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Home My WebLink About07/08/10 Board of Public Works Agenda Session~pU TH 8~~ r;,~''~ , BOARD OF PUBLIC WORKS '° ° ~t,~, ~~ Public Agenda Session ~ ~p~ ,~, zl July 8, 2010 -10:30 a.m. x,,,_1865 _~.%~/ -,: Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION: 1. BID AWARD EXTENSION A. 2009 Road Repair for Water Main Extensions -Project No. 109-057 1. Company: Walsh & Kelly, Inc. 2. Amount: Unit Prices through December 31, 2010 1. Funding: Water Works Operating, Capital, Revenue Bonds 2. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Voluntary Soil Remedial Excavation at the Former Norfolk Southern Railroad Parcel - No. 110-051 1. Funding: EPA Grant (209.1401.460.31.02) 3. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement - Bonestroo 1. Service: Arsenic Removal Project -Evaluate Options for Removal of Oxidized Arsenic from Backwash Water at Pinhook 2. Amount: $75,000 3. Funding: MTBE Loss Recovery REGULAR MEETING: 1. PUBLIC HEARING A. Resolution 38-2010 -Proposed Exercise of Eminent Domain 1. Location: Lot 96 & 98 in the Hartman & Miller's Addition 2. REVIEW OF MINUTES A. Agenda Session: June 24, 2010 B. Regular Meeting: June 28, 2010 C. Claims Review: June 21, 2010 & July 6, 2010 3. OPENING OF BIDS A. Abandoned Vehicles 4. OPENING/AWARD OF QUOTATIONS A. Demolition of 525 West Indiana Avenue -Project No. 110-049 1. Funding: AEDATIF (324.1050.460.39.82) B. Demolition of 15052 South Taylor Street -Project No.110-050 1. Funding: AEDA TIF (324.1050.460.39.82) 5. AWARD BID A. Memorial Streetscapes Improvements, Pkg. 1 -Project No. 109-091 1. Company: Walsh & Kelly, Inc. Page 1 of 7 ~pU TH 8~~ r;,~''~ , BOARD OF PUBLIC WORKS '° ° ~t,~, ~~ Public Agenda Session ~ ~p~ ,~, zl July 8, 2010 -10:30 a.m. x,,,_1865 _~.%~/ -,: Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $2,035,220.50 3. Funding: Medical TIF (426.1050.460.31.02) B. Bartlett Street Parking Structure Facade Renovation -Project No. 110-027 1. Company: Ziolkowski Construction 2. Amount: $690,000 3. Funding: Memorial Med TIF (426.1050.460.31.02) 6. CHANGE ORDER A. Pri mary Clarification Scum & Grease Removal -Project No. 109-069 1. Company: R.E. Crosby, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,654 4. Percent of Increase: 1.32% 5. New Contract Amount: $280,954 6. Funding: Sewer Bond (651,0630.415,42.06) B. Kennedy Park Sewer Separation Phase 1 -Project No. 109-003 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $23,428.50 4. Percent of Increase: 1.44% 5. New Contract Amount: $1,645,166.41 6. Funding: 2007B Sewer Bond (351.0621.415.31.02/651.0621.665.66.11) C. Embedded Sensor CSO Monitoring Project Phase II -Project No. 109-019 1. Company: HRP Construction, Inc. 2. Change Order No.: 4 3. Increase Amount: $31,608.38 4. Percent of Increase: 1.49% 5. New Contract Amount: $2,125,158.62 6. Funding: Sewer Bond D. Traffic Signal Modernization -Project No. 108-065 (R-31782) 1. Company: Michiana Contracting, Inc. 2. Change Order No. 4 3. Increase Amount: $520.52 4. Percent of Increase: 0.096% 5. New Contract Amount: $555,719.91 6. Funding: FHWA E. Traffic Signal Modernization -Project No. 108-065 (R-31782) 1. Company: Michiana Contracting, Inc. 2. Change Order No. 5 3. Increase Amount: $14,256 4. Percent of Increase: 2.64% Page 2 of 7 ~pU TH 8~~ r;,~''~ , BOARD OF PUBLIC WORKS '° ° ~t,~, ~~ Public Agenda Session ~ ~p~ ,~, zl July 8, 2010 -10:30 a.m. x,,,_1865 _~.%~/ -,: Location: 1308 County-City Building South Bend, Indiana 46601 5. New Contract Amount: $555,450.39 6. Funding: FHWA F. Traffic Signal Modernization -Project No. 108-065 (R-31782) 1. Company: Michiana Contracting, Inc. 2. Change Order No. 6 3. Increase Amount: $63.20 4. Percent of Increase: 0.012% 5. New Contract Amount: $555,513.59 6. Funding: FHWA 7. PROJECT COMPLETION AFFIDAVIT A. WNIT Facade Renovation -Project No. 109-001 1. Company: Holladay Construction Group 2. Final Contract Amount: $91,026 3. Funding: TIF (305.1050.460.42.02) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET B. Chapin Street Storm Sewer Extension, Phase II 1. Funding: Sewer Bond (651.0621.415.42.05) 9. ADDENDUM TO MASTER AGENCY AGREEMENT -REDEVELOPMENT COMMISSION A. Service: Blackthorn Golf Cart Bid 10. REQUEST FOR THE RECEIPT OF BIDS A. Transmission Rebuild & Repair 1. Funding: Department Budgets B. Blackthorn Golf Carts 1. Fund: Fund 619 (619.1065.460.6247) C. Develop And Implement Customized Training Program for Businesses in Airport Economic Development Area (Community & Economic Development) 1. Funding: Federal Grant 11. RESOLUTION A. No. 42-2010 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Obsolete Information Technology Hardware B. No. 43-2010 - A Resolution of the City of South Bend Board of Public Works Confirming Acquisition of Property in the City of South Bend, Indiana 1. Eddy Knolls Right of Way Street Project Page 3 of 7 ,o~UTii\~~ BOARD OF PUBLIC WORKS ~:;F , Public Agenda Session ~ ~ ~ p~ ~1xll July 8, 2010 -10:30 a.m. x,,,_1865'., :... Location: 1308 County-City Building South Bend, Indiana 46601 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement Authorizing Entry upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes -New Sesco, Inc. 1. Service: Drilling six (6) Borings for a Probe of Soil and/or Water Samples and Installation of Monitoring Wells B. Professional Services Agreement -James Childs Architects 1. Service: Architectural Drawing and RFP Documents for Replacement of Historical Entry Doors and Windows 2. Amount: NTE $26,000 3. Funding: MPAC (416.0404.453.31.06) C. Professional Services Contract -Indiana Housing & Community Development Authority 1. Service: Funds Paid to City for Foreclosure Prevention Counseling and Intervention 2. Amount: $50,000 3. Funding: HUD D. Professional Services Contract - Abonmarche 1. Service: Kennedy Park Sewer Separation -Project No. 108-092 -Additional Surveying Services 2. Amount: $15,500 3. Funding: Bond (651.0621.415.31.02) E. Proposal for Professional Services - Envirocorp, Inc. 1. Service: Former Industrial Fuels & Resources Site Demolition-Style Asbestos Inspection (604 S. Scott Street) -Project No. 2. Amount: $3,800 3. Funding: TBD (EPA?) F. Proposal for Professional Services -Martell Electric, LLC 1. Service: Signal System Communication Testing & Troubleshooting 2. Amount: $5,000 3. Funding: Traffic & Lighting G. Professional Services Agreement Addendum -Greeley & Hansen 1. Service: PACP Training 2. Amount: $1,174.55 3. Funding: Sewage Works (641.0630.793.63.35) 13. RECOMMENDATIONS A. Street Closures 1. Location: Chapin from Calvert to Bruce a) Applicant: Our Lady of Hungary Parish b) Event: Parish Festival c) Date/Time: July 17, 2010; 4:00 p.m. to 10:00 p.m. Page 4 of 7 ~pU TH 8~~ r;,~''~ , BOARD OF PUBLIC WORKS '° ° ~t,~, ~~ Public Agenda Session ~ ~p~ ,~, zl July 8, 2010 -10:30 a.m. x,,,_1865 _~.%~/ -,: Location: 1308 County-City Building South Bend, Indiana 46601 B. d) Favorable Recommendations 2. Location: Eddy Street from Angela to Napoleon a) Applicant: Hammes Bookstore & Romey's Cafe b) Event: "Coffee and Cars" c) Date/Time: August 7, 2010; 9:00 a.m. to 4:00 p.m. d) Favorable Recommendations 3. Location: Chapin from Thomas to Washington a) Applicant: Studebaker National Museum b) Event: Cruse-In Car Show c) Date/Time: August 28, 2010; 3:00 p.m. to 8:00 pm. d) Favorable Recommendations 4. Location: Washington from Michigan to St. Joseph a) Applicant: Downtown South Bend, Inc. b) Event: Cruse-In Car Club Show c) Date/Time: July 2 & August 6, 2010; 3:00 p.m. to 9:00 p.m. d) Favorable Recommendations 5. Location: Westmoor from Eclipse to Goodland a) Applicant: Vonda & Terrence Jackson b) Event: Block Party c) Date/Time: July 31, 2010; 3:00 p.m. to 8:00 p.m. d) Favorable Recommendations 6. Location: Sherman from Rose to Beale a) Applicant: Sonnyvilla, Inc. b) Event: Neighborhood Block Party c) Date/Time: July 31, 2010; 4:00 p.m. to 8:00 pm. d) Favorable Recommendations 7. Location: Diamond Avenue from Lincoln Way to LaPorte a) Applicant: Abundant Faith Family Ministry b) Event: Taking it to the Street c) Date/Time: July 16 & 17, 2010; 5:00 p.m. to 8:00 p.m. d) Favorable Recommendations Processions 1. Event: Angel of Hope a) Applicant: The Pack of Indiana b) Date/Time: August 21, 2010; 12:00 p.m. to 1:30 p.m. c) Favorable Recommendations 2. Event: Rally for Hope a) Applicant: Page 1 Benefits b) Date/Time: August 8, 2010; 9:30 a.m. to 1:15 p.m. c) Favorable Recommendations C. Permit -Sidewalk Cafe Page 5 of 7 ~pU TH 8~~ r;,~''~ , BOARD OF PUBLIC WORKS '° ° ~t,~, ~~ Public Agenda Session ~ ~p~ ,~, zl July 8, 2010 -10:30 a.m. x,,,_1865 _~.%~/ -,: Location: 1308 County-City Building South Bend, Indiana 46601 1. Applicant: Kildare's Notre Dame/ND Pub, LLC a) Location: 1044 Angela Boulevard b) Dates/Times: 11:00 a.m. to 3:00 a.m. Daily c) See Comments: Building Department, DTSB, Engineering D. License Renewals 1. Type: Public Parking Facility a) Applicant: AMPCO System Parking (1) Locations: 117 S. Williams, 111 S. Michigan, 211 N. Lafayette, 121 E. Wayne, 123 N. St. Joseph, 123 N. Main, 226 S. Main, 225 S. Main, 121 S. Main Street, 126 S. Main St. (2) See Comments: Engineering and CED 2. Type: Open Air Business a) Applicant: Dogs for Dollars (1) Location: SW Corner of Jefferson & Michigan (2) Dates/Time: June 2010 to January 2011; 10:30 to 2:30 Daily with Extended Hours during Special Events (3) See Comments: Building Department E. Alley Vacation 1. Applicant: Brenda J. Martin-Groves a) Location: South Half of North/South Alley North of Howard Street to the First East/West Alley Between St. Louis and St. Peter Streets b) See Comments: Fire Department, CED, Area Plan, NIPSCO, & Engineering F. Alley Vacation/Release Utility Rights 1. Applicant: University of Notre Dame & Danch, Harner & Assoc. a) Location: The First East/West Alley South of Napoleon Street from Duey to the First North/South Alley 14. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Sign 1. Locations: a) 310 East Bowman b) 2310 Kenwood Avenue c) 2034 Berkley Place 2. All criteria has been met 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 20315 Jewell Avenue -Sewer 16. MONTHLY REPORTS -Department of Public Works Page 6 of 7 ~pU TH 8~~ r;,~''~ , BOARD OF PUBLIC WORKS '° ° ~t,~, ~~ Public Agenda Session ~ ~p~ ,~, zl July 8, 2010 -10:30 a.m. x,,,_1865 _~.%~/ -,: Location: 1308 County-City Building South Bend, Indiana 46601 A. Water Works (May & June) 17. SAFETY REPORTS -Department of Public Works A. Water Works (May & June) 18. CERTIFICATES OF INSURANCE A. Masonry Contractors, Mishawaka, IN B. A&W Masonry Builders, South Bend, IN C. Summit Parent dba Alphagraphics, South Bend, IN D. Concrete Cutting & Breaking, Grand Rapids, MI 19. RATIFY BONDS A. Contractor Bonds 1. Jose Lopez -Approved June 30, 2010 Pursuant to Resolution 100-2000 2. Kirkpatrick & Sons Concrete -For Release July 23, 2010 20. CLAIMS 21. PRIVILEGE OF THE FLOOR 22. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 7 of 7