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HomeMy WebLinkAbout07/19/10 Board of Public Works Claims Review~cI.AIMS ItE~Iltiw IyIEETING JULY 19, -~al~l ?~s A Claims Review Meeting of the Board of Public 'Works was convened at 8:3Q a.m. on Monday, July l9, 2010, by Board Member Donald E. Inks with Board Member Carl. P'. Littrell present. Board. President Gary A. Gilot was absent. ADDITIfJN TC} THE AGEII`41DA Mr. disks orated tlhe addition of a request to open Quotes for tlYe Kenizedy Park Curb and Sidewalk Prol,~ram. He informed the Board that floe latter rnistakcnly stated the quotes were due at 9:30 so the Board would need to adjourn and reconvene at 9:30. APPRC}VE CLAIMS Mr. Inks. stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receivint; the hoods or servic~:s has approved the; claims; and the claims have been filed with the City Fiscal Dfficer and certified for accuracy. n~rr Tn~°c ~t~t~~l tl,P fnllr,winn rla,-ri~ were s~.ihmitted to tl~e board for az~nroval; Name V Amount o1° Claltn Uat~ City of South Bend $ I,b 18,571.38 711911 ~ T1lerefore, Mr. Inks made a motion that after review o#` the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried, There being; no i=urtllor business to c.e,me before rho Board, Mr. Littroll made a motion that the mectinf; recess until 9:3(1 a.m. for tltc purpose of opening quotes. Mr. Inks seconded the motion, 4vliich carried, and Elie meeting a•ecessed at 8:32 a.m. RECC3NVENED CLAIMS I~.EVIEW MEETING JULY 19, 2010 Upon a motion by Mr. Giiot, seconded by Mr. Inks and carried, the Board of Works Claims Review Meeting reconvened at r3:30 a.t~a1. with. Boaz`d President Gary Gi1ot and Board Members Donald Inks and Carl Littrell present. Board Attorney Cheryl Greene was also present. C3PENING QF i~C}TATI(J~NS -KENNEDY PARK C1Jl~l<3 AND SIDEWALK P1~QG}~AM - PI~flJECT NCI. l 1(7-f74C1 f~'Ir. Gilot advised that this was the date set for the receiving and opening of sealed [quotations for the above ref°erenced project. The following Quotations were opened and read: 1VICIN'I'YRE JONES, INC. Zb03 North Foundation Drive South Bend, Indiana 4bb?8 Quotation was submitted by Ms. Kelly M, Healey Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five: percent (5%) Bid Security was submitted L.L. Gearts Construction Co. 1923 North Home Street Misha~raka, Indiana 4GS45 Quotation was submitted by Mr. Mike Glenn Non-Collusion Affidavit was in ordea• Non-Discrimination coinmitntent fonts was completed Five percent (5°/©) Bid Bond was subattitted CLAIMS REVTEI~1 IyIEITII''~iG JULY 19, 2[] 1 U ?~6 ?a Full BPock{5 or mare properties} 1 LFT ~2D.OD $2(l.Qfl ~232.Dt1 $23?.00 _ ?b Fuld Lot 2,SOfl LFT $2fl.00 ~50,DDfl.Ofl ' $38.f4 $~6,~,OO.flO Corlrbinat iau -Curb anal Sidewalk Rerraot•al BSc Re laCenrent 3a Full ~tock(5 or more propertiea) 1 i LFT $30.00 530.00 $244.00 $244.00 3b Full Lot fi50 LF3- ~ $30.00 $19,500:00 X73.00 $47,45(3.00 $4.00 alley A roach SD SY5 $44.00 ~2.2D0.00 ~55.flD $3,25D.00 X5.00 1-landica Ram SD 5~'S _ $ l 25.D0 afi,2_5D.D0 ~Z 1 S.OD $10.40fl.OD ~6.fl0 Tri Hacarcl _ 25 SYS 5?0.00 $500.00 $117.Cfl $2,925.00 T~atal Cast ~ I 1 fl,021.00~ '~? 1 D,316.Ofl Mr, Littrell Hated the number of properties in the I{cnnedy Park area is not likely to be the same as what was requested in the quote so the actual. total dollars will not likely be the same as the quotes ir~,dicate. Board Attorney Cheryl Greene stated this is a unit price quote and will be awarded based on the unit prices. Tlie Board noted a significant difference in the per linear foot prices. and advised the Engineers review to determine if the amounts are a misunderstanding of the quote sheet. "Therefore, upon a motion made lay Mr. Gilat, seconded by Mr. Inks artd carried, the above Quotations were referred to Engineering for r-evicw and recan~tt-nendation, There being no further business to come before the Board, IVIr. Ghat made a motion that the meeting adjourn. NTr. Inks seconded the rrratian, which carried,, and the meeting adjourned at '9:40 a.m. B(~AT~.I7 OF PUBLIC 'l~t<3RT~5 AT`T`EST: .~, - ~ •~ ~ ~ ~,,Y.~nda M. Martin, Clerk ~~ Gary A. C,ilot, President na1'd E. Ifiks, Member G~ ~ Carl P. Littrell, Metxaber