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HomeMy WebLinkAbout06-29-2010 MinutesSBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING J29,2010 UNE The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on th Tuesday the 29 of June 2010 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: Mr. Robert Goodrich, Vice President Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Betsy Harriman, Administrative Director; Fiscal Officer; Susan O’Connor, Recreation Director; Paul McMinn, Assistant Recreation Director; Randy Nowacki, Director of Golf Operations; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Mike Dyszkiewicz, Maintenance Superintendent; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board President Robert Henry at 4:04 p.m. II.The first order of business was the interviewing of interested citizens. 1. Keep South Bend Beautiful- Mr. Jonathon Geels Mr. Geels gave an update of Keep South Bend Beautiful. He is partnering with Michiana Watershed. An article was recently published in the South Bend Tribune. III.The next order of business was unfinished business. There was no unfinished business. IV.The next order of business was new business. 1. 2011 Fees- Susan O’Connor Ms. O’Connor stated that she was not asking for approval at this meeting, but would seek their approval at the July meeting. 2. Request to Approve Arborist Licenses The following license applications were presented for approval by the Board: a. TLC Tree Removal b. Joe Cruz Tree Service c. American Tree Care, Inc. - - 1 - - d. 4 Seasons Tree Service, LLC Dr. Kelly made a motion to accept the renewals of the Arborist Licenses and Mr. Mullins seconded the motion. It was passed 3. Requests for Use of Parks- Ms. Harriman requested the Board approve the following request: a. LaSalle Park- July 17, 2010- Retirement Party, Mr. Lewis Mr. Mullins made the motion to approve the above request pending staff approval and it was seconded by Dr. Kelly. The motion was approved. 4. Request to Open and Award Quotes for Chris Wilson Pavilion Concrete and Block Work- Mike Dyszkiewicz Mr. Dyszkiewicz presented three quotes. They were: a. NIC- $48,765 b. Kaser-Spraker- $38,350 c. LL Geans- $46,350 Mr. Dyszkiewicz requested time to check the quotes and come back later with a recommendation. 5. Request to Open and Award Quotes for Potawatomi Zoo Paving- Mike Dyszkiewicz Mr. Dyszkiewicz opened three quotes. They were: a. Walsh & Kelly- $79,985 b. Arnt Asphalt- $48,630 c. Rieth-Riley- $92,200 Mr. Dyszkiewicz requested that the quotes be referred to staff with a recommendation to be brought to the July meeting. V.Approval of Minutes Dr. Kelly made a motion to approve the minutes of the regular Board meeting held on May 17, 2010 as mailed. The motion was seconded by and approved. VI.Approval of Maintenance Vouchers A motion was made by Mr. Mullins to approve maintenance vouchers for May 2010 totaling $1,003,379.97. It was seconded by Dr. Kelly. There being no further discussion, the motion was passed. VII.Business of Director St. Clair 1. Director St. Clair thanked all the staff that was involved with the recent storm damage cleanup. 2. Work is underway on the 2011 operating and capital budget. 3. The Board of Public Works recently approved a contract with Musco Lights to replace the lighting at Coveleski Stadium for $421,000. They will be installed this summer. A meeting is scheduled to discuss the possibility of installing artificial turf at the stadium. - - 2 - - 4. Wire that feeds the East Race lighting has been stolen and will be replaced with a system that is not as accessible. 5. An architect has been studying the Greenhouse and Conservatory to explore taking down the existing growing houses, adding parking and other amenities and upgrading the heating system. It is estimated that about $1M would be needed to do the improvements. A Build America Grant is being investigated with the help of Economic Development. 6. Teamster negotiations are underway. A three year contract is being pursued. A general contact for the term and negotiating each year’s wage rates is being contemplated. 7. Director St. Clair is meeting with church leaders next week to discuss a program that would assist the Park Department. VIII.Comments by the Recreation Director 1. Ms. O'Connor introduced Mr. McMinn who requested the Board approve a request to advertise for the purchase of ten treadmill for the Fitness Center as well as fourteen treadmills for the Fire Department. Dr. Kelly made a motion to grant the request and Mr. Mullins seconded motion. The motion was passed. 2. Ms. O'Connor reported that fourteen lunch sites are operating. An average of 30-70 kids is being served daily. At the Martin Luther King site it averages 130-150 per day. All the summer programs are underway. IX.Comments by the Golf Operations Director 1. Mr. Nowacki reported that there were 10 days of rain in May and 14 in June. 2. Only four trees were lost during the recent storms. 3. The parking lot at Erskine was recently repaved and he thanked the Street Department for their efforts. 4. The Men’s and Women’s Metro tournaments will be held in July. 5. The annual Superintendent’s Golf Outing will be held on August 6. X.Comments by Maintenance Superintendent 1. Mr. Dyszkiewicz recommended the Chris Wilson Pavilion project be awarded to Kaser- Spraker in the amount of $38,350. Dr. Kelly made a motion to award the project to Kaser-Spraker. Mr. Mullins seconded the motion and it was passed. 2. He reported on storm damage. The City Cemetery sustained the most damage. 3. The Central Mowing crew is caught up, but park mowing is a little behind. 4. Tennis court resurfacing is underway. 5. The splash pads are up and running. 6. The LaSalle Park parking lot and the Erskine parking lots have been repaved by the Street - - 3 - - Department. He thanked them for their great efforts. 7. The East Race is now open. XI.Comments by the Development Director 1. Mr. Payton informed the Board that potential Park Board Foundation members will be offered positions. They hope to meet at the end of the month. 2. Online registration has been ongoing for a month. Our Facebook page now has over 400 fans. 3. The Superintendent’s Golf Outing will be held August 6. The Skillet Restaurant will provide the post round meal. 4. We have been given permission to hire twenty additional workers under the Project Hire grant. This grant runs until the end of September. XII.There being no more business to come before the Board the meeting adjourned at 5:03 p.m. The next regular meeting will be held July 19, 2010 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 4 - -