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Home My WebLink About07/26/10 Board of Public Works Corrected AgendaBOARD OF PUBLIC WORKS MEETING July 26, 2010 - 9:30 a.m. lx~ U CI W PEACE 1'865; Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: July 8, 2010 B. Regular Meeting: July 12, 2010 C. Claims Review: July 19, 2010 2. OPENING OF BIDS A. Raw Pump No. 3 Upgrade -Project No. 110-041 1. Funding: WWTP (642.0630.415.43.66) B. Triangle Neighborhood (Former HASB Properties) Demolitions -Project No. 110-039 1. Funding: Fund 408 (408.1001.460.41.01) C. Voluntary Soil Remedial Excavation at the Former Norfolk Southern Railroad Parcel -Project No. 110-051 1. Funding: EPA Grant (209.1401.460.31.02) 3. AWARD QUOTATION A. Cold Milling for 2010 Paving Season 1. Company: J.L. Milling, Inc. 2. Amount: Unit Prices, NTE $33,000 3. Funding: MVH Fund (202.0607.431.23.02) B. Huron Circle Emergency Sewer Repair -Project No. 109-099 1. Company: Underground Services 2. Amount: $39,602.57 3. Funding: 2007B Sewer Bond (651.0621.415.42.05) 4. CHANGE ORDERS A. Traffic Signal Modernization (Mishawaka Ave.) -Project No.108-065 1. Company: Michiana Contracting, Inc. 2. Change Order No.: 7 3. Increase Amount: $32,326 4. Percent of Increase: 5.986% 5. New Contract Amount: $588,360.11 6. Funding: FHWA B. Kennedy Park Sewer Separation -Phase 1 -Project No. 109-003 1. Company: C&E Excavating, Inc. 2. Change Order No.: Revised No. 1 3. Decrease Amount: ($18,575.50) 4. Percent of Decrease: (1.15%) 5. New Contract Amount: $1,603,162.41 6. Funding: 2007B Sewer Bond (651.0621.415.31.02/651.0621.665.66.11) Page 1 of 6 /ors U 8~'~0. BOARD OF PUBLIC WORKS ,~~~~'lx, ~~ ~, ranee ~,~' MEETING ~~~` ~~ b~:'y` 2 July 26, 2010 - 9:30 a.m. Y~~^g65-'f~ ~.- Location: 1308 County-City Building South Bend, Indiana 46601 5. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Demolition of 1202 South Lafayette Street (Concrete Work) -Project No. 109- 086B 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($3,298.35) 4. Percent of Decrease: (2.60%) 5. Total Percent of Decrease: (2.60%) 6. New Contract Amount: $123,466.65 7. Funding: 2007B Sewer Bond (651.0621.415.31.02/651.0621.665.66.11) B. Coveleski Stadium Field Wall Pad Replacement -Project No. 110-008B 1. Company: Fisher Athletic 2. Change Order No.: 1 (Final) 3. Increase Amount: $2,300 4. Percent of Increase: 2.31 5. Total Percent of Increase: 2.31 6. New Contract Amount: $102,057 7. Funding: SBCDA/TIF (420.1050.460.42.02) 6. PROJECT COMPLETION AFFIDAVIT A. Coveleski Stadium Backstop Netting Replacement -Project No. 110-008A 1. Company: Burbank Sports Net 2. Final Contract Amount: $70,054 3. Funding: SBCDA/TIF (420.1050.460.42.02) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Pre-Qualification of Body Shop Repair Service 1. Funding: Department Budgets 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Extension Addendum to Agreement -University of Notre Dame 1. Service: Midwest Institute for Nanoelectronics Discovery Project -Extending Termination Date to December 31, 2012 B. Agreement Authorizing Entry upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes -The Wetlands Company, LLC and Midway Services, Inc. 1. Location: In the Public Right of Way East of Scott Street and on the City of South Bend Street Department Property at 731 South Lafayette Boulevard. C. Professional Services Proposal -Vieux & Associates 1. Service: Acquire Gauge-Adjusted Radar Rain Data for Long Term Control Plan Model Page 2 of 6 BOARD OF PUBLIC WORKS MEETING July 26, 2010 - 9:30 a.m. lx~ U CI W PEACE 1'865; Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $14,900 3. Funding: Wastewater Engineering (641.0630.793.31.02) D. Maintenance Service Agreement -NEC Corporation of America 1. Service: Maintenance of the Police Department's Integra-ID System Hardware and Software 2. Amount: $56,991 3. Funding: General Fund (101.0801.421.37.05) E. Contract Amendment -Near Northwest Neighborhood, Inc. 1. Service: Amend 2009 Contract to Add Rental Rehabilitation to List of Eligible Activities F. Contract Amendment -Code Enforcement 1. Service: Amendment to Subtract 3 Census Tracts from Eligible Tracts and Add Addresses to be Demolished G. Contract -Code Enforcement 1. Service: Demolition Program Continuation through 2010 2. Amount: $100,000 3. Funding: CDBG (212.1021.460.84.14) H. Distribution Easement - AEP 1. Service: A Portion of the Property at the Pump Station at 1939 Greenock in Centre Township 2. Amount: $1 (Paid to City of South Bend) I. Master Agency Agreement Addendum -Redevelopment Commission 1. Service: Wayne Street Parking Garage Repair Assessment with Paul Fujawa Engineers, Inc. J. Professional Services Proposal -Paul Fujawa Engineers, Inc. 1. Service: Condition Assessment & Development of Repair & Preventative Maintenance Program for the St. Joseph/Wayne Street Parking Garage 2. Amount: $11,600 3. Funding: TIF K. Professional Services Proposal -Paul Fujawa Engineers, Inc. 1. Service: Investigation of Facade Condition Proposal for the St. Joseph/Wayne Street Parking Garage 2. Amount: $21,000 3. Funding: TIF L. Professional Services Proposal -Christopher B. Burke Engineering, Ltd. 1. Service: Triangle Neighborhood Housing Authority Property Demolitions - Project No. 110-039 -Part-Time Construction Observation During the Demolition Process 2. Amount: $12,000 3. Funding: Fund 408 (408.1050.460.41.01) M. Master Agency Agreement Addendum -Redevelopment Commission Page 3 of 6 BOARD OF PUBLIC WORKS MEETING July 26, 2010 - 9:30 a.m. lx~ U CI W PEACE 1'865; Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Olive Road Right-of--Way Site Clearance -Demolition Planning and Specifications N. Professional Services Proposal - DLZ Indiana, LLC 1. Service: Olive Road Right-of--Way Site Clearance -Demolition Planning and Specifications 2. Amount: $27,300 3. Funding: AEDA TIF (324.1050.460.31.02) O. Agreement - INDOT 1. Service: Supplemental to Existing Western Avenue at Walnut Street Improvements Agreement, Project No. 107-074, that Revises the Funding Formula to bring in Federal Funds for 90:10 Funding Federal HSIP:Local Funds 9. RECOMMENDATIONS A. Street Closures 1. Location: Washington Street from St. Joseph Street to Woodward Court and Mi chigan Street from Colfax Street to Wayne Street a) Applicant: Downtown South Bend, Inc. b) Event: Art Beat c) Date/Time: August 28, 2010; 6:00 a.m. to 9:00 p.m. d) Favorable Recommendations 2. Location: LaSalle Avenue from Jacob Street to Twyckenham Boulevard a) Applicant: Barbara Echard b) Event: Block Party c) Date/Time: August 14, 2010; 3:00 p.m. to 8:00 p.m. d) Favorable Recommendations 3. Location: Sycamore Street between Colfax and LaSalle a) Applicant: South Bend Maennerchor Club b) Event: Maennerchor Annual Summer Picnic c) Date/Time: August 7, 2010; 7:00 a.m. to 8:00 p.m. d) Favorable Recommendations 4. Location: Bronson from Sunnyside to Dead End a) Applicant: Sunnymede Neighborhood Association b) Event: Sunnymede Neighbors Block Party c) Date/Time: August 8, 2010; 2:00 p.m. to 8:00 p.m. d) Favorable Recommendations 5. Location: St. Louis from St. Vincent to Napoleon a) Applicant: Greater Holy Temple Church of God in Christ b) Event: Fun-Fair & Health Fair c) Date/Time: August 14, 2010; 7:00 a.m. to 6:00 p.m. d) Favorable Recommendations Page 4 of 6 BOARD OF PUBLIC WORKS MEETING July 26, 2010 - 9:30 a.m. lx~ U CI W PEACE 1'865; Location: 1308 County-City Building South Bend, Indiana 46601 6. Location: Coquillard Drive between Rockne and Cherry Tree Lane a) Applicant: Greta & Jay Lewis b) Event: Neighborhood Block Party c) Date/Time: August 21, 2010; 11:00 a.m. to 4:00 p.m. d) Favorable Recommendations 7. Location: Washington from Dundee to Falcon a) Applicant: Lake Reunion Committee b) Event: Lake Family Reunion c) Date/Time: August 7, 2010; 10:00 a.m. to 6:00 p.m. d) Favorable Recommendations 8. Location: Jefferson Bridge from Niles Avenue to St. Joseph Street a) Applicant: Aaron Perri b) Event: On the River Fireworks c) Date/Time: August 6 & 7, 2010; 7:00 p.m. to 1:00 a.m. d) See Comments: Police Department, DTSB B. Procession -Human Rights March to Oppose Racial Profiling 1. Location: From Morris Performing Arts Center to Center for History 2. Applicant: LaCasa de Amistad, Inc. 3. Date/Time: July 29, 2010; 4:30 p.m. to 6:00 p.m. 4. Favorable Recommendations; No Police Escort C. Use of City-Owned Property 1. Location: Shenandoah Drive in Carriage Hills a) Applicant: Carriage Hills Home Owners Association b) Date/Time: August 14, 2010; 11:00 a.m. to 6:00 p.m. c) Favorable Recommendations D. Encroachments 1. Location: 813 South Michigan Street a) Applicant: Burkhart Advertising/Center for the Homeless b) Description: Installation of Sign for Memorial Neighborhood Health Center at Center for Homeless c) Favorable Recommendations E. Sidewalk Cafe Permit -Sangrias Wine Bar 1. Location: 123 N. Michigan St. 2. Dates/Times: Monday -Wednesday, 11:00 a.m. to 10:00 p.m.; Thursday - Saturday, 11:00 a.m. to 12:00 a.m. 3. Building Department and Engineering Comments 10. TRAFFIC CONTROL DEVICES A. Removal -Handicapped Accessible Parking Space Sign Locations: a) 742 South Albert Street Page 5 of 6 BOARD OF PUBLIC WORKS MEETING July 26, 2010 - 9:30 a.m. lx~ U CI W PEACE 1'865; Location: 1308 County-City Building South Bend, Indiana 46601 b) 350 South Chicago Street 2. As Requested B. Removal of Residential Parking Signs 1. Location: 802 North Brookfield to Lincoln Way West 2. Residents not responded to update requests; signs are no longer needed. 11. MONTHLY REPORTS -Department of Public Works A. Central Services B. Environmental Services 12. SAFETY REPORTS -Department of Public Works A. Central Services 13. CERTIFICATE OF INSURANCE A. Aspen Contracting, Inc., Lee's Summit, Missouri 14. RATIFY BONDS A. Contractor Bonds 1. Richard Sanders -For Release Effective August 12, 2010 B. Excavation Bonds 1. Comcast of Indiana/Michigan, LLC -Approved July 9, 2010 2. Drilling Unlimited, Inc. -Approved July 8, 2010 3. Ron Meyer & Assoc. -Approved July 20, 2010 4. Raj ski Plumbing, Inc. -For Release Effective July 24, 2010 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6