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1200 County-City Building, 227 West Jefferson, South Bend, Indiana 46601-1830 Phone 574/235-9371 Fax 574/235-9021
To: Redevelopment Commission
From: Bill Schalliol, Economic Development Planner
Subject: Professional Services -Wightman Petrie
Project Management Services related to Coveleski Park Project
Date: August 3, 2010
Attached to this proposal is a professional service agreement to provide project
management services related to the Coveleski Park project. Over the last several months
as the project has transitioned from using Populous/HOK Sport to using Wightman Petrie to
provide project management services, we have expended all current contracts and need to
create a new contract for services with Wightman Petrie to cover planning, design, and
management to continue the positive motion on the project. Wightman Petrie has been
very involved with construction oversight of the first phase of improvements, has been
involved in concept design for project elements proposed to be developed in later phases of
the project, as well as incidental design and consultation related to various other elements
of the project.
As we begin to close-out the first phase of the project which will include the completion of
the concourse restroom renovation project and the installation of the new lighting system,
as well as preparation of the proposal documents for the next phases of the project, staff
requests the approval of this contract to coordinate this work.
The proposal is in anot-to-exceed amount of $50,000.00 and staff requests approval of this
proposal.
What We Do Today Makes A Difference!
August 3, 2010
City of South Bend
Department of Community & Economic Development
227 West Jefferson Blvd.
South Bend, IN 46601
Attention: Mr. Bill Schalliol
RE: PROPOSAL FOR PRELIMINARY PLANNING AND PROJECT MANAGEMENT
SERVICES FOR COVELESKI STADIUM, SOUTH BEND, INDIANA
Dear Mr. Schalliol:
Thank you for contacting Wightman Petrie (WP) regarding the renovation work to be pertormed
at Coveleski Stadium in South Bend, Indiana. Wightman Petrie has been fortunate to be
involved in the preliminary planning process of the proposed stadium renovations, and feel we
are in a unique position to assist the City.
Keeping that in mind, we are pleased to provide you with the following proposal for your
consideration.
Project Understanding
WP understands the City of South Bend would like to undertake extensive renovations to
Coveleski Stadium and the surrounding City owned property. These renovations would include
plazas, concourses, seating areas, group areas batting cage facilities, a commissary, as well as
other maintenance and upgrade items to the existing stadium facility. It is the desire for as
much of the proposed project to be constructed in the off-season so the new facility would be
usable during the 2011 season. At this point, a coordination effort needs to take place to ensure
that the desires of the City and the team are translated into a buildable project.
WIGHTMA ETRIE
SURVEYING FNC~IN«RINC: fN'v IR(~NMi NTAI I .~N f75C.n~•F nRC~ fIT~CTU R('
412 S. Lafayette Blvd. South Bend, IN 46601 p 574.232.4388 f 57x.232.4333
COSB -Bill Schalliol
August 3, 2010
Page 2 of 3
Scope of Services
Task 1 -Pre-Planning Services
This task will include coordination of owner supplied data and preparation of that data for use in
design. This would include existing drawings, field measurements and verification, structure
evaluation, and any other information relating to the project from outside sources.
Also included in this task will be pre-planning of the project with information gathered relative to
final use and operation of the facility. Conceptual designs of the project will be generated to aid
in the design process at later stages of the project.
Task 2 -Protect Management
This task will include all necessary project management for the project. Numerous meetings are
needed will all of the partners in the project to determine approach, required elements, budgets,
estimates, and planning feedback. Direction and focus will be provided to help ensure that all
programming needs are met. With this information, we will guide the project from the pre-
planning stage to the design stage.
Project Fees
The total lump sum fee to provide the tasks outlined in the Scope of Services is as follows:
Task 1 -Pre-Planning Services $25,500.00
Task 2 -Project Management Services $24,500.00
Total Professional Services Lump Sum Fee: $50,000.00
Should you have any questions, please do not hesitate to contact me at 574-232-4388. Thank
you for the opportunity to be of service.
Sincerely,
David M. Rafinski
Vice President
I:\Proposals\City of South Bend\Coveleski Stadium\PM
Proposal\Project Management 08032010.doc
COSB -Bill Schalliol
August 3, 2010
Page 3 of 3
PROPOSAL ACCEPTANCE
This proposal for (PROJECT MANAGEMENT FOR COVELESKI STADIUM, SOUTH BEND,
INDIANA) is hereby accepted and authorization to proceed hereby granted:
Accepted By:
Printed name and title:
Business name:
Billing address:
Billing/account manager:
Phone No.:
E-mail:
Fax No.:
Date:
I:\Proposals\City of South Bend\Coveleski Stadium\PM Proposal\Project Management 08032010.doc