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HomeMy WebLinkAbout9668-06 Appropriating $225,000 for Fund #212 Weed & Seed ProgramORDINANCE No. Asa-0s Passed by the Common Council of the City of South Bend, Indiana April 10, 296 Attest: _ City Clerk HN VOORDE Attest: ~ President of Common Council Presented by me to the Mayor of the City of Soutlr Bend, Indiana April 11, 286 Approved and signed by me Ap r i 1 13 , 2p 0 6 -----y ~~- , ~ ~~----___ Ciry Clerk Mayor ORDINANCE NO. "l ~ob~ ~ ~ ~° AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA APPROPRIATING $225,000 RECEIVED FROM THE U.S. DEPARTMENT OF JUSTICE FOR THE WEED & SEED PROGRAM STATEMENT OF PURPOSE AND INTENT: In order to deliver services to individuals within our community, the City of South Bend received funds from the U.S. Department of Justice to insure the delivery of programs, projects and services. The funds appropriated in this ordinance will aid in the defraying of costs of programming within the designated Weed & Seed neighborhoods. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana: Section I. The sum of $225,000 is hereby appropriated within Fund 212 for use under the guidelines of the U.S. Department of Justice Weed & Seed Program. Section II. This ordinance shall be in full force and effect form and after its passage by the Common Council and approval by the Mayor. •~ ~ /1 Member of the~C on Council City lerk Presented by me to the Mayor of the City of South Bend, Indiana on thew i day of , 2 c~cb, at Z`~ ~~ o'clock ~_ m. °~ City Cler ~~ Approved and signed by me on the %3 day of~~, 200 , at ~ o'clock gym. 1st F~EF~DING 3 -~?-o ~ PUBLIC HEARING~-~~~ 3 rd READING ~(-0-06 NOT APPROVED REFERP.ED PASSED ~{-lO 'GSO File !~ Cl~r`;'s Ofiice "AA 2 2 ~OOo ---CITY CLEF :, So. F3EHD,1R ~- ~ c L~`_ Mayor, City o outh Bend, Indiana TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND: Your Committee of the Whole, to whom was referred: BILL NO. 20-06 A BILL OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA APPROPRIATING $225,000 RECEIVED FROM THE U.S. DEPARTMENT OF JUSTICE FOR THE WEED & SEED PROGRAM Respectfully report that they have examined the matter and that in their opinion, this bill is being recommended to the full Council with no recommendation as there was no quorum of the committee. Karen L. White Chairman ~ T A. Personnel BUDGET DETAIL WORKSHEET I~Tame/Position Computation Cost 1) Police Overtime (NEST) $34.00/hr @ 325 hours $11,050 2) Police Overtime (Uniform) $34.00/hr @ 1100 hours $37,400 3) Police Overtime (Special Emphasis)* $34.00/hr @ 575 hours $19,550* Anti-Gang/Gun Violence Initiative TOTAL $ 68,000 B. Fringe Benefits Computation Cost $0 C. Travel Purpose of Travel Computation Cost Weed and Seed Workshops and Conferences 1) EOWS Sponsored Conferences: 3 people (1 Coordinator, 1 Law Enforcement, 1 Resident) 2 trips @ $1,000/trip $6,000 Air Fare $500/trip Hotel $100/night x 3 nights = $300 Per Diem $ 40/day x 4 days = $160 Shuttles/Taxi Cabs $40/trip Total $1,000 TOTAL $6,000 D. Equipment Item Computation Cost E. Supplies Items Computation Cost 1) Public Relations Publications for Weed & Seed $3,500 (Quarterly Newsletter @ 1500/qtr x 4 x .25/per = $1,500) (Pens/Pencils, bookmarks, cups etc @ 8000 pcs x .50 x 50% _ $2,000) 2) Safe Haven Supplies for After School Progamming $3,000 100 reams of paper x $5.00 = $500 10 printer cartridges x $40 = $400 Z Laser jet toner cartridges x $150 = $300 Misc. supplies: cdr disks, crayons, craft supplies, pens, pencils, etc =$400 Field Trip for students to National Underground Railroad Freedom Center @ 20 kids x $12 admission = $240 1 Bus rental x $1,000 20 x $8 per lunch = $160 3) Utility Costs for West Side Neighborhood Partnership Center (WSNPC) $450 (FY WSNPC 2005 Bud: $3,000 x 15% increase for ext. hours = $420) 4) Supplies for Anti-Gang Academy $5,475* 150 11/2" binders @ $3.00 = $450 200 Note pads @ $1.50 = $300 288 Pens @ .88 each = $254 288 Pencils @ .16 each = $46 150 Materials for learning Books @ $15.00 each = $2,250 Field trip for students = $2,100 (25 x $63 admission to Symphony) (25 x $5 admission to Museum) (2 trips x $200 transportation) 25 certificates/diplomas for graduation @ $3.00 = $75 5) Office supplies for Weed & Seed $800 (Ink jet cartridges for printer 10 x $40 = $400) (Printer papers, legal pads, pens, pencils, file folders, manila folders, misc Supplies = $400) 6) Uniforms and awards for anti gang basketball league $2,332* (192 players x $10/shirt = $1,920 x .50 = $960) (192 players x $10/shorts = $1,920 x .50 = $960) (16 coaches x $10/shirt = $160 x .50 = $80) - (16 coaches x $10/shorts = $160 x .50 = $80) (8 team trophies x $50 = $400 x .50 = $200) (208 ribbons/certificates x .50 = $104 x .50 = $52) TOTAL $15,557 F. Construction Purpose Description of Work Cost $Q G. Consultants/Contracts Name of Consultant Description of Work Cost 1) Weed & Seed Coordinator $48,653/year @ 100% $48,653 2) Staff @ Safe Haven WSNPC to cover ext. hours till 9 pm $6,000 (1 @ $12.00/hr x 10 hrs/wk x 50 weeks) _ $6,000 3) Instructors for Anti Gang Academy (1 instructors x 8 hrs/wk x 44 weeks x $12/hr = $4,224) $4,224* 4) Instructor for Tennis/Recreation Program $1,312 (1 instructor @ $33/hr x 32 hrs, 1 asst. @ $8/hr x 32 hrs.) 5) Outreach worker to support CeaseFire Initiative $18,750* ($25,000/yr x 75% in Weed & Seed area = $18,750) ($13,821 is Special Emphasis) 6) Officials for Anti-Gang Basketball program $4,600* (92 games x $25/game x 2 officials) 7) Instructors at Safe Haven After School Program/Summer Program $31,416 (1 administrator @ $15/hr x 14 hrs/wk x 44 wks = $9,240) (3 instructors @ $12/hr x 14hrs/wk x 44 wks = $22,176) 8) Cable High Speed Internet Access for Safe Haven Program $3,000 (12 months x $250 month = $3,000) 9) Video service to assist in pre-productions, post production, $6,000 Editing and instructing youth on documentary project (Cost figured @ $1,200 per finished minute of video) TOTAL: $123,955 1) Mornhly Cell Phone Service for Coordinator and Regional $1,488 Coordinating Officer. ($62/mo. x 12 mos. x 2 phones) 2) Weed & Seed Billboard Contest $5,725 (5 billboards x $1,000 Design/Production = $5,000) (5 Award plaques x $25 = $125) (Award Certificates/Ribbons x 300 x $1.00 = $300) (Misc. supplies for Award ceremony 300 kids x $1.00 = $300) (Plates, napkins, drinks, snacks, plastic ware etc) 3) Activity Book Project/Contest $4,275 (3000 books x $1.00 production cost = $3,000) (Award Certificates/Ribbons x 300 x $1.00 = $300) (Award plaques for Teachers x 15 x $25 = $375) (Misc. Supplies for Award Ceremony, 600 kids x $1.00 = $600) (plates, napkins, drinks, snacks, plastic ware, etc) TOTAL: $11,488 BUDGET NARRATIVE Personnel ($68,000) 1) A request of $11,050 will cover the overtime of Officers in the NEST effort within the target area. Additionally it will cover the Regional Coordinating Officer with oversight of the target area. Cost figured at $34.00 per hour @ 325 hours. No one officer will be paid more than $11,939 in one year from Weed & Seed overtime. The job description of NEST officer is: The Neighborhood Enforcement Service Team (NEST) unit is a team of nine (9) officers best described as a "Tactical Squad". The NEST members are assigned various neighborhood problems; whether it is clamping down on open-air drug vendors, assisting probation officers on spot check of clients or staking out an area being hit by burglars. The NEST unit has the ability to use new and innovative tactics and methods to target criminals within a particular neighborhood of South Bend. They have the capacity of being in a standard police uniform and marked police cars one day and plain clothes and cars on a sting operation the next. They are a highly mobile and versatile unit capable of addressing many of the diverse problems that might be plaguing the Weed & Seed area. ' 2) A request of $37,400 will cover the overtime of Uniform Officers working approximately 1100 hours @ $34.00lhr within the target area. No one officer will be paid more than $11,939 in one year from Weed & Seed overtime. The job description of Uniform Officers is: The Uniform Officers do a vast number of tasks within the Weed & Seed area. Many of the officers that work the overtime shift also patrol the Weed & Seed area as their normal job. The overtime patrols allow them to become proactive in their approach as they are not tasked with answering routine calls. Overtime uniform patrols concentrate on an area identified as a problem and stay in that area as long as needed. They do surveillance on suspected problem houses to determine whether or not the complaint is substantiated. They are highly visible to the residents as they are in full police uniform and vehicles. The officers will continue their community policing activities through bike and foot patrols. Each bike patrol officer is assigned a specific neighborhood and works with the vehicle and foot patrols to control crime. The foot patrols in conjunction with the bike patrols allow for police and resident interaction. They take time to speak with residents face to face and take active roles in neighborhood meetings to listen to resident concerns of crime in the area. Typically, the same officers are assigned the same beats to form a continued relationship with the residents. 3) A request of $19,550 will cover the cost of additional officers to assist in the Anti- Gang initiative @ 575 hours @ $34.00/hour. No one officer will be paid more than $11,939 in one year from Weed & Seed overtime. Starting April 1, 2004, the South Bend Police Department has committed two (2) South Bend Police officers who specialize in gang identification to a Gun and Gang Task Force comprised, also of three (3) officers from the Alcohol Tobacco and Firearms Bureau and a special prosecutor from the St. Joseph Count Prosecutors office. This Task Force will be directly involved in the tracking of all gun and violent crimes within the city with a focus on the Weed & Seed area. The location of the Task Force office has not yet been selected, but somewhere within the Weed & Seed area has been suggested as a logical location. The primary focus of this task force is on gang and gun crimes. The Weed & Seed area is situated in one of the areas of South Bend that is most plagued with gangs and graffiti. The money committed to this project would be for off cers not normally assigned to this task force, but they will pursue undercover drug buys, assist in tracking of gang activities, test firing of guns used in crimes or recovered, truancy and curfew violations. Travel ($6,000) 1) A request of $6,000 will cover the costs to travel to Weed and Seed conferences and meetings. The estimate of each EOWS trip was approximately $1,000 per trip with 3 people in attendance for 2 trips. Travel site needs to be approved by SOWS. Supplies ($15,557) 1) A request of $3,500 will cover the costs of newsletter publication and other promotional items. Costs are based on quarterly newsletter @ 1500/qtr x 4 x .25/per = $1,500. A request of $2,000 will cover the costs of promotional materials such as pens, pencils, bookmazks, cups and other materials. Costs figured at 8000 pieces x .50 average cost per item x 50% = $2,000. Remaining 50% costs to be Leveraged by local business sponsors. 2) A request of $3,000 will cover costs of supplies to accommodate programming at the Safe Havens. Costs are based on the following: 100 reams of paper X $5.00, 10 printer cartridges x $40, 2 laser jet toner cartridges x $150, miscellaneous supplies including, cdr/dvd disks, crayons, craft supplies, pens, pencils etc @ $400. Also, a field trip for 20 students to the National Underground Freedom Center as part of Black History course for High School Youth at Safe Haven Summer program. This course will teach the youth about Black History and ties in the Underground Railroad as part of the course. The Museum trip will highlight what is learned in the course and provide a deeper understanding for the youth. Costs figured at $1000 bus rental, $12 admission x 20 people and $8 per lunch x 20 = $160. 3) A request of $450 will cover costs of electric, gas and water utilities at West Side Neighborhood Partnership Center to accommodate extending their hours of operation 3 hours a day. FY 2005 WSNPC budget $3,000 x 15% increase = $450. 4) A request of $5,473 will cover the costs of supplies for the Anti-Gang Academy at Safe Haven such as; binders, notepads, pens, pencils, learning books, diplomas/certificates and field trip. Costs are based on 150 binders @ $3.00, 200 notepads @ $1.50, 288 pens @ .88, 288 pencils @ .16, 150 printed material for books @ $15.00 and 25 certificates/diplomas for graduation @ $3.00. Field trip costs are figured at $63 x 25 admission to Symphony, 25 x $5 admission to museum, and $200 x 2 trips for transportation. Field trips are to the South Bend Museum of Art, and the South Bend Symphony as part of the Anti-Gang Academy cultural arts program in Safe Haven Summer program. Part of our programming at a Safe Haven is on Music Appreciation and Music Instruction. Also we have an art program at a Safe Haven. The field trips would enhance what the students have learned in the programs. 5) A request of $800 for office supplies for Weed & Seed. Costs are based on 10 ink jet printer cartridges @ $40 each = $400 and printer paper, legal pads, pens, pencils, file folders, manila folders and other miscellaneous supplies @ $400. 6) A request of $2,332 for uniforms and awards for anti gang basketball league. Costs are based on 208 shirts @ $10 each, 208 shorts @ $10 each. Also 8 team trophies at $50 each and 208 ribbons/certificates at .50 each. These costs will be reduced by 50% as the remaining cost will be leveraged through local business sponsors. Consultants/Contracts ($123,955) 1) A request of $48,653 will cover contractual costs for the full time Weed & Seed Coordinator. The position will be contracted annually and the cost will cover pay plus benefits. 2) A request of $6,000 will cover the costs for a part time position at Safe Haven site to provide extended hours at the site. The cost is based on 1 instructor @ $12.00lhr x 10 hours per week x 50 weeks. 3) A request of $4,224 will cover the costs of Instructors for the Anti-Gang Academy at Safe Havens. There will be 44 weeks x 8 hours/wk x $12/hr x 1 instructors. 4) A request of $1,312 will cover the costs of Instructor and Assistant for Tennis Recreation Program. The instructor will be paid $33/hr x 32 hours and the assistant will be paid $8/hr x 32 hrs. The instructor will involve parents as well as you and use the program to educate youth on tobacco, drug and alcohol prevention as well as esteem building. S) A request of $18,750 to cover the cost of an outreach worker for the CeaseFire program, aimed at stemming gun and gang violence. The cost is based on 75% of $25,000 salary for individual to work in Weed & Seed area as part of Anti-gang and anti- gun campaigns. Approximately $11,489 is dedicated to Anti-Gang Special Emphasis. 6) A request of $4,600 for officials to officiate basketball games for the anti gang basketball league. Cost is based on 92 total games for season x $25/game x 2 officials. 7) A request of $31,416 to continue with after school programming at Safe Haven. The cost is based on an Administer salary of $15/hr x 14/hrs/wk x 44 weeks = $9,240 and for 3 instructors at $12/hr x 14/hrs/wk x 44 weeks = $22,176. This will continue the tutoring, mentoring, homework assistance and reading programs. 8) A request of $3,000 for high speed Internet access for after school program at Safe Haven. Costs based on 12 months x $250 = $3,000. 9) A request of $6,000 for professional video service to assist youth in pre-production, post-production, editing and instructing youth on neighborhood documentary and evaluation project. Cost is figured at $1,200 per finished minute of video. Other Costs ($11,488) 1) A request for $1,488 will cover the costs of cell phone service for Coordinator and Regional Coordinating Officer. Estimated costs of $62 per month x 12 months x 2 phones. R 2) A request of $5,725 will cover the costs of a third billboard contest promoting Weed & Seed and involving youth in the area. The contest will be for 5 billboards x $1,000 per billboard for design and production. Billboard topics to include: Anti-gun, Anti-gang and anti-violence for CeaseFire program. The contest will have high school students design a billboard with the above mentioned themes. Winners will be selected by judges from the South Bend Museum of Art, University of Notre Dame, and high school art teachers. The costs also include award certificates & ribbons @ 300 x $1.00 = $300, 5 award plaques @ 5 x $25 = $125, and refreshments/supplies @ 300 kids x $1.00 = $300 for award ceremony. 3) A request of $4,275 will cover the costs of a second activity book contest for elementary school children. Cost figured at $1.00 per book x 3000 books = $3,000 for production. The theme for the book may include such topics as: anti-gang, anti-gun, anger management and stay in school. Winners will be selected by judges from the South Bend Museum of art, University of Notre Dame and local art teachers. The costs also include 300 x $1.00 = $300 for certificates/ribbons, teacher award plaques @ 15 x $25 = $375 and supplies/snacks for award ceremony @ 600 kids x $1.00 = $600. Summary Weed Seed Law Community Safe EOWS Budget Category Enforcement Policing Haven Core A. Personnel $68,000* 0 0 0 B. Fringe 0 0 0 0 C. Travel 0 0 0 $6,000 D. Equipment 0 0 0 0 E. Supplies 0 0 $11,257* $4,300 F. Construction 0 0 0 0 G. Consultants/Contracts $30,913* $13,475 $67,403* $12,164 H. Other $744 $10,000 0 $744 Total Direct Costs: $99,657 $23,475 $78,660 $23,208 Indirect Costs: 0 0 0 0 Total Project Costs: $99,657 $23,475 $78,660 $23,208 * Includes Special Emphasis Funding Overall Budget Summary Budget Category Total Budget A. Personnel $68,000 B. Fringe 0 C. Travel $6,000 D. Equipment 0 E. Supplies $15,557 F. Construction 0 G. Consultants/Contracts $123,955 H. Other $11,488 Total Direct Costs: $225,000 L Indirect Costs: 0 Total Project Costs: $225,000 *Special Emphasis: $50,000 1200 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9371 FAx 574/235-9021 TDD 574/ 235-5567 CITY OF SOUTH BEND STEPHEN J. LUECKE, MAYOR COMMUNITY ~L ECONOMIC DEVELOPMENT March 20, 2006 SHARON T. KENDALL EXECUTIVE DIRECTOR South Bend Common Council 400 County-City Building South Bend, Indiana 46601 Dear Council Members: The attached ordinance will appropriate the fourth year of the Weed & Seed Department of Justice grant award of $225,000 for the period of October 1, 2005 -September 31, 2006. However, please know it is most likely that an extension to September 2007 will be requested for Year 4, as the Year 3 grant extension to December 31, 2006 has already been approved by the Department of Justice. Fourth year funds are being used for programming related to the Weed & Seed required areas of Law Enforcement, Community Policing and, Prevention, Intervention and Treatment activities which include Safe Havens. These activities build upon the past three years of funding and programming which included a supplemental appropriation specifically for program activities at the public housing site, La Salle Park Homes. I will present this ordinance at your meeting on April 10, 2006. Please contact me with any questions prior to then. Thank you. Pamela C. Meer Director Community Development cc: J. March C. Nesbitt M. Dollinger S. Kendall C. Fanello r~~~ fi y~.,. ~~,~ ~~. ~,1AR 2 2 ~C: JON?d VOOE1nE CITY CLERK, S0. B~i:D, IN. COMMUNITY DEVELOPMENT ECONOMIC DEVELOPMENT FINANCIAL SC PROGRAM PAMELA C. MEYER DONALD E. INKS MANAGEMENT ~~ 5741235-96G0 574/235-9371 ELIZSBETH LEONARD FAX: 574/235-9697 574/235-9371 L"