special purchase.. Board President Cary Ghat stated the Board had previously approved this av~rard at a Special Meeting of ]uly 29, 2~Q1fD, anal just needed to officially ratify the award. Therefore, upon a xr~otion by Mr. Inks, seconded by Mr. Lttrell and carried, the 13aard approved the award to Young's Excavating, Inc,, PG Bax ?76b, South Bend, frldiana 4CaC$tl, in the amount of $3,Sf}t1.4~0. A'W'ARD QLT~TATI+DI~I AND APPRGVE C[~NSTRI.~CTIt~N CGNTRA+CT - I~ENi~IEDY FARIti CURS AI'w1D SIDEV4'ALI~ PR[]GRAM -- PR+DJECT NG. l l~-(14a Mr. Patrick Henthorn, Engineering,. advised the Board that on 3uly 29, 2~ 1 [?, quotations were received and opened fiar the above referred tea project, .After reviewing those quotations, lVlr, Henthom recarnmended that the Board award the contract to the lowest responsive and responsible bidder, +Drtiz Concrete, 530 South Pulaski Street, South Bend, Irndiana 46b19, in unit prices. Therefore= Mr. Giiot made a motion that the recommendation be accepted and the quotation be awarded as outlined above, subject to funding, Mr. Littrell sec~anded flee motion, which carried. Nir. Gilot noted he plans to take the funds out of the concrete appropriation. APPR€7VE CHANGE C)RI~ER 1 - N1lAIVlI RUAI3 ID~N~I~IG fKER~6 RGAI] TC] ~ACK,SQN RGABS - Pl~t]JECT I~~Q. 9b-82 (b'}lWA1Ll~SA~ lvlr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change ~Clydc.r Na. 1 on behalf of Haflanan Bros., Inc., 8S?~l Verona Road, Battle Creek, Michigan 49U1~, indicating the Contract amount be increased by $ l b,547.94 for a new Contract sun, including this Change Ch°der, in the amount of 54,3fi8,2~U.~3, Upon a mratioza made by Mr. Inks, seconded by Mi•. Littrell and carried, the Cl~ang~e Qrd~r was approved. APl'R~3VE C'FIAhIGE CRD'ER l - IRGNI~VC}C]D DRIVE WATER MAID EXTENSl~C1N - P~~J~CT ND. 109-f15~ ~BG'~D) Mr. Gilot advised that Mr. Ed Herman, Water Works, has subrriitted Change Chde Na, 1 on behalf of C$cE Excavating, Inc., 537fa7 County Road 9, Elkhart, Indiana 4fs51~, indicating the reduction of unused quantities and additional items tc~ the cantra~:t, with. no change to tl~e amuus~t ItEGlJLAR ~MEE'TT~TG AUGTJST 9 2~1U X36 APPRGVC CHANGE ORDER I - I~EI~'I~[EDY PARK STC7R8vi SEWER SEPARATION PHASE ~ - PRG,BE+CT N(7. 1119-043 SRF N1r. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change f~rder No. ! on behalf of C&E Excavating, Inc., 53767 County Road 9, Elkhart, Indiana X6514, indicating the Contract amount be increased by $2,25©.4t] for a new Contract sum, including this Change Order, in the amount of $99,758.3+0. ljpan a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved.. APPROVE CHANGE t)RDI;R 1 - KI/NNEI3'Y PARK ST~QR SEWER SEPARATION -- PHASE 3 - PROJECT 1'+1C1. 149-+0{J3 SRF NIr. Gilot advised that Mr. Tay Vida, Ertgir~eering, has submitted Change f3rder No. I on behalf of ~&E Excavating, .Inc., 53767 County Road 9, Elkhart, Indiana X6514, indicating the Contract amount lae increased by X45,565.4[1 for a reew~ +G+ontraet sum, including this Change Order, in the amount of ~674,Z13.?9, Upon a motion made by IVIr_ Littrell, seconded. by I"v'Ir. Inks and carried, the Change Order was approved. APPROVE CHANGE [7RDER I~,Ia. I -FINAL A:ND PRO.IECT COMPLETION AFI~IDAVIfi I~RN ROAR WATER I~riA - _OOP - PR03ECT _NO. 1(19-453 ~B[?ND) I'vlr. Gilot advised that IVIr, Ed Herman., Water Works, has submitted Change C7rder Na. 1 ~Finaly an behalf of C&E Excavating, Inc., 53767 County Road 9, Elkhart, Iredia.rea 46514, indicating the coz~.tract arncaurat be decreased by ~12,215.~41 for a reeve contract surre, including this Change [3rder, of 5316,948.94. Additionally submitted was the Proje~~t Coanpletion Af~edavit indicating this new final cast of 5316,948.94. upon a rraotion made ley Mr. Inks, seconded by 1VIr. Littrell and carried, Change Qrder No. 1 (Final) and the Project Completion Affidavit were approved. f iv +.,a=.a a.Jr-o,~icrs~sY 1 R.~L1kYA1 av~,~~vn -,_r _d~yr~L~ i ,1~,V' 1 1 U-FP~.f) ~,.~4l.iV LJ"~y Mr. Gilot advised that Mr. Tay Villa, Engineering, has submitted. the Project Completion Affidavit on behalf of Schuster 'Mechanical, 26(13 North Faundatiort prive, South Bend, Indiana 46b28, for the ab~ave referea~ced project, indicating a final cast of 544,924.47, Upon a treoton made by NIr. Littrell, seconded 1~y Mr. Inks and carried, the Project Cornpletii~ri Affidavit was approved. APPROVAI. QF RE UEST TO ADVERTISE FOR THE RECEIPT OF 131D5 A1~D TITLE 5I-lEE"I` -:ERSKINE pETEAITIC}N P~]]'~tU }~ECUIVS'TRU+~TION' - PRQJECT Nf7 i 1(1-456 USDA TIP} In a memaraztdum to the Board, IW'Ir, Patrick Henthorn, Engineering, .requested peiTnission to advertise for the receipt ofbicls for the above referenced. project. Also presented at tbfs time for approval and executiare was the Title Sheet_ Upon a motion made by Mr_ Inks:, seconded by Mr. Littrell and. carried., the above request to advertise was approved, and. the Title Sheet was approved anal signed. APP'RQVAL OF RE(~UEST TQ ADVERTISE ,j~OR TI-IE._ktECEfI'T_ QF $I.I3S AI+J~3 TITLE SHEET -WESTERN AVENI~EIOLfVE STREI/T INTE'RSE~GTIC7N lllr'Il'ROVEMENTS - PRf1JECT N+a. I I4-OQ3 LRSA lu a memorandum to the guard, IVIr, Rob Nichols, Engineering, requested permission to advertise fQr flee receipt of bids for the above referenced. project.. Also presented at this tittle for approval and execution. was the Title Sheet. llpon a oration triad e by Mr. Izyks, seconded by Mr. Iaittrell and carried, the above regreest to ad~rertise was approved, and floe Title Sheet was approved and signed. REGi..1LAR 1V1EETlNG At1GL)ST 9, 201Q 237 ~7QPT Rl/SC}LL-T101~ 1'1[3. 48-2altl - A RESaLI~TIQN QE THE SQHTI~ SEIti]D SQARI7 QF PUBLIC WQitKS QN DIS1?[)SAL QF l_Il•1F1"I' ANDIOR USSC3LETE PRQPERTY LJpan a motion made by 1-v'Ir. Inks, seconded by Mr_ l_,ittrell anal carried, the fallowing Resolution was adapted by the Board of Public Works; 1~5C)LLTTIaQ1111~10~. 48-ZD 1 ~ ,~4 RES~}LLTTICIN dF THE ~~11JTH BElt1D BQARI3 ~F PUSLIC'V~~3R>l~S O~N 1Q1SP4SAL ~llt` 1~NF~T ANDI@lit UIiS+DLETE FR4FE~i"I`~' Wl lEl~ EAS, it has been. determined by the Beard of Public Works that the fallowing property is unfit far the purpose £or which it was intended and is no longer needed by the City of Sauna Bend: EIP ClFFlCE.1ET V 40 PRll~i`l'ER,1~AX, SGANI~IER, C°QP11R MOI7EI, C8413A, SERIAL 1ti1~3. X4027 ~JI-lE1~AS, Indiana bode 5-22-22 permits and. es#ablisl~es procedure ~'or disposal of personal property which is unfit fur the purpose for which it was intended and which is na longer needed by floe City. NdVV, Tl-I1~REFDRE, B1; 1T RESQL'~1'El~ 13y the 13~aard cif` Public Wa~rks €~f the City of South Bezsd that the items listed above are: no la~nger needed by the City andlor are tanfit far floe purpese for which they were intended and have an estimated combined Value of less than five thousand dollars ($5,Ofl0.04). BE IT FtJ1~T1-IEi~ R1SC~LVED that said items many be trans~`erred er seld at public auction or private sale, witlxaut advertising. However, if the prapertyrs deemed worthless, such maybe demolished or ~unkcd. AL3(]PTEI? this 9th day of AL;IGUST, 2(I1 ~. Cry of sauT~-ll a~Er~l~ H[3ARI7 {7F PUBLIC ARKS sl Mary Gi1ot sl Denald Inks sl Garl Littrell ATTEST: slLinda 9Wlartia~, Clerk AD~L3PT RESCrLUTIC}N 1'~YD. ~9-~Ol ~ - A RE~~C3Ll1T1QN C3h' THE SQl1TH 6E1~1`D BC3ARD C]F P~dBLIC W(]1t1~S 411 D1SP+aS AL +DF UNFIT ANDfC1)~ C~BSQLETIv PR~PERT~ iJpan a motion made by 1'vlr. Inks, seconded ~y Mr. Littrell and carried, floe following P.esolutian was adopted by ~e Seard of Public Wor1~s: ~l~S®Li.1TIaN NU. 4'~-014 A RESULL"F)4C)1~1` Cl~` SHE S[JC1TH SltaN~} BtIARD aF ~'>OBLfC ~JV`flRI~S Ql~ LIISPr~~AL 4.~F iJI~TFiT ANDIDR ~BS(]LETE PIFCUPFR`)1"Y WHEREAS, it has been determined by the Beard of Pulalic'~Jcrrks that the fallowing property uiaf~t far the ~aurr~ose fc~r which it was intended acad is rya ltaa~~er neerl~d ~,~ the City of ~naatF~ REGI..pLAI~ MEETING A,~3GUST 9, 210 ~3g NGW, Tl-IEREF+ORE, BE IT l~ESOLVEI] by the Board of Public Forks of the City of South Bend that the items listed. above are nc~ longer needed by the City and/or are unit f®r the gurpose far which. they were inteaaded said have an estitnated combined value of less than Iive thousand dollaas ~$~,~0~].I14?}.. BE FT FURTHER ItES4i.'6~ED that said items may be transferred. or sold at public auction or private sale, without adveatasing. Hawe~ver, if the property is deemed worthless, such maybe de~nalished ar junked. ~- A~C?PTEI3 than h day of A~GCiST, 2~l l~d. CITY GF SOL-TH BEND BQARlr3 QF PUBLIC ~VGRKS sl +Ga~y Ghat s! Donald Inks sl Carl Littreli ATTI~ST; sl'Linda Y'~art~in, Clerk ADEPT I~ES[7LUTlGN NCD. 5(l_?fl1~Y - AI~GPTIN+G A CUNl~II3ENTIAI.ITY P`Q ICY CC7NCERNING FOI~ECLt3S'L.YI~ PREV>/N'I'1~.7N CGUNSELiNG A,NI) INTFItVENTl4N Upon a rnotian made by Mr. Inks, seconded lay Mr_ Littrell and carried the fallowing Resalutian was adapted by the Board of Public VVarks; lfl~S~LUTI~(}N l~l(?. 50-~f}l A REB~]L[.l'I'IECDN QF Tl~3E BQARI? flF Pill~3L1C WUIItKS QF TI-IE CITY OlF SaI.]TH DEl~li), INDIANA, AD€li''I'11~G A C[}l''-IFiI)E~'I"IA:LI'I'~ PULICY C[3l•ICERNING F+DRECLt7SI~RE FIt~VENTI[~N CCIUI~ISlE~I1YG AIVD iN"I'ERVEI~T'I()N WHEREAS, the City Qf Soath Bend (tlte "Ca~xnseling Agency„} is a IIUD apprawed counseling agency and has contract3ed wash the Indiana Hausxng and Canamunity Develt~pment Authority ~tne '`Il-ICQA"'} to prc~~ae foreclosure preventiart counseling arkd intei-v°entior~ under the Indiana Ft~recposuxe Prevention Network Prng,rart~ (the "IFI'N"); and WHEREAS, pursuant to the Il=-ICI~A contract and the requirements of the 1FPN, the Coua~seling Agency is rusquired to adapt and. observe a confdentiality galicy with respect to client information acquired in the ccaurse of gravidang foreclosure greventian counseling and intervention; and WFIEREASa the Counseling Agency desires to adc~gt a can~dentiality policy to comgly with the requirements of the IFPN; and WI~EREAS, the Btaard of Public L~Varl{s of the City ~rhe "l3aard") is authorized pursuant to Indaana law to estakrlish a confidentiality Policy eansiste~~t with the IFPN; REGULAR MEETING AI1GL.~~T 9, 24I {? X39 B. Before, during, car after the caseiircg session is completed, the Counseling Agency inay not allow a lender to contact a counsel©r or the Counseling Agency to refer a client; discuss a client's personal information, including the time or scheduling of the counseling or rerluest information regarding the topics covered in a counseling session... C'. To safeguard further the privacy of their clients, the Counseling Agency also roust. not: • accelat ~4unselia~g requests by anyone "e)rl behalf of ' consumers, except for persons -_.__, who are legally empowered tea represent such consumers; and • provide information on the scheduling, progress,. or outcome of any counseling, case to anyone vaithou# the client's express prior signed perrraission as documented by the ceaunselcar in the client"s record. 1=). Counselors must trot accept co~znsaling requests directly from lenders `°on taelxalf ot" clients, car provide ii~.fearmation to lenders abo~.rt the scheduling, progress or outcome of any counseling session with€aut the client's permission. These practices undermine the independence of the counselor's role, disrespect coiisuiner a-ttonomy and violate the confidentiality of the counseling process. Instead, counselors roust make it clear to the client tronn the start: l) that they have a confidential relatie~nship with the client that is independent of the ).ender; 2} that the role of the ceaunsel©r is separate from that caf the lender; and 3j that the counselor's~db is to represent the )nest interests of the client. E. hloweverr,rf a client. has already been iat cr~ntact r~vitlx a lender, the coz~nselor should show sensitivity to that established relationship by neither encouraging tlor discouraging the continuance ofthe relationship. F_ if a lencfier directly contacts the Counseling .agency to schedule an appointment on behalf of a clienf the counselor must advise the lentle~' oaf the prohihition against this aCti~rity and if it continues, the counselor should contact the 1-~I11] Homeownership Center. G. l~ailure to maintain the confidentiali#y of, +ar improper use of, credit reports may subject tike Counseling Agency to penalties under the Fair Credit reporting Act (14 L].S.C. ] X81 et seq.). H. Hard copies of client files must be kept in locked. filing cabinets and electrranic client files roust be kept secure, and be accessible only by authorised individuals. 2. This resolution shall take effect immediately upon xts adoption by the Board. ADQP"TEI~ at a meeting of the guard of Public 'Works cf the City of South Bend, Indiana. held on August 'q, ~(}It} at ]3~8 County-City Building, 227 ~V. Jefferson Boulevard, Scauth Bernd, Indiana 4a6f31. BQA1~D QF I'1J8LiC 'WC?RKS QF TI-IE CITY flF sc~uTl~ BENI], I~171ANA s/Gary C~ilot, President sll7onald 1/. Inks, 1Vlerxrber RE+G[]LA,R ~dEETING AI..]GU'ST 9 2414 244 Ambulance Service to South: Bend and Dire Service for l~lo~-e Dame Home Gaines Pr i ] f ~ 55 I E~1Sl~l Troyer Gr4°~.1~.? Uaarnond e A !' V~37 L 1 ~ ~T~ '~3tlf)tf~n~C3 p y .~ ~ R p ~r Si+9 Y ~yV~T ~ y ~ p ~ q ~®y Tl Y11k~ ~~~11i3 SM•1` Vi f~ ~~ ~ ~, I [J~.~a Agreement - Prraject IVv. 149- (Sewer Bond) Amendment 433 - Approved of Renai€~ing I~azr~ds f©r I)esi,gt~ Cam letion Loan and I~edev~doprrient Brvwnfields Loan NTE InksfLittrell Grant Corrx~nission Cleanup 1Zevolvi~ag '~544,444.4~4 Agreement Loan Fund Loan and Grant Agreement and d 64,444,44 Grant Agreement (IBS EPA RI.I~ far 11401 Prairie - A Grant} Part of the C3verall Building Demolition f~+r Studebaker Phase IV Prafessic~nad 11ml~iet Annual Service ~ 1 X9,354.44 Inl~sliJittrell Services Agreement. for ~1~'V'I'P Agreement CS()Iyet System Contractual. Services} API'ItO~VAL (7F STREET CL(]SiJRESJPRGCESSIf3NS The fallowing street closures and processions were presented far approval: Sponsor Des+~~ipton DatelTime Lveatlon I'~utiun +Carried I)Qnna ~ohnscan Street Closure - August 14, Norti~view frr~m .doyce Inks/Littredl Birthday 2414; 7:04 a.m. Drive tv Riverside Dri~re Celebration to 8:44 .rn. lUdount Canned StreetClc~sure- August d6-I S, 5t. 3oseph Street from InksfllittrelI IVlissionary Vacation $ilale 2414; 5:34 p.m. Indiana Avenue to I-Taney Ba tist Chm-ch Scheel to 5.34 .m. street Revelations Street Closure-- August 21, Rush Street between Irtl~sfi.ittrelI C+aGiC Back to School ?434; 4:44 p,rn. Pennsylvania ar~d Bash to 8:44 _rn_ Broadway Street Krista Bailey Street Closure - August ?9, Intersection of ,Wine & ~ilotlIr~ks Bduck Party °?~ ~ 4; ~ :44 ~.~. 2I ~ Street Subject ~ ~~ s:44 ~.~, I~l~t Blocking Intersection I~Qnr~a IVI. Gary street Closure - A~g~~~ ~~, Douglas St. ~~~ I3c~ta~Id ~nksf~,im-~~~ I3a~cd~ to 5claoal 2414 1x:44 st. to Ewing Ave. ~~ Fair d3lock ~.~. to ~:~~ Parley .m.. Elonda Wittier- Street Closure - September 4, 1-luml+~ad~it &am []live to C;ilotlInl~cs Hanrrilxon ' End of Summer 2414; 1:44 p.rn, IVleade Bloelc Party to 5:44 .m. ~~ x711 e~rC}n Denise Street Closure- Au~u.St I4. 2U1[1 d~lldda. ~tt'e~t frctim I-pU~V ~`ri ~C1~~~77~t~C REGliLAR MELTING Ai~CrL~'aT° ~, 2010 X41 church, school or ether paablic branding ar place, because there are Wane tweeted near the alley tta be vacated. The vacation wauid hinder the use of a public right-of--way by the neighborhoad in which it is located or to which it is cc~ntigarous_ The use of all adjacent public ways will. not tae hdndered since the alley is currently unimpraved. Engineering stated.. that even tl~augh they have nt? aLa~ectan and' the alley is currently nc~t used, tlae petitianer will need tv rahtain signatures of the anany ~ot~tarrs awning tats along tl~e alley to vacate, as well. Mr. Lit#reil Hated, also, the petitianer could. canstrtact a fence withaut vacating the paper alley. Carrrrn unity & Ecanarnic Development also stated that the petitianer will need. to get the affected a><eighliars to agree to the vacation. Therc:fare, Mr. Gilat made a motion that the Clerk send a letter of favarahie reccamanendatian to the petitianer, infaraning theaxa. they will need to obtain the siga~atures of iii of the other residents affected before tatting the request to the Council. Mr. Littrell seconded the ftaation which carried. APPR!]VI TRAFFIC CO~+iTROL DIrVICES Dpan a motion made by Mr. Cilat, seconded c~nkrol devices were approved; by Mr. Inks and earned, the following traffic NEW INSTALLATI+DN: Handicapped Accessible Parking; Space Sign IJC~CATION: 25(l~ Bands I844 Prairie 1316 I'vlisliawaka Avenue I3~0 Chalfant REMARKa~ All criteria has been Heel i~pan a matian made lay Mr, Inks, seconded by Mr. Littrell and carried, the fallowZng #x'affic central device was approved sub}ect to canfrr~ratic~n that the ether businesses affected are in agreement with the request: REVIai(]Itii: '~-Haar Parking ~i:41{I a.ara. to 6:(I4J p.fn. L(~CA`I'ION: West aide of Mean Street from Colfax to Washington REI~IARI~S: Area Business Reclucst 2-Haar Zane Hpon a motion made by Mr. Lattreil, seconded by Mr, Inks and carried, the rernaval of the following traffic control device wa.s approved: REMOVAL: Paid Handicapped Accessible larking Space Sign L+~CATION: Lafayette &. ,Tei~erson, Pea-anat Na. ~ I~ENl4JVAL: sign no Langer Needed APPROVE CONSEI'~T TO ANNEXATION Ai~ID WAIVER. OF RIGHTS T REMOI`~STRATE - I J913 LLTCTINDA I]R~dr~ =WATER l'vir. Oilat stated. that the Beard is in receipt of a Conseaxt to Annexation. and Waiver of Right to Reanonstrate as subrraitted by Mr. ,laseph Lacopa, 199I3 Lucinda Drive, Swarth Bend, Indiana 4fr614. Thee Consent indicates that in coaasideratian for pea-rarissian to tap irrta public water system of the City, to provide watex service to the above referred to property at 13913 Lucinda Drive, I'~Ir. Lacc~pa waives and releases any and all right to remonstrate against or oppose any pending ar futa~re aranexatian of the property by the City of South Send.. Therefore, Mr. Littreil made a motion that the Consent be apps-nved_ Mr. Inks seconded tl-ae anotiau, which carried.. APPROVE CONSIN`I° TO ANl`+~IEXA'TI+C?N AND WAIVER t3F R1~ii-IT'S TO REMONSTl2.ATE - 19927 LUCINDA DRIVE -- WATER Mr, Galat stated that the Board is in r+eceint of a Consent to Annexation and Waiver of d~i~ht t~ REGULAR IVIEETING Al:.]G[]ST ~, ?:4I0 24~ APPR~IVE CC3NSEN"I" TC7 ANNEXATIt)l~l ANL3 WAIVER (~F RIGHTS "I'C] REPvICNSTRATE -- 19887 LiJCiNI~A DRIVE -'WATER 1VIr. Crilot stated that the $oard is in receipt of a Consent to Annexation and 'Waiver of Right tt~ Remonstrate as submitted by Ms. Phyllis Bognor, 19887 Lucinda Drive, South Bend, Indiana ~lCa6l4. The +Consent indicates that in consideration for permission to tap into ptcblic water system of the City, to provide water service to the above referred to property 19887 Lucinda Drive, h~Is. l3agnar waives and. releases any and all right to remonstrate against or appose any pending ar future anuexatian of the property by the City of 'South Bend. Therefore, Mr, Littr+ell made a ~~aation ghat the Consent be approved. Mr. Inks seconded the motion, which carried, -- FILING 4F SAFETY REPC)RTS - IJEPARTMEN'T (7F Ai.~'BLIC WQRKS Mr. Trey Villa, ~]ivisioax of Engineering. sub~itte~l the Safety Report far .Iuly 2+~1+~. This repart reheats injurie~faccidents far each inanth and provides far a coaz~parisoz~. Mr. Villa Hated there were no inauries far the month of July. There being no further discussion, upon. a motion made by Mr. Limell, seconded by Mr. Inks and carrier], the repearts were accepted ar~d filed. PEEING flF CEItTII=ICA7'E CIF INSURANCE upon a motion made lay.. Mr. Littrell, seconded by Mr. Inks and carried, the Certificates of Insurance far the foIlc~wing businesses were accepted ft~r filing: Irtfrasource Construction, LLC - Glen Ellyn, Itlir~ois Ferguson Enterprises, Inc., Newport News, Virginia Repairmasters, Mishawaka, Indiana Everdry ofl~Iichiana, South Bend, Itadiana 'Todd Crowe] Services„ South Bead.,. Indiana RA'T'IFY ~iPPI~OVAL ANDICR. RELEASE CCt`3`l'RACTC3R ANTS E~CAVATIQN 8C)NDS Mr. Aa~thany Molnar, f3iv-ision of Engineering, recommends that the following Contractor and Excavation Bands be ratified pursuant to Resa~lution I4i?-~[14~~ andfar released as follows: Busiusss Band Type ~ppravedl Released E~'ertive Qa#e Balfour I3eatt}r Construction, LLC Contractor Release , Effective May 1, 2010 West Michigan Poured Walls, Inc, Contractor A aved August 2, ~I1I ~ Todd Cro~rel Services Contractor A oved Au ust ?, 2~ 10 Concrete lay Dave Contractor A ,roved August 3, eb l ~ Jrase Hernandez Contractor A roved Se ternber 9, ~tJ l f} ~ Dewulf Excavatin ,Inc. Excavation I~.elease Septeml3er 9, ~l~l4l ` BalFour Qeatty Constr~.ictian, LLC Excavation Release Ma 14, 2+~I0 C:za°kowsl~i Builders Excavation A proved Au ust Z, ~tll0 l4'fr. Inks made a motion that the Bonds approval a~t~dfar release as outlined. above be ratified.. Mr. Littrell secctndecl the motion, which carried. API'R~QVE CLAiIyIS Mr. Inks stated that a retlt~est to pay the following claims in the amounts indicated has been received by the Board; each claim i5 fatly supported by are. invoice; the persan receiving the go®ds or services has approved the claims; and the clarets have been filed with ~e City Fiscal t3#ficer and certified far accuracy. ~_... 'A:~yr~~- -- _ ~1,maunt e~f Claim ?ate R~~u~.AR ME~T~~~ ~~r~~sT ~, ~~io ~~~ ~~~c~~~~ME~~- T~iere being r~o ~.rther bt~.siness to came before the 13aard, urn a mo~Qn. made by 1VIr. Gilot, seconded by Mr, Lttre3l d carried, the meeting ~ljorumed at 1 Q. ~ 3 a,zn. BaARD QF Pi.1BLIC W~O~~S -~~ ~~ ('.racy A. Gnat, President i i7 Wald E. ~, lVlenxber ~a ~~~~9 Carl P_ Littrep~, Member ATTEST: ~~ ~" ~ in,~a M. Mart, ertC