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Home My WebLink About07-19-2010 MinutesSBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING J19,2010 ULY The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday the 2005 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: Mr. Robert Goodrich, Vice President Staff members present: Phil St. Clair, Superintendent; Betsy Harriman, Administrative Director; Bill Carleton, Director of Finance; Terry DeRosa, Zoo Director; Rose Kaufman, Howard Park Senior Center Director; Terry Conley, Maintenance Supervisor; Paul McMinn, Assistant Recreation Director; Garry Harrington, Rum Village Nature Center Director; Cynthia Taylor, Charles Black Center Director; Ray Comer, Athletics Supervisor; Karen Myers, Youth Program Supervisor; Richard Payton, Director of Development; Thomas Bodnar, Park Board Attorney I. The meeting was called to order by Board President Robert Henry at 4:00 p.m. II. The first order of business was the interviewing of interested citizens. 1. Ms. Diane Kaiser of Cassopolis, Michigan spoke on behalf of Zion United Church. They are concerned about a proposed restaurant/bar at the corner of St. Louis and Jefferson. They were approaching the Board because at a recent Board of Zoning meeting the manager said they had received permission to use the parking lot across the street at the Howard Park Ice Rink since there is no on site parking. They are concerned that patrons would use their adjacent parking lot if this establishment is opened. President Henry stated that the issue has not come to the Board and they have no knowledge of any permission being given. 2. Mr. Maurice Scott spoke representing the Martin Luther King, Jr. Center Soldier’s 12 and Under AAU basketball team that went to the national tournament and finished as the runner up. They have eight teams and this is the best finish they have had in a national tournament. 3. Mr. Bill Schalliol of the Economic Development Department updated the Board regarding improvements at Coveleski Stadium. He reported that safety issues had been addressed with a million dollars that the Redevelopment Commission had designated for the stadium. Wall pads have been replaced, backstop netting has been replaced, gutter improvements have been done, and plumbing and restroom upgrades have been done. - 1 - Still to be done are heaters in the dugouts, and new field lighting will be installed. Planning is still underway to have a center field entrance and a new entrance on Williams Street. This would utilize the old synagogue building as a ticketing office and storage area. A new commissary building would be erected in left field. Funding sources are being explored and he hoped to be back in August to get approval for the next phase. III. The next order of business was unfinished business. 1. Request to Approve 2011 Fees- Paul McMinn Mr. McMinn asked if the Board had any questions concerning the fees that Ms. O’Connor presented to the Board last month. There being no questions, he asked for approval of the 2011 fees. Dr. Kelly made a motion to approve the 2011 fees as presented by Ms. O’Connor. Mr. Mullins seconded the motion and it was passed. 2. Request to Award Paving Quotes at Potawatomi Zoo- Terry DeRosa Director DeRosa requested that the quote be awarded to Arnt Asphalt Sealing, Inc. in the amount of $48,630. Walsh & Kelly quoted $79,985 and Rieth Riley quoted $92,200. He stated that each contractor was shown the areas to be paved on a tour through the Zoo. Mr. Mullins made a motion to award the project to Arnt Asphalt Sealing, Inc. for the amount of $48,630. Dr. Kelly seconded the motion and it was passed. IV. The next order of business was new business. 1. Arborist License Renewals-The following license application was presented for approval by the Board: A. West Landscape, LLC Dr. Kelly made a motion to accept the renewal of the arborist license and Mr. Mullins seconded the motion. It was passed 2. Requests for Use of Parks- Betsy Harriman Ms. Harriman introduced Ms.Cane of the Greater Holy Temple Church to explain the walkathon they are planning for August 28, 2010. Ms Harriman recommended approval of the request. Ms. Harriman requested the Board approve the following requests: a. Seitz Park- Bridges Over Poverty- 8/28/10 b. Howard Park/ Riverwalk- Greater Holy Temple Walk- 8/28/10 c. Potawatomi Park- Rotary Club Corn Roast to Eradicate Polio- 8/15/10 Dr. Kelly made the motion to approve the above requests and it was seconded by Mr. Mullins. The motion was approved. 3. Opening and Request to Award Plaza Park Wall Repair Project- Terry Conley Mr. Conley presented three sealed quotes. They were: a. The Robert Henry Corp.- $53,086, alt #1 $1,550 b. Northern Indiana Construction- $63,330, alt #1 $6,150 c. LL Geans- $47,242, no alternate - 2 - Dr. Kelly made a motion to accept the quotes and refer to staff for recommendation at the August meeting. V. Approval of Minutes Dr. Kelly made a motion to approve the minutes of the regular Board meeting held on June 29, 2010 as mailed. The motion was seconded by Mr. Mullins and approved. VI. Approval of Maintenance Vouchers A motion was made by Dr. Kelly to approve maintenance vouchers for June 2010 totaling $1,022,628.49. It was seconded by Mr. Mullins. There being no further discussion, the motion was passed. VII. Business of the Director 1. Director St. Clair reported that the 2011 budget is in the planning stage and won’t have anything until the beginning of August. 2. He wanted to inform the Board that there is a petition being circulated around the Kennedy Park neighborhood to convert tennis courts to basketball courts. Councilman Henry Davis is helping with the petition. Sixty-six names are on the petition. Director St. Clair met with Mr. Davis and a neighbor, Patricia Smith, regarding their request. He is not opposed to the request, but wanted to hear from neighbors that are immediately near the proposed courts. The courts that were at Kennedy School were removed by School City because of problems. 3. Director St. Clair related a meeting he had with church leaders that would like to help the department. They want to use the second Saturday of the month to do various projects in the parks. 4. Asbestos at the greenhouse was recently removed. 5. A concrete pad was poured and a block wall was installed at the Chris Wilson Pavilion in Potawatomi Park. 6. Director St. Clair distributed a list of vandalized locations and costs to the Board. VIII. Comments by the Zoo Director 1. Director DeRosa reported that the River Otter exhibit is going up fast and they hope to be substantially done by August 1. 2. A media event was held July 14 to allow the media to view the current zoo babies. They include three amur leopard cubs, three red panda cubs, one takin calf and one hornbill hatchling. All are endangered or threatened species. 3. The Road Crew has been very helpful in keeping the grounds in great shape. 4. The Zoo Society’s member’s picnic was held last Saturday and one thousand attended. 5. Paving will go forward soon. 6. The Zoo is a site of the upcoming Urban Adventure. 7. The second “Walk the Walk” was held on July 8. Many compliments were heard. 8. School group numbers are good, but down from last year. - 3 - IX. Comments by the Development Director 1. Mr. Payton related that the Foundation Board will be meeting for the first time next Thursday. It will be an organizational meeting. 2. The Superintendent’s Golf Outing will be held August 6. The Skillet, Jimmy Johns, Pepsi and United Beverage are all sponsoring the outing. He thanked them for their participation. 3. The Park’s Facebook site now has over 500 fans. X. There being no more business to come before the Board the meeting adjourned at 4:56 p.m. The next regular meeting will be held August 16, 2010 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - 4 -