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Home My WebLink About09-03-10 Redevelopment Commission Minutes SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING September 3, 2010 10:00 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Ms. Marcia Jones, President Dr. David Varner, Vice President Ms. Nancy King, Secretary Mr. Greg Downes Mr. Donald Alford Members Absent: Ms. Stephanie Spivey Legal Counsel: Mr. Charles S. Leone, Esq. Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Ms. Kathy Hahn, Economic Development Specialist Mr. David Relos, Economic Development Specialist Ms. Debrah Jennings, Property Manager Others Present: Mr. Jeff Gibney, Executive Director Mr. Tom Price, Mayor’s Office Ms. Rita Kopala Ms. GlendaRae Hernandez Ms. Mo Miller, Prism Science 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Friday, August 27, 2010. CM Upon a motion by Ms. King, seconded by Mr. OMMISSION APPROVED THE INUTES OF THE RMF,A27, EGULAR EETING OF RIDAY UGUST Downes and unanimously carried, the Commission 2010 approved the Minutes of the Regular Meeting of Friday, August 27, 2010. Maintenance of Fame Blvd Teague Bldg 1503 Prairie Ave Assessment Property South Bend Redevelopment Commission Regular Meeting –September 3, 2010 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted September 3, 2010 for approval. 324 AIRPORT AEDA City of South Bend 7,900.00 1008 W. Sample WITT Appraisal Services, Inc 675.00 521 W Indiana Appraisal of Residential Michaels Appraisal Service 350.00 1509 S Kendall Appraisal Fee The Lakota Group, Inc 6,595.00 Ignition Park Technology Area South Bend Water Works 159.08 1000 Fellows Sprinkler System South Bend Parks & Recreation 11,095.00 Lawn Maintenance South Bend Water Works 104.91 Ardmore Trl/Prast Blvd Michaels Appraisal Service 750.00 Appraisal Fee AMR Roofing 5,231.00 1148 Portage William Gaffney City of South bend 2,400.00 1503 Prairie Ave Lang, Feeney & Associates, Inc. 2,360.00 Boundary Survey Phifer Environmental Services LLC 2,300.00 1505/1503 Prairie Ave Environmental Site Jerome E. Michaels, MAI 6,975.00 Appraisal Report Multi/Single Story Industrial Hull & Associates, Inc. 3,241.25 Studebaker Area A Phase II SB Lathe & Huckins Buxton 11,250.00 Retail Site Assessment Indiana Michigan Power 5.94 1313 Prairie South Bend Water Works 75.00 1313 Prairie James Smith 1,250.00 Lease Termination Agreement Charles Hampton & Melodie 1,000.00 Lease Termination Agreement 420 FUND TIF DISTRICT-SBCDA GENERAL ADG 4,555.00 Consulting Services for the Reused of the Hall South Bend Parks & Recreation 1,940.00 Lawn Maintenance Rose Pest Solution 96.00 Pest Control LaSalle Hotel Baker & Daniels 2,822.00 Professional Services CB Richard Ellis 1,190.03 LaSalle Hotel Management Fee & General Circle Lumber, Inc. 26.74 LaSalle Hotel True Value 14.26 LaSalle Hotel 422 TIF DISTRICT WEST WASHINGTON South Bend Parks & Recreation 300.00 Lawn Maintenance Meridian Title Corporation 1,000.00 Transfer from City to SBHF 426 FUND SOUTH BEND CENTRAL MEDICAL DISTRICT Carl Walker 4,188.83 Memorial Hospital Barlette Façade Renovation 2 South Bend Redevelopment Commission Regular Meeting –September 3, 2010 3. APPROVAL OF CLAIMS (CONT.) 430 FUND SOUTHSIDE DEVELOPMENT TIF AREA #A South Bend Parks & Recreation 660.00 Lawn Maintenance Christopher B. Burke 33,273.00 Erskine Detention Pond Relocation Phase II Baker & Daniels 400.00 Professional Services $ 114,183.04 CC Upon a motion by Mr. Downes, seconded by Ms. King OMMISSION APPROVED THE LAIMS S3,2010, SUBMITTED EPTEMBER AND ORDERED and unanimously carried, the Commission approved the THE CHECKS TO BE RELEASED Claims submitted September 3, 2010, and ordered checks to be released. 4. COMMUNICATIONS TC There were no Communications. HERE WERE NO OMMUNICATIONS 5. OLD BUSINESS A. South Bend Central Development Area (1) Lease with _________(dba Brunos) for 131 S. Michigan St. I5.A.(1). Upon a motion by Mr. Varner, seconded by TEM WAS TABLED Ms. King and unanimously carried, the Commission tabled Item 5.A.(1). 6. NEW BUSINESS A. Tax Abatements (1) Resolution No. 2759 approving an application for real property tax deduction for property located at 901 and 909 North St. Peter Street in the Northeast Neighborhood Development Area. (Snyder Custom Homes) Ms. Hahn noted that Snyder Custom Homes intends to construct two new single family, two-story homes. One of the homes will 3 South Bend Redevelopment Commission Regular Meeting –September 3, 2010 6. NEW BUSINESS (CONT.) A. Tax Abatement (1) continued… contain approximately 2,850 square feet with three bedrooms and an attached two-stall garage. The other home will contain approximately 3,000 square feet with four bedrooms, a finished lower level and an attached two car garage. The cost of the two homes will be approximately $525,000 each. Total taxes to be abated during the (5) five- year abatement period for each home are estimated at $1,893.34. Total taxes to be paid during the (5) five-year abatement period for one home are estimated at $27,602.30. Total taxes to be abated for the two homes are estimated to be $3,786.68. Total taxes to be paid for the two homes are estimated at $55,204.60. Snyder Custom Homes, Inc. has not had any previous tax abatements; the property is properly zoned for the proposed project; the property is located in the Northeast Neighborhood Development Area, which is a Tax Incremental Allocation Area; therefore, the tax abatement petition must be approved by the South Bend Redevelopment Commission; the property is not located within the Northeast Neighborhood’s residential TIF area; and, the project qualifies for five years of residential tax abatement under the tax abatement ordinance. Mr. Varner asked if the homes were being constructed as speculative homes. Ms. Hahn responded that they are. 4 South Bend Redevelopment Commission Regular Meeting –September 3, 2010 6. NEW BUSINESS (CONT.) A. Tax Abatement (1) continued… CRN.2759 Upon a motion by Ms. King, seconded by OMMISSION APPROVED ESOLUTION O APPROVING AN APPLICATION FOR REAL Mr. Downes and unanimously carried, the PROPERTY TAX DEDUCTION FOR PROPERTY Commission approved Resolution No. 2759 901909NS.P LOCATED AT AND ORTH T ETER approving an application for real property tax SNN TREET IN THE ORTHEAST EIGHBORHOOD deduction for property located at 901 and 909 DA.(SC EVELOPMENT REA NYDER USTOM H) North St. Peter Street in the Northeast OMES Neighborhood Development Area. (Snyder Custom Homes) B. Housing (1) Loan and Grant in connection with the South Bend Home Improvement Program for property located at 4801 Skye Court (Katia Gonzalez) Mr. Inks noted that the loan is in the amount of $5,250; the grant is $5,073.50. CLG Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THEOAN AND RANT SBH IN CONNECTION WITH THE OUTH END OME Mr. Varner and unanimously carried, the IP MPROVEMENT ROGRAM FOR PROPERTY Commission approved theLoan and Grant in 4801SC(K LOCATED AT KYE OURT ATIA connection with the South Bend Home G) ONZALEZ Improvement Program for property located at 4801 Skye Court (Katia Gonzalez) C. South Bend Central Development Area (1) Resolution No. 2755 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Jefferson/Franklin streetscape Project) Mr. Relos noted that Resolution No. 2755 approves an Addendum to the Master Agency Agreement for the Jefferson / 5 South Bend Redevelopment Commission Regular Meeting –September 3, 2010 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (1) continued… Franklin Streetscape Project. This project will remove unneeded curb cuts along Jefferson Street between Main and William, thereby increasing the number of available parking spaces. The large curb cut on the south side of Jefferson, near the Main Street intersection, will be removed, and two to three parking spaces added. Along the south side of Jefferson St., between the alley behind the WNIT building and its parking lot to the west, sidewalks will be replaced, the tree lawn on each side of the sidewalk from the western alley will be carried east, and new curb will be installed. Along Franklin St, between Jefferson and Washington Streets, which in the past couple of years has been nicely revitalized, areas of sidewalk, curb, and tree lawn will be replaced. Areas of the brick street, which are currently sinking, will be brought up to their proper height. Along this block, there is a single tall street light, which will be replaced with four decorative light fixtures like those along Michigan St. Total estimated cost for this project is $175,000. The project will be overseen by the City’s Engineering Department. CRN.2755 Upon a motion by Ms. King, seconded by OMMISSION APPROVED ESOLUTION O APPROVING AND AUTHORIZING THE EXECUTION Mr. Downes and unanimously carried, the AMA OF AN DDENDUM TO THE ASTER GENCY Commission approved Resolution No. 2755 A(J/F GREEMENT EFFERSONRANKLIN approving and authorizing the execution of P) STREETSCAPE ROJECT an Addendum to the Master Agency 6 South Bend Redevelopment Commission Regular Meeting –September 3, 2010 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (1) continued… Agreement (Jefferson/Franklin streetscape Project) (2) Resolution No. 2756 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Jefferson/Wayne Electrical Outlets Project) Mr. Relos noted that Resolution No. 2756 approved an Addendum to the Master Agency Agreement for the Jefferson / Wayne Electrical Outlet Project. In an effort to continue the beautification of the downtown area, staff is working with the city’s Engineering and Traffic & Lighting Departments for the replacement of 64 receptacles along Jefferson St., from the river to Wayne Street, ending at Lafayette Blvd. Over the years, most all of these receptacles have been broken off, and continue to be a hazard with pipes and wiring sticking out of the ground. These receptacles were placed near the trees along Jefferson and Wayne streets to allow for the lighting of the trees in the winter months. Traffic & Lighting has installed similar receptacles along Michigan St. They are low profile, UV rated outdoor plastic with GFI plugs and weather proof covers. The posts include built in stabilizers, and are the same color throughout, so there would be no chipping of the color. 7 South Bend Redevelopment Commission Regular Meeting –September 3, 2010 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (2) continued… It is estimated that the total cost of this project will be $25,000, which includes 75 new posts / receptacles (so Traffic & Lighting has some spares), and the labor to replace wiring and conduit as needed, and the installation and electrical hook up of the new receptacles. Ms. Jones wondered why so many of the old receptacles have broken. Mr. Relos thought it was from cars running up over the curb and hitting them, or because of vandalism. The new ones are a lot sturdier. CRN.2756 Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED ESOLUTION O APPROVING AND AUTHORIZING THE EXECUTION Mr. Varner and unanimously carried, the AMA OF AN DDENDUM TO THE ASTER GENCY Commission approved Resolution No. 2756 A(J/WE GREEMENT EFFERSONAYNE LECTRICAL approving and authorizing the execution of OP) UTLETS ROJECT an Addendum to the Master Agency Agreement (Jefferson/Wayne Electrical Outlets Project) D. Airport Economic Development Area (1) Staff report on Indiana Avenue acquisitions. SIA Mr. Relos gave an update on the acquisition TAFF REPORT ON NDIANA VENUE ACQUISITIONS of properties along Indiana Avenue. In an effort to stabilize the Rum Village Neighborhood and to expand Ignition Park by 23 acres, the Commission has been doing voluntary acquisition of property on the north side of Indiana between Franklin and Prairie, south of the railroad. 8 South Bend Redevelopment Commission Regular Meeting –September 3, 2010 6. NEW BUSINESS (CONT.) D. Airport Economic Development Area (1) continued… Mr. Relos distributed a map showing the following information: There are one hundred fifty parcels in that area. Twenty- one parcels in that area were owned by the city. The Commission has purchased twenty- five parcels from nineteen different owners. Twenty parcels were purchased at tax sale. Three properties are under purchase agreement. Staff is negotiating for thirty- nine other properties, There are forty-two other parcels whose owners have not expressed interest in selling, seven of them owned by the railroad. Mr. Relos noted that total acquisition and relocation costs to date have been $615,545, compared to $1,375,000 that was budgeted for the same properties. The acquisition process began in August 2009 with the addition of these parcels to the Acquisition List. The response of the residents interested in selling has been overwhelming. Mr. Relos noted that a woman from whom he purchased a home told him she was telling all her neighbors that they should work with him: that the process was good. It’s good to know that the people we work with are happy with the process. Ms. Jones noted that the relocation costs for this area have been less than estimated, but that is not because we have been unfair in our dealings with the property owners. It is because our estimates were very conservative. The relocations are all voluntary. 9 South Bend Redevelopment Commission Regular Meeting –September 3, 2010 6. NEW BUSINESS (CONT.) D. Airport Economic Development Area (1) continued… Mr. Downes asked the status of the railroad owned properties. Mr. Relos responded that we are in preliminary discussions with the railroad to see if the track can be terminated at Prairie. We hope to have a meeting in a month or so with them. Ms. King thanked Mr. Relos for the good job he has done. E. West Washington-Chapin Development Area There was no business in the West Washington- Chapin Development Area. F. South Side Development Area There was no business in the South Side Development Area. G. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. H. Douglas Road Economic Development Area There was no business in the Douglas Road Economic Development Area. 10 South Bend Redevelopment Commission Regular Meeting –September 3, 2010 6. NEW BUSINESS (CONT.) I. Ratification of Services Contracts Use/Agency Lot Event Dates of Use Memorial Hospital of Leighton AMPCO Roof-Top Party 17-Sep-10 South Bend Parking Garage th 6 Engineer Support 1313 Prairie Avenue Toys for Tots September 1, 2010 – Battalion Engineer February 1, 2011 Company B College Football Hall 121 S. St. Joseph St. Salmon Chase 11-Sep-10 of FameRaces CTU Upon a motion by Mr. Downes, seconded by OMMISSION RATIFIED THE EMPORARY SE A GREEMENTS APPROVED BY STAFF SINCE Mr. Varner and unanimously carried, the A 27,2010 UGUST Commission ratified the Temporary Use Agreements approved by staff since August 27, 2010. J. Other (1) Filing of Resolution No. 2760 appropriating monies from the Redevelopment General Fund (Fund 433) for the purpose of paying for certain expenses incurred by the Redevelopment Commission and setting a public hearing on Resolution No. 2760 at 10:00 a.m., October 1, 2010. Mr. Inks noted that the appropriation will be in the amount of $15,000 to cover legal costs related to projects the department has been involved in. C Upon a motion by Mr. Varner, seconded by OMMISSION ACCEPTED FOR FILING RN.2760 ESOLUTION O AND THE SETTING OF A Mr. Downes and unanimously carried, the RN.2760 PUBLIC HEARING ON ESOLUTION O AT Commission accepted for filing Resolution 10:00..,O1,2010 AM CTOBER No. 2760 and the setting of a public hearing on Resolution No. 2760 at 10:00 a.m., October 1, 2010. 11 South Bend Redevelopment Commission Regular Meeting –September 3, 2010 6. NEW BUSINESS (CONT.) Mr. Inks asked that Item 6.J.(2) be added to the agenda. There was no objection and the item was added. (2) Authorization for the Director of Redevelopment to sign all documents related to the Subdivision Replat for the Triangle Housing Project in the Northeast Neighborhood Development Area. Mr. Inks noted that staff has put a lot of work into the Triangle Housing Project just south of Eddy Street Commons, trying to get that development ready to move forward. Part of what is needed is a subdivision replat of the properties there. He asked that the Commission authorize him to sign all documents related to that replat so there will be no delays due to timing of Commission meetings. CD Upon a motion by Mr. Varner, seconded by OMMISSION AUTHORIZED THE IRECTOR OF R EDEVELOPMENT TO SIGN ALL DOCUMENTS Ms. King and unanimously carried, the SR RELATED TO THE UBDIVISION EPLAT FOR THE Commission authorized the Director of THP RIANGLE OUSING ROJECT IN THE Redevelopment to sign all documents related NND ORTHEAST EIGHBORHOOD EVELOPMENT to the Subdivision Replat for the Triangle A REA Housing Project in the Northeast Neighborhood Development Area. 7. PROGRESS REPORTS PR Mr. Varner noted that there are going to be competing ROGRESS EPORTS tax abatement modification ordinances before the Common Council over the next month. He thought the Commissioners might be interested in following the discussion or being involved in the discussion. 8. NEXT COMMISSION MEETING NCM The next meeting of the Redevelopment Commission is EXT OMMISSION EETING scheduled for Friday, September 17, 2010 at 10:00 a.m. 12 South Bend Redevelopment Commission Regular Meeting –September 3, 2010 9. ADJOURNMENT A There being no further business to come before the DJOURNMENT Redevelopment Commission, Ms. King made a motion that the meeting be adjourned. Mr. Downes seconded the motion and the meeting was adjourned at 10:25 a.m. 13