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Home My WebLink About09/23/10 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS Public Agenda Session September 23, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A.Oliver Plow Memorial - Oliver Trail – Oliver Industrial Park Entry Signs - Project No. 110-065 1.Funding: AEDA TIF 2.AWARD BID AND APPROVE CONTRACT A.Western/Olive Intersection Improvements – Project No. 110-003 1.Company: Rieth-Riley Construction Co. 2.Amount: $237,900 3.Funding: LRSA (251.0608.431.42.35) 3.AWARD QUOTATION AND APPROVE CONTRACT A.Southern View Drive Culvert Replacement – Project No. 109-008 1.Company: Herrman & Goetz, Inc. d/b/a Underground Services 2.Amount: $45,088 3.Funding: Sewers Other Contractual Services (641.0621.792.63.35) 4.Comment: Subject to Receipt of IDEM Permit REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Session: September 9, 2010 B.Regular Meeting: September 13, 2010 C.Claims Review: September 20, 2010 2.AWARD BIDS A.Ratify Lease of Seventy-Five (75) More or Less, Golf Carts – Blackthorn Golf Course 1.Company: Professional Golfcar Corporation 2.Amount: $246,509.64 (55 Months) 3.Funding: Blackthorn Golf Course B.Erskine Detention Pond Reconstruction Project – Project No. 110-056 1.Company: C&E Excavating, Inc. 2.Amount: $1,171,260.50 3.Funding: SSDA TIF (430.1050.460.42.01) 4.Comments: Low Bid Rejected as Non-Responsive; Award to Second Lowest Bid 5.Approve Contract C.Pre-Qualification of Body Shop Repair Services 1.Company: Gurley Leep Car City Collision Express and Gurley Leep Southside Ford Page 1 of 6 BOARD OF PUBLIC WORKS Public Agenda Session September 23, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: Unit Prices 3.Funding: Various Departments D.Sale of City Property – 522 Cleveland Avenue 1.Bidder: Ms. Aida F. Ortiz 2.Amount: $600 E.Sale of City Property – 1201 Campeau Street 1.Bidder: Mr. Jeff Warren 2.Amount: $3,600 3.AWARD QUOTATIONS A.Lease of Two (2) More or Less, Digital Duplicators for Print Shop 1.Company: Advanced Imaging Solutions 2.Amount: $48,076.80 (5 Year Lease) 3.Funding: Central Services Operating (222.0613.419.36.02) B.Cleaning and Rehabilitation of North Wells No. 2 and No. 5 1.Company: Peerless Midwest 2.Amount: $14,875/Well; $29,750 for Two 3.Funding: Water Operating (620.0640.602.31.06) 4.CHANGE ORDERS A.Traffic Signal Modernization – Western Avenue from Mayflower to Taylor – Project No. 108-065 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 1 a)Comment: Completion Time Extension of Ten Days 3.Change Order No.: 2 a)Increase Amount: $19,620.00 b)Percent of Increase: 3.096% c)New Contract Amount: $653,342.80 d)Funding: FHWA B.Embedded Sensor CSO Monitoring Project, Phase II – Project No. 109-019 1.Company: HRP Construction Company, Inc. 2.Change Order No.: 6 3.Increase Amount: $33,867.55 4.Percent of Increase: 1.50% 5.New Contract Amount: $2,264,401.91 6.Funding: Sewer Bond (647.0621.665.66.11) 5.PROJECT COMPLETION AFFIDAVIT A.Dewatering Building (HVAC Replacement) – Project No. 109-079 1.Company: Edward J. White, Inc. Page 2 of 6 BOARD OF PUBLIC WORKS Public Agenda Session September 23, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Final Contract Amount: $198,431 3.Funding: Wastewater (642.0630.413.43.66) 6.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.One (1) or More, 2010 or Newer 25 Cubic Yard Packer 1.Funding: 2010 Sewer Capital (611.0610.415.37.02) B.One (1) or More, 2010 or Newer 10 Cubic Yard Packer 1.Funding: Solid Waste Rentals/Capital Lease Payments (611.0610.415.37.02) C.Two (2) More or Less, 2010 or Newer, 33-Yard Side-Loading Refuse Trucks 1.Funding: Solid Waste/Rentals/Capital Lease (611.0610.415.37.02) D.Five Thousand (5,000) More or Less, Universal/Nestable Refuse Containers 1.Funding: Solid Waste Rentals/Capital Lease Payments (611.0610.415.37.02) 7.RESOLUTION A.No. 62-2010 – A Resolution of the City of South Bend Board of Public Works Related to Acquisition of Property in the City of South Bend, Indiana 1.Description: Acquisition of Perpetual Utility Easement for the Water/Wastewater Radio Telemetry System – Project No. 107-096 8.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Erskine Detention Pond Reconstruction – Project No. 110-056 2.Funding: SSDA TIF (430.1050.460.31.02) B.Professional Services Proposal – Christopher B. Burke Engineering, Ltd. 1.Erskine Detention Pond Reconstruction Management – Project No. 110-056 2.Amount: $121,550 3.Funding: SSDA TIF (430.1050.460.31.06) C.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Olive Road Extension Design (Brick to Adams) – Project No. 110- 070 2.Funding: AEDA TIF (324.1050.460.31.06) D.Professional Services Agreement – DLZ Indiana 1.Service: Olive Road Extension Design Project (Brick to Adams) – Project No. 110-070 2.Amount: $190,500 3.Funding: AEDA TIF (324.1050.460.31.06) E.Agreement Renewal – Simplex Grinnell 1.Service: Fire Alarm Monitoring for the Water Works Main Office 2.Amount: $494 3.Funding: Water Works Operating F.Maintenance Service Agreement – Stephen Campbell & Associates, Inc. Page 3 of 6 BOARD OF PUBLIC WORKS Public Agenda Session September 23, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Preventative Maintenance for the Upkeep of a Police Department Reliant 48-Channel Single DVD Recorder and UPS Power Supply 2.Amount: $3,300 3.Funding: 2010 General Fund (101.0801.421.37.05) G.Special Purchase Sole-Source Preventative Maintenance Agreement – Dell Corporation 1.Service: Maintenance for Failed Hard Drive in Disk Array at Police Department 2.Amount: $19,301 – Two Year Agreement 3.Funding: 2010 General Fund (101.0801.421.37.05) H.Special Purchase Sole Source Preventative Maintenance Agreement – Dell Corporation 1.Service: Preventative Maintenance for Six Police Department Servers Used in Storage of Critical Data at Police Department 2.Amount: $8,354.83 3.Funding: 2010 General Fund (101.0801.421.37.05) I.Grant Agreement – South Bend Weed & Seed Alliance, Inc. 1.Service: Implementation of Weed & Seed Program – Grant Funds to the City of South Bend 2.Amount: $175,000 for Year 1; $142,000 for Year 2; $157,000 for Year 3 (City to Distribute Grant Funds to SBWSA) 3.Funding; Department of Justice (212.1093.331.10.00) J.Agreement – South Bend Weed & Seed Alliance, Inc. 1.Service: City to Provide Administrative and Fiscal Agent Support for the Weed & Seed Program 2.Amount: $1 Paid to the City K.Professional Services Agreement – Christopher Burke Engineering, Ltd. 1.Service: On-Going, As Needed, Rule 13 Technical Assistance 2.Amount: Not to Exceed $15,000 3.Funding: Professional Services (645.0623.415.31.02) L.Professional Services Agreement – Environmental Systems Research Institute, Inc. 1.Service: Provide up to Sixty Hours of Consulting, Technical Transfer, Installation, and Configuration of Sewer Department GIS Servers 2.Amount: $12,599 3.Funding: 2007 Sewer Bond (647.0621.415.31.02) 9.RECOMMENDATIONS A.Procession 1.Applicant: United Religious Community 2.Event: 2010 Crop Walk Page 4 of 6 BOARD OF PUBLIC WORKS Public Agenda Session September 23, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Date/Time: October 17, 2010; 1:00 p.m. to 4:00 p.m. 4.Favorable Recommendations B.Community Garden Agreement 1.Applicant: Judith Rubleske 2.Location: 802 South Kaley Street 3.Comment: Extension of 2009 & 2010 Agreements for 2011 C.Triple Trailer Permit 1.Company: Conway Freight 2.Location: 1530 South Olive Street 10.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: a)1109 Harvey Street b)415 Lincoln Way West 2.All Criteria has been Met B.Removal - Handicapped Accessible Parking Space Sign 1.Location: a)106 South Walnut 2.Signs No Longer Needed C.Temporary Ban on Two Hour Parking Restriction Signs – Keep South Bend Beautiful 1.Location: In Front of Fiddler’s Hearth, 127 North Main Street 2.Purpose: Green Space Designation on September 17, 2010 3.Ratify Approval D.New Installation – No Parking 1.Location: Both Sides of Laurel Court from Western Avenue, 210’ South to Parking Lot; Future Site of Kroc Center 11.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.17566 State Road 23 - Water 12.MONTHLY REPORTS - Department of Public Works A.Water Works 13.SAFETY REPORTS - Department of Public Works A.Water Works 14.CERTIFICATES OF INSURANCE A.Affordable Awning & Canvas, Walkerton Indiana Page 5 of 6 BOARD OF PUBLIC WORKS Public Agenda Session September 23, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Gateway Environmental Services, Inc., Highland Illinois 15.RATIFY BONDS A.Contractor Bonds 1.Adam R. Lesley – Approved September 9, 2010 B.Excavation Bonds 1.Nettrouer Incorporated d/b/a Chuck & Sons Plumbing & Heating – Approved September 16, 2010 2.Cobalt Telecom, Inc. – Approved September 20, 2010 16.CLAIMS 17.PRIVILEGE OF THE FLOOR 18.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6