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HomeMy WebLinkAbout08-23-2010 MinutesSBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING A23,2010 UGUST The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday August 23, 2010 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: Mr. Robert Goodrich, Vice President Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Betsy Harriman, Administrative Director; Fiscal Officer; Susan O’Connor, Recreation Director; Paul McMinn, Assistant Recreation Director; Randy Nowacki, Director of Golf Operations; Richard Payton, Development Director; Mike Dyszkiewicz, Maintenance Superintendent; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board President Robert Henry at 4:04 p.m. II.The first order of business was the interviewing of interested citizens. 1. Ms. Patricia Smith of 817 O’Brien St., made a request that the tennis court at Kennedy School be converted to a basketball court. President Henry replied that her request will be taken under consideration. III.The next order of business was unfinished business. 1. Request to Award Quote for Plaza Park Wall Project- Mike Dyszkiewicz Mr. Dyszkiewicz recommended that the quote from LL Geans for $47,242 that was opened at the July meeting be awarded. Mr. Bodnar determined that LL Geans’ quote was valid despite not quoting the requested alternate and that a majority of the quorum present at the meeting constituted a valid vote. After some discussion, Dr. Kelly made a motion to award the quote to LL Geans in the amount of $47,242. Mr. Mullins seconded the motion and it was passed 2-0, with President Henry recusing himself. IV.The next order of business was new business. 1. Request to Approve Arborist Licenses The following license applications were presented for approval by the Board: a. Ballew Landscape Construction (New) - - 1 - - b. Bellini Landscaping & Design c. Temple Tree Mr. Bodnar stated that Temple’s application was in order and he recommended approval. In the case of Bellinni and Ballew, their insurance certificates did not list the City of South Bend as certificate holder. He recommended that they be approved pending the production of a revised certificate of insurance listing the City of South Bend as a holder. Mr. Mullins made a motion to approve the license for Temple Tree Service. Dr. Kelly seconded the motion and it was passed. Dr. Kelly made a motion to approve the renewal of Bellinni Landscaping & Design and the new license of Ballew Landscape Construction pending the revision of their insurance certificates and Mr. Mullins seconded the motion. It was passed 2. Requests for Use of Parks- Betsy Harriman Ms. Harriman requested the Board approve the following requests: a. Amanda Gives Back Walk - Howard Park/Riverwalk - September 18, 2010. b. CROP Walk - Howard Park - October 17, 2010. She stated that both were returning events and were aware of all requirements. Dr. Kelly made a motion to approve the events. Mr. Mullins seconded the motion and it was approved. 3. Request to Open Bids for Fitness Equipment- Paul McMinn Mr. McMinn presented three bids to the Board. They were opened and examined by Mr. Bodnar and met legal requirements. They were as follows: a. Gilles Cycling and Fitness- $101,168 b. Direct Fitness Solutions- $94,895 c. BGI Fitness- $95,550 Mr. McMinn requested that the bids be taken under advisement by staff and he will return at the September meeting with a recommendation. Mr. Mullins made the motion and Dr. Kelly seconded it and it was passed. 4. Request to Dispose of Miscellaneous Computer Equipment- Bill Carleton Mr. Carleton requested that the Board approve of the disposal of four computer monitors and two tower CPU units that are located at Potawatomi Zoo. Dr. Kelly made a motion to allow disposal of the computer equipment. Mr. Mullins seconded the motion and it was passed. 5. Request to Approve Alcoholic Beverages at Chris Wilson Pavilion Event- Paula Garis Ms. Garis explained that the Community Foundation requested that Fiddler’s Hearth provide food and beverages at their final concert of the season at Chris Wilson Performing Arts Pavilion. This would include beer and wine. Mr. Mullins made a motion to approve the request. Dr. Kelly seconded the motion and it was passed. - - 2 - - V.Approval of Minutes Dr. Kelly made a motion to approve the minutes of the regular Board meeting held on July 19, 2010 as mailed. The motion was seconded by Mr. Mullins and approved. VI.Approval of Maintenance Vouchers A motion was made by Dr. Kelly to approve maintenance vouchers for July 2010 totaling $1,080,034.22. It was seconded by Mr. Mullins. There being no further discussion, the motion was passed. VII.Business of Director St. Clair Director St. Clair discussed with the Board the proposed 2011 budget for the department. The staff will go before the Council on Tuesday to present and explain it. VIII.Comments by the Recreation Director 1. Ms. O'Connor reported that the Martin Luther King, Jr. Center is on a field trip to Six Flags. 2. The South Bend Symphony will be playing this week end at the Chris Wilson Performing Arts Pavilion. 3. Celtic Fest will be held September 5 in Howard Park. 4. The Men’s Major National Softball tournament was held earlier this month. 5. Kid’s World was extended an extra week due to the start date of school this year. 6. Fall registration is starting. 7. The Fall Family Fun Fair will be held at Rum Village Park on September 18. 8. The Fall Activity Guide will be out in a couple of weeks. 9. The Project Hire grant has been very beneficial to the programs that were offered this summer. IX.Comments by the Golf Operations Director 1. Mr. Nowacki said that there were only five days of rain in July, but the days were hot and humid. This stressed the courses and affected the lawn chemical budget. 2. The wells at Elbel have been cleaned to improve flow. 3. One round of the City Metro tournament was rained out at Elbel. 4. The Superintendent’s outing was held August 6 and was a success. He thanked Rich Payton and Mark Bradley for the work they put in to make it a success. It was sold out and several teams had to be turned away. 5. A sand trap program for the courses is almost complete. 6. Golf Digest called a year ago to confirm a story about John Wooden. It was reported that he had scored a hole in one and double eagle in the same round while playing at Erskine Golf Course. He asked some of the older players at the course and they couldn’t confirm it. Recently, Golf Digest published an article confirming the feat. - - 3 - - X.Comments by the Development Director 1. Mr. Payton related that the Park Foundation board recently met for the first time. He thanked Ms. O’Connor and Mr. Moyers for supplying information for the board on our programs and history. During future meetings, the bylaws, mission statement and other necessary documents will be formulated. The Executive Director of the Fort Wayne Park Department will be coming in September to speak to the Park Foundation board. The next meeting will be held August 25. 2. The Superintendent’s Golf Outing had 40 teams participate. Feedback has been positive. He thanked the Skillet and Jimmy Johns for their contribution of food. No one went away hungry. Major sponsors were Selge Construction, Walsh & Kelly, Herceg, Gibson Insurance, Crowe Horwath, Lawson Fisher, United Beverage, Pepsi Corp, and Gates Auto. He thanked Mr. Bill Lewis, of the Notre Dame Community Relations Department, for addressing the participants and updating them on the Notre Dame football program. XI.Comments by Maintenance Superintendent 1. Mr. Mike Dyszkiewicz expressed thanks for the ”Project Hire” employees that helped keep his mowing crews ahead of the growing grass in July. 2. He commended Jim Byers and his crew for the work they have done at the Belleville Softball complex. One of the diamonds had settled and they removed the settling soil, leveled it and resodded the field. 3. A new playground is being installed at Pinhook Park. 4. There is a lot of graffiti in parks. Pulaski and Marshall parks have been hit hardest. 5. Southgate Church is organizing a volunteer effort in the parks in the near future. XII.There being no more business to come before the Board the meeting adjourned at 5:17 p.m. The next regular meeting will be held September 20, 2010 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 4 - -