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Home My WebLink About08/09/10 Board of Public Works AgendaU 8~~ BOARD OF PUBLIC WORKS ~~~~ ~% ~ ~x~ d~. AGENDA ~'~Wi ~~°~ '~' ~~~,~~~ °'~, ~az August 9, 2010 - 9:30 a.m. \ gbs~,• ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: July 22, 2010 B. Regular Meeting: July 26, 2010 C. Special Meetings: July 29, 2010 D. Claims Review: August 2, 2010 2. OPENING OF BIDS A. Demolition of Former Fred's Transmission & Clutch, 507 West Western and Curb and Sidewalk Restoration of Coveleski Housing Block -Project No. 110- 043 1. Funding: SBCDA (420.1050.460.39.82) B. Seventy-Five (75) More or Less, Golf Carts 1. Funding: Fund 619 (619.1065.460.62.47) C. Transmission Rebuild & Repair Services 1. Funding: Various Departments 3. OPENING OF QUOTATIONS A. Water Main Crossing of Canadian National Railroad at 30th Street- Project No. 110-054 1. Funding: Water Works Capital (622.0640.661.46.04) 4. AWARD BIDS AND APPROVE CONSTRUCTION CONTRACT A. Voluntary Soil Remediation at the Former Norfolk Southern Railroad Parcel - Project No. 110-051 1. Company: John Boettcher Sewer & Excavating, Inc. 2. Amount: $69,325.78 3. Funding: EPA Grant (209.1401.460.31.02) B. Raw Pump No. 3 Upgrade -Project No. 110-041 1. Company: Mason Engineering & Construction, Inc. 2. Amount: $283,000 3. Funding: WWTP Capital (642.0630.415.43.66) C. Chapin Street Storm Sewer Extension, Phase II -Project No. 110-052 1. Company: HRP Construction, Inc. 2. Amount: $523,717 (Base Bid Only) 3. Funding: Sewer Bond (651.0621.415.42.05) 5. AWARD BIDS A. 2009 or Newer Self Contained 25-Yard Leaf Vac 1. Company: Link Environmental Equipment, Inc. 2. Amount: $28,440 3. Funding: Parks & Recreation Capital (201.1101.452.43.10) Page 1 of 6 U 8~~ BOARD OF PUBLIC WORKS ~~~~ ~% ~ ~x~ d~. AGENDA ~'~Wi ~~°~ '~' ~~~,~~~ °'~, ~az August 9, 2010 - 9:30 a.m. \ gbs~,• ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 6. AWARD QUOTATIONS AND APPROVE CONTRACT A. Locust Road Water Main Relocation -Project No. 110-055 <RATIFY AWARD> 1. Company: Youngs Excavating, Inc. 2. Amount: $33,500 3. Funding: Water Works Capital (622.0640.661.46.04) B. Kennedy Park Curb and Sidewalk Program -Project No. 110-040 1. Company: Ortiz Concrete 2. Amount: Unit Prices 3. Funding: Sewer Funding 7. CHANGE ORDERS A. Miami Road Widening (Kern Road to Jackson Road) -Project No. 98-82 1. Company: Hoffinan Bros., Inc. 2. Change Order No.: 1 3. Increase Amount: $16,647.94 4. Percent of Increase: 0.383% 5. New Contract Amount: $4,368,230.63 6. Funding: FHWA/LRSA (251.0608.431.42.32) B. Ironwood Drive Water Main Extension -Project No. 109-052 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Change Order Reducing Unused Quantities and Adding Items; Final Contract Amount Remains Unchanged. 4. Funding: Bond C. Kennedy Park Storm Sewer Separation Phase 1 -Project No. 109-003 1. Company: C&E Excavating, Inc. 2. Change Order No.: 2 3. Increase Amount: $3,975 4. Percent of Increase: 0.25% 5. New Contract Amount: $1,606,837.41 6. Funding: 2007B Sewer Bond (651.0621.415.31.02/651.0621.662.66.11) D. Kennedy Park Storm Sewer Separation Phase 2 -Project No. 109-003 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $2,250 4. Percent of Increase: 0.23% 5. New Contract Amount: $990,758.30 6. Funding: SRF E. Kennedy Park Storm Sewer Separation Phase 3 -Project No. 109-003 Page 2 of 6 U 8~~ BOARD OF PUBLIC WORKS ~~~~ ~% ~ ~x~ d~. AGENDA ~'~Wi ~~°~ '~' ~~~,~~~ °'~, ~az August 9, 2010 - 9:30 a.m. \ gbs~,• ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $45,565 4. Percent of Increase: 7.24% 5. New Contract Amount: $674,213.29 6. Funding: SRF 8. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Kern Road Water Main Loop -Project No. 109-053 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($12,215.41) 4. Percent of Decrease: (3.71%) 5. New Contract Amount: $316,948.94 6. Funding: Bond 9. PROJECT COMPLETION AFFIDAVIT A. College Football Hall of Fame HVAC Compressor Replacement -Project No. 110-026 1. Company: Schuster Mechanical 2. Amount: $40,924.07 3. Funding: Bond (677.0414.645.42.02) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A. Erskine Detention Pond Reconstruction -Project No. 110-056 1. Funding: SSDA TIF (430-1050-460-42.01) B. Western Avenue/Olive Street -Intersection Improvements -Project No. 110-003 1. Funding: LRSA C. Demolition, Environmental Remediation & Site Restoration of the Former EMI Building -Project No. 108-035 1. Funding: TIF 11. RESOLUTIONS A. No. 48-2010 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Morris Performing Arts Center/Palais Royal Office Equipment - HP Officejet V 40 Printer/Fax/Scanner/Copier Model C8413A -Serial B. No. 49-2010 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Information Technologies Obsolete Computer Equipment Page 3 of 6 U 8~~ BOARD OF PUBLIC WORKS ~~~~ ~% ~ ~x~ d~. AGENDA ~'~Wi ~~°~ '~' ~~~,~~~ °'~, ~az August 9, 2010 - 9:30 a.m. \ gbs~,• ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 C. No. 50-2010 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting a Confidentiality Policy Concerning Foreclosure Prevention Counseling and Intervention 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contract -Notre Dame 1. Service: Emergency Fire Department Medical Service for Notre Dame Home Games 2. Amount: Up to $18,203.85 paid to South Bend B. Professional Services Agreement Amendment -Troyer Group 1. Service: Diamond Avenue Trunk Storm Sewer -Project No. 109-033 Approval of Remaining Funds for Design Completion 2. Amount: NTE $517,105 3. Funding: Sewer Bond (651.0630.415.31.02) C. Loan and Grant Agreement -Redevelopment Commission 1. Service: Brownfields Cleanup Revolving Loan Fund Loan Agreement and Grant Agreement for 1100 Prairie - A Part of the Overall Building Demolition for Studebaker IV 2. Amount: Loan NTE $500,000 and Grant $160,000 3. Funding: US EPA RLF Grant (209.1401.460.31.02) D. Professional Services Agreement - EmNet, LLC 1. Service: Annual Service Agreement for CSONet System 2. Amount: $139,380 3. Funding: WWTP Contractual Services (641.793.0630.63.35) 13. RECOMMENDATIONS A. Street Closures 1. Location: Northview from Joyce Drive to Riverside Drive a) Applicant: Donna Johnson b) Event: Birthday Celebration c) Date/Time: August 14, 2010; 7:00 a.m. to 8:00 p.m. d) See Comments: Police Department 2. St. Joseph Street from Indiana Avenue to Haney Street a) Applicant: Mount Carmel Missionary Baptist Church b) Event: Vacation Bible School c) Date/Time: August 16-18, 2010; 5:30 p.m. to 8:30 p.m. d) Favorable Recommendations 3. Rush Street between Pennsylvania and Broadway Street a) Applicant: Revelations LOGIC b) Event: Back to School Bash Page 4 of 6 U 8~~ BOARD OF PUBLIC WORKS ~~~~ ~% ~ ~x~ d~. AGENDA ~'~Wi ~~°~ '~' ~~~,~~~ °'~, ~az August 9, 2010 - 9:30 a.m. \ gbs~,• ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 c) Date/Time: August 21, 2010; 4:00 p.m. to 8:00 p.m. d) Favorable Recommendations 4. Intersection of Vine & 21St Street a) Applicant: Krista Bailey b) Event: Block Party c) Date/Time: August 29, 2010; 3:00 p.m. to 8:00 p.m. d) See Comments: Traffic & Lighting, Customer Service, Police Department 5. Douglas St. from Donald St. to Ewing Ave. a) Applicant: Donna M. Gary b) Event: Back to School Fun Fair Block Party c) Date/Time: August 21, 2010; 10:00 a.m. to 7:00 p.m. d) Favorable Recommendations 6. Fremont from Lincoln Way West to Calhoun and Humboldt from Olive to Meade a) Applicant: Elonda Wilder-Hamilton b) Event: End of Summer Block Party c) Date/Time: September 4, 2010; 1:00 p.m. to 5:00 p.m. d) See Comments: Police B. Alley Vacation 1. The North/South Alley between Fremont & Olive Running from Bergan to Hamilton 2. Applicant: Maria Bloch 3. Purpose: To Fence Yard 4. See Comments: Engineering, CED, Area Plan 14. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Sign 1. Locations: a) 2502 Bonds b) 1844 Prairie c) 1316 Mishawaka Avenue d) 1350 Chalfant 2. All criteria has been met B. Revision -From One Hour to Two Hour Parking; 6:00 a.m. to 6:00 p.m. 1. Location: West Side of Main Street from Colfax to Washington 2. Area Business Request 2-Hour Zone C. Removal -Paid Handicapped Accessible Parking Space Sign 1. Location: Lafayette & Jefferson, Permit No. 4 2. Sign no Longer Needed Page 5 of 6 U 8~~ BOARD OF PUBLIC WORKS ~~~~ ~% ~ ~x~ d~. AGENDA ~'~Wi ~~°~ '~' ~~~,~~~ °'~, ~az August 9, 2010 - 9:30 a.m. \ gbs~,• ~~.. Location: 1308 County-City Building South Bend, Indiana 46601 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 19913 Lucinda Street -Water B. 19927 Lucinda Street -Water C. 19887 Lucinda Street -Water 16. SAFETY REPORT- DEPARTMENT OF PUBLIC WORKS A. Engineering 17. CERTIFICATES OF INSURANCE A. Infrasource Construction, LLC -Glen Ellyn, Illinois B. Ferguson enterprises, Inc., Newport News, Virginia C. Repairmasters, Mishawaka, Indiana D. Everdry of Michiana, South Bend, Indiana E. Todd Crowel Services, South Bend, Indiana 18. RATIFY BONDS A. Contractor Bonds 1. Balfour Beatty Construction, LLC -For Release Effective May 1, 2010 2. West Michigan Poured Walls, Inc. -Approved August 2, 2010 3. Todd Crowel Services -Approved August 2, 2010 4. Concrete by Dave -Approved August 2, 2010 5. Jose Hernandez -Approved August 3, 2010 B. Excavation Bonds 1. Dewulf Excavating, Inc. -For Release Effective September 9, 2010 2. Balfour Beatty Construction, LLC -For Release Effective May 14, 2010 3. Czajkowski Builders -Approved August 2, 2010 19. CLAIMS 20. PRIVILEGE OF THE FLOOR 21. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6