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1200 County-City Building, 227 West Jefferson, South Bend, Indiana 46601-1830 Phone 574/235-9371 Fax 574/235-9021
To: Redevelopment Commission
From: David Relos, Economic Development Planner
Subject: Professional Services Agreement -Phifer Environmental Services
1521 / 1527 S. Kendall St Phase I(
Date: July 23, 2010
The attached Professional Services Agreement is a proposal from Phifer Environmental
Services for a Phase II site assessment for 1521 / 1527 S. Kendall St.
A Phase I was completed by Phifer Environmental for this property on June 21, 2010, which
revealed certain Recognized Environmental Conditions. A Phase II is recommended to
ensure the building's historic and current use, as an auto body and repair /service shop,
have not contaminated surrounding soil.
This proposal includes doing four Geoprobe soil borings, to a depth of 20 feet, for laboratory
testing. These four soil boring sites will then be used to gather ground water, which will
also be tested. This data will then be reviewed and compiled into the Phase II report, with
an opinion given whether further site assessment is needed.
Total project services cost is a not to exceed of $4,745.
Staff requests approval of this Professional Services Agreement, to allow a Phase II
environmental site assessment to be completed for this property.
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July 14, 2010
Mr. David Relos, Economic Development Planner
Community and Economic Development
City of South Bend
1200 County-City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
Subject: Proposal for Phase II Environmental Site Assessment
1521/1527 Kendall Avenue
South Bend, Indiana
PES Proposal #P10-118
Dear Mr. Relos:
Phifer Environmental Services, LLC. has recently completed a Phase I Environmental
Site Assessment of the property identified as 1521 and 1527 Kendall Avenue, in South
Bend, Indiana The subject site consists of two land parcels totaling approximately
0.2268-acres, with the northernmost parcel (18-8025-1020) being vacant and grass
covered, having previously been developed as a residential dwelling (demolished circa
1998), with only remnants of the concrete slab for the former detached garage
remaining.
The southernmost parcel (18-8025-1021) is developed with an approximate 1632 sq. ft.
wooden-framed, slab on grade, pole-type building with sheet metal exterior panels,
having been constructed in 1990. The building initially served as a body shop
(Gammage Enterprises), although over the last 1.5-years has been leased as an auto
repair and service shop. There are two roll-up doors that allow for access to each of two
service bays (from east/west alleyway). There are also two pedestrian doors, one to the
service bay area; the other off of Kendall Avenue to a small office area of the building.
To the west of the building is a secured (chain link fence with barbed wire) grass and
gravel covered lot for staging of vehicles. Access to the secured lot is via a swing gate
from the adjacent north-south alleyway.
As documented by the Phase I Environmental Site Assessment, the following
Recognized Environmental Conditions were identified for their potential for
environmental impact to the subsurface environmental:
1) Historical auto body repair (including historical painting) and current auto.
service/repair operations have a potential for environmental impact to surface and
subsurface soils as a result of poor waste management practices (waste paints,
waste oils, waste antifreeze, waste solvents/degreasers). The presence of waste oil
pools on the concrete in close proximity to floor drains, stained soils in the area of
waste oil containers, as well as other stained soils in the rear fenced area are all
indications of poor management practices.
2502 Lincoln Way West P.O.430 Mishawaka, IN 46546 (574)968-7191 (574) 255-4699
An accumulation of waste tires within the rear fenced area is not considered a
Recognized Environmental Condition; although a timelier disposal is recommended.
Other Best Management Practices regarding the storage of "flammables" within a
"Flammables Cabinet" and making sure that care is taken so as not to introduce waste
oils to the existing floor drains (to sanitary sewer) should also be implemented.
Other surrounding property use, which is predominately residential with the exception of
retail and commercial business entities along W. Indiana Avenue, is not considered as
having a potential for significant environmental impact to the subject site based on
factors that include topography, presumed ground water flow direction, extent of
remedial action completed (i.e., determination of No Further Action), and location relative
to the subject site. We note that the area is currently, and has historically been,
connected to municipal water and sewer services, which would minimize the potential for
exposure to any contaminants that may be present within the subsurface soils and
groundwater.
Based upon the aforementioned, PES recommended a Phase II Environmental Site be
undertaken for the purpose of assessment the extent to which, if any, the historical
activities have potentially impacted the subsurface environment. Accordingly, the
following sections present our approach toward conducting the Phase II Environmental
Site Assessment, projected costs and a tentative schedule for completion.
PROPOSED SCOPE OF SERVICES
Soil Sampling via Geoprobe Methodology
Geoprobe methodologies (small track mounted hydraulically driven sampling probe) will
be used to collect soil samples from a total of four locations across the subject site. One
soil boring is proposed for an area immediately north of the existing garage structure, in
in a presumed down gradient direction for groundwater flow in the area. The second
boring is proposed for the area of waste oil storage and staining within the adjacent
(west) fenced area. The third and fourth boring would be established inside of the
building, one within each of the service bay areas of the garage building (near existing
floor drains).
For each of the Geoprobe boring locations, discrete soil samples will be collected at 4-
foot intervals throughout the soil profile to a depth of 20 feet below ground surface, or
until saturated soil conditions are encountered. Each soil sample interval will be
screened for the presence of volatile organics by placing a portion of the soil sample into
a plastic bag, allowing time for equilibration, and insertion of a photo ionization detector
(PID) probe to observe a reading of "total VOCs" in parts per million (ppm). All data
associated with the field screening of VOCs will be recorded for future reference (Soil
Boring Logs).
In addition, a portion of each discrete sampling interval will also be collected for
submittal to the laboratory. PES proposes to submit one soil sample from each of the
four boring locations based on the PID field screening results and/or other indications of
the presence of potential contamination (visual or olfactory). In the event that field
screening with a PID, visual or olfactory observations do not indicate the presence of
contamination; the depth interval immediately above the soil/groundwater interface will
be submitted for laboratory analysis. Each of the soil samples selected for laboratory
analysis will be analyzed for the presence of Volatile Organic Compounds (VOCs) and
TPH Extended Range Organics (TPH-ERO). PES will utilize IDEM guidance Terra-Core.
Methods to collect soil samples from each discrete sampling interval for the analysis of
VOCs. Soil samples to be analyzed for TPH-ERO will be collected within pre-cleaned,
laboratory provided 4-ounce jars. All soil samples will be labeled,. packed on ice and
forwarded to the laboratory under chain-of-custody procedures.
Temporary Geoprobe Well Installation for Groundwater Sampling
PES proposes to convert each of the four Geoprobe soil borings to temporary wells with
insertion of a Geoprobe groundwater sampling device, which allows for the extension of
a stainless steel slotted screen for collection of a groundwater sample from the point at
which the saturated or water-bearing zone is encountered. For this proposal, PES has
assumed that the water-bearing zone will be encountered within 20-feet of land surface.
Once installed, each temporary well would be purged until such time as the water
discharge becomes relatively free of solids or until at least three gallons of water have
been removed. PES proposes that groundwater from each of the temporary wells be
analyzed for similar constituents identified for soil samples (VOCs and TPH-ERO).
Each groundwater sample will be appropriately labeled, packed on ice, and forwarded to
the laboratory (priority overnight delivery) under chain-of-custody procedures. PES will
plug the boreholes/wells with bentonite once soil and groundwater sampling activities
have been completed.
Reporting
Upon receipt of the laboratory analyses, data will be reviewed and tabularized.
Comparison of the data for each respective chemical constituent will be made to the
Risk Integrated System of Closure (RISC) Default Closure Values for Residential and
Industrial/Commercial Properties. Upon completion of the initial data review, a "Letter
Report" will be prepared which presents the sample collection and analytical
methodologies used during the field phase of the assessment. Copies of the sample
location maps, tabulated data and comparison to RISC Default Closure Values will also
be incorporated. Recommendations for any additional assessment activities will be
made for review and comment.
SCHEDULE
PES proposes to commence site investigation activities within one week of receipt of
notification to proceed (depending on weather, utility clearance and Geoprobe
availability). Upon mobilization, we anticipate completion of the Geoprobe sampling
requiring one day. Laboratory analyses will be completed by Pace Analytical on
standard one-week turnaround from receipt by the laboratory. Our initial discussion of
results will occur within one day of receipt of laboratory analytical results. Our written
"Summary Letter Report" will be submitted within one-week of the initial conference.
COST ESTIMATE
An ESTIMATED COST for Phase II Environmental Assessment Services with respect to
the Baseline Environmental Assessment is presented as follows:
Field Engineering Services/Project Management $ 900
Geoprobe Rental (assumes 1-day @ $1,400/day, including mobilization) $1,400
Equipment Rental and Expendable Sampling Supplies $ 200
Laboratory Analysis:
4 soil samples for % Moisture @ $10/sample $ 40
4 soil samples for analysis of VOCs @ $85/sample $ 340
4 soil samples for TPH-ERO @ $50/sample $ 200
4 groundwater samples for analysis of VOCs @ $85/sample $ 340
4 groundwater samples for TPH-ERO @ $50/sample $ 200
Terra Core Sampling Kits for collection of soil samples (15 kits @ $15/kit) $ 225
p g 900
Re ortin
ESTIMATED COST $4,745
Please note that this ESTIMATED COST should be considered a Project Maximum,
which PES will not exceed without prior approval. However, should the scope of
services require modification (i.e., additional borings) based upon field conditions and/or
circumstances that would not have otherwise been anticipated, PES will notify the client
of such "changed conditions" and resultant cost implication to the project.
LIMITATIONS/QUALIFICATIONS
The sampling and testing of soil, groundwater and/or other materials not specifically
identified in this proposal is beyond the scope of services for this project. Cost estimates
for our proposed services have been prepared based on the following assumptions:
• PES will have unlimited access to the site during daylight hours;
• Interior areas identified for borehole installations will be cleared to allow for sufficient
access for equipment
• No subsurface obstructions (buried utilities or fill debris) will interfere with our work;
• Sufficient access/clearance will be provided for exterior Geoprobe locations;
• Groundwater will be encountered within 30-feet of ground surface;
• Inclement weather will not interfere with the completion of our field work;
• Soil cuttings and purge waters will be returned to the boring from which they were
generated, with the remainder of the boring filled with bentonite pellets to land
surface;
This Phase II Environmental Assessment should be considered as a "tool" in the
evaluation of the subject site relative to the potential presence of contaminants, and
does not necessarily fulfill Indiana Department of Environmental Management (IDEM)
guidelines for delineation of contaminants identified within soil or groundwater.
AUTHORIZATION
Phifer Environmental Services, Inc. appreciates the opportunity to be of service on this
project. Should you have any questions or require additional information, please contact
me at (574) 968-7191. Please acknowledge acceptance of this proposal by signature,
where indicated, as authorization for PES to proceed.
Sinc ly,
` Conley B. Phifer, CHMM
Phifer Environmental Services, LLC
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PROPOSAL ACCEPTANCE
Proposal for Phase II Environmental Site Assessment (Proposal #P10-118), dated July
14, 2010, at 1521/1527 Kendall Avenue, in South Bend, Indiana is hereby accepted and
authorization to proceed in accordance with the specific limitations/qualifications is
hereby granted.
Signature (Authorized Representative)
Representing
Point of Contact
Title
Date
Telephone
If accepted, please forward executed copy to Phifer Environmental Services, LLC
at (574) 255-4699. Return a-mail (conley@phiferenv.com) with proposal
acknowledgement is also acceptable.
2502 Lincoln Way West P.O.430 Mishawaka, IN 46546 (574)968-7191 (574)255-4699