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HomeMy WebLinkAbout10/08/07 Board of Public Works Minutesr'; `': 3 ~. PUBLIC AGENDA SESSION OCTOBER 4, 2007 The Public Agenda Session of the Board of Public Works was convened at 10:50 a.m. on Thursday, October 4, 2007 by Board President Mr. Gary A. Gilot, with Board Members Carl P. Littrell and Donald E. Inks present. The meeting was delayed due to a fire drill in the County- City Building. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ' Board members discussed the following item(s) from that list. Additions to the agenda: - Request to Acquire City Property - Award Bid -Caroline Properties L.L.C. -Request to Advertise -Studebaker Demolition Phase III - Request to Advertise for the Receipt of Bids - Water/Wastewater Radio Telemetry Mr. Brent Hussung, Environmental Services; stated the purchasing of the radio telemetry would eliminate the need for leased lines and ultimately be cost effective. Mr. Littrell, Engineering, informed Mr. Hussung the advertisement needed to state "subject to common wage determination in November". - Request to Advertise for the Receipt of Bids -Blackthorn Lift Station Force Main Valve Replacement -Project No. 107-082 Mr. Inks questioned whether TIF funding was considered for this project, which is now funded by 2007 Wastewater Capital. Mr. Inks stated the need for this work was not directly related to Waste Water, and Airport TIF would be the more appropriate source of funding. Mr. Gilot stated he would be in favor of TIF funding. - Award Quotation - Voorde and Carbonmill Conduit Installation -Project No. 107-081 Mr. Gilot noted the quotes received were about $600.00 different. Although Robert Henry Corporation was the low bidder, they stated they might not have the equipment for a month. Mr. Gilot stated if they could not get the installation done immediately, they ' should be considered anon-responsive quote, and Trans Tech Electric should be awarded the quote, as timeliness is a consideration in awarding the quote. - Project Completion Affidavit -Michigan Street Repairs -Project No. 107-075 Mr. Inks noted a correction to the funding source. The agenda lists the funding as General Fund, and it should read Downtown TIF. - Donation Mr. Chuck Leone, Legal Department, stated he had an unusual item on the agenda. He is requesting the Boazd accept the donation of a three-foot panoramic photograph of Stanley Coveleski and his entire Cleveland Indians baseball team, on behalf of Coveleski Stadium. The photograph is a donation from Mr. John Peddycord. Mr. Littrell questioned whether the South Bend Parks Board should be the ones to accept the donation. It was agreed by all that the Board of Public Works would accept it, as is, on behalf of the Park Department. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -SODIUM CHLORIDE (ROCK SALTI - PROJECT NO. 107-086 (GENERAL FUND/SEWAGE WORKS In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above request was approved. ADOPT RESOLUTION NO. 35-2007 -RESOLUTION RELATED TO ACQUISITION OF ' PROPERTY IN THE CITY OF SOUTH BEND, INDIANA, FOR DOLLAR HOME PROGRAM (923 WEST COLFAX STREET) Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION N0.35-2007 RESOLUTION RELATED TO ACQUISITION OF PROPERTY IN THE CITY OF SOUTH BEND,INDLANA FOR DOLLAR HOME PROGRAM (923 W. Colfaz Street) ( ~' n 3.~ J PUBLIC AGENDA SESSION OCTOBER 4, 2007 WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") is authorized to purchase real property or personal property needed by the City of South Bend, Indiana (the "City") for any public use under Indiana Code § 36-9-6-4; and WHEREAS, evidence has been presented to the Board suggesting that the purchase and rehabilitation of the properties described at Exhibit A (the "Properties") would stabilize the surrounding neighborhood and reduce the number of vacant and abandon housing in the City; and WHEREAS, an appraisal has been obtained for the Properties, which appraisal evidences ' a fair market value of less than $25,000.00; and WHEREAS, the Board desires to purchase the Properties, as apart of the City's vacant housing initiative, in order to incorporate the Properties into the City's form of urban homesteading program, commonly referred to as the "Dollar House" program; and WHEREAS, the Board desires to authorize its purchasing agent or staff to present and negotiate offers for the Properties on behalf of the Board provided that the offers not exceed the lesser of: (i) the appraisal amount or (ii) $25,000.00; and WHERAS, the Board further desires to authorize any member of the Board and the Clerk of the Board to approve and execute and to attest, respectively, any and all documentation, including but not limited to offer letters, counteroffer letters, assignment agreements, purchase agreements and deeds necessary or advisable, in the opinion of legal counsel, to secure and accept the Properties; NOW, THEREFORE, BE IT RESOLVED, by the City of South Bend, Indiana, Board of Public Works, as follows: 1. The Board hereby finds that the purchase of the Properties will serve a public purpose, will be of benefit to the health or general welfare of the unit, and be in the best interest ' of the citizens of the City and that acquiring the Properties for the City's form of urban homestead program is necessary to stabilize the surrounding neighborhood and reduce the number of vacant and abandon housing in the City. 2. The Board's purchasing agent and staff are authorized and directed to pursue the acquisition of the Properties In negotiating the offers, it is understood that the owner(s) of the Properties may change, that changes in the plans for the urban homestead program or in other circumstances may alter the amount of property needed, or that the appraisal amount may change due to additional facts or a change in circumstances, and notwithstanding those changes, the staff and the purchasing agent for the Board may continue to negotiate and secure the Properties provided that the final purchase price not exceed either the appraisal amount (as may be amended) or Twenty-five Thousand and 00/100 Dollars ($25,000.00), until the Board instructs them otherwise. 3. Each member of the Board may, individually, approve and execute any and all documentation, including but not limited to offer letters, counteroffer letters, assignment agreements, purchase agreements and deeds necessary or advisable, in the opinion of legal counsel, to secure and accept the Properties. Adopted at the Regular Meeting of the City of South Bend, Indiana, Board of Public Works held on October 4, 2007, at 1308 County-City Building, 227 West Jefferson Boulevard, ' South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ~~Q 1 1 ' ATTEST: ~(~cc.-~~ - 4-- L~nda M. Martin, C erk PUBLIC AGENDA SESSION ATTEST: s/Linda Martin, Clerk OCTOBER 4, 2007 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Carl Littrell s/Don Inks APPROVAL OF AGREEMENTS The following Agreements were submitted to the Board for approval: Assignment of South Bend Purchase of Property at $250.00 Inks/Littrell Interest in Heritage 923 West Colfax Purchase Foundation, Avenue through Dollar A reement Inc. Home Pro ram COIT Agreement 1106 Ingress/Egress Inks/Littrell Corporation Easement for Vacation of the First East/West Alley North of Northside Boulevard from 21S` Street West to the First North/South Alle APPROVAL OF REQUEST TO USE CITY-OWNED PROPERTY -PEOPLE OF PRAISE FISHING AT RETENTION BASIN AT YORK ROAD AND JACKSON ROAD Mr. Gilot stated favorable recommendations have been received from the Division of Engineering, Code Enforcement, Community and Economic Development, Park Department, and the Legal Department, in conjunction with a request from People of Praise to use the City- owned property as described above, on October 7, 2007. This is a yearly event and the sponsoring group has provided a Certificate of Insurance. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request was approved. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:10 p.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member ,~ onald E. Inks, Member REGULAR MEETING OCTOBER 8, 2007 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, October 8, 2007, by Mr. Donald E. Inks, with Mr. Cazl P. Littrell present. Board President Gary A. Gilot was absent. Also present was Board Attorney Cheryl Greene. 3 3 REGULAR MEETING OCTOBER 8, 2007 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the agenda session and regular meeting of the Board held on September 20, 2007 and September 24, 2007, were approved. - ADDITION TO AGENDA RATIFY REDEVLOPMENT RESOLUTION NO. 2386 - A RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPOINTING THE CITY OF SOUTH BEND INDIANA. BOARD OF PUBLIC WORKS. AS AN AGENT TO CONSTRUCT CERTAIN IMPROVEMENTS TO THE CAROLINE PARTNERS PROJECT (SOUTH SIDE DEVELOPMENT AREA) Mr. Inks noted the addition to the agenda by Mr. Shawn Peterson, Legal Department, of the above resolution. Upon a motion by Mr. Littrell, seconded by Mr. Inks and carried, the resolution was ratified. OPENING OF BID -WESTERN AVENUE STREETSCAPE (ALBERT TO KENMORE) - PROJECT NO. 107-014 (COIT) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: S/T BANCROFT ELECTRIC 3031 Prairie Avenue South Bend, Indiana 46614 Bid was signed by: Mr. Ty Bancroft Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $192,070.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bid was referred to the Engineering Department and Economic Development for review and recommendation. OPENING OF BIDS -ONE (1) MORE OR LESS. SWEEPER/SCRUBBER COMBINATION (SPEC TZ(2007 VEHICLE CAPITAL BUDGET) This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: HULL LIFT TRUCK, INC. 28747 Old US 33 West Elkhart, Indiana 46516 Bid was signed by: Mr. Carey Bert Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Security was submitted BID: Year Make/Model Unit Price 2007 American Lincoln 7765 Swee er/Scrubber $43,249.00 Option Description Total 1 Trade - 2000 American Lincoln Sweeper, Model 578-610, VIN # 480778 ($1,500.00) 1 1 1 REGULAR MEETING OCTOBER 8, 2007 J J 2 Maintenance and Service Contract, 2 year 2,000 hour $205.00 maintenance/service contract, your man at our sho Per Visit SYSTEM CLEAN, INC. 50602 North Michigan Street South Bend, Indiana 46637 Bid was signed by: Mr. Gary White Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Security was submitted BID: Year Make/Model Unit Price 2007 American Lincoln 7765 Swee er/Scrubber $49,962.00 Option Description Total 1 Trade - 2000 American Lincoln Sweeper, Model 578-610, VIN # 480778 ($1,500.00) 2 Maintenance and Service Contract, 2 year 2,000 hour maintenance/service contract, our man at our sho $4,900.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF QUOTATION -CLEVELAND ROAD WELL FIELD FENCING -PROJECT NO. 107-080 (AEDA/TIF) This was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotation was opened and read: MCDOUGAL ENTERPRISES, INC. DBA SCHEULL FENCE COMPANY 22377 Adams Road South Bend, Indiana 46628 Quotation was submitted by Mr. Bruce McDougal QUOTATION: $33,830.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotation was referred to Water Works and Economic Development for review and recommendation. OPENING/AWARD OF QUOTATIONS - KELLER PARK SHERMAN AVENUE BRYAN TO RIVERSIDEZ CURB AND SIDEWALK - PROJECT NO. 107-017 (GENERAL FUNDI Mr. Inks advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: SELGE CONSTRUCTION CO. INC. 2833 South 11 Street Niles, Michigan 49120 ' Quotation was submitted by Mr. John Szuba QUOTATION: $32,715.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. Kevin Kelly QUOTATION: $35,285.00 •~ ~BCiULAR MEETING .-.,. ... 530 Pulaski Street South Bend, Indiana 46619 Quotation was submitted by Mr. Jose Ortiz QUOTATION: $35,890.00 RIETH-RILEY CONSTRUCTION CO.. INC. 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. David Dudash QUOTATION: $40,795.00 L.L. GEANS CONSTRUCTION CO.. INC. 1923 North Home Street South Bend, Indiana 46545 Quotation was submitted by Ms. Deb McCallister QUOTATION: No Bid OCTOBER 8, 2007 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Engineering and Economic Development for review and recommendation. After reviewing those bids, Mr. Rich Grundtner, Engineering, recommends the Board award the contract to the lowest responsive and responsible bidder, Selge Construction Co., Inc., in the amount of $32,715.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD BID -TWO (2) DUMP BODIES MOUNTED ON A TANDEM AXLE CHASSIS (STREET DEPARTMENT Mr. Lou Grounds, Central Services, advised the Board that on September 10, 2007, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Grounds recommends the Board award the contract to the lowest responsive and responsible bidder, W.A. Jones Truck Bodies & Equipment, 1171 South Williams Street, Columbia City, Indiana, 46725, in the amount of $35,300.00. It was noted that the low bid by W.A. Jones, Inc., in the amount of $33,682.00 was rejected because the bid did not meet specification in two crucial areas. The specification called for a double wall unit and afive-year warranty whereas the bid unit came with a single wall and aone-year. warranty. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD BIDS -SALE OF ABANDONED VEHICLES In a letter to the Board, Mr. Gary Libbey, Code Enforcement, advised the Board that on September 24, 2007, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the contract to the highest responsive and responsible bidders as follows. STUDIO MOTORS 225 Parsons Street Kalamazoo, Michigan 49007 BID: No. Description Year Bid 4 Green Pontiac Sunfire 1997 $739.00 5 Blue Oldsmobile Cutlass 1995 $719.00 Total $1,458.00 1 1 1 REGULAR MEETING OCTOBER 8.2007 J ~ L} TERRY'S AUTO SALVAGE 1926 Tamarack Road Walkerton, Indiana 46574 BID: 1 No. Description Year Bid 1 Blue Buick Riviera 1995 $361.00 15 White Jee Wran ler 2000 $678.00 17 Blue/White Chevrolet 1500 1996 $457.00 Total $1,496.00 INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 BID: 1 No. Description Year Bid 2 Blue Pontiac Grand Prix 1992 $350.00 3 Maroon Buick Re al 1996 $350.00 6 White Chevrolet Corsica 1995 $350.00 7 Red Chevrolet Camaro 1988 $350.00 8 White Chevrolet Cavalier 1995 $350.00 9 White Oldsmobile Cutlass 1993 $350.00 10 Green Cadillac Seville 1991 $350.00 11 Red Chevrolet Lumina 1990 $300.00 12 White Merc Sable 1989 $350.00 13 White Chevrolet Corsica 1989 $300.00 14 Gra Chevrolet Lumina 1995 $350.00 16 Yellow Cadillac Seville 1978 $350.00 18 Brown Ford F-250 1988 $350.00 19 Black Chevrolet 5-10 1990 $200.00 20 Green Ford Ex lorer 1994 $400.00 Total $5,050.00 Therefore, Mr. Inks made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID -DEMOLITION OF CAROLINE .PARTNERSHIP L.L.C. PROPERTIES - PROJECT NO. 107-079 (CIP & DEVELOPER Mr. Bill Schalliol, Economic Development, advised the Board that on September 24, 2007, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Schalliol recommends that the Board award the contract to the lowest responsive and responsible bidder, C&E Excavating, 53767 County Road 9, Elkhart, Indiana, 46514, in the amount of $158,112.00. Mr. Inks noted the City of South Bend is only paying $53,000.00 of the project. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded subject to receipt of the check for the balance of $105,112.00 from the developer. Mr. Inks seconded the motion, which carried. AWARD QUOTATION - VOORDE .DRIVE AND CARBONMILL CONDUIT INSTALLATION - PROJECT NO. 107-081 (AIRPORT TIFI Mr. Toy Villa, Engineering, advised the Board that on September 24, 2007, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Villa recommends that the Board award the contract to the lowest responsive and responsible bidder, Robert Henry Corporation, 404 South Frances Street, South Bend, Indiana 46624, in the amount of $72,987.50. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion, which carried. ~^y r ~-REGULAR MEETING ,~ .S ~) OCTOBER 8.2007 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - WATER/WASTEWATER RADIO TELEMETRY (WATER CAPITAL/WASTEWATER CAPITAL In a memorandum to the Board, Mr. Brent Hussung, Environmental Services, requested permission to advertise for the receipt of proposals for the above referenced project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -TWO (~ MORE OR LESS. 2007 OR NEWER TANDEM AXLE MULTI-USE DUMP TRUCKS (2007 STREETS VEHICLE CAPITAL) , In a memorandum to the Board, Mr. Lou Grounds, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - DAF POLYMER FEED SYSTEM - PROJECT NO. 107-087 (CAPITAL] In a memorandum to the Board, Mr. Ken Smith, Organic Resources, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -SALE OF ABANDONED VEHICLES Mrs. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET -ENVIRONMENTAL IMPROVEMENT OF THE CLOSED BIOSOLIDS LAGOON #4 - PROJECT NO. 107-073 (SEWAGE WORKS CAPITAL AND BOND) , In a memorandum to the Board, Ms. Kim Thompson, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Also being presented at this time for approval and execution is the Title Sheet. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET -BLACKTHORN LIFTSTATION FORCEMAIN VALVE REPLACEMENT - PROJECT NO. 107-082 (AIRPORT TIF) In a memorandum to the Board, Mr. Ken Smith, Organic Resources, requested permission to advertise for the receipt of bids for the above referenced project. Also being presented at this time for approval and execution is the Title Sheet. Upon a motion made by Mr. Littxell, seconded by Mr. Inks and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET - STUDEBAKER AREA A DEMOLITION PHASE III - PROJECT NO. 107-024 (SECTION 108) In a memorandum to the Board, Mr. Toy Villa, requested permission to advertise for the receipt of bids for the above referenced project. Also being presented at this time for approval and execution is the Title Sheet. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - OUIMBY STREET SIDEWALK REPLACEMENT -PROJECT NO. 107-055 (GENERAL FUND) Mr. Toy Villa, Engineering, submitted Change Order No. 1 (Final) on behalf of McIntyre Jones, Inc., 2522 West Sixth Street, Mishawaka, Indiana 46544, indicating the contract amount be REGULAR MEETING OCTOBER 8.2007 `~'j increased by $8,839.30 for a new contract sum, including this Change Order, of $43,305.90. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $43,305.90. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT -MICHIGAN STREET SIDEWALK REPAIRS - PROJECT NO. 107-075 (DOWNTOWN TIF) Mr. Toy Villa, Engineering, submitted the Project Completion Affidavit on behalf of Ortiz Concrete, 530 Pulaski Street, South Bend, Indiana 46619, for the above referenced project, indicating a final cost of $12,319.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSAL5 The followin A reements/Contracts/Pro orals were submitted to the Board fora royal: 1 TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Construction Ritschard Demolition of 704 East $21,802.00 Littrell/Inks Contract Bros., Inc. Sample Street -Project No. 107-078 AEDA/TIF Proposal Weaver Boos 2007 Groundwater and $1,225.00 Inks/Littrell Consultants, Methane Gas Reporting LLC for Fredrickson Park (Engineering Professional Services Proposal IWM Monitoring Well $7,900.00 Inks/Littrell Consulting Abandonment at Closed Biosolids Landfill Site Sewa e Works Letter of Friedman & Representation of City $150.00 per Hour Littrell/Inks Engagement Associates, in Rate Case Filed by Not to Exceed P.C. Indiana Michigan $2,500.00 Power Company with the Indiana Utility Regulatory Commission Case No. 43306 Agreement Miami Village Marketing Services with $10,000.00 Littrell/Inks Association, Miami Village Inc. Association, Inc. (COIT Consulting Hull & General Environmental $17,000.00 Littrell/Inks Services Associates, Inc. Consulting Services for Subject to Agreement the Studebaker Oliver Legal Project -Through 2008 Review Section 108 Loan APPROVE NEW WASTEWATER DISCHARGE PERMIT AND RENEWAL In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted a request for the renewal of a Wastewater Discharge Permit for Nimet Industries, 2424 Foundation Drive, South Bend, Indiana, 46628, and a new Wastewater Discharge Permit for Erskine Commons Shopping Center, Ireland and Michigan Street, South Bend, Indiana, 46614, submitted by Anchor Properties, Inc. Upon a motion by Mr. Littrell, seconded by Mr. Inks and carried, the permits were approved. FAVORABLE RECOMMENDATION -PETITION TO VACATE THE EAST HALF OF THE EAST/WEST ALLEY SOUTH OF ORANGE STREET AND EAST OF HUEY STREET Mr. Terry Lang, Lang Feeney Associates, 715 South Michigan Street, South Bend, Indiana 46601, submitted a request to vacate the above referred to alley on behalf of Royal Adhesive Sealants. Mr. Inks advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Department of Solid Waste, Department of Community & Economic Development and the ~'~EGULAR MEETING OCTOBER 8.2007 Department of Public Works. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of--way by the neighborhood in which it is located or to which it is contiguous. Therefore, Mr. Littrell made a motion the Clerk send a letter of favorable recommendation to the petitioner. Mr. Inks seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE A PORTION OF LAFAYETTE BOULEVARD NEAR THE INTERSECTION OF LAFAYETTE AND IRELAND ROAD Mr. Bill Schalliol, Community & Economic Development, submitted a request to vacate the above referred to portion of Lafayette Street for future development. Mr. Inks advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Department of Solid Waste, Department of Community & Economic Development and the Department of Public Works. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of--way by the neighborhood in which it is located or to which it is contiguous. Therefore, Mr. Littrell made a motion the Clerk send a letter of favorable recommendation to the petitioner. Mr. Inks seconded the motion which carried. APPROVAL OF LICENSE APPLICATION RENEWAL FOR MASSAGE ESTABLISHMENT - SANDY' S HAIR DESIGN - 3775 SOUTH MAIN STREET Mr. Inks stated the Board is in receipt of favorable recommendations from Engineering, Community and Economic Development, Police Department and Building Department for Sandy's Hair Design for a renewal of a License Application for a Massage Establishment. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the License Application was approved. ACCEPT DONATION TO THE STANLEY COVELESKI STADIUM Mr. Charles Leone, Legal Department, advised the Board of the generous donation of a three- foot panoramic, black and white framed photograph of Stanley Coveleski and his Cleveland Indians Baseball Team by Mr. John Peddycord for the Stanley Coveleski Stadium. There being no further discussion, upon a motion by Mr. Littrell, seconded by Mr. Inks and carried, the donation was accepted, as is. APPROVAL OF REQUEST TO ACQUIRE CITY-OWNED PROPERTY - 1247 HOWARD STREET -HABITAT FOR HUMANITY Mr. Inks stated favorable recommendations have been received from the Mayor, Division of Engineering, Code Enforcement, Community and Economic Development, Pazk Department, and the Legal Department, in conjunction with a request from the Habitat for Humanity to acquire the City-owned property as described above. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request was approved. APPROVAL OF TRIPLE TRAILER PERMIT -CON-WAY FREIGHT Mr. Inks stated a Triple Trailer Permit has been submitted to the Board for approval by Mr. Carl Littrell, Engineering, on behalf ofCon-Way Freight, for ingress and egress from the Toll Road to Terminal Road and return. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Triple Trailer Permit was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: 1 1 1 NEW INSTALLATION: Handicapped Accessible Parking Sign LOCATION: 438 South Gladstone REMARKS: All criteria has been met J.} REGULAR MEETING OCTOBER 8, 2007 NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: Handicapped Accessible Parking Sign 828 South Hams All criteria has been met Handicapped Accessible Parking Sign 1013 North St. Louis Street All criteria has been met Residential Permit Parking East Side of the 900 Block of 20`" Street All criteria has been met Stop Sign Lafayette Boulevard and Metalmation Drive All criteria has been met FILING OF QUARTERLY CONSTRUCTION REPORT -JULY 1 THROUGH SEPTEMBER 30, 2007 Mr. Toy Villa, Public Construction Manager, submitted a Quarterly Construction Report for the months of July, August and September, 2007, for construction projects in the Division of Engineering. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Quarterly Construction Report was accepted and placed on file. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing; Sesco Group, Indianapolis, Indiana Medtec Ambulance Corporation, Goshen, Indiana 1 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR E.G. Innovations, Inc. dba Hochstetler Construction Company BOND OF EXCAVATION Fortuna Excavating, Inc. Approved September 25, 2007 Pursuant to Resolution 100-2000 Approved September 20, 2007 Pursuant to Resolution 100-2000 Mr. Littrell made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Inks seconded the motion, which carried. Name Amount of Claim Date Cit of South Bend $2,672,174.06 Se tember 24, 2007 Cit of South Bend $2,261,465.07 October 1, 2007 St. Jose h Coun Housin Consortium $3,011,38 Se tember 12, 2007 APPROVE CLAIMS Mr. Inks stated the followin claims were submitted to the board fora royal: Mr. Inks made a motion the claims be approved. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 10:12 a.m. ., ~^, REGULAR MEETING ~J~' ATTEST: ~~ ~ 'nda M. Martin, lerk OCTOBER 8.2007 BOARD OF PUBLIC WORKS G(1~~'~~ Gary A. Gilot, President Carl P. Littrell, Member l ' ;a.;v/ D nald E. nks, Member 1 i