HomeMy WebLinkAbout07/22/2010 Board of Public Workrs Agenda SessionBOARD OF PUBLIC WORKS
Public Agenda Session
July 22, 2010 -10:30 a.m.
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Location: 1308 County-City Building
South Bend, Indiana 46601
AGENDA SESSION
1. CHANGE ORDER
A. 2009 CSO Backwater Gate Replacement -Project No. 109-056
1. Company: JCI Bridge Group, Inc.
2. Change Order No.: 2
3. Increase Amount: $3,884.55
4. Percent of Increase: 1.28%
5. New Contract Amount: $307,708.84
6. Funding: Wastewater Bond (642.0630.415.43.66)
2. REQUEST TO REJECT QUOTATIONS AND RE-QUOTE
A. Kennedy Park Curb and Sidewalk Project -Project No. 110-040
1. Comments: Quotes Over Quotation Legal Limit of $75,000
3. RESOLUTION
A. No. 45-2010 - A Resolution of the City of South Bend Board of Public Works
Related to Acquisition of Property in the City of South Bend, Indiana
1. Location: Western Avenue and Olive Street Intersection Improvements -
Project No. 110-003
4. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Addendum to Master Agency Agreement -Redevelopment Commission
1. Service: Brownfields Remediation Pursuant to the Brownfields Cleanup
Revolving Loan Fund Grant Agreement for Vacant Land at the Former
Railroad Property South of Former Studebaker Stamping Plant
2. Amount: NTE $160,000
3. Funding: US EPA RLF Grant (209.1401.460.31.02)
B. Addendum to Master Agency Agreement -Redevelopment Commission
1. Service: Brownfields Remediation Pursuant to the Brownfields Cleanup
Revolving Loan Fund Grant Agreement for Vacant Land at the Former
Studebaker Stamping Plant Property
2. Amount: NTE $160,000
3. Funding: US EPA RLF Grant (209.1401.460.31.02)
C. Purchase Agreement -Dell Computers
1. Service: Purchase Laptops for Police Department Vehicles from State QPA
2. Amount: $1,308.04 Each/$137,344 Total
3. Funding: Police Department Capital Budget
(280.0801.421.43.06/404.0801.421.43.02)
5. RECOMMENDATIONS
A. Street Closure
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BOARD OF PUBLIC WORKS
Public Agenda Session
July 22, 2010 -10:30 a.m.
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Location: 1308 County-City Building
South Bend, Indiana 46601
1. Location: Albert Avenue from Western Ave. to Huron
2. Applicant: Brandi Smith
3. Event: Surprise Birthday Bash
4. Date/Time: July 25, 2010; 3:00 p.m. to 8:00 p.m.
5. See Police Comment; Clerk Informed Party Approval is Subject to Receipt of
Neighbor Signature Sheet before Agenda Session
B. Alley Vacation and Easement Agreement
1. Location: The North/South Alley behind Fiddler's Hearth, Madison Oyster
Bar, and East of the Saigon Market Parking Lot.
2. Petitioners: Sean Meehan, Land Owner, Fiddler's Hearth; Bao and Oanh
Nguyen, Land Owners, Saigon Market; and Laura Simeri, Land Owner,
Madison Oyster Bar
3. Purpose: Use as Outdoor Cafe Structure by Fiddler's Hearth; Storage of
Dumpster and Two HVAC Units and a Satellite Dish by Madison Oyster Bar;
and Ingress/Egress and Delivery Services by All Parties.
REGULAR MEETING
1. REVIEW OF MINUTES
A. Agenda Session: July 8, 2010
B. Regular Meeting: July 12, 2010
C. Claims Review: July 19, 2010
2. OPENING OF BIDS
A. Raw Pump No. 3 Upgrade -Project No. 110-041
1. Funding: WWTP (642-0630-415-43-66)
B. Triangle Neighborhood (Former HASB Properties) Demolitions -Project No.
110-039
1. Funding: Fund 408 (408.1001.460.41.01)
C. Voluntary Soil Remedial Excavation at the Former Norfolk Southern Railroad
Parcel -Project No. 110-051
1. Funding: EPA Grant (209.1401.460.31.02)
3. AWARD QUOTATION
A. Cold Milling for 2010 Paving Season
1. Company: J.L. Milling, Inc.
2. Amount: Unit Prices, NTE $33,000
3. Funding: MVH Fund (202.0607.431.23.02)
4. CHANGE ORDERS
A. Traffic Signal Modernization (Mishawaka Ave.) -Project No.108-065
1. Company: Michiana Contracting, Inc.
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BOARD OF PUBLIC WORKS
Public Agenda Session
July 22, 2010 -10:30 a.m.
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Location: 1308 County-City Building
South Bend, Indiana 46601
2. Change Order No.: 7
3. Increase Amount: $32,326
4. Percent of Increase: 5.986%
5. New Contract Amount: $588,360.11
6. Funding: FHWA
B. Kennedy Park Sewer Separation -Phase 1
1. Company: C&E Excavating, Inc.
2. Change Order No.: Revised No. 1
3. Decrease Amount: ($18,665)
4. Percent of Decrease: (1.15%)
5. New Contract Amount: $1,603,072.91
6. Funding: 2007B Sewer Bond (651.0621
415.31.02/651.0621.665.66.11)
5. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS
A. Demolition of 1202 South Lafayette Street (Concrete Work) -Project No. 109-
086B
1. Company: Walsh & Kelly, Inc.
2. Change Order No.: 1 (Final)
3. Decrease Amount: ($3,298.35)
4. Percent of Decrease: (2.60%)
5. Total Percent of Decrease: (2.60%)
6. New Contract Amount: $123,466.65
7. Funding: 2007B Sewer Bond (651.0621.415.31.02/651.0621.665.66.11)
B. Coveleski Stadium Field Wall Pad Replacement -Project No. 110-008B
1. Company: Fisher Athletic
2. Change Order No.: 1 (Final)
3. Increase Amount: $2,300
4. Percent of Increase: 2.31
5. Total Percent of Increase: 2.31
6. New Contract Amount: $102,057
7. Funding: SBCDA/TIF (420.1050.460.42.02)
6. PROJECT COMPLETION AFFIDAVIT
A. Coveleski Stadium Backstop Netting Replacement -Project No. 110-008A
1. Company: Burbank Sports Net
2. Final Contract Amount: $70,054
3. Funding: SBCDA/TIF (420.1050.460.42.02)
7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
A. Pre-Qualification of Body Shop Repair Service
1. Funding: Department Budgets
Page 3 of 8
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BOARD OF PUBLIC WORKS ,~~~~'lx,
Public Agenda Session ~~ ~A`E 7~
July 22, 2010 -10:30 a.m. Y~~^g65-'f~
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Location: 1308 County-City Building
South Bend, Indiana 46601
8. RESOLUTIONS
A. No. 44-2010 - A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and/or Obsolete Property
1. Disposal of Wastewater Assets being Replaced during Plant Upgrade
B. No. 46-2010 - A Resolution of the Board of Public Works of the City of South
Bend, Indiana, Authorizing the Transfer of Real Property to Near Northwest
Neighborhood, Inc.
1. Locations: 715 Cottage Grove, 714 Van Buren, 818 Lindsey, 814 Lindsey,
915 Cottage Grove, 911 Cottage Grove
C. No. 47-2010 - A Resolution of the Board of Public Works of the City of South
Bend, Indiana, Authorizing the Transfer of Real Property to South Bend Heritage
Foundation, Inc.
1. Locations: 907 Cottage Grove, 901 Cottage Grove, 1021 W. Jefferson, 1025
W. Jefferson, 1027 W. Jefferson
9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Extension Addendum to Agreement -University of Notre Dame
1. Service: Midwest Institute for Nanoelectronics Discovery Project -Extending
Termination Date to December 31, 2012
B. Agreement Authorizing Entry upon Public Property for Drilling Purposes and
Revocable Permit for Environmental Remediation Purposes -The Wetlands
Company, LLC and Midway Services, Inc.
1. Location: In the Public Right of Way East of Scott Street and on the City of
South Bend Street Department Property at 731 South Lafayette Boulevard.
C. Professional Services Proposal -Vieux & Associates
1. Service: Acquire Gauge-Adjusted Radar Rain Data for Long Term Control
Plan Model
2. Amount: $14,900
3. Funding: Wastewater Engineering (641.0630.793.31.02)
D. Maintenance Service Agreement -NEC Corporation of America
1. Service: Maintenance of the Police Department's Integra-ID System
Hardware and Software
2. Amount: $56,991
3. Funding: General Fund (101.0801.421.37.05)
E. Contract Amendment -Near Northwest Neighborhood, Inc.
1. Service: Amend 2009 Contract to Add Rental Rehabilitation to List of
Eligible Activities
F. Contract Amendment -Code Enforcement
1. Service: Amendment to Subtract 3 Census Tracts from Eligible Tracts and
Add Addresses to be Demolished
Page 4 of 8
BOARD OF PUBLIC WORKS
Public Agenda Session
July 22, 2010 -10:30 a.m.
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Location: 1308 County-City Building
South Bend, Indiana 46601
G. Contract -Code Enforcement
1. Service: Demolition Program Continuation through 2010
2. Amount: $100,000
3. Funding: CDBG (212.1021.460.84.14)
H. Distribution Easement - AEP
1. Service: A Portion of the Property at the Pump Station at 1939 Greenock in
Centre Township
2. Amount: $1 (Paid to City of South Bend)
I. Grant Agreement -Redevelopment Commission
1. Service: Brownfields Cleanup Revolving Loan Fund Grant Agreement -
Former Stamping Plant Property
2. Amount: NTE $160,000
3. Funding: US EPA RLF Grant (209.1401.460.31.02)
J. Grant Agreement -Redevelopment Commission
1. Service: Brownfields Cleanup Revolving Loan Fund Grant Agreement -
Former Railroad Property South of Studebaker Stamping Plant
2. Amount: NTE $160,000
3. Funding: US EPA RLF Grant (209.1401.460.31.02)
K. Master Agency Agreement Addendum -Redevelopment Commission
1. Service: Wayne Street Parking Garage Repair Assessment with Paul Fujawa
Engineers, Inc.
L. Professional Services Proposal -Paul Fujawa Engineers, Inc.
1. Service: Condition Assessment & Development of Repair & Preventative
Maintenance Program for the St. Joseph/Wayne Street Parking Garage
2. Amount: $11,600
3. Funding: TIF
M. Professional Services Proposal -Paul Fujawa Engineers, Inc.
1. Service: Investigation of Facade Condition Proposal for the St. Joseph/Wayne
Street Parking Garage
2. Amount: $21,000
3. Funding: TIF
N. Professional Services Proposal -Christopher B. Burke Engineering, Ltd.
1. Service: Triangle Neighborhood Housing Authority Property Demolitions -
Project No. 110-039 -Part-Time Construction Observation During the
Demolition Process
2. Amount: $12,000
3. Funding: Fund 408 (408.1050.460.41.01)
O. Master Agency Agreement Addendum -Redevelopment Commission
1. Service: Olive Road Right-of--Way Site Clearance -Demolition Planning and
Specifications
P. Professional Services Proposal - DLZ Indiana, LLC
Page 5 of 8
BOARD OF PUBLIC WORKS
Public Agenda Session
July 22, 2010 -10:30 a.m.
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Location: 1308 County-City Building
South Bend, Indiana 46601
1. Service: Olive Road Right-of--Way Site Clearance -Demolition Planning and
Specifications
2. Amount: $27,300
3. Funding: AEDA TIF (324.1050.460.31.02)
Q. Agreement - INDOT
1. Service: Supplemental to Existing Western Avenue at Walnut Street
Improvements Agreement, Project No. 107-074, that Revises the Funding
Formula to bring in Federal Funds for 90:10 Funding Federal HSIP:Local
Funds
10. RECOMMENDATIONS
A. Street Closures
1. Location: Washington Street from St. Joseph Street to Woodward Court and
Michigan Street from Colfax Street to Wayne Street
a) Applicant: Downtown South Bend, Inc.
b) Event: Art Beat
c) Date/Time: August 28, 2010; 6:00 a.m. to 9:00 p.m.
d) Favorable Recommendations
2. Location: LaSalle Avenue from Jacob Street to Twyckenham Boulevard
a) Applicant: Barbara Echard
b) Event: Block Party
c) Date/Time: August 14, 2010; 3:00 p.m. to 8:00 p.m.
d) Favorable Recommendations
3. Location: Sycamore Street between Colfax and LaSalle
a) Applicant: South Bend Maennerchor Club
b) Event: Maennerchor Annual Summer Picnic
c) Date/Time: August 7, 2010; 7:00 a.m. to 8:00 p.m.
d) Favorable Recommendations
4. Location: Bronson from Sunnyside to Dead End
a) Applicant: Sunnymede Neighborhood Association
b) Event: Sunnymede Neighbors Block Party
c) Date/Time: August 8, 2010; 2:00 p.m. to 8:00 p.m.
d) Favorable Recommendations
5. Location: St. Louis from St. Vincent to Napoleon
a) Applicant: Greater Holy Temple Church of God in Christ
b) Event: Fun-Fair & Health Fair
c) Date/Time: August 14, 2010; 7:00 a.m. to 6:00 p.m.
d) Favorable Recommendations
6. Location: Coquillard Drive between Rockne and Cherry Tree Lane
a) Applicant: Greta & Jay Lewis
b) Event: Neighborhood Block Party
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BOARD OF PUBLIC WORKS
Public Agenda Session
July 22, 2010 -10:30 a.m.
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1'865;
Location: 1308 County-City Building
South Bend, Indiana 46601
c) Date/Time: August 21, 2010; 11:00 a.m. to 4:00 p.m.
d) Favorable Recommendations
7. Location: Washington from Dundee to Falcon
a) Applicant: Lake Reunion Committee
b) Event: Lake Family Reunion
c) Date/Time: August 7, 2010; 10:00 a.m. to 6:00 p.m.
d) Favorable Recommendations
8. Location: Jefferson Bridge from Niles Avenue to St. Joseph Street
(1) Applicant: Aaron Perri
(2) Event: On the River Fireworks
(3) Date/Time: August 6 & 7, 2010; 7:00 p.m. to 10:00 p.m.
(4) See Comments: Police Department, DTSB
B. Use of City-Owned Property
1. Location: Shenandoah Drive in Carriage Hills
a) Applicant: Carriage Hills Home Owners Association
b) Date/Time: August 14, 2010; 11:00 a.m. to 6:00 p.m.
c) Favorable Recommendations
C. Encroachments
1. Location: 813 South Michigan Street
a) Applicant: Burkhart Advertising/Center for the Homeless
b) Description: Installation of Sign for Memorial Neighborhood Health
Center at Center for Homeless
c) Favorable Recommendations
D. Procession -Human Rights March to Oppose Racial Profiling
1. Location: From Morris Performing Arts Center to Center for History
2. Applicant: LaCasa de Amistad, Inc.
3. Date/Time: July 29, 2010; 4:30 p.m. to 6:00 p.m.
4. Favorable Recommendations; No Police Escort
11.
TRAFFIC CONTROL DEVICES
A. Removal -Handicapped Accessible Parking Space Sign
1. Locations:
a) 742 South Albert Street
b) 350 South Chicago Street
2. As Requested
B. Removal of Residential Parking Signs
1. Location: 802 North Brookfield to Lincoln Way West
2. Residents not responded to update requests; signs are no longer needed.
12.
MONTHLY REPORTS -Department of Public Works
A. Central Services
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BOARD OF PUBLIC WORKS
Public Agenda Session
July 22, 2010 -10:30 a.m.
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Location: 1308 County-City Building
South Bend, Indiana 46601
B. Environmental Services
13.
14.
15.
SAFETY REPORTS -Department of Public Works
A. Central Services
CERTIFICATE OF INSURANCE
A. Aspen Contracting, Inc., Lee's Summit, Missouri
RATIFY BONDS
A. Contractor Bonds
1. Richard Sanders -For Release Effective August 12, 2010
B. Excavation Bonds
1. Comcast of Indiana/Michigan, LLC -Approved July 9, 2010
2. Drilling Unlimited, Inc. -Approved July 8, 2010
3. Ron Meyer & Assoc. -Approved July 20, 2010
4. Raj ski Plumbing, Inc. -For Release Effective July 24, 2010
16. CLAIMS
17.
18.
PRIVILEGE OF THE FLOOR
ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
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