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Home My WebLink About09/13/10 Board of Public Works AgendaBOARD OF PUBLIC WORKS Public Agenda Session September 9, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.PUBLIC HEARING A.Transient Merchant License – New 1.Applicant: Spirit Halloween Superstores 2.Location: 1290 East Ireland Road, Suite F2 3.Dates/Times: August 15, 2010 to November 15, 2010; Sunday through Friday 10:00 a.m. to 10:00 p.m. 4.Fire Department Comments 2.REVIEW OF MINUTES A.Agenda Session: August 19, 2010 B.Regular Meeting: August 23, 2010 C.Claims Review: August 30, 2010 & September 7, 2010 3.OPENING OF BIDS A.Sale of City Property – 1201 Campeau Street B.Sale of City Property – 522 Cleveland Avenue C.Western Avenue at Olive Street Intersection Improvements – Project No. 110-003 1.Funding: LRSA (251-0608-431-42-35) D.Erskine Detention Pond Reconstruction – Project No. 110-056 1.Funding: SSDA TIF (430.1050.460.42.01) E.Demolition, Environmental Remediation & Site Restoration of the Former EMI Building (2020/2026 South Main Street) – Project No. 108-035 1.Funding: TIF F.Abandoned Vehicles 4.OPENING OF QUOTATIONS A.Two (2) More or Less, Digital Duplicators for Print Shop 1.Funding: Central Services Operating Budget (222.0613.419.36.02) B.Cleaning & Rehabilitation of Water Works North Wells Nos. 2 & 5 – Project No. 110-066 1.Funding: Water Works Operations & Maintenance (620.0640.602.31.06) C.Southern View Drive Culvert Replacement – Project No. 109-008 1.Funding: Sewers-Other Contractual (641.0621.792.63.35) 5.AWARD BIDS A.Studebaker Corridor Area A Demolition Phase IV – Project No. 109-032 1.Company Dore & Associates Contracting, Inc. 2.Amount: $5,788,400 3.Funding: SBCDA TIF (324.1050.460.39.82) Page 1 of 9 BOARD OF PUBLIC WORKS Public Agenda Session September 9, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.REVIEW BID A.Airport Economic Development Area Proposals 1.Company: Apprentice Academy 2.Amount: Not to Exceed $275,000 3.Funding: Department of Labor Grant 4.Comment: See Memo and Affidavits Regarding Bid Opening 7.REJECT BIDS A.South Bend Animal Shelter – Project No. 110-014 1.Funding: TIF (324.1050.460.42.02) 2.Purpose: Bids Exceeded Project Budget 8.AWARD QUOTATION A.Lincoln Way West Lighting Phase IV – Project No. 110-024 1.Company: Concord Electric 2.Amount: $28,795 3.Funding: COIT (404.1001.460.44.05) 9.CHANGE ORDERS A.Blowers 1A & 1B Replacement – Project No. 109-074 1.Company: Bowen Engineering Corp. 2.Change Order No.: 1 3.Increase Amount: $34,623 4.Percent of Increase: 1.62% 5.New Contract Amount: $2,163,123 6.Funding: Sewer Bond (651.0630.415.42.06) B.Cold Milling for 2010 Paving Season 1.Company: J.L. Milling, Inc. 2.Change Order No.: 2 3.Increase Amount: $30,415 4.Percent of Increase: 97% 5.New Contract Amount: $63,415 6.Funding: Street Department/MVH Fund (202.0607.431.23.02) C.Embedded Sensor CSO Monitoring Project Phase II – Project No. 109-019 1.Company: HRP Construction, Inc. 2.Change Order No.: 5 3.Increase: $105,375.74 4.Percent of Increase: 4.96% 5.New Contract Amount: $2,230,534.36 6.Funding: SRF) D.Twyckenham Drive Sewer Separation – Project No. 108-050 Page 2 of 9 BOARD OF PUBLIC WORKS Public Agenda Session September 9, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company: Woodruff & Sons 2.Change Order No.: 2 3.Increase: $77,437.60 4.Percent of Increase: 1.79% 5.New Contract Amount: $4,410,647.65 6.Funding: Sewer Bond (651.0621.415.42.05) E.ARRA Mill & Fill – Project No. 109-060 1.Company: Rieth-Riley Construction Co. 2.Change Order No.: 3 3.Increase: $4,831.77 4.Percent of Increase: 0.43% 5.New Contract Amount: $1,184,897.62 6.Funding: ARRA Funds F.ARRA Mill & Fill – Project No. 109-060 1.Company: Rieth-Riley Construction Co. 2.Change Order No.: 4 3.Increase: $350.00 4.Percent of Increase: 0.031% 5.New Contract Amount: $1,180,415.85 6.Funding: ARRA Funds 10.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVITS A.Clay/Sunnybrook and New London Lake Pump Station Replacement – Project No. 109-068 1.Company: Beer & Slabaugh, Inc. 2.Change Order No.: 1 (Final) 3.Decrease Amount: ($9,100) 4.Percent of Decrease: (3.18%) 5.Total Percent of Change: (3.18%) 6.Final Contract Amount: $276,900 7.Funding: 2007 Sewer Bond (651.0630.415.42.06) B.2009 CSO Backwater Gate Replacement – Project No. 109-056 1.Company: JCI Bridge Group, Inc. 2.Change Order No.: 3 (Final) 3.Decrease Amount: $8,057.20 4.Percent of Decrease: (2.62%) 5.Total Percent of Change: 1.81% 6.Final Contract Amount: $299,651.64 7.Funding: Wastewater Bond (642.0630.415.43.66) C.Demolition of Triangle Properties – Project No. 110-039 1.Company: Torok Excavating Page 3 of 9 BOARD OF PUBLIC WORKS Public Agenda Session September 9, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Change Order No.: 1 (Final) 3.Increase Amount: $2,680 4.Percent of Increase: 4.37% 5.Total Percent of Change: 4.37% 6.Final Contract Amount: $64,070 7.Funding: Fund 408 (408.1001.460.41.01) 11.CERTIFICATE OF SUBSTANTIAL COMPLETION A.Raw Sewage Pump No. 3 Drive Replacement – Project No. 109-071 1.Company: Thieneman Construction, Inc. 2.Funding: Water Works Capital (642.0630.415.43.66) 12.PROJECT FUNDING DISCUSSION A.Reallocation of SRF Funds for Future Water Works Projects: 1.Main Live Valve Replacement at the Kaley/Linden Intersection 2.Main Live Valve Replacement on Clark Street 13.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Century Center Water Softener Replacement – Project No. 110-063 1.Funding: Century Center Capital (670.0406.645.43.09) 14.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS WITH TITLE SHEET A.Memorial Hospital Streetscape Improvements Bid Package 2 – Project No. 109- 091B 1.Funding: Medical TIF (426.1050.460.31.02) 15.TITLE SHEET A.Prairie Apartments, Phase Two – Abonmarche Consultants 16.RESOLUTIONS A.No. 54-2010 - A Resolution of the City of South Bend, Indiana, Board of Public Works for the Disposal of Surplus Property 1.Description: Gun; Corporal Earnest Nybo’s Retirement B.No. 55-2010 - A Resolution of the City of South Bend, Indiana, Board of Public Works for the Disposal of Surplus Property 1.Description: Gun; Corporal Michael Carey’s Retirement C.No. 56-2010 – A Resolution of the City of South Bend, Indiana, Board of Public Works for the Disposal of Unfit and/or Surplus Property 1.Description: Computers and Accessories – Park & Recreation Page 4 of 9 BOARD OF PUBLIC WORKS Public Agenda Session September 9, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 D.No. 57-2010 – A Resolution of the City of South Bend, Indiana, Board of Public Works for the Disposal of Unfit and/or Surplus Property 1.Description: Environmental Services Lab Equipment E.No. 59-2010 – A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Clay Township 1.Location: State Road 23 and Maple Lane Annexation Area F.No. 61-2010 – A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Clay Township 1.Location: Stadium Place Phase Two Annexation Area 17.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Proposal – The Troyer Group 1.Service: Downtown Riverwalk Grant/East Bank Trail Upgrade – Project No. 110-059 2.Amount: $11,500 3.Funding: Engineering O&M/Other Prof. Services (101.0602.431.31.06) B. Professional Services Agreement – Greeley & Hansen, LLC 1.Service: Biosolids Management Master Plan 2.Amount: $89,000 3.Funding: Wastewater O&M (641.0630.793.31.02) C.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Jefferson/Wayne Outlets – Project No. 110-067 2.Funding: SBCDA TIF (420.1050.460.42.01) 10J077 D.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Jefferson/Franklin Streetscape – Project No. 110-032 2.Funding: SBCDA TIF (420.1050.460.42.01) 10J075 E.Professional Services Agreement – American Structurepoint, Inc. 1.Service: Traffic Signal Optimization – Project No. 110-034 2.Amount: NTE $400,000 3.Funding: DOE Grant Stimulus (101.0600.419.31.06) Subject to Council Appropriation F.Professional Services Proposal – Envirocorp 1.Service: Asbestos Investigation at 10 Vacant Commercial Properties Set for Demolition 2.Amount: NTE $19,000 3.Funding: NSP/CDBG (212.1013.460.81.14/212.1035.460.81.14) G.Special Purchase – Housing Authority 1.Service: Purchase of 2002 Super Duty Ford Van to Transport Firefighter Recruits and Trainees to and from Training Sites Page 5 of 9 BOARD OF PUBLIC WORKS Public Agenda Session September 9, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $3,000 3.Funding: Fire Dept. Motor Equip. Acct. (288.0902.422.43.02) 18.RECOMMENDATIONS A.Street Closures 1.Location: LaSalle from Twyckenham to Esther a)Applicant: Kristen Darden b)Event: Block Party c)Date/Time: September 19, 2010; 3:00 p.m. to 8:00 p.m. d)Favorable Recommendations 2.Location: Carroll from Broadway to Haney & Broadway from Carroll to Columbia a)Applicant: Broadway Christian Parish, UMC b)Event: Intada Blues Neighborhood Concert Benefit c)Date/Time: September 18, 2010; 3:00 p.m. to 8:00 p.m. d)See Comments: Traffic & Lighting & Police Department (Carroll St. Only) 3.Location: Nokomis (Triangle) Park – Marquette from Lafayette to Wakewa a)Applicant: Cecilia Lucero b)Event: Northshore Triangle Neighborhood Fall Celebration c)Date/Time: September 19, 2010; 1:00 p.m. to 6:00 p.m. d)Favorable Recommendations: Subject to Resident Signatures 4.Location: Falcon from Ford to Dunham a)Applicant: Dana Gillon b)Event: Birthday Party c)Date/Time: September 18, 2010; 1:00 p.m. to 7:00 p.m. d)See Comments: Police Department B.Processions 1.Event: Homecoming Parade a)Applicant: Riley High School b)Date/Time: September 24, 2010; 4:00 p.m. to 6:30 p.m. c)Favorable Recommendations rd 2.Event: 3 Annual Justice Ride a)Applicant: Family Justice Center b)Date/Time: October 3, 2010; 11:00 a.m. to 3:00 p.m. c)Favorable Recommendations C.Permits – Sidewalk Café 1.Applicant: Five Guys Burgers & Fries a)Location: 1233 North Eddy Street, No. 110 b)Dates/Times: Daily; 11:00 a.m. to 10:00 p.m. c)See Comment: Engineering Page 6 of 9 BOARD OF PUBLIC WORKS Public Agenda Session September 9, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Applicant: Hot Box Pizza a)Location: 1234 North Eddy Street b)Dates/Times: Daily; 11:00 a.m. to 12:00 a.m. c)Favorable Recommendations D.License Renewals 1.Type: Public Parking Facility a)Applicant: Kite Realty Eddy Street Garage, LLC b)Location: 1228 North Eddy Street c)Favorable Recommendations E.Easements 1.Applicant: Water Works a)Location: A Portion of the Property Located at the Southwest Corner of Cleveland Road and Nadine Street b)Purpose: SCADA System Aerial Installation 2.Applicant: The Troyer Group a)Location: A Parcel of Land Being a part of Lot 1A in Salvation Army Kroc Community Center Replat b)Purpose: Utility Easement for the Kroc Center Sewer 3.Applicant: Danch, Harner & Associates, Inc. a)Location: Lot A in the Recorded Plat of Eddy Street Commons, First Minor, First Replat b)Purpose: Release of 5’ Public Utility & Drainage Easement South of Lot “A” in said Plat F.Encroachments 1.Location: 714 Dice Court a)Applicant: Chuck Pirkowski on behalf of the Property Owner b)Description: Installation of a Brick Mailbox in the Tree Lawn Area c)Favorable Recommendations 19.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: a)1003 West Bryan St. th b)630 South 26 St. c)809 South Meade St. 2.All Criteria has been Met B.Denied - Handicapped Accessible Parking Space Sign 1.Location: 436 Camden Street 2.Applicant has New, Flat Driveway Providing Better Access to Home C.New Installation – No Parking/Loading Zone Page 7 of 9 BOARD OF PUBLIC WORKS Public Agenda Session September 9, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Location: 2301 Lincoln Way West on Elmer Street Side of Kidz Kompany Day Care 2.All Criteria has been Met D.New Installation – No Parking Notre Dame Home Games 9:00 a.m. to 1:00 a.m., Tow Zone $100.00 1.Location: South Side of Angela Blvd. – Eddy St. to Burns St. 2.All Criteria has been Met 20.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.19490 Yoder Street – Water 21.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Environmental Services B.Street Department 22.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Street Department B.Engineering 23.CERTIFICATES OF INSURANCE A.Troyer Construction, Mishawaka, Indiana 24.RATIFY BONDS A.Contractor Bonds 1.Selge Construction Co., Inc. – Approved August 25, 2010 2.Scott Bancroft for TGB Unlimited, Inc. dba S/T Bancroft Electric – Approved August 19, 2010 3.Movtech Enterprises, LLC – Approved August 24, 2010 4.Les Nemeth – For Release Effective August 24, 2010 B.Excavation Bonds 1.Willie’s Construction Co. – For Release Effective September 30, 2010 25.CLAIMS 26.PRIVILEGE OF THE FLOOR 27.ADJOURNMENT NOTICE Page 8 of 9 BOARD OF PUBLIC WORKS Public Agenda Session September 9, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 9 of 9