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Home My WebLink About08/19/10 Board of Public Works Agenda SessionU 8~~ BOARD OF PUBLIC WORKS ~~~~ /~ ~ ~d~, ~~ Public Agenda Session ~~,~,~t,~~~A°@l~a~' August 19, 2010 -10:30 a.m. \ gbsi., ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. AGREEMENTS/CONTRACTS/ PROPOSALS/ADDENDA A. Contract - INDOT 1. Service: Dark Fiber & Conduit Sharing Agreement for St. Joseph County, Indiana -City's Installation of Fiber in Conduits Owned by INDOT 2. RECOMMENDATIONS A. Street Closure 1. Location: Ashland from Rex to Leland a) Applicant: Chapin Park Neighborhood Association b) Event: Chapin Park Summerfest c) Date/Time: August 22, 2010; 3:00 p.m. to 7:00 p.m. d) Favorable Recommendations B. Processions 1. Event: MDA Motorcycle Ride a) Applicant: Region 1 ABATE of Indiana b) Date/Time: September 5, 2010; 8:00 a.m. to 1:30 p.m. c) Favorable Recommendations C. Temporary Honorary Street Signs 1. Applicant: Gregorio Chavez, Jr. a) Honoree: Cesar E. Chavez b) Description: Place 10 Street Signs Honoring the Civil Rights Work of Cesar E. Chavez Facing East and Five Facing West Along Western Avenue from Main Street to Mayflower Road c) Locations: Intersections of -Main Street & Western Avenue; Chapin Street & Western Avenue; Olive Street & Western Avenue; Lombardy & Western Avenue; Mayflower Road and Western Avenue d) Dates: September 15, 2010 to October 15, 2010 B. License Renewal 1. Type: Open Air 2. Applicant: City of South Bend United Way 3. Location: Corner of Jefferson & Lafayette 4. Date/Time: August 19, 2010; 10:30 a.m. to 3:00 p.m. 5. Favorable Recommendations REGULAR MEETING 1. REVIEW OF MINUTES A. Claims Review: August 2, 2010 B. Agenda Session: August 5, 2010 C. Regular Meeting: August 9, 2010 Page 1 of 8 U 8~~ BOARD OF PUBLIC WORKS ~~~~ /~ ~ ~d~, ~~ Public Agenda Session ~~,~,~t,~~~A°@l~a~' August 19, 2010 -10:30 a.m. \ gbsi., ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 2. OPENING OF BIDS A. Voluntary Soil Remedial Excavation at the Former Allied Stamping Plant Parcel -110-045 1. Funding: EPA Grant (209.1401.460.31.02) B. Prequalification of Bidders for Body Shop Repairs 1. Funding: Various Departments 3. OPENING OF PROPOSALS C. Airport Development Area Professional Services 1. Funding: Labor Grant 4. OPENING AND AWARD OF QUOTATIONS A. Lincoln Way West Lighting Phase IV -Project No.110-024 1. Funding: COIT (404.1001.460.44.55) B. Riverside Rain Gardens -Project No. 109-038 1. Funding: Sewer Bond (651.0621.415.42.05) 5. AWARD BIDS A. Transmission Rebuild & Repair Services 1. Company: Certified Transmission 2. Amount: Unit Prices, Not to Exceed $82,797 3. Funding: Department Budgets, Various Operating Accounts B. Two (2) More or Less, 2009 or Newer Asphalt Hot Boxes 1. Company: Falcon Road Maintenance Equipment 2. Amount: $19,673 each with $2,840 for Electric Backup Heat for Indoor Use - $21,903 Each; $42,186 Total for Two 3. Funding: Street Department Capital (202.0607.431.43.02) 6. CHANGE ORDER A. Mi ami Road Widening (Kern Road to Jackson Road) 1. Company: Hoffinan Bros., Inc. 2. Change Order No.: 2 3. Increase Amount: $26,495 4. Percent of Increase: 0.609% 5. New Contract Amount: $4,394,725.63 6. Funding: FHWA/LRSA (251.0608.431.42.32) B. Dewatering Building HVAC Replacement -Project No. 109-079 1. Company: Edward J. White, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,675 4. Percent of Increase: 1.89% Page 2 of 8 U 8~~ BOARD OF PUBLIC WORKS ~~~~ /~ ~ ~d~, ~~ Public Agenda Session ~~,~,~t,~~~A°@l~a~' August 19, 2010 -10:30 a.m. \ gbsi., ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 5. New Contract Amount: $198,431 C. ARRA Mill & Fill Project -Project No. 109-060 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order Nos.: 1 & 2 3. Decrease Amount: $3,551.75 4. Percent of Decrease: 0.33% 5. New Contract Amount: $1,064,063.40 6. Funding: ARRA Stimulus 7. PROJECT COMPLETION AFFIDAVIT A. Demolition of 1508 South Taylor Street -Project No. 110-050 1. Company: Jackson Trucking & Excavating, Inc. 2. Final Contract Amount: $6,000 3. Funding: AEDA/TIF (324.1050.460.39.82) B. Demolition of 525 West Indiana Avenue -Project No. 110-049 1. Company: Jackson Services 2. Final Contract Amount: $8,900 3. Funding: AEDA/TIF (324.1050.460.39.82) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Abandoned Vehicles 9. RESOLUTION A. No. 51-2010 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Wastewater's Obsolete Generators B. No. 52-2010 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Authorizing the Transfer of Real Property to Habitat for Humanity of St. Joseph County, Inc. 1. Addresses: 419 Madison, 417 Madison, 425 Madison, 427 Madison, 823 Cottage Grove C. No. 53-2010 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous Vehicles and Equipment 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment to Lease Purchase Agreement -Clayton Holdings, LLC 1. Service: 2008 Vehicle Lease/Purchase Agreement 2. Amount: $103,980.85 Semi-Annual Lease Payment 3. Funding: Cumulative Capital Development (406.0401.415.37.02) B. Agreement for Professional Services -Greeley & Hansen, LLC Page 3 of 8 U 8~~ BOARD OF PUBLIC WORKS ~~~~ /~ ~ ~d~, ~~ Public Agenda Session ~~,~,~t,~~~A°@l~a~' August 19, 2010 -10:30 a.m. \ gbsi., ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: General Assistance for CSO EmNet, SWMM Model and DMR Reports 2. Amount: $75,000 3. Funding: WWTP O&M (641.0630.793.31.02) C. Warranty Deed/Grant of Perpetual Easement - Amand Murat 1. Location: 326 North Ironwood Drive, South Bend, Indiana 46615 a) Project: Ironwood/McKinley Intersection Improvements -Project No. 107-074 b) Amount: $16,300 c) Funding: LRSA (0608.431.42.99) D. Proposal for Professional Services - Envirocorp, Inc. 1. Service: Environmental Work at 10 Vacant Commercial Properties for Demolition 2. Amount: $19,000 3. Funding: (FUND) E. Agreement for Professional Services -Greeley & Hansen 1. Service: Raw Sewage Pump No. 3 Drive Replacement -Project No. 109-071 2. Amount: $32,000 3. Funding: WWTP O&M (641.0630.793.31.02) F. Master Agreement - St. Joseph County Regional Water & Sewer District 1. Service: Application to Each Service Area Project by Exhibits Approved by Respective Boards G. Lease Agreement -IKON Office Solutions 1. Service: Animal Control Office Copier Lease 2. Amount: $7,891.70 3. Funding: Code Operating Budget (ACCT) H. Professional Services Agreement Amendment 2 -Malcolm Pirnie, Inc. 1. Services: Raw Pump No. 1 Upgrade -Project No. 106-003 -Additional Engineering 2. Amount: $10,100 3. Funding: WWTP O&M (641.0630.793.31.02) I. Professional Services Agreement Amendment 3 -Malcolm Pirnie, Inc. 1. Services: Blowers Nos. lA & 1B -Project No. 109-074 2. Amount: $9,000 3. Funding: WWTP O&M (641.0630.793.31.02) J. Agreement -Norfolk Southern/AECOM 1. Services: Chapin Street Storm Sewer Extension, Phase II - Project No. 110- 052 -Railway Public Right of Way Acknowledgement for the Construction of a Sewer Pipe under the Railway on Chapin Street K. Agreement -Habitat for Humanity 1. Services: Neighborhood Stabilization Program New Construction Program Page 4 of 8 U 8~~ BOARD OF PUBLIC WORKS ~~~~ /~ ~ ~d~, ~~ Public Agenda Session ~~,~,~t,~~~A°@l~a~' August 19, 2010 -10:30 a.m. \ gbsi., ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $150,000 3. Funding: NSP Funds (212.1013.460.81.74) L. Addenda to Master Agency Agreement -Redevelopment Commission 1. Projects: a) Demolition of Former Fred's Transmission & Clutch & Restoration of Curb & Sidewalk of Coveleski Housing Block -Project 110-043 b) Ireland Road Improvements -Fellows to Miami -Project No. 110-057 c) Main-Lafayette Corridor -Project No. 110-058 M. Professional Services Proposal -Christopher B. Burke Engineering 1. Service: Ireland Road Improvements -Fellows to Miami -Project No. 110- 057 -Design 2. Amount: $84,000 3. Funding: SSDA TIF (430.1050.460.31.02) N. Professional Services Proposal -Lawson-Fisher Associates 1. Service: Main-Lafayette Corridor -Project No. 110-058 -Design 2. Amount: $436,000 3. Funding: SSDA TIF (430.1050.460.31.02) O. Amendment to Agreement for Services -Salvation Army 1. Service: Ray & Joan Kroc Corps Community Center -Additions to Original Agreement P. Le ase - Oce North America 1. Service: Lease Segment Five Color MFP for Print Shop 2. Amount: $16,076.55 plus Maintenance at $14,750; Total - $30,826.55 (5- Year Lease) 3. Funding: Central Services Operating (222.0613.419.36.02) Q. Proposal for Professional Services -Weaver Boos Consultants 1. Service: Soil Sampling and Testing at the Former Studebaker Foundry 1100 Prairie Avenue - US EPA Brownfields Cleanup Revolving Loan Fund 2. Amount: $202,376 3. Funding: EPA Revolving Loan Fund (209.1401.460.31.02) R. Agreement Addendum for Professional Services -Weaver Boos Consultants 1. Service: Studebaker Area A Phase IV A -Project No. 109-032 -Use EPA RLF Money to Cover Part of the Environmental Remediation Costs of Underground Pipe & Valve, Demolition 2. Amount: Increase of $45,000 -New Contract Amount $241,225 3. Funding: EPA Revolving Loan Fund (209.1401.460.31.02) 11. RECOMMENDATIONS A. Street Closures 1. Location: Gertrude Street from Chippewa Avenue to Rum Village a) Applicant: Northern Indiana Mountain Bike Association Page 5 of 8 U 8~~ BOARD OF PUBLIC WORKS ~~~~ /~ ~ ~d~, ~~ Public Agenda Session ~~,~,~t,~~~A°@l~a~' August 19, 2010 -10:30 a.m. \ gbsi., ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 b) Event: Mountain Bike Race c) Date/Time: September 19, 2010; 7:00 a.m. to 4:00 p.m. d) Favorable Recommendations 2. Location: Chalfant Street from Eddy Street to Arthur Street a) Applicant: Nadine Young b) Event: Birthday Party c) Date/Time: August 28, 2010; 10:00 a.m. to 8:00 p.m. d) See Comments: Police Department and Traffic & Lighting 3. Location: West Washington from Chapin to Scott Street a) Applicant: Paul Hayden b) Event: 31St Annual West Washington Yard Sale c) Date/Time: September 18, 2010; 8:00 a.m. to 2:00 p.m. d) Favorable Recommendations 4. Location: Hawthorne Drive from Wilson Street to Washington Street a) Applicant: Kathleen Kusbach b) Event: Block Party c) Date/Time: September 5, 2010; 11:00 a.m. to 8:00 p.m. d) Favorable Recommendations 5. Location: Eddy Street from Angela to Napoleon a) Applicant: Kite Realty/Eddy Street Commons at Notre Dame b) Event: Eddy Street commons Kick-Off Concerts c) Date/Time: September 3, 10, 24, October 8, 15, 2010; 6:00 p.m. to 10:00 p.m. d) See Comments: Police Department 6. Location: Bronson Street from Lincoln Way East to Edgewater Drive a) Applicant: Jessica Lala b) Event: Edgewater Historic Neighborhood Block Party c) Date/Time: September 12, 2010; 2:00 p.m. to 6:00 p.m. d) Favorable Recommendations 7. Location: Campeau from Eddy to Francis a) Applicant: First AME Zion Church b) Event: Church Community Picnic c) Date/Time: August 28, 2010; 12:00 p.m. to 3:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Amanda Gives Back Foundation/Fight Cancer, Inc. a) Event: Childhood Cancer Awareness Walk b) Date/Time: September 18, 2010; 8:00 a.m. to 11:00 a.m. c) Favorable Recommendations C. Temporary Traffic Control Device Changes 1. Applicant: Temple Beth-El Page 6 of 8 U 8~~ BOARD OF PUBLIC WORKS ~~~~ /~ ~ ~d~, ~~ Public Agenda Session ~~,~,~t,~~~A°@l~a~' August 19, 2010 -10:30 a.m. \ gbsi., ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 a) Event: Holy Day Services b) Dates/Times: September 8, 2010 from 7:00 p.m. to 11:00 p.m.; September 9, 2010 from 9:00 a.m. to 3:00 p.m.; September 17, 2010 from 7:00 p.m. to 11:00 p.m.; September 18, 2010 from 9:00 a.m. to 6:30 p.m. c) Request: Temple Parking Only d) Favorable Recommendations D. License Renewal -Open Air Business a) Applicant: Dogs for Dollars b) Location: Southwest Corner of Michigan Street and Washington Street c) Date/Time: Fridays from 10:30 a.m. to 2:30 p.m.; Saturdays All Day d) Purpose: Hot Dog Cart e) See Comment: Engineering E. Vacation 1. Location: The South Half of the North/South Alley between Rush and Marietta, North from Indiana to the First East/West Alley a) Applicant: Michael D. Ludwig b) Purpose: Traffic and Security c) See Comment: Area Plan Commission 12. TRAFFIC CONTROL DEVICES A. Appeal for New Installation -Handicapped Accessible Parking Space Sign 1. Location: a) 313 East Oakside Street 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 17904 State Road 23 -Water 14. MONTHLY REPORTS -Department of Public Works A. Environmental Services B. Central Services C. Water Works 15. SAFETY REPORTS -Department of Public Works A. Central Services 16. CERTIFICATES OF INSURANCE A. Affordable Awning & Canvas, Walkerton, IN B. Beer & Slabaugh, Nappanee, IN C. Buckingham Management, LLC, Indianapolis, IN Page 7 of 8 U 8~~ BOARD OF PUBLIC WORKS ~~~~ /~ ~ ~d~, ~~ Public Agenda Session ~~,~,~t,~~~A°@l~a~' August 19, 2010 -10:30 a.m. \ gbsi., ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 17. RATIFY BONDS A. Contractor Bonds 1. Gerald Mikel d/b/a G.M. Construction -For Release Effective July 29, 2010 2. Mastercraft Construction -For Release Effective September 28, 2010 B. Excavation Bonds L Utility Contracting Co., Inc. -Approved August 5, 2010 18. CLAIMS 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 8 of 8