The URL can be used to link to this page

Home My WebLink About07/12/10 Board of Public Works AgendaBOARD OF PUBLIC WORKS Agenda July 12, 2010 - 9:30 a.m. Location: 1308 County-C~ South Bend, Indiana 46601 1. PUBLIC HEARING A. Resolution 38-2010 -Proposed Exercise of Eminent Domain 1. Location: Lot 96 & 98 in the Hartman & Miller's Addition 2. REVIEW OF MINUTES A. Agenda Session: June 24, 2010 B. Regular Meeting: June 28, 2010 C. Claims Review: June 21, 2010 & July 6, 2010 3. OPENING OF BIDS A. Abandoned Vehicles 4. OPENING/AWARD OF QUOTATIONS A. Demolition of 525 West Indiana Avenue -Project No. 110-049 1. Funding: AEDATIF (324.1050.460.39.82) B. Demolition of 1058 South Taylor Street -Project No.110-050 1. Funding: AEDA TIF (324.1050.460.39.82) 5. AWARD BID A. Memorial Streetscapes Improvements, Pkg. 1 -Project No. 109-091 1. Company: Walsh & Kelly, Inc. 2. Amount: $2,035,220.50 3. Funding: Medical TIF (426.1050.460.31.02) B. Bartlett Street Parking Structure Facade Renovation -Project No. 110-027 1. Company: Ziolkowski Construction 2. Amount: $690,000 3. Funding: Memorial Med TIF (426.1050.460.31.02) 6. CHANGE ORDER A. Primary Clarification Scum & Grease Removal -Project No. 109-069 1. Company: R.E. Crosby, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,654 4. Percent of Increase: 1.32% 5. New Contract Amount: $280,954 6. Funding: Sewer Bond (651.0630.415.42.06) B. Embedded Sensor CSO Monitoring Project Phase II -Project No. 109-019 1. Company: HRP Construction, Inc. 2. Change Order No.: 4 3. Increase Amount: $31,608.38 4. Percent of Increase: 1.49% 5. New Contract Amount: $2,125,158.62 Page 1 of 7 BOARD OF PUBLIC WORKS Agenda July 12, 2010 - 9:30 a.m. Location: 1308 County-C~ South Bend, Indiana 46601 6. Funding: SRF C. Traffic Signal Modernization (Mishawaka Avenue) -Project No. 108-065 (R- 31782) 1. Company. Michiana Contracting, Inc. 2. Change Order No. 4 3. Increase Amount: $520.52 4. Percent of Increase: 0.096% 5. New Contract Amount: $555,719.91 6. Funding: FHWA D. Traffic Signal Modernization (Mishawaka Avenue) -Project No. 108-065 (R- 31782) 1. Company. Michiana Contracting, Inc. 2. Change Order No. 5 3. Increase Amount: $14,256 4. Percent of Increase: 2.64% 5. New Contract Amount: $555,450.39 6. Funding: FHWA E. Traffic Signal Modernization (Mishawaka Avenue) -Project No. 108-065 (R- 31782) 1. Company. Michiana Contracting, Inc. 2. Change Order No. 6 3. Increase Amount: $63.20 4. Percent of Increase: 0.012% 5. New Contract Amount: $555,513.59 6. Funding: FHWA 7. PROJECT COMPLETION AFFIDAVIT A. WNIT Facade Renovation -Project No. 109-001 1. Company: Holladay Construction Group 2. Final Contract Amount: $910,255.24 3. Funding: TIF (305.1050.460.42.02) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A. Chapin Street Storm Sewer Extension, Phase II 1. Funding: Sewer Bond (651.0621.415.42.05) 9. ADDENDUM TO MASTER AGENCY AGREEMENT -REDEVELOPMENT COMMISSION A. Bid for Seventy-Five (75) More or Less, Golf Carts for Blackthorn Golf Course 10. REQUEST FOR THE RECEIPT OF BIDS A. Transmission Rebuild & Repair Page 2 of 7 BOARD OF PUBLIC WORKS Agenda July 12, 2010 - 9:30 a.m. Location: 1308 County-C~ South Bend, Indiana 46601 1. Funding: Department Budgets B. Seventy-Five (75) More or Less, Golf Carts for Blackthorn Golf Course 1. Fund: Fund 619 (619.1065.460.6247) C. Develop And Implement Customized Training Program for Businesses in Airport Economic Development Area (Community & Economic Development) 1. Funding: Federal Grant 11. RESOLUTION A. No. 42-2010 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Obsolete Information Technology Hardware B. No. 43-2010 - A Resolution of the City of South Bend Board of Public Works Confirming Acquisition of Property in the City of South Bend, Indiana 1. Eddy Knolls Right of Way Street Project 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement Authorizing Entry upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes -New Sesco, Inc. 1. Service: Drilling Six (6) Borings for a Probe of Soil and/or Water Samples and Installation of Monitoring Wells B. Professional Services Agreement -James Childs Architects 1. Service: Architectural Drawing and RFP Documents for Replacement of Historical Entry Doors and Windows at the Morris Performing Arts Center 2. Amount: NTE $26,000 3. Funding: MPAC (416.0404.453.31.06) C. Professional Services Contract -Indiana Housing & Community Development Authority 1. Service: Funds Paid to City for Foreclosure Prevention Counseling and Intervention 2. Amount: $50,000 (To City) D. Professional Services Contract - Abonmarche 1. Service: Kennedy Park Sewer Separation -Project No. 108-092 -Additional Surveying Services 2. Amount: $15, 500 3. Funding: Bond (651.0621.415.31.02) E. Proposal for Professional Services - Envirocorp, Inc. 1. Service: Former Industrial Fuels & Resources Site Demolition-Style Asbestos Inspection (604 S. Scott Street) 2. Amount: $3,800 3. Funding: TBD (EPA?) F. Proposal for Professional Services -Martell Electric, LLC 1. Service: Signal System Communication Testing & Troubleshooting Page 3 of 7 BOARD OF PUBLIC WORKS Agenda July 12, 2010 - 9:30 a.m. Location: 1308 County-C~ South Bend, Indiana 46601 2. Amount: $5,000 3. Funding: Traffic & Lighting G. Professional Services Agreement Addendum -Greeley & Hansen 1. Service: Pipeline and Manhole Assessment and Certification Program Training 2. Amount: $1,174.5 5 3. Funding: Sewage Works (641.0630.793.63.35) H. Service Agreement - Wipperman Occupational Health 1. Service: Occupational Health Services for Police & Fire - 2-Year Agreement from 8/1/10 to 7/31/12 2. Amount: Pricing Schedule 3. Funding: Self-Insurance Fund (226.0403.671.31.07/34.01) I. Agreement for Medical Services -Memorial Center for Occupational Health 1. Service: Occupational Health Services for Teamster &Non-Bargaining Employees - 3-Year Agreement from 8/1/10 to 7/31/13 2. Amount: Pricing Schedule 3. Funding: Self-Insurance Fund (226.0403.671.31.07/34.01) J. Letter of Agreement -Memorial Hospital of South Bend 1. Service: Price-Level Discount for Worker's Compensation and Occupational Health Services provided by Memorial Hospital Emergency Room K. Business Associate Addendum -Memorial Occupational Health 1. Service: HIPPA Privacy Agreement 13. RECOMMENDATIONS A. Street Closures 1. Location: Chapin from Calvert to Bruce a) Applicant: Our Lady of Hungary Parish b) Event: Parish Festival c) Date/Time: July 17, 2010; 4:00 p.m. to 10:00 p.m. d) Favorable Recommendations 2. Location: Eddy Street from Angela to Napoleon a) Applicant: Hammes Bookstore & Romey's Cafe b) Event: "Coffee and Cars" c) Date/Time: August 7, 2010; 9:00 a.m. to 4:00 p.m. d) Favorable Recommendations 3. Location: Chapin from Thomas to Washington a) Applicant: Studebaker National Museum b) Event: Cruse-In Car Show c) Date/Time: August 28, 2010; 3:00 p.m. to 8:00 pm. d) Favorable Recommendations 4. Location: Washington from Michigan to St. Joseph a) Applicant: Downtown South Bend, Inc. Page 4 of 7 BOARD OF PUBLIC WORKS Agenda July 12, 2010 - 9:30 a.m. Location: 1308 County-C~ South Bend, Indiana 46601 b) Event: Cruse-In Car Club Show c) Date/Time: July 2 & August 6, 2010; 3:00 p.m. to 9:00 p.m. d) Favorable Recommendations 5. Location: Westmoor from Eclipse to Goodland a) Applicant: Vonda & Terrence Jackson b) Event: Block Party c) Date/Time: July 31, 2010; 3:00 p.m. to 8:00 p.m. d) Favorable Recommendations 6. Location: Sherman from Rose to Beale a) Applicant: Sonnyvilla, Inc. b) Event: Neighborhood Block Party c) Date/Time: July 31, 2010; 4:00 p.m. to 8:00 pm. d) Favorable Recommendations 7. Location: Diamond Avenue from Lincoln Way to LaPorte a) Applicant: Abundant Faith Family Ministry b) Event: Taking it to the Street c) Date/Time: July 16 & 17, 2010; 5:00 p.m. to 8:00 p.m. d) Favorable Recommendations B. Processions 1. Event: Angel of Hope Memorial Ride a) Applicant: The Pack of Indiana b) Date/Time: August 21, 2010; 12:00 p.m. to 1:30 p.m. c) Favorable Recommendations 2. Event: Rally for Hope a) Applicant: Page 1 Benefits b) Date/Time: August 8, 2010; 9:30 a.m. to 1:15 p.m. c) Favorable Recommendations C. Permit -Sidewalk Cafe 1. Applicant: Kildare's Notre Dame/ND Pub, LLC a) Location: 1044 Angela Boulevard b) Dates/Times: 11:00 a.m. to 3:00 a.m. Daily c) See Comments: Building Department, DTSB, Engineering D. License Renewals 1. Type: Public Parking Facility a) Applicant: AMPCO System Parking (1) Locations: 117 S. Williams, 111 S. Michigan, 211 N. Lafayette, 121 E. Wayne, 123 N. St. Joseph, 123 N. Main, 226 S. Main, 225 S. Main, 121 S. Main Street, 126 S. Main St. (2) See Comments: Engineering and CED 2. Type: Open Air Business a) Applicant: Dogs for Dollars (1) Location: SW Corner of Jefferson & Michigan Page 5 of 7 BOARD OF PUBLIC WORKS Agenda July 12, 2010 - 9:30 a.m. Location: 1308 County-C~ South Bend, Indiana 46601 (2) Dates/Time: June 2010 to January 2011; 10:30 to 2:30 Daily with Extended Hours during Special Events (3) See Comments: Building Department E. Alley Vacation 1. Applicant: Brenda J. Martin-Groves a) Location: South Half of North/South Alley North of Howard Street to the First East/West Alley Between St. Louis and St. Peter Streets b) Purpose: Personal Reasons c) See Comments: Fire Department, CED, Area Plan, NIPSCO, & Engineering F. Release Utility Rights 1. Applicant: University of Notre Dame & Danch, Harner & Assoc. a) Location: The First East/West Alley South of Napoleon Street from Duey to the First North/South Alley b) Purpose: To Create New, Buildable Lots 14. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Sign 1. Locations: a) 310 East Bowman b) 2310 Kenwood Avenue c) 2034 Berkley Place 2. All criteria has been met 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 20315 Jewell Avenue -Sewer 16. MONTHLY REPORTS -Department of Public Works A. Water Works (May & June) 17. SAFETY REPORTS -Department of Public Works A. Water Works (May & June) 18. CERTIFICATES OF INSURANCE A Masonry Contractors, Mishawaka, IN B. A&W Masonry Builders, South Bend, IN C. Summit Parent dba Alphagraphics, South Bend, IN D. Concrete Cutting & Breaking, Grand Rapids, MI 19. RATIFY BONDS A. Contractor Bonds Page 6 of 7 BOARD OF PUBLIC WORKS Agenda July 12, 2010 - 9:30 a.m. Location: 1308 County-C~ South Bend, Indiana 46601 1. Jose Lopez -Approved June 30, 2010 Pursuant to Resolution 100-2000 2. Kirkpatrick & Sons Concrete -For Release July 23, 2010 20. CLAIMS 21. PRIVILEGE OF THE FLOOR 22. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 7 of 7