HomeMy WebLinkAbout11/26/07 Board of Public Works Regular MeetingBOARD OF PUBLIC WORKS
REGULAR MEETING
Monday, November 26, 2007 - 9:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. REVIEW OF MINUTES
A. Agenda Session: November 8, 2007
B. Regular Meeting: November 13, 2007
2. OPENING OF BIDS
A. Sodium Chloride (Rock Salt) -Project No. 107-086
1. Funding: 2007/2008 General Fund and Sewage Works
B. Leighton Parking Garage Membrane Sealant -Project No. 107-104
1. Funding: EDIT
3. OPENING OF QUOTATIONS
A. Lafayette Boulevard Street Lighting Improvements -Project No. 107-107
1. Funding: General Fund
4. AWARD BIDS
A. Western Avenue Streetscape (Albert Street to Kenmore Street) -Project No. 107-014
1. Company. Martell Electric, LLC
2. Amount: $145,777.75
3. Funding: COIT
B. Blackthorn Force Main Valve Replacement -Project No. 107-082
1. Company: Selge Construction Co., Inc.
2. Amount: $268,000.00
3. Funding: TIF
5. AWARD QUOTATION
A. Indiana Avenue Alignment at Swygart Street -Project No. 107-084
1. Company: Ortiz Concrete
2. Amount: $19,705.00
3. Funding: General Fund/Weed and Seed
6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT
A. Kensington Farms/Crest Manor Basin Drainage & Storage Improvements -Project
No. 105-013
1. Company: Herrman & Goetz
2. Change Order No.: Final
3. Increase Amount: $33,847.49
4. Percent of Increase: 4.25%
5. New Contract Amount: $830,500.82
6. Funding: Sewer Bond
B. Demolition of 704 East Sample Street -Project No. 107-078
1. Company: Ritschard Brothers, Inc.
BOARD OF PUBLIC WORKS
REGULAR MEETING
Monday, November 26, 2007 - 9:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
2. Change Order No.: Final
3. Increase Amount: $287.87
4. Percent of Increase: 1.32%
5. New Contract Amount: $22,089.87
6. Funding: SEDA/TIF
7. PROJECT COMPLETION AFFIDAVIT
A. Asbestos Abatement at 101 North Michigan -Project No. 107-066
1. Company: Clean Air Environmental Services, Inc.
2. Final Contract Amount: $7,484.00
3. Funding: TIF/Grant
8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
A. Abandoned Vehicles
9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Adde ndum -Near Northwest Neighborhood, Inc.
1. Service: Community Space Agreement - 1011-1013 Portage Avenue
2. Amount: Increase $4, 843.00
3. Funding: COIT
B. Emergency Sewer Repair -Underground Services, Inc.
1. Service: Emergency Repair at the Smilex Road Lift Station No. 1 on IN/Kote
Sewer -Project No. 107-108
2. Amount: Not to Exceed $25,000.00
3. Funding: 2007 Sewer Bond
C. Agreement Renewal -Gibson Risk Management Services, LLC
1. Service: 2008 Health Insurance Consulting Renewal
2. Amount: $43,450.00 ($3,620.83 payable monthly)
3. Funding: Self-Insurance Fund
D. Agreement -South Bend Heritage Foundation
1. Service: Office Space Project
2. Amount: $30,000.00
3. Funding: CDBG
E. Contract -Balanced Legal Solutions
1. Service: Implementation and Training of Staff on Legal Software - Lexis
Nexis Time Matters
2. Amount: $4,000.00
3. Funding: 2007 Capital Funding
F. Construction Contract - Kaser Spraker Construction Co., Inc.
1. Service: Morris Performing Arts Center Cloak Room
2. Amount: $5,970.00
BOARD OF PUBLIC WORKS
REGULAR MEETING
Monday, November 26, 2007 - 9:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
3. Funding: MPAC
G. Contract -Indiana Department of Transportation
1. Service: Signal Pre-Emption Agreement for Bartlett/Michigan & Main/Marion
Intersections -State Allows City of South Bend to Install & Operate Signal
Pre-emption Equipment at Intersections Proximate to Memorial Hospital
2. Installation Accomplished Under Johnson Controls Energy Savings Contract
H. Proposal - Landmarc Environmental Systems, LLC
1. Service: Evaluation of the Gas Management System at Fredrickson Park
2. Amount: $4,480.00
10. 2008 CITY HOLIDAY SCHEDULE
11. RECOMMENDATIONS
A. Procession - 23rd Annual Erskine Boulevard Candlelight Walk
1. Sponsor: Erskine Boulevard Association
2. Date: December 8, 2007 - 6:00 p.m. to 9:00 p.m.
3. Location: Both Sidewalks of Erskine Boulevard from Ewing to Donmoyer
Avenue
4. Favorable Recommendations
B. Alley Vacation - 830 Forest Avenue
1. Location: First East/West Alley North of Manitou, Between Forest Avenue
and Park Avenue
2. Reason: Security and Traffic
3. Favorable Recommendations With Neighbors Access Agreement
C. Alley Vacation - 915 North Notre Dame Avenue
1. Location: All of North/South and East/West Alleys of Block North of Corby,
West of Notre Dame Avenue, South of Howard and East of St. Peter
2. Reason: Traffic and Security
3. See Comments of Engineering and CED
12. TRAFFIC CONTROL DEVICES
A. New Installations -Handicapped Accessible Parking Space Signs
1. 843 South Brookfield
a) All Criteria Has Been Met
2. 115 Studebaker
a) All Criteria Has Been Met
13. MONTHLY AND PERFORMANCE GOALS REPORTS -DEPARTMENT OF
PUBLIC WORKS -OCTOBER 2007
A. Equipment Services
BOARD OF PUBLIC WORKS
REGULAR MEETING
Monday, November 26, 2007 - 9:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
14. SAFETY REPORTS -OCTOBER 2007
A. Equipment Services
15. CERTIFICATES OF INSURANCE
A. Heavy Equipment, Inc. dba Dream Coach & Carriage
16. BONDS
A. Contractor Bonds
1. Ruiz, Salvador dba Azteks -For Release Effective December 17, 2007
B. Excavation Bonds
1. Mac Trench Services LLC -For Release Effective December 20, 2007
2. Captain Tony's Big Rig Excavating, LLC -Approved November 14, 2007
Pursuant to Resolution 100-2000
17. CLAIMS
A. City of South Bend
B. St. Joseph County Housing Consortium
18. PRIVILEGE OF THE FLOOR
19. ADJOURNMENT